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001010 Council MIN(~) OCTOBER to™, 2000 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Tuesday, October lO'h, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Mayor B. Carroll, Deputy Mayor I. Horton, Councillors: D. Beres, S. Lamb, G. Leachman, F. Lewis, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive -Closed Session. "Carried" B. Adoption of Minutes -September 2st11, 2000 No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of September 25th, 2000 be adopted as printed and circulated. "Carried" It was noted that the Minutes of September 25fu, 2000 indicated that documents would be forthcoming at this meeting of Council. The CAO advised that he had spoken with Sgt. C. Williamson this date, and expects they will be available for the Council Meeting of October 23'd, 2000. C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for the Council Meeting of October 1 o'h, 2000 be adopted. "Carried" () u D. Declarations -Municipal Conflict of Interest Act I. Councillor Rosehart declared a conflict with respect to Item H. l - Application for Draft Approval of Plan of Subdivision -Annandale Heights Ltd. E. Presentations None F. Appointments/Delegations I. Mr. Thomas Powell, Property Manager, CentreCorp RE: Alterations to Exterior of Town Centre Mall Mr. Powell appeared before Council and reviewed the proposed alterations to the exterior of the Town Centre Mall. Discussion was held and the following motion was passed. No. 4 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT the Council of the Town ofTillsonburg approve the proposed painting of the metal favade of the Tillsonburg Town Centre and that preference be given to the suggested teal colour. ''Carried" G. Committee of Adjustment H. Public Hearings 1. Annandale Heights Ltd. -Draft Approval of Plan of Subdivision (County Report #00-199) Ms. Julie Bryant, County Planner, was present and reviewed the report with respect to the subject application. The CAO noted that the re-design of Pearl Court had become an issue, which must be considered with respect to this application. Discussion was held and it was suggested that the proposed recommendation, as contained in Report #00-199, be amended, with respect to point !(a). (_) Mr. Cyril Demeyere was present, and indicated the applicant did not wish to connnent at this time. Mr. Demeyere noted that the proposed resolution, as amended, would be satisfactory. Ms. Ruby Weinberger, 35 Pearl Street, was present and presented a petition for Pearl Street to be made a dead-end. David Rachar, 36 Pearl Street, appeared before Council with concerns with respect to traffic flow, and the street being too narrow. He expressed safety concerns for children, especially with increased traffic flow. Prohibiting heavy truck traffic was also discussed. No other persons appeared in support of, or opposition to, the subject application. The Director of Operations was directed to prepare a report for Council's consideration on November 6'\ 2000. No. 5 Moved by Deputy Mayor Horton Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg defer the Application for Draft Plan of Subdivision, as submitted for Annandale Heights Ltd., until at such time as Council can review a report to be prepared by the Director of Operations. "Carried" I. Reports 1. Director of Corporate Services RE: Electronic Records Management and Document Imaging 2. Director of Operations RE: Tender Results -Salted Winter Sand 3. CAO RE: County Restructuring (Tri-Majority Vote) 4. Director of Operations RE: Request from Mr. D'Arcy O'Neil regarding Laneway between Hickory Hills and Howe Avenue (Verbal Up-Date, as requested by Councillor Beres, further to Council Meeting of August 28'h) 5. Director of Connnunity Services RE: Up-Date -Skateboarders (Verbal Up-Date, as requested by Councillor Rosehart) () u J. Communications I. Township of East Zorra-Tavistock RE: Response to Drinking Water Protection Regulations 2. Tillsonburg Youth For Christ RE: Request for Grant 3. Mr. Tom Schafer RE: Walking Safety-Section ofQuarterline Road 4. Ingersoll & District Big Brothers/Big Sisters Association Inc. RE: Permission to Conduct Nevada Lottery 5. Township of Norwich RE: Representation on the Long Point Region Conservation Authority K Information I. Ministry of Transportation RE: Excessive Speeds and Tailgating - Highway 19 2. 3. 4. 5. 6. Association of Ontario Road Supervisors RE: Labelling of Road Salts Municipal Election 2000 Information (Billing Insert) Federation of Canadian Municipalities RE: Call for Resolutions Museum Advisory Board Minutes -August 24th, 2000 Long Point Region Conservation Authority Minutes of September 6th, 2000 7. Ministry of Municipal Affairs and Housing RE: Annual Southwestern Municipal Conference -December 8th, 2000-London L. Resolutions No. 6 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report dated October 5, 2000 regarding electronic records management and document imaging be received. "Carried" u No. 7 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Staff Report from the Director of Operations dated October 06, 2000 be received; AND THAT the quotation for the supply of salted winter sand be awarded to Aaroc Aggregates Ltd. of London. "Carried" No. 8 Moved by Councillor Smith Seconded by Councillor Leachman AND RESOLVED THAT the Council of the Town of Tillsonburg not support the County providing a range of human resources services to all area municipalities, funded through the county levy. "Carried" No. 9 Moved by Councillor Beres Seconded by Deputy Mayor Horton AND RESOLVED THAT the Council of the Town of Tillsonburg not support the creation of a central construction engineering group which will offer construction design, supervision and project management and related services to the county and all area municipalities on a cost-recovery basis. "Carried" No. 10 Moved by Councillor Molnar Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of Tillsonburg not support the County providing a range of information technology services, funded through the county levy, to all area municipalities and library boards, including software evaluation, selection, development, and implementation and system support. "Carried" No. 11 Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town ofTillsonburg support the concept of one-stop customer service, with each area municipality providing phone reception and counter service for as many county services as possible and the County developing a web portal giving access to as many county and area municipality services as possible. "Carried" No. 12 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the correspondence from the Township of East Zorra-Tavistock, regarding response to drinking water regulations, be noted and filed. "Carried" (•• \ __ ,/ No. 13 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the correspondence from the Tillsonburg Youth For Christ, dated September 25th, 2000, be referred to the C.A.O. for review and recommendation. "Carried" No. 14 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the correspondence from Mr. Tom Schafer, dated September 26th, 2000, regarding walking safety on a section of Quarterline Road, be referred to the Director of Operations, as well as the Tillsonburg Community Services Officer, for review and recommendation. "Carried" No. 15 Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT the Ingersoll and District Big Brothers/Big Sisters Association Inc. be given permission to conduct a Nevada Ticket Lottery from the premises known as Becker Milk Company Limited, 590 Broadway, Tillsonburg. "Carried" No. 16 Moved by Councillor Lamb Seconded by Deputy Mayor Horton AND RESOLVED THAT a letter be sent to the Minister of Natural Resources and the Long Point Region Conservation Authority regarding the number of representatives for the Town ofTillsonburg and County of Oxford, and that it remain status quo. "Canied" M. By-Laws The following by-law received third reading: I. By-Law 2947 -Cemetery Advisory Board (3'd Reading) The following by-laws received three readings and were finally enacted: 2. By-Law 2948 - 3. By-Law 2949- To Establish Dates and Times for Advance Votes - Municipal Election To Provide for Early Voting on Voting Day and Rrouced Hours ofVoting in Institutions and Retirement Homes N. Notice of Motion Council adjourned. MAYOR C.A.O./CLERK (~)