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991213 Council MINDECEMBER 13TH, 1999 MINUTES of the meeting of the Municipal Council of the Town ofTillsonburg held Monday, December 13th, 1999 at 8:00 p.m. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith REGRETS: Councillor B. Carroll ORDER OF BUSINESS: A. Closed Session B. No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive -Closed Session. "Carried" Adoption of Minntes No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date ofNovember 22°d, 1999 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of December 13th, 1999 be adopted: With the addition of: I. Reports 9. Up-Date RE: Transit Bus and deletion of: M. By-Laws ( ' ) 7. By-Law 2925 -To Amend Zoning By-Law 1994, as amended (Till-Del Ltd.) "Carried" D. Presentation I. Presentation of 25 Year Watch to William Al McGilligan Mr. Steve Lund, Director of Operations, presented a watch to Mr. McGilligan in recognition of his 25 years of service with the Town of Tillsonburg. E. Declarations -Municipal Conflict of Interest Act F. 1. Councillor R. Smith declared a Conflict of Interest with respect to Agenda Item "I. Reports, #5" -Director of Corporate Services RE: Insurance Renewal. Appointments/Delegations 1. Oxford Countv Warden RE: Downsizing of Council Oxford County Warden Mark Harrison was present regarding restructuring initiatives. He asked that Tillsonburg Council consider reducing its number from seven to five members. He advised that County Council is proposing a reduction from twenty to ten members. He also advised that the structure of Council would be up to individual municipalities within the County, as to whether or not there would be a Deputy Mayor position. It was noted that the last day for reducing Council size for the year 2000 election is December 31 '1, 1999. There would then be initiative to use the first six months of 2000 to work towards restructuring initiatives within the County. It was noted that, if a satisfactory proposal could not be reached, the Province would assign a facilitator to resolve the issue. Warden Harrison noted that the Deputy Minister had indicated, if Oxford comes up with a satisfactory solution, the model will probably be in place for at least the next 25 years. 2 (-) The following resolution was passed. No. 4 Moved by Councillor Smith Seconded by Councillor Lamb AND RESOLVED THAT the C.A.O./Clerk be directed to prepare a By-Law to be passed at the Special Council Meeting of December 20th, 1999, which will reduce Tillsonburg Council to the Mayor and four members of Council, for the election in the year 2000. "Carried" G. Committee of Adjustment 1. A-20/99 -Kelbro Entreprises Mr. Mike Barrett, County Planner, was present and reviewed the application and County Report. Mr. Lyle Ball was present in support of the application. No persons appeared in opposition to the application. No. 5 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT Tillsonburg Committee of Adjustment approve application A- 20/99 for 95 Spruce Street, subject to the following conditions: 1) A building permit be issued within one year of the date of the Committee's decision or the Committee's decision will lapse. 2) The applicant receive site plan approval for the proposed development. "Carried" 2. A-21/99-Wilfred & Marjorie Boughner Mr. Mike Barrett, County Planner, was present and reviewed the application and County Report. It was noted that written comments regarding parking concerns had been received from: i) Lidia Tromp, 76 Rolph Street, and ii) Dorothy Wilson, 58 Brock Street West 3 ( \ , __ J Mr. Boughner was present in support of his application and noted that, when he had purchased the property, he had been advised that only one parking space was required. No. 6 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Tillsonburg Committee of Adjustment deny application A-21/99 for 52 & 54 Brock Street West and 68 Rolph Street. "Carried" 3. A-17/99-Harry & Maria VanRyswyck Mr. Mike Barrett, County Planner, was present and reviewed the application and County Report. No. 7 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Tillsonburg Committee of Adjustment approve application A- 17/99 for 22 Windemere Avenue, subject to the following conditions: 1) The smaller shed be removed from the subject property 2) A building permit be issued within one year of the date of the Committee's decision or the Committee's decision will lapse. "Carried" H. Public Hearings 1. Application for Zone Change -Stephen & Carol Culig Mr. Mike Barrett advised Council that the applicants, Mr. and Mrs. Culig, had requested their application be deferred at this time. No. 8 Moved by Councillor Beres I. Reports Seconded by Councillor Molnar AND RESOLVED THAT Application for Zone Change of Stephen & Carol Culig be deferred. "Carried" 1. Application for Condominium Conversion -Edward and Nancy Buchanan Mr. Mike Barrett, County Planner, reviewed the County Report. 4 (-) 2. 3. 4. 5. 6. 7. 8. 9. Ms. Lisa Gilvesy, Solicitor for the Applicant, was present and stated that they were in agreement with the Planner's comments and indicated they had no further comments. Director of Corporate Services RE: Amendment to Rating By-Law 2914 Director of Corporate Services RE: Amending By-Law to By-Law 2844 Director of Corporate Services RE: Reduction of Tax for the Royal Canadian Legion Director of Corporate Services RE: Insurance Renewal Director of Operations RE: Alternate Truck Route Study Director of Operations RE: 1999 New Years Eve Rotary Club Event- Road Closure Director of Operations RE: Temporary Signs -The Links Subdivision Director of Operations RE: TCR Solid Waste Disposal Agreement Renewal 10. Director of Community Services RE: Station Arts Centre-Signage 11. Director of Community Services RE: Transit Bus Up-Date J. Communications 1. Burger King RE: Signage 2. County of Oxford RE: Lifting of Part Lot Control-1115572 Ontario Inc. 3. Tillsonburg District Chamber of Commerce RE: Economic Development Working Group 4. Comments RE: Development Charge Proposal: i) Southridge Building Company ii) County Contracting of Wheatley Inc. 5. Canadians for Responsible and Safe Highways RE: Impact of Trucking Policies on Municipal Roads and Safety 5 () 6. Township of St. Joseph RE: Support of Resolution -Home Care Services Funding 7. Tillsonburg B.l.A. RE: Appointment of Members K. Information 1. Harvest Time RE: Annual "Christmas Blessing Dinner" -December 15th, 1999 2. Tillsonburg District Chamber of Commerce RE: Annual Celebration of Excellence Awards 3. Heart and Stroke Foundation of Ontario RE: Province Wide Charitable Raffle 4. Long Point Region Conservation Authority Minutes -November 3'ct, 1999 5. House of Commons RE: Feedback on Bill C-10-Municipal Grants Act 6. Association of Municipalities of Ontario RE: Property Tax Payers Hit Again 7. Ministry of Municipal Affairs and Housing 'Backgrounder' RE: Reform in Counties, Separated Municipalities and Northern Municipalities 8. Nesbitt Coulter, Barristers & Solicitors RE: Coyle's Products Limited- Zoning and Official Plan Amendment Applications L. Resolutions No. 9 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town ofTillsonburg recommend to Oxford County Council that it give draft approval to application 32CDM-99003 submitted by Edward and Nancy Buchanan to permit the condominium conversion of the apartment development located at Block 1, Registered Plan M-42, in the Town ofTillsonburg, subject to the following conditions: 1) The applicants receive site plan approval from the Town of Tillsonburg 2) Draft approval of the condominium conversion plan will lapse if final approve is not received by January 12, 2003. "Carried" 6 (~) No. 10 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated December 8, 1999 regarding an Amending By-Law to By-Law 2914 be received; AND THAT By-Law 2921, being a by-law to amend By-Law 2914, be presented to Council for enactment. "Carried" No. 11 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report dated December 8, 1999 regarding an Amending By-Law to By-Law 2844 be received and presented to Council for enactment. "Carried" No. 12 Moved by Councillor Leachman No.13 Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report dated December 8, 1999 regarding a Reduction of tax for the Royal Canadian Legion, Tillsonburg Branch 153 be received; AND THAT Council shall hereby approve an application under Section 442.1 of the Municipal Act for rebate of the education portion of property tax on behalf of the Royal Canadian Legion, Tillsonburg Branch 153. "Carried" Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Staff Report dated December 9, 1999 regarding Insurance Renewal be received: AND THAT Council hereby approves the provision of water and hydro liability insurance coverage by MEARIE at the following rates: Hydro Operations $.62/$1,000 of service revenue; Water Operations $2.05/$1,000 of service revenue; AND FURTHER THAT the proposal provided by Cowan Public Entity be approved for an annual premium of $113,578 for Year 2000. "Carried" No.14 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Staff Report dated December 7, 1999 be received, and that the Town of Tillsonburg pass a resolution requesting the Ministry of Transportation to participate in a partnership with the Town of Tillsonburg to Conduct an Alternate Truck Route Study. "Carried" 7 No.15 Moved by Councillor Smith Councillor by Councillor Lamb AND RESOLVED THAT the Staff Report dated December 9, 1999 be received, and the Council of the Corporation of the Town ofTillsonburg pass a resolution accepting the 1999 New Years Eve Rotary Club ofTillsonburg Event subject to the Broadway road closure approved by the Ministry of Transportation. "Carried" No.16 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Staff Report dated December 10, 1999 be received, and approval be granted to place the signs and flag poles, as per the attached plan, subject to obtaining locates and the sign and flag poles be removed at the end of a two year period which may be extended subject to approval of the Town ofTillsonburg at the end of the two year period. "Carried" No.17 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT the Staff Report dated December 9, 1999 be received, and the solid waste disposal agreement with T.C.R. Environmental Corp. be extended for the period December 1 ", 1999 to December 1 '1, 2000. "Carried" No. 18 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the placement of the Station Arts Centre sign on the Town property north of Kelsey's be approved. "Carried" No.19 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT the lands consisting of Part Lots 11 & 12, Registered Plan 41M-139, Parts 7, 8 & 9, Reference Plan 41R-6057 (Trillium Drive), Town ofTillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. "Carried" No. 20 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the correspondence from the Tillsonburg Chamber of Commerce under date 8 (-) ofNovember Ii\ 1999, with respect to the Town's Economic Development working Group, be received. "Carried" No. 21 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the following correspondence with respect to the Development Charge Proposal be received: i) ii) "Carried" Southridge Building Company, under date of November 26th, 1999 County Contracting of Wheatley Inc., under date of November 261h, 1999. No. 22 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town ofTillsonburg endorse the resolution prepared by CRASH (Canadians for Responsible and Safe Highways) aimed at improving government trucking policies that negatively affect municipal infrastructure and safety and that this resolution be forwarded to the Federal Minister of Transportation, the Provincial Minister of Transport and local MP's and MPP's. "Carried" No.23 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town ofTillsonburg support the Township of St. Joseph's resolution with respect to Home Care Services Funding. "Carried" No.24 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Tillsonburg BJ.A., under date of December 101h, 1999 be received, and approved. "Carried" No. 25 Moved by Councillor Smith Seconded by Councillor Lamb AND RESOLVED THAT the regular meeting of Council scheduled for December 2ih, 1999 be cancelled; AND FURTHER THAT a special meeting of Council be scheduled for December 20th, 1999. "Carried" M. By-Laws 9 The following By-Laws received three readings and were finally enacted: 1. By-Law 2920 -To Transfer Tillsonburg PUC to Tillsonburg Hydro Inc. 2. By-Law 2921 -To Amend By-Law 2914-1999 Tax Rate By-Law 3. By-Law 2922 -To Authorize Construction of Certain Public Works (North Broadway) 4. By-Law 2923 -To Authorize the Sale of Lands (David Prince) 5. By-Law 2924 -To Amend By-Law 2718, for Prohibiting or Regulating Signs and Posting Notices The following By-Law received third reading and was finally enacted: 1. By-Law 2918 -To Adopt and an Emergency Plan. N. Notice of Motion ( ) Meeting adjourned. 10