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990927 Council MINSEPTEMBER 27™, 1999 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, September 27th, 1999 at 8:00 P.M. in the Council Chambers, Tillsonburg Municipal Offices. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, C. Rosehart, R. Smith and S. Molnar ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive -Closed Session. "Carried" B. Adoption of Minutes No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of September 13th, 1999 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of September 27th, 1999 be adopted. "Carried" D. Declarations -Municipal Conflict of Interest Act None E. Presentations 1. Volunteer Recognition Award ( \ "-) u F. Mayor McKnight presented Mrs. Muriel Mann with the "Volunteer Recognition Award" for the month of September 1999. Appointments/Delegations 1. Mr. Grey and Mr. Alexander made a presentation to Council expressing their concerns with respect to ice time issues. Several individuals were present in support. Mr. Grey distributed a schedule of ice times from last year and this year. C. Hildebrand, Director of Community Services, advised that all user groups and ice conveners had been invited to attend a meeting scheduled for September 281h, 1999 at 4:00. G. Committee of Adjustment 1. 2. A-15/99 -Douglas and Bonita McGlvnn Mr. Mike Barrett, Planner, County of Oxford, presented his report with respect to Committee of Adjustment Application A-15/99. Mr. and Mrs. McGlynn were present. No persons were in attendance to oppose the application. No. 4 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Tillsonburg Conunittee of Adjustment approve application A- 15/99 for 119 Rolph Street, subject to the following conditions: 1) That the existing dwelling be removed from the subject property by December 29, 2000 to the satisfaction of the Town Chief Building Official or the approval will lapse. 2) That a building permit for the pair of single-detached dwellings be issued within one (1) year of the date of the Committee's decision or the approval will lapse. "Carried" A-16/99 -718718 Ontario Ltd. Mr. Mike Barrett, Planner, County of Oxford, presented his report with respect to Committee of Adjustment Application A-16/99. 2 (-) u The applicant was present. No persons were in attendance to oppose the application. No. 5 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Tillsonburg Committee of Adjustment approve application A- 16/99 for 2 Eden Court, subject to the following condition: 1) That a building permit be issued within one (1) year of the date of the Committee's decision or the approval will lapse. "Carried" H. Reports 1. Director of Corporate Services RE: Bill 35 -"The Brave New World" 2. Director of Corporate Services RE: Temporary Increase in Borrowings 3. Director of Operations RE: 1988 Trackless MT Sidewalk/Mower Replacement 4. Director of Operations RE: 1999 Crack Sealing and Hot Mix Paving Results I. Communications 1. Petition RE: Establishment of Truck Route to Reduce Traffic on Broadway 2. County of Oxford RE: Groundwater Protection -Proposed By-Law to Restrict New Private Water Wells in Serviced Areas 3. Inez Kunkel, Dolls in Toyland RE: Coyle's Country Store Zone Change Application J. Information 1. Royal Canadian Legion RE: "2-Minute Wave of Silence" - Remembrance Day 2. TDS RE: Economic Development 3 • (_) u K. Resolutions No. 6 Moved by Councillor Carroll Seconded by Councillor Leachman AND RESOLVED THAT the Staff Report dated September 19, 1999 regarding Bill 35 "The Brave New World" be received for information. "Carried" No. 7 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Staff Report dated September 20, 1999 regarding a temporary increase in borrowings be received and a by-law to authorize temporary borrowing of money to meet current expenditures be presented to Council for enactment. "Carried" No. 8 Moved by Councillor Leachman Seconded by Councillor Carroll AND RESOLVED THAT the Staff Report dated September 23, 1999 be received and the 1988 Trackless MT and Blower be replaced at a cost up to $78,100 from Work Equipment Limited of Courtland, Ontario; AND FURTHER THAT the tender policy be waived because this equipment is single source. "Deferred" No. 9 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report dated September 24, 1999 be received and the Tender for Part A- Broadway-Hwy. 19 Crack repair be awarded to TCG Asphalt, subject to MTO approval, and the tender for Part B -Resurfacing Concession St., West of Quarter Town Line Road, be awarded to TCG Asphalt, both being the lowest tenders received. "Carried" No. 10 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the petition received from residents of Broadway regarding the establishment of a truck route to reduce traffic on Broadway be referred to the CAO for review and recommendation. "Carried" No. 11 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Town of Tillsonburg support a County of Oxford By-Law as detailed m 4 () correspondence of Robert Walton, P.Eng., Manager, Water and Wastewater Services, under date of September 7, 1999. "Carried" No. 12 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT the correspondence received from Inez Kunkel, owner of Dolls in Toyland, with respect to Coyle's Country Store Zone Change Application be received and referred to the CAO for review. "Carried" L. By-Laws The following By-Laws received first and second reading: 1. By-Law 2915 -To Establish the Tillsonburg Transit Advisory Board 2. By-Law 2916 -To Establish the Tillsonburg Recreation Advisory Board The following By-Laws received three readings and were finally enacted: 3. By-Law 2914 - 4. By-Law 2917 - M. Notice of Motion N. Closed Session To Establish 1999 Tax Rates and Set Instalment Dates for Certain Property Classes To Authorize Temporary Borrowing No. 13 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT Council move into Executive -Closed Session. "Carried" Meeting adjourned. MAYOR 5