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990913 Council MINI. () SEPTEMBER 13™, 1999 MINUTES of the Council Meeting held Monday, September 13t\ 1999 at 8:00 P.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, C. Rosehart, R. Smith and S. Molnar ORDER OF BUSINESS: A. Closed Session B. No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive -Closed Session. "Carried" Council moved into Closed Session. (6:30 p.m.) Council moved back into Open Session. (8:00 p.m.) Adoption ofMinntes-August 23'd, 1999 No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of August 23'd, 1999 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of September 13th, 1999 be adopted, as amended to include: G. Communications 10. School Bussing Issues -London District Catholic School Board. "Carried" \. u D. Declarations -Municipal Conflict of Interest Act None E. Appointments/Delegations F. 1. Upper Thames River Conservation Authority RE: Millennium EcoConununities Oxford (MECO) No. 4 Moved by Councillor Beres Seconded by Councillor Horton AND RESOLVED THAT the Council of the Town of Tillsonburg support the Millennium EcoConununities Oxford Project in principle. "Carried" 2. Drainage Work in Hickory Hills -John Pritoula Mr. Pritoula reviewed his concerns, as outlined in correspondence that he circulated to the Mayor, members of Council, and the CAO this date. The matter was referred to the Director of Operations for review and reconunendation. Reports 1. Otter Valley Utility Corridor & Recreation Trail Conunittee Board of Management Minutes of August 1 ?1h, 1999 2. Director of Conununity Services RE: Participate Project Request for Town Conunitment for Facility G. Communications 1. County of Oxford RE: Support of Resolution -Slot Machines 2. Township of East Zorra-Tavistock RE: Millennium EcoConununities Oxford/Millennium Project 3. Rotary Club ofTillsonburg RE: Signage -Heritage Square 4. Town of Saugeen Shores RE: Support of Resolution -Nutrient Management 2 () 5. Township of Severn RE: Support of Resolution -Water & Sewer Works -Petition for Funding 6. County of Oxford Re: Lifting of Part Lot Control -Hickory Hills Developments Inc. 7. Tillsonburg Boy Scouts' Groups Camp Conunittee RE: Permission to Conduct Annual Apple Day Canvas -October 16th, 1999 8. Municipality of Bayham RE: Otter Valley Utility Corridor & Recreation Trail 9. County of Oxford RE: Tax Rebates-Legions 10. Bussing -London District Catholic School Board H. Information I. Ministry of Natural Resources RE: Aerial Baiting Operation 2. Ian R. Linton RE: Economic Development 3. Participate Program RE: Economic Development 4. Ministry of Municipal Affairs and Housing RE: 1999 Annual Municipal Conference 5. Long Point Region Conservation Authority Minutes-August 4th, 1999 6. Ministry of Transportation RE: Rehabilitation of the Big Otter Creek Structure I. Resolutions No. 5 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT Otter Valley Utility Corridor & Recreation Trail Conunittee Board of Management Minutes of August 17th, 1999 be received and reconunendations contained therein be received. ''Carried" 3 ( No. 6 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT Council allows the Participate Project to occupy the Old Museum for a five-year period commencing September 1 '1, 1990, with the following provisions: 1. All renovations and structural changes are approved in advance by Council, and developed with the participation of the Chief Building Official and Fire Chief as required. 2. Town summer playground programs continue to operate out of the building with access to the facilities, which meet their requirements. 3. In the event, the program is dissolved within this five-year period that this occupancy be terminated, 4. All costs and obligations of the project, beyond current operating expenses, are the responsibility of the Participate Project. 5. A five-year operating and capital budget be submitted for Council's perusal, no later than November 1 '', 1999. No. 7 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Town Council support the County of Oxford's resolution with respect to slot machines/casino gambling. "Carried" No. 8 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the communication received from the Township of East Zorra-Tavistock with respect to the Millennium EcoCommunities Oxford/Millennium Project be referred to the C.A.O. for review and recommendation. "Carried" No. 9 Moved by Councillor Carroll Seconded by Councillor Lamb AND RESOLVED THAT the matter of signage on Heritage Square be referred to the C.A.O. for review and recommendation and further that the information centre and caboose location be reviewed at that time. "Carried" 4 () No. I 0 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT Town Council support the Town of Saugeen Shores' resolution with respect to Nutrient Management. "Carried" No. 11 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council support the Township of Severn's resolution with respect to water and sewer works -petition for funding. "Carried" No. 12 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Council of the Town of Tillsonburg recommend to the County of Oxford that the lands consisting of Part of Lots 2 to 19 inclusive, Registered Plan 41M-OOO (Balazs Court), Town of Tillsonburg, be exempted from Part Lot Control once the Plan of Subdivision has been registered, and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. "Carried" No. 13 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT Town Council grant permission to the Tillsonburg Boy Scouts' Groups Camp Committee to conduct their annual Apple Day Canvas on Saturday, October 16th, 1999 in the Town ofTillsonburg. "Carried" No. 14 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the C.A.0. be requested to set up a joint meeting with the Councils of the Town of Tillsonburg and the Municipality of Bayham to discuss the Otter Valley Utility Corridor and Recreation Trail. "Carried" No. 15 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the communication received from the County of Oxford with respect to tax rebates -Legions be referred to the C.A.O. for review to establish a dollar cost in providing a rebate for branches of the Canadian Legion or similar veteran clubs. "Carried" 5 • r C' J. No. 16 Moved by Councillor Molnar Seconded by Deputy Mayor Horton AND RESOLVED THAT WHEREAS the separate schools in the Town of Tillsonburg are members of the London District Catholic School Board (LDCSB); AND WHEREAS the LDCSB has adopted a Transportation Policy to direct the routing of students to their respective schools; AND WHEREAS that same Transportation Policy has changed since the conclusion of the last school year (June 1999); AND WHEREAS some of these changes, such as an increase of 1.4 km to 1.6 km walking distance to pick up by bus students in grades as young as Junior Kindergarten to Grade 1, could have a dangerous effect on the traffic patterns of students (some as young as three years old); AND WHEREAS some young students will now have to cross a busy Provincial Highway (#19), or a County Road with no traffic lights (North Street), or other determinable areas where line of sight and distance may be dangerous to safe passage, AND WHEREAS a petition highlighting some of these concerns has been directed to the LDCSB from parents and guardians; AND WHERAS there is a possibility that available space may be available on the particular bus routes to transport the effected students; AND WHEREAS the Town ofTillsonburgjoins in supporting the LDCSB in their concerns for the safe and effective transportation of students to and from their schools; NOW THEREFORE BE IT RESOLVED that the Town of Tillsonburg requests the LDCSB, its Board of Trustees and its Transportation Department review the changes it has made in its transportation policy and the effect it has had on students in the Town of Tillsonburg; AND FURTHER THAT a complete comprehensive review of the Transportation Policy and its impact on the students of Tillsonburg be initiated, talking into consideration any and all unique situations that impact this area of the new amalgamated board. "Carried" By-Laws The following By-Law received three readings and was finally enacted: 1. By-Law 2913 -To Provide for Interim Tax Levy K. Notice of Motion 6 (-) L. Closed Session No. 17 Moved by Deputy Mayor Horton MAYOR Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive -Closed Session. "Carried" 7