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001106 Council MIN( ) NOVEMBER 6™, 2000 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, November 6'h, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario. PRESENT: Mayor B. Carroll, Deputy Mayor I. Horton, Councillors: D. Beres, S. Lamb, F. Lewis, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive -Closed Session. "Carried" B. Adoption ofMinntes -October 23rd, 2000 No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of October 23'd, 2000 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for the Council Meeting of November 6'h, 2000 be adopted. "Carried" D. Declarations -Municipal Conflict of Interest Act None E. Presentations None C) L./ F. Appointments/Delegations 1. Mr. John Lanthier RE: Presentation of Petition Mr. Lanthier presented a petition with respect to an extension to Glendale Drive. Staff were directed to review the situation. All concerned residents, as noted on the petition, are to be informed when the issue is being reviewed. G. Committee of Adjustment H. I. None Public Hearings None Reports I. Director of Operations RE: Bidwell Street and Washington Grand Avenue -Traffic Control Warrant Analysis 2. IT Manager RE: Electronic Records Management and Document Imaging 3. Tillsonburg Police Services Board Agenda of October 161\ 2000 and attachments J. Communications 1. Petition RE: Relocation of Caboose 2. Rosemarie C. Burt RE: Valley View Lane 3. Annandale National Historic Site Advisory Committee RE: Official Town ofTillsonburg Tourist Information Centre 4. Staff Memo RE: Fa9ade Improvement Loan Program-Donna Rosenthal () 5. Correspondence RE: Intersection of Highway #3 & Simcoe Street (Norfolk & Tillsonburg) K. Information I. Tillsonburg Recreation Advisory Board Minutes of October 26th, 2000 2. Annandale National Historic Site -Museum Report -September 2000 3. County of Oxford Restructuring: 4. 5. 6. 7. 8. 9. i) Executive Summary ii) Results of Triple Majority Vote on the 4 Themes of Restructuring Long Point Region Conservation Authority Minutes of October 4th, 2000 City ofKawartha Lakes-Transition Board RE: Appreciation Editorial RE: Local Volunteers Deserve Much Better Mayor's Task Force for Southend Strategic Plan Minutes of September 27th, October 3rd and 19th, 2000 Economic Development Committee Minutes of October 13th, 2000 Technology in Government-Article RE: Tillsonburg -October 2000 L. Resolutions No. 4 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT the Staff Report from the Director of Operations dated October 26th, 2000 be received, and the recommendations contained therein be adopted and that staff undertake a more thorough analysis of the Washington Grand/Bidwell Street intersection, Ridout and Bidwell Streets, Rolph and Ridout Streets, Maple Lane and Concession Street, and Baldwin and Bidwell Streets, to include sight-lines and parking concerns. "Carried" () No. 5 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report dated October 51h, 2000 regarding electronic records management and document imaging be received, and the recommendations contained therein be adopted. "Canied" No. 6 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Police Services Board information be received; AND FURTHER THAT the necessary by-law(s), to amend the current Town ofTillsonburg Fee Schedule, be brought forward at the next regular meeting of Council. '~Canied" No. 7 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Petition to oppose the movement of the caboose from the A&P parking lot to the boulevard separating Bridge Street and Hale Street, west of the Old Train Station between Bidwell and Rolph Streets, be received. "Carried" No. 8 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the correspondence from Rosemarie C. Burt, dated October 24fu, 2000, with respect to Valley View Lane, be referred to the Director of Operations for possible inclusion in the new infrastructure program. "Carried" No. 9 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the submission from the Annandale National Historic Site Advisory Committee dated October 271h, 2000, with respect to the Official Town of Tillsonburg Tourist Information Centre, be received and referred to the Director of Community Services for review and report. "Carried" No. 10 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Town of Tillsonburg accept the application and enter into an agreement with Donna Rosenthal, owner of 20 Brock Street East, for a Fm;:ade Improvement Loan in the amount of $7,582.00, at 2.5% interest to be repayed yearly in a like manner as taxes over ten years. "Carried" ( ) No. 11 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town ofTillsonburg support the Township ofNorfolk in its request to the Ministry of Transportation for traffic control signals at the intersection of Highway 3 and Simcoe Street. "Carried" M. By-Laws The following By-Law was given third reading and finally passed: 1. By-Law 2950 -Sale of Industrial Land-Fleetwood Metal Industries (3'd reading) The following By-Law was given three readings and finally passed: 2. By-Law 2951 -To Enter Into an Agreement for Policing Services by the OPP N. Notice of Motion o. Closed Session No. 12 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive -Closed Session. "Carried'' Council into Executive Closed Session, and back into Open Session to pass the following resolution: No. 13 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council authorize staff to proceed with registering properties for tax sale having arrears in excess of three years for occupied properties, two years for vacant properties, and to collect outstanding business tax by retaining the services of a bailiff. "Carried" Council adjourned at I 0:05 p.m. ()