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000731 Council MIN() JULY 31st, 2000 MINUTES of the special meeting of the Municipal Council of the Town of Tillsonburg held Monday, July 31st, 2000 at 3:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Mayor B. Carroll, Councillor: D. Beres, S. Lamb, F. Lewis, R. Smith and G. Leachman (3:30 p.m.); Councillor C. Rosehart (6:15) ORDER OF BUSINESS: A. Adoption of Agenda B. No. 1 Moved by Councillor Dave Beres Seconded by Councillor Robert Smith AND RESOLVED THAT the Agenda as prepared for the Council Meeting of June 31st, 2000 be adopted, with the addition of discussion on hog processing plant public meeting. "Carried" Declarations -Municipal Conflict of Interest Act None. C. Presentations 1. · Robert Musty-Update of Implementation of IT Strategy Mr. Musty gave an update on the current status of the implementation of IT strategy. No. 2 Moved by Dave Beres Seconded by Rob.er! Musty AND RESOLVED THAT the report of Robert Musty be received and approval be given to proceed with phase I class for windows, budget amount of up to $40,000. ''Carried'' 2. CAO re: Photocopier Report D. Morris outlined that as we move to the paperless office analog photocopiers are no longer needed as much as previously. Staff was asked to review the fleet of copiers, and to look at the possibility of digital copiers, that could be networked. The recommendation is that one be acquired for the customer service ( ' ) centre and one for the corporate office. The reconnnendation is to award a contract to Canon for the replacement of the analog machines with two digital machines. The cost would be slightly less than our current photocopying lease costs. No. 3 Moved by Robert Smith Seconded by Fred Lewis AND RESOLVED THAT the photocopier report and the reconnnendations therein be received and that staff be approved to enter into a three year consolidated lease agreement with Canon to replace the current analog photocopiers with digital copiers. "Carried" D. Appointments/Delegations E. F. G. A delegation appeared before town Council in regards to Southridge Subdivision and the recent flooding there. Committee of Adjustment None. Public Hearings None. Reports 1. Review of KPMG County of Oxford Restructuring Recommendations Mr. Morris outlined the KPMG reconnnendations. This is mainly for Council's consideration over the next two weeks. KPMG currently reconnnends the adoption of a single county Library system. This would be phased in over time, and that the 1992 needs study be updated. a) Chief Librarian M. Scholtz outlined his concerns. No. 4 Moved by G. Leachman Seconded by S. Lamb AND RESOLVED THAT the Town Council suggest to KPMG that Council agrees with point number 3 of the reconnnendations 2 being the revision of the 1992 needs assessment that it be updated, and other cooperative ventures be investigated but that the other recommendations not be adopted. "Carried" The consultants are suggested that taxation be moved to the upper tier. b) Revenue Officer c) Ray Jones outlined his concerns with the KPMG report regarding taxation. Mr. Jones outlined some of the omissions in the report most notably the software costs associated with the county system. The recommendation of the steering committee is as follows: That the responsibility of taxation and billing be left at the area municipalities, and that phase 2 of this study examine opportunities to reduce the cost of supporting finance systems in the area municipalities by supporting the diamond software centrally. Fire The recommendation was that it remain at local area level. Further discussion take place regarding a five or three fire chiefs model. No. 5 Moved by Dave Beres Seconded by Fred Lewis AND RESOLVED THAT That Council of the Corporation of the Town of Tillsonburg accept the recommendation of KPMG that would allow fire service to remain at the local level and phase 2 further study the possibility of the three fire chiefs model. "Carried" d) Director of Corporate Services Re: Building and By-law Enforcement Lynn Buchner outlined the recommendations of the Building and By-law Enforcement areas. Lynn felt that the areas should be separated. KPMG suggested that by-law enforcement remain at the local level. The steering committee recommends: That building inspection and property standards responsibility for nutrient management remain at the lower level. No. 6 Moved by G. Leachman Seconded by S. Lamb 3 r (-\. ) AND RESOLVED THAT Council of the Corporation of the Town of Tillsonburg reconnnend that building inspection, by-law enforcement, property standards, and responsibility for nutrient management remain at the lower level. "Carried" e) Director of Corporate Services Re: Airport KPMG is recommending status quo and that it remain at the local level with the possibility that there be some cooperation with South west Oxford and Norwich. No. 7 Moved by S. Lamb Seconded by D. Beres AND RESOLVED THAT That Council of the Corporation of the Town of Tillsonburg agree with the KPMG reconnnendation in regards to Airport service, and also that the Town reconnnend that the County continue some funding for the airport. "Carried" f) Roads KPMG reconnnended that the responsibility for the County Roads be decentralized to the lower tier municipalities. KPMG reconnnended that no funding changes be implemented. D. Morris recommended that perhaps some sort of funding situation would have to continue to exist if roads were to be decentralized, and some sort of prioritized were to be maintained. The steering committee reconnnends that the County Roads remain at the County level. No. 8 Moved by D. Beres Seconded R. Smith AND RESOLVED THAT the Council of the Corporation of the Town of Tillsonburg reconnnend that the status quo continue in regards to Roads and that the proposed cooperative and innovative service model be further investigated. "Carried" t) Waste Management KPMG recommendation 1. That responsibility for waste collection and disposal be at the County level 4 2. That the county establish a zero tax levy as the goal for the waste collection, and conduct a detailed best practices review to identify the appropriate approach( es) to recycling, bag tag policies and tipping fees to implement this goal. Discussion took place regarding tipping fees. No. 9 Moved byD. Beres Seconded by C. Rosehart AND RESOLVED THAT the Council of the Corporation of the Town of Tillsonburg agree with the recommendation of steering committee in regards to total waste management services subject to removal of the zero tax levy. "Carried" No. 10 Moved by Robert Smith Seconded by Fred Lewis AND RESOLVED That the responsibility of taxation and billing be left at the area municipalities, and that phase 2 of the study examine opportunities to reduce the cost of supporting finance systems in the area municipalities by supporting the software centrally. "Carried" Discussion took place regarding the recommendations of KPMG in regards to Economic Development. The steering committee agreed with the KPMG recommendations. No.! I Moved by Dave Beres Seconded by Chris Rosehart AND RESOLVED THAT the Corporation of the Town of Tillsonburg agree with the recommendations of KPMG in regards to the Economic Development and tourism and suggest that an e-commerce base be developed to encourage economic development "Carried" Discussion took place regarding Police and the KPMG recommendations. No. 12 Moved by G. Leachman Seconded byF. Lewis AND RESOLVED THAT the Corporation of the Town ofTillsonburg agree with the recommendations ofKPMG in regards to the Police. "Carried" 5 (' (. \ ) J. K. Communications 1. Township of Norfolk re: request for extension of water on Young Street for Health reasons D. Morris outlined his report. No. 13 Moved by Robert Smith Seconded by Fred Lewis AND RESOLVED THAT the Council receive the report from the CAO in regards to Audley Moore's request for water service and further that the Corporation of the Town of Tillsonburg provide water service on a lease basis to Audley Moore. And further that the Clerk and the Town's solicitor Rod MacDougall determine the wording of the lease. "Carried" Information L. Resolutions No. 14 Moved by Robert Smith Seconded by Sam Lamb AND RESOLVED THAT the firm of Alhnat and Associates be engaged for the purpose of conducting an audit of the Town of Tillsonburg restructuring process for a fee not to exceed $12,000. "Carried" No. 15 Moved byD. Beres Seconded by C. Rosehart The following individuals be appointed to the Mayor's Task Force for the southend development: Bonnie McGlynn Bill Irvine Eugene Heath Ken Webster Jonathan Arnell Bill Sanders Tim Weiler 6 () Irene Hurley Mary-Lou Crichton Richard Lucas Mark Renaud "Carried" M. By-Laws None. N. Adjournment No.16 Moved byD. Beres Seconded by C. Rosehart AND RESOLVED THAT That Council of the Corporation of the Town of Tillson burg meeting of July 31, 2000 be adj oumed. "Carried" Meeting adjourned at 11 :30 Mayor - 7