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000626 Council MINJUNE 26TH, 2000 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, June 261h, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Mayor B. Carroll, Deputy Mayor I. Horton, Councillor: D. Beres, S. Lamb, G. Leachman, F. Lewis, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive -Closed Session. "Carried'' B. Adoption of Minutes -June 12'\ 2000 No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of June 121h, 2000 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for the Council Meeting of June 261\ 2000 be adopted, with the addition of: Cemetery (under L. Resolutions) "Carried" D. Declarations -Municipal Conflict of Interest Act 1. Councillor Lamb declared an Interest with respect to: F .2.i Tillsonburg Police Services Board Resolutions L.1 Police Services RE: OMERS Type 3. () u E. Presentations F. Appointmentsffielegations 1. Mr. John Finlay, MP Oxford RE: Up-Date i) Information RE: Infrastructure Program Mr. Finlay was present and up-dated Council with respect to current and upcommg issues. 2. Chief Coles -Police Services i) Tillsonburg Police Services Board Resolutions ii) O.P.P. RE: Confirmation of Commitment-Staffing Requirements No. 4 Moved by Councillor Lewis Seconded by Deputy Mayor Horton AND RESOLVED THAT the Corporation of the Town of Tillsonburg Council accepts in its entirety the two resolutions of the Tillsonburg Police Services Board concerning the amended Ontario Provincial Police contract costing and the Decision of the Ontario Civilian Conunission on Police Services. ''Carried" Mr. Walter Burton, Chairperson, Tillsonburg Police Services Board, and Mr. Chris Coles, Chief of Police, were present. 3. Mrs. Lori Charby, on behalf of Southridge Village Ratepayers Association. Mr. David Morris, CAO, distributed the following: 'confirmation of discussions' as a result of a meeting held the afternoon of June 261h, as prepared by Mr. John Wiebe, C.J. Demeyere Ltd. 'confirmation of commitment' from Mr. Brian Crann, President, Southridge Building Company, as a result of the same meeting. Mrs. Lori Charby appeared before Council and made a detailed presentation on behalf of the residents of Southridge Village and Quarterline Road. Copies of the presentation were circulated to Council and Senior Management. As well, a number of residents were present and commented. 2 () Mr. Brian Cooper supplied Council with correspondence from Underwriters Adjustment Bureau Ltd., in response to his reported loss. Mr. John Wiebe, CJ. Demyere Ltd., was present and responded to questions and comments. Mr. David Morris, CAO, suggested that residents file complaints through the Tillsonburg Customer Service Centre, by calling 842-9200. All complaints will be logged on 'Service'. Mayor Carroll indicated that information will be shared with the residents as soon as possible. A time frame will be communicated to Mrs. Charby for another meeting. Mrs. Charby was asked to supply the Town with names and addresses of the residents. Council adjourned for a 10 minutes break. (10:25 to 10:35 p.m.) 4. Mrs. Janice Holly and Mr. Rick Fitch RE: Tillsonburg Catholic School Council ' Playground Committee' Mr. Janice Holly and Mr. Rick Fitch appeared before Council. Council was asked to consider a $10,000 grant towards a fully accessible playground structure, to be located at St. Joseph's School, but available to the community as a whole. Assistance with site preparation for the structure was also sought. A structural design and information was distributed to Council by the delegation. Discussion was held and the following resolution was passed. No. 5 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the request from the Tillsonburg Catholic School Council 'Playground Committee' be referred to the Director of Community Services and Parks and Recreation Advisory for report and recommendation. "Carried" 3 (' () G. Committee of Adjustment 1. A-09/00 -Ralph Simmons Mr. Michael Barrett, Secretary-Treasurer, Tillsonburg Committee of Adjustment, appeared before Council and reviewed his report and recommendation. No persons appeared in support of, or opposition to, the application. No. 6 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A- 09/00 for 431 Broadway. "Carried" H. Public Hearings 1. Leslie Alexander & Ruth Boys -Application for Consent i) Comments from John R. Murray Mr. Michael Barrett, Intermediate Planner, County of Oxford, was present and reviewed his report. Mr. Barrett noted additional comments that had been received, but were not part of his report: );> from the Oxford County Board of Health: if municipal services are brought up to the property, the property should be connected );> from the Town Manager of Engineering there are no sanitary or storm sewers north of North Street on Broadway there is a 20" transmission watermain on the road, but no distribution line to service a lot such as this to service the subject property, a 6 inch distribution main north of North Street would be supplied at the owners' expense the owner/developer to bear all costs associated with the extension. );> also comments from a neighbouring property owner, Mr. John R. Murray (circulated with the Council Agenda) Mr. Barrett noted that there are two major planning concerns that Planning Department has identified: 4 () properties along west and east side of Broadway are designed for highway service commercial uses lack of services. Mr. Barrett reviewed his recommendation, as contained in his report. Discussion was held. In response to a question, Mr. Steve Lund, Director of Operations advised that there is a completed design for the North Park Subdivision. The missing services are to be extended through that area, and would address the stormwater issues that Mr. Murray had raised. It is hoped that this work will occur towards the end of2000. In the event of no development, The Drainage Act could be looked at. Mr. Kim Husted, appeared before Council, on behalf of the applicants. Comments and letters of support from adjoining neighbours were circulated: Peggy M. Goodlett Muriel Davis Michael A. Nesbitt a petition stating there are no concerns Mr. Hu.sted commented that there is no reason for concern. The intent is to build an attractive single-family dwelling house. The subject property is presently zoned RI, which would permit the proposed use. In response to a question, Mr. Husted advised that there is not an access problem. An entrance permit may be required. The Director of Operations confirmed it would not be a problem. The purchaser of the lot was present in support of the application. Mr. Murray was present and spoke in favour of the application. He noted an ongoing concern with groundwater runoff. Mr. Barrett noted that the subject area is currently a residential strip, and commercial designation has been placed on it for a number of years. If Council wishes to pursue changing the designation, an application for official plan amendment would be required to re-designate the lands from highway commercial to a residential designation. Councillor Smith noted that he did not concur with the Planner, as this particular situation should go residential, and stated that he was in support 5 () of allowing the severance of this property. Councillor Smith added that the Town should be examining the Official Plan designation and asked that it be noted in the Minutes, to be addressed. Mr. Barrett suggested that a copy of the Council Minutes of this date be sent to the Land Division Committee. Councillor Smith questioned whether the Planner's report would address Council's concerns regarding the Official Plan and be forwarded to the County when this application goes before County Council, as Tillsonburg Council feels it is not quite the right Official Plan designation for the subject area. Mr. Barrett responded that the report that goes before County Council would not change, but he would provide background information as a result of this meeting. No. 7 Moved by Councillor Molnar I. Reports Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that it is in favour of the application for consent submitted by Leslie and Ruth Boys, for property located at 645 Broadway, subject to the following condition: i) If municipal services become available, property must be connected at the owners' expense, as per Town policy. "Carried" 1. Staff Report RE: MAAC -Airport Venture 2. Staff Report RE: CRF Funding Compliance Requirements 3. Notes from 2000 Business Plan Review -June 191h. 4. Director of Operations RE: Designation of Otter Valley Trail J. Communications I. Pelmorex Communications Inc. RE: 2. Township of Delhi RE: Province-wide Smoking Policy 6 () 3. Tillsonburg Skating Club RE: Application to Manage and Conduct a Nevada Lottery K. Information 1. Oxford County Restructuring and Rationalization of Municipal Services Minutes of May 291\ 2000 2. Canada Day Scheduled Events 3. County of Oxford RE: LPRCA Board Restructuring 4. Long Point Region Conservation Authority RE: Board Restructuring 5. Mr. Lawrence DeBruyne RE: Condition of Earle, Pine and Oak Streets 6. Mr. E. Patrick Carroll, Participark Chairman, Kinsmen Club of Tillsonburg RE: Alternate Participark Access L. Resolutions No. 8 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town of Tillsonburg invite the Model Aircraft Association of Canada to Tillsonburg to commence negotiations regarding the establishment of their head office in Tillsonburg; AND FURTHER THAT the negotiations be facilitated through the Director of Corporate Services. "Carried" No. 9 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Province of Ontario is providing the Town ofTillsonburg a Community Reinvestment Fund (CRF) allocation; and WHEREAS the intended use of the CRF allocation is to mitigate increases in property taxes; and WHEREAS the Province has requested this information by June 30, 2000; and WHEREAS the Ministers of Finance and Municipal Affairs and Housing have requested that each municipality prepare a report on the planned use of the 2000 CRF allocation; and NOW, THEREFORE BE IT RESOLVED THAT the Municipality of the Town of Tillsonburg intended to use the 2000 CRF allocation in ways described in the schedule attached to the Staff Report; and 7 () FURTHERMORE, THAT the schedule attached to the Staff Report forms part of the resolution of Council. No. 10 Moved by Councillor Lewis Seconded by Deputy Mayor Horton AND RESOLVED THAT a 2 percent reduction be made to the Town's Budget, to be passed on to the ratepayers; AND FURTHER THAT Town Council and Staff make efforts to identify an additional 2 percent in reductions, to be placed in Reserves at year end. "Carried'' No. 11 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Staff Report dated June 20'\ 2000 be received; AND FURTHER THAT the Town ofTillsonburg make application to the Ontario Trails Council to designate the Otter Valley Trail within the Town ofTillsonburg as part of the Trans Canada Trail. "Carried" No. 12 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Council of the Town of Tillsonburg advise the CRTC that it supports Pehnorex Communications Inc. with respect to its new emergency alert system. "Carried" No. 13 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town ofTillsonburg support the Township of Delhi's resolution with respect to a Province-wide Smoking Policy. "Carried" No. 14 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town ofTillsonburg grant permission to the Tillsonburg Skating Club to conduct a Nevada Lottery from the premises known as the Broadway 'Tobacconist and Magazine Store, 181 Broadway, Tillsonburg. "Carried'' No. 15 Moved by Councillor Molnar Seconded by Councillor Lamb AND RESOLVED THAT the correspondence received from Mr. Lawrence DeBruyne, with respect to the condition of Earle, Pine and Oak Streets, be referred to the Director of Operations. "Carried" 8 (~) No. 16 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT Tillsonburg Council authorize and approve the payment to the Tillsonburg Police Association of the equal share of the OMERS Type 3 surplus on approval from OMERS and on the explicit understanding and provision that all conditions dealing with the complete release and indemnification will have to be met before any such payment of the Association's share will be undertaken. "Carried" No. 17 Moved by Councillor Molnar Seconded by Deputy Mayor Horton AND RESOLVED THAT Terms of Reference towards re-establishment of a Tillsonburg Cemetery Board be referred to the CAO for report. "Carried" M. By-Laws The following By-Law received three readings and was enacted: 1. By-Law 2939-To Provide for the adoption of Budgetary Estimates and Tax Rates for 2000. N. Notice of Motion 0. Closed Session No. 18 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT Council move into Executive -Closed Session. "Carried" Meeting adjourned. 9