200917 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg
COUNCIL MEETING
AGENDA
Thursday, September 17, 2020
2:30 PM
Electronic Meeting
1.Call to Order
2.Closed Session
3.Adoption of Agenda
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Special Council meeting of Thursday, September 17,
2020, be adopted.
4.Moment of Silence
5.Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
7.Presentations
8.Public Meetings
9.Planning Applications
10.Delegations
11.Deputation(s) on Committee Reports
12.COVID-19
13.Information Items
14.Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.3 Development and Communication Services
14.3.1 DCS 20-20 Tender Results - RFT 2020-013 Van Norman Innovation Park
Earth Grading
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT Council receive Report DCS 20-20 Tender Results - RFT 2020-013
Van Norman Innovation Park Earth Grading;
AND THAT Council award Tender RFT 2020-013 to J-AAR Excavating
Limited of London, ON at a cost of $490,152 (not including net HST) - the
lowest bid received satisfying all Tender requirements.
14.4 Finance
14.5 Fire and Emergency Services
14.6 Operations
14.7 Recreation, Culture & Park Services
15.New Business
16.Consideration of Committee Minutes
16.1 Committee Minutes
17.Motions/Notice of Motions
18.Resolutions/Resolutions Resulting from Closed Session
19.By-Laws
20.Confirm Proceedings By-law
Proposed Resolution #3
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Moved By: ________________
Seconded By: ________________
THAT By-Law 2020-094, to Confirm the Proceedings of the Council Meeting held on
September 17, 2020, be read for a first, second, third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
21.Items of Public Interest
22.Adjournment
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT the Special Council Meeting of Thursday, September 17, 2020 be adjourned at ____
p.m.
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Subject: Tender Results - RFT 2020-013 Van Norman Innovation Park Earth Grading
Report Number: DCS 20-20
Author: Cephas Panschow
Meeting Type: Special Council Meeting
Meeting Date: Thursday, September 17, 2020
RECOMMENDATION
THAT Council receive Report DCS 20-20 Tender Results - RFT 2020-013 Van Norman
Innovation Park Earth Grading;
AND THAT Council award Tender RFT 2020-013 to J-AAR Excavating Limited of
London, ON at a cost of $490,152 (not including net HST) - the lowest bid received
satisfying all Tender requirements.
BACKGROUND
The purpose of this report is to seek Council approval to award the tender for the Van
Norman Innovation Park Earth Grading Contract.
DISCUSSION
Fifteen companies registered to review the tender documents for RFT 2020 -013 Town
of Tillsonburg Van Norman Innovation Park Earth Grading with six bids received as
follows:
Bidder Location Bid Amount
J-AAR Excavating Limited London, ON $490,152.17
Kieswetter Excavating Inc St. Clements, ON $493,770.00
Neil Montague Construction
Limited
Jarvis, ON $559,340.00
VanRooyen Earthmoving
Ltd
Woodstock, ON $592,980.00
Marbelle Group Inc Burlington, ON $667,089.19
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DCS 20-20
Page 2 of 3
1601901 Ontario Inc o/a
Courtland Professional
Property Management
Tillsonburg, ON $731,908.00
CONSULTATION
RFT 2020-013 Town of Tillsonburg Van Norman Innovation Park Earth Grading was
released on July 8, 2020 with a response deadline of July 29, 2018. The tender was
advertised on the Town’s website, the Tillsonburg News, Tillsonburg Bids and Tenders,
Esolutions and Biddingo.
FINANCIAL IMPACT/FUNDING SOURCE
The 2020 Economic Development & Marketing Capital Budget contained $565,000 for
the construction of the Stormwater Management (SWM) Pond. Selecting the lowest
bidder will result in costs of $490,152.17, which is $74,847.83 below budget. This
contract also contains the preliminary earthworks related to the Servicing Contract for
the innovation park construction, with some of the final SWM pond installation being
included in that contract.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☒ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
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DCS 20-20
Page 3 of 3
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – Bid Closing Submission Summary
Page 6 of 8
RFT2020-013
TOWN OF TILLSONBURG VANNORMAN INNOVATION PARK EARTH
GRADING
Closing Date: Wednesday, July 29, 2020
Submission Summary
Vendor City/Province Submission Name Unofficial Value or
Notes
J-AAR Excavating Limited London, Ontario Submission 1 $490,152.17
Kieswetter Excavating Inc.St. Clements, Ontario Submission 1 $493,770.00
Neil Montague Construction
Limited
Jarvis, Ontario Submission 1 $559,340.00
VanRooyen Earthmoving Ltd.Woodstock, Ontario Submission 1 $592,980.00
Marbelle Group Inc Burlington, ON Submission 1 $667,089.19
1601901 Ontario Inc o/a
Courtland Professional Property
Management
Tillsonburg, Ontario Submission 1 $731,908.00
Witness (Print Name)Signature Date
Witness (Print Name)Signature Date
Witness (Print Name)Signature Date
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-094
A BY-LAW to confirm the proceedings of Council at its meeting held on the 17th
day of September, 2020.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meeting held on September 17, 2020, with respect to every report, motion, by-law,
or other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 17th DAY OF SEPTEMBER, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 17th DAY OF SEPTEMBER,
2020.
________________________________
MAYOR – Stephen Molnar
_______________________________
TOWN CLERK – Michelle Smibert
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