201216 Budget Council Meeting AgendaThe Corporation of the Town of Tillsonburg
Council Budget Meeting
AGENDA
Wednesday, December 16, 2020
5:00 PM
Electronic Meeting
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council Budget meeting of December 16, 2020, be
approved.
3.Disclosures of Pecuniary Interest and the General Nature Thereof
4.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the minutes of the Council Budget meeting of November 7, 2020, be approved.
5.Finance
5.1.Presentation Re: OPP Funding Formula Overview
Presented by: S/Sgt. Jen Ormsby and A/S/Sgt. Pete Marshall, Municipal Policing
Bureau
5.2.Waste Management Agreement
At their meeting on November 23, 2020, Council passed the following resolution. The
item was deferred to the December 16, 2020 Budget meeting.
Resolution # 2020-531
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives report OPS 20-35 Waste Management Contract renewal as
information;
AND THAT the information contained therein be forwarded to the 2021 Business Plan
and Budget process for consideration.
Carried
5.3.FRS 20-15 White Paper Fire Communications Financial Review
5.4.Budget Deliberation
Proposed Resolution #
Moved By: Councillor Parker
Seconded By: ________________
THAT Vehicles 38 and 39 be removed from Asset Management Fleet Replacement
plan for 2021.
Proposed Resolution #
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT project X46 titled “Fire Hall Study” be removed from the 2021 budget.
Proposed Resolution #
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT Project X55 Master Transportation Study be removed from the 2021 Budget.
Proposed Resolution #
Moved By: Mayor Molnar
Seconded By: ________________
THAT Staff be directed to prepare an updated report to Council that will provide the
County of Oxford information on the utilization of the 2021 Tillsonburg Regional
Airport Grant Revenue of $50,000;
AND THAT referenced Report be included in the 2021 Business Plan for
development in Q2.
Proposed Resolution #
Moved By: Mayor Molnar
Seconded By: ________________
THAT Staff be directed to continue to facilitate discussions and networking with
potential partners to review additional opportunities for Short Line Rail connectivity
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within the Town of Tillsonburg;
AND THAT this direction be included in the 2021 Business Plan as an action item for
the Economic Development Department.
Proposed Resolution #
Moved By: Mayor Molnar
Seconded By: ________________
THAT Staff be directed to continue to facilitate discussions, networking and planning
to ensure adequate Industrial Zoned land is available for servicing and development;
AND THAT the plan be a priority to be introduced into the 2021 Business Plan.
Proposed Resolution #
Moved By: Mayor Molnar
Seconded By: ________________
WHEREAS there is an acute identification of a shortage in Affordable Housing for the
population of Tillsonburg, including senior demographics;
AND WHEREAS there is a potential requirement for targeted attainable housing
alternatives to assist in attracting labour and a younger demographic to the
municipality;
AND WHEREAS the County of Oxford, Province of Ontario and Federal Government
have available programs to potentially assist in satisfying the targeted housing deficit,
in partnership with the Town and the private sector;
BE IT RESOLVED that Staff be directed to facilitate discussions, networking and
planning to ensure expanded opportunities for Affordable and Attainable Housing
alternatives within the community;
AND FURTHER THAT any advancement of strategies be introduced into the 2021
Business Plan.
Proposed Resolution #
Moved By: Mayor Molnar
Seconded By: ________________
THAT Staff be directed to facilitate a review of the Commercial Corridor (CC) Zoning
within the Town of Tillsonburg to prepare a report for Council that may initiate a Town
directed Application for Zone Change;
AND THAT this direction be incorporated into the 2021 Business Plan for Q2.
Proposed Resolution #
Moved By: Mayor Molnar
Seconded By: ________________
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THAT Staff be directed to review Council supported Resolutions from 2020 that were
adopted for various reports and direction;
AND THAT referenced recommendations be included in the 2021 Business Plan as
action items by appropriate departments.
Proposed Resolution #
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT $250,000 of surplus dollars from the 2020 budget be carried forward and used
as part of the taxation dollar requirement in the 2021 budget to aid in reducing and
mitigating the tax rate to local ratepayers.
5.5.MYR 20-02 CAO Performance Evaluation 2020
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT Council receives MYR 20-07 CAO Performance Evaluation 2020 as
Information;
AND THAT Council establishes and appoints a CAO Performance Review
Committee;
AND FURTHER THAT Council appoints Mayor Molnar, ______________ and
________________ to the CAO Performance Review Committee;
AND FURTHER THAT Council approves the proposed 2020 CAO Performance
Evaluation Process as outlined in MYR 20-07.
AND FURTHER THAT a report be prepared for Council consideration on January 11,
2021.
5.6.Tillsonburg BIA 2021 Budget Request
Deferral from December 14, 2020 Council meeting.
6.Motions/Notice of Motions
7.Confirm Proceedings By-law
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT By-Law 2020-116, to Confirm the Proceedings of the Council meeting held on
December 16, 2020, be read for a first, second, third and final reading and that the Mayor
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and the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
8.Adjournment
Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT the Council Budget meeting of December 16, 2020 be adjourned at ____ p.m.
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1
The Corporation of the Town of Tillsonburg
Council Budget Meeting
MINUTES
Monday, December 7, 2020
9:00 AM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Regrets: Deputy Mayor Beres
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Sheena Pawliwec, Acting Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations
Brad Lemaich, Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 9:02 a.m.
2. Adoption of Agenda
Staff noted that general questions regarding the budget can be asked following
the approval of the previous minutes.
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Resolution # 2020-542
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Budget meeting of Monday,
December 7, 2020, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-543
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council Budget meeting of Monday, November 30,
2020, be approved.
Carried
5. Finance
Opportunity was provided for comments and questions from Council regarding
the 2021 draft budget.
Clarification was requested regarding the taxation requirement percentage.
It was asked what the impact will be to commercial and industrial. Staff to confirm
percentages.
5.1 Waste Management Agreement
It was suggested that this item be dealt with after the County Council
Budget meeting scheduled for December 9, 2020, where County Council
will be considering a request from Southwest Oxford regarding waste
management.
It was asked what the budget impact of this item is for 2021. Staff noted
the requirement for the Town’s responsibilities under the waste
management program for 2021 is approximately $200,000.
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Resolution # 2020-544
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the Waste Management Agreement item be considered at the
Council Budget meeting on December 16, 2020.
Carried
5.2 FIN 20-44 2021 Capital Pre-Budget Approvals
Opportunity was provided for comments and questions from Council.
Resolution # 2020-545
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the item regarding Project X96 Sidewalk Connectivity Program
$200,000 be dealt with separately.
Carried
Resolution # 2020-546
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report FIN 20-44 2021 Capital Pre-Budget
Approval;
AND THAT Council give Pre-Budget Approval for Recreation, Culture &
Parks Project X81 PerfectMind Booking Software $10,000;
AND THAT Council give Pre-Budget Approval for Operations Project X99
Asphalt Program $400,000;
AND THAT Council give Pre-Budget Approval for Operations Project X95
Vienna Road Rehabilitation $1,922,000.
Carried
Opportunity was provided for comments and questions from Council.
Staff noted that road reconstruction projects typically include funding for
replacing/repairing existing sidewalks which are damaged during the
project.
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4
Staff noted that the requested funding is intended for infill sidewalks which
is an objective of the Sidewalk Connectivity Plan as approved by Council
in 2018.
Staff noted that the intention in 2021 is to install sidewalks on Vienna
Road and Van Street during the Vienna Road Rehabilitation project. Staff
recommend aligning new sidewalk installations with road rehabilitation
projects when possible.
It was asked if Concession Street will be getting new sidewalks. Staff
noted that since Concession Street has existing sidewalks the funding for
the project will support the replacement/repair of existing sidewalk area
that is damaged during the project.
Staff noted that the Connecting Link funding program does not include
funding for new sidewalks.
It was asked why the Oxford Street project included spot repairs to
sidewalks, gutters and curbs. Staff will update Council with the
background on the Oxford Street project funding.
It was suggested that a report regarding where the sidewalk connectivity
dollars will be spent including options, be brought forward for Council's
consideration.
Resolution # 2020-547
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT Council approve pre-budget approval for Project X96 Sidewalk
Connectivity Program $200,000.
Carried
5.3 Budget Deliberation
Opportunity was provided for comments and questions from Council.
Cephas Panschow, Development Commissioner, was also present to
answer questions.
Staff confirmed that the SOMA Asia Mission has a $16,000 net value.
There was discussion regarding the SOMA mission trips and resulting
investment in the Town of Tillsonburg.
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5
Staff noted that a wheelchair swing ranges from $20,000 to $25,000 for a
single unit.
Staff will confirm if funds from the Sandy Court lot sale, can be utilized for
playground equipment. Staff noted that the sale of those lands will
produce roughly a $26,000 revenue.
Resolution # 2020-548
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the SOMA Asia Mission be removed from the 2021 Budget;
AND THAT the funds be moved to the RCP Budget and earmarked for a
wheelchair accessible swing.
Councillor Gilvesy called for a recorded vote.
Councillor Gilvesy - Yes
Councillor Luciani - No
Mayor Molnar - No
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - Absent
Councillor Esseltine - No
Defeated
Staff confirmed the unit is 17 years old and it has been estimated that for
2021 the unit will require between $15,000 to $20,000 in repairs.
There was discussion regarding the purpose of the vehicle, concerns
regarding its’ reliability, and alternatives if the unit breaks down.
It was asked if contracting out grave digging would be more cost effective.
Staff noted this could be investigated.
Staff confirmed the proposed replacement is in accordance with the asset
management plan.
Resolution # 2020-549
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
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6
THAT Cemetery Vehicle 87 be removed from the asset management fleet
replacement for the 2021 budget.
Defeated
There was discussion regarding hybrid vehicles.
Staff confirmed that in accordance with the purchasing policy, tenders for
fleet cannot specify a vehicle supplier.
Staff noted the replacement value is determined when the vehicle is
disposed of.
Resolution # 2020-550
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Vehicle 28 be removed from Asset Management Fleet Replacement
plan for 2021.
Motion was withdrawn.
Staff explained the process for the disposal of fleet.
It was asked how long it will take to pay the total debt including interest.
Staff noted that trucks have an eight-year debenture.
It was suggested that the Town utilize govdeals.ca when disposing of
fleet.
The purchase of the unit would be approved by the Director of Operations
and the CAO when the dollar value of purchase is under $75,000 in
accordance with the purchasing policy.
Staff noted that development charges fleet reserve monies can only be
utilized for purchasing new vehicles that are required to manage growth.
As there were some questions regarding vehicles in 2020 that were
budgeted but not purchased, it was asked if this additional information
could be brought forward to be discussed at the next meeting.
Resolution # 2020-551
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the motion regarding vehicles 38 and 39 being removed from Asset
Management Fleet Replacement plan for 2021, be deferred to the
December 16, 2020 Council Budget meeting.
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7
Carried
Staff noted that the unit has had multiple failures this year. It is
recommended that the light duty vehicle be replaced with a heavy-duty
vehicle to assist the program.
It was asked if the vehicle is still on warranty.
Staff provided the specifications of the proposed new unit.
Staff confirmed that the unit currently cuts grass along roadways and that
maintenance on the unit is completed internally.
Staff confirmed there is a 10-year replacement plan for mowers. The
proposed new unit would have a 10-year lifecycle.
Staff noted that if the unit is not replaced at this time, there will be a
contingency plan if the unit breaks down and staff would request for funds
at that time to replace the unit.
Resolution # 2020-552
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Vehicle 203 be removed from Asset Management Fleet
Replacement plan for 2021.
Carried
Staff noted that the family tree research is typically completed in under 30
minutes. Historically this service has been by donation. Taking payments
for requests made via email or phone would be problematic. Staff suggest
a $25.00 per hour fee.
Resolution # 2020-553
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the Town charge an hourly fee for family tree research executed by
the Museum Staff;
AND THAT staff bring forward a suggested hourly rate to Council for
consideration and approval as part of the rates and fees for 2021.
Carried
Councillor Gilvesy confirmed the intent of the motion is to review the
criteria included in the asset management plan.
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8
Staff confirmed that the Q2 2021 deadline for this request can be
completed.
Resolution # 2020-554
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT staff bring forward a report which would include suggestions to
move towards a more cost effective model for the fleet replacement
strategy. The report should be brought to Council for review and
consideration by the end of the second quarter in 2021;
AND THAT the report should include options for the disposal of used
vehicles.
Carried
Councillor Parker confirmed the intent of the motion is that a report be
brought forward sometime in 2021 and that any requested funding will be
considered at that time.
Resolution # 2020-555
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT staff be directed to complete a report on revamping the Town of
Tillsonburg website and the possible development of a Town of
Tillsonburg Mobile app.
Carried
Staff would have to investigate the feasibility of relocating the staff person
from the Cemetery to the Customer Service Centre. Staff recommended
the position remain at the cemetery to maintain current service levels.
Resolution #
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT that the 0.17 FTE increase for RCP Parks and Cemetery be
removed from the budget;
AND THAT consideration be given to relocating the existing staffing
compliment from the Cemetery Office to the Customer Service Centre so
that services can be provided at that location;
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AND FURTHER THAT project X89 Office Repairs to upgrade the
cemetery building be removed from the budget as a result of this
relocation.
Resolution # 2020-556
Moved by: Councillor Rosehart
Seconded by: Councillor Gilvesy
THAT the second line requesting that consideration be given to relocating
the existing staffing compliment from the Cemetery Office to the Customer
Service Centre so that services can be provided at that location, be
considered separately.
Carried
Staff noted that if project X89 is removed it is recommended that the funds
go to reserves or be allocated to another project.
Resolution # 2020-557
Moved by: Councillor Gilvesy
Seconded by: Councillor Rosehart
THAT the words "as a result of this relocation" from the third line, be
removed.
Carried
Staff provided additional details regarding project X89.
Resolution # 2020-558
Moved by: Councillor Gilvesy
Seconded by: Councillor Rosehart
THAT the motion be amended to include "and that the funds be
reallocated to a façade improvement of the small red building in the main
drive of the cemetery."
Defeated
Resolution # 2020-559
Moved by: Councillor Rosehart
Seconded by: Councillor Gilvesy
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10
THAT that the 0.17 FTE increase for RCP Parks and Cemetery be
removed from the budget;
AND THAT project X89 Office Repairs to upgrade the cemetery building
be removed from the budget.
Defeated
Staff confirmed that if approved, a report regarding relocating staff from
the Cemetery Office to the Customer Service Centre, associated costs
and options will be provided for Council's consideration in January.
Resolution # 2020-560
Moved by: Councillor Gilvesy
Seconded by: Councillor Rosehart
THAT consideration be given to relocating the existing staffing compliment
from the Cemetery Office to the Customer Service Centre so that services
can be provided at that location.
Carried
Staff noted that approximately 12 wreaths have been purchased in 2020.
The proceeds from the sale of the wreaths covers the cost of staff time,
the program does not make a profit. Wreaths require minimal upkeep
aside from installing and removing the wreaths in accordance with the
Cemetery By-Law.
Staff confirmed that if Council chooses to remove the program the
program will be stopped effective immediately.
Resolution # 2020-561
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Cemetery memorial programs (i.e. wreath program) be
discontinued.
Carried
Staff indicated two to three hours of staff time per day is required to
maintain the program.
It was noted that the last time the program ran was 2019.
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11
Staff confirmed that if approved the Town provided basket and
maintenance program will be discontinued.
Staff confirmed an updated Cemetery By-Law will be brought forward for
Council’s consideration in January.
Resolution # 2020-562
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT staff be directed to reduce the level of service provided at the
Cemetery so that the watering and maintenance of flowers is
discontinued.
Carried
Staff noted that if the project is removed it is recommended that the funds
go to reserves or be allocated to another project. Staff explained the
reasoning for retaining the capital taxation base.
It was asked if this project can be done internally. Staff noted that it is
recommended that the Town utilize external resources with expertise in
multi-media to assist in the development of a Museum Marketing &
Promotion Plan.
It was noted that this project could qualify for modernization funding.
Resolution # 2020-563
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Museum Marketing & Promotion Plan be removed from the
budget
Carried
Resolution # 2020-564
Moved by: Councillor Parker
Seconded by: Councillor Gilvesy
THAT the following Council Budget meetings be canceled: December 8,
December 10 and December 17.
Carried.
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12
Staff provided an update regarding the J.L. Scott McLean Outdoor
Recreation Pad which officially opened on December 5, 2020. Concerns
regarding the operation should be directed to staff.
6. Motions/Notice of Motions
7. Confirm Proceedings By-law
Resolution # 2020-565
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2020-114, to Confirm the Proceedings of the Council meeting held
on December 7, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
8. Adjournment
Resolution # 2020-566
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Budget meeting of Monday, December 7, 2020 be adjourned
at 12:52 p.m.
Carried
Page 17 of 47
Municipality of Tillsonburg
OPP Billing Model &
Municipal Policing Cost Recovery
December 16th, 2020
Page 18 of 47
Outline
•OPP annual expenditures (2020)
•Billing Model
•2015 to 2020 cost-recovery trends
•Annual Billing Statement
•Community Safety and Policing Act, 2019
Page 19 of 47
1%
$15.1M***
$410.4M**$750.6M
$1.176+*
billion
35%
Ontario Provincial Police: Resources (2020)
Detachment Staff****
•Supervision
•Frontline Constable
•Civilian Administrative and
Support
Support Positions and
ODOE****
•Communication Operators
•Prisoner Guards
•Provincial Police Academy
and In-Service Training
•Uniform Recruitment
•Municipal Policing Bureau
•Quality Assurance
•Forensic Identification
•IT and Telephone Support
•Regional Headquarters
•Vehicles
•Uniform and Equipment
•Radios
MUNICIPAL POLICING RESOURCES
Traffic Safety
•Aircraft Enforcement
•Provincial Traffic Safety Program
•Snowmobile All-Terrain Vessel
Enforcement
•Waterways and King’s Highway
Investigations
•Criminal Investigations
•Child Sexual Exploitation
Investigations
•Anti-Rackets
•Organized Crime
•Investigation and Support
Intelligence
•Covert Operations
•Provincial Anti-Terrorism and
Hate Crimes
•Analysis and Information
•Field Intelligence
Specialized Response Teams
•Tactical Emergency Medical
Services
•Aviation Services
•Canine Unit
•Emergency Response Team
•Negotiations
•Tactics and Rescue Unit
•Underwater Search and
Recovery Unit
•Urban Chemical Response Team
PROVINCIAL / SPECIALIZED RESPONSIBILITIES
Indigenous Policing
Unincorporated Territories
Auxiliary Policing
Community Safety
*OPP total does not include statutory appropriations and is based on 2019/20 actuals
** OPP municipal policing estimated cost for 2020 (excluding recoveries for amalgamated municipalities)
***$15.1 recoveries (including one-time initial cost) for OPP policing services provided to municipalities amalgamated after
January 1, 2015 (2020 Estimated)
****Municipalities are billed for the portion of detachment and support positions and ODOE
64%
Page 20 of 47
OPP Billing Model
20202015
Page 21 of 47
OPP Billing Model
The billing model is PROVINCIALLY FOCUSED and divides the majority of municipal policing costs
into two categories.
Base Service
Allocate among municipalities on an
equal per-property basis
(households, commercial and industrial properties)
+
Calls for Service
Allocate the costs to municipalities based
on their individual usage level.
•Legislated activities (e.g., crime prevention,
officer availability to respond to emergency calls
for service 24 hours a day, general and directed
patrol, victim assistance, etc.)
•Proactive policing (e.g., RIDE, traffic safety,
community policing, intelligence gathering etc.)
•Officer training and administrative duties
•All Inspector and Staff Sergeant positions
•Crime calls (assaults, break & enter, mischief, drug
offences, etc.)
•Provincial Statutes (Mental Health Act, Trespass to
Property Act, landlord/tenant disputes, etc.)
•Motor vehicle collisions (property damage, personal
injury, fatal, etc.)
•General calls for service (false alarms, lost
property, missing person, etc.)
•Does not include incidents normally generated
through proactive policing
Additional Costs
Municipalities billed on their specific usage:
Overtime Court security Cleaning/Caretakers
Accommodations Enhancements Prisoner Transportation*
* Prisoner transportation cost is allocated to all municipalities on an equal per property basis.
Page 22 of 47
BASE SERVICE COST
Allocated among municipalities on
an equal per property basis
$177.48 per property (2021)
CALLS FOR SERVICE (CFS) COST
Charged to municipalities according to their
usage (% of provincial CFS cost)
OTHER COSTS
Allocated directly to municipalities based on
contract arrangements and usage, i.e. Overtime,
Court security, Prisoner transportation,
Accommodation/cleaning and Enhancements.
2021 OPP Municipal Cost-Recovery
$168.3M
$39.9M
Note: Cost net of recoveries for policing services provided to municipalities amalgamated after January 1, 2015 and O.Reg. 267/14 discount
Page 23 of 47
Municipal Policing Cost-Recovery (Provincial Summary)
2015 -2021
$390M $395M $396M
$407M $410M $412M $413
$354 $350 $350
$358 $362 $357 $356
330
340
350
360
370
380
390
400
410
420
Total Municipal Cost-Recovery ($M)Average Cost per Property ($)
7
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Community Safety and Policing Act, 2019
•OPP policing –no contracts to provide municipal policing –
eliminates the distinction between section 10 and section 5.1
municipalities
•Provisions for the OPP to provide enhancements (at an extra cost)
to specific municipalities, under established agreements
•Municipalities have two main choices:
Continue to be policed by the OPP and become a part of an
OPP detachment board (s.10 (1)(4), s. 67, s. 68 CSPA)
Municipalities can choose to form a municipal board, or
amalgamate boards, enter into an agreement with another
municipal board, etc., to have the municipal board provide
policing responsibility (s. 22 CSPA)
Page 29 of 47
Helpful ONLINE Resources
INTERNET
www.opp.ca/billingmodel
www.opp.ca/municipalpolicing
www.opp.ca/contractproposals
@OPP_Mun_Pol
TWITTER
Page 30 of 47
QUESTIONS?
Email us: OPP.MunicipalPolicing@opp.ca
Call us: (705) 329-6200
Follow us on Twitter: @OPP_Mun_Pol
Page 31 of 47
Page 1 of 2
Subject: Waste Management Contract renewal
Report Number: OPS 20-35
Author: Dan Locke, C.E.T., Manager of Public Works
Meeting Type: Council Meeting
Meeting Date: Monday, November 23, 2020
RECOMMENDATION
THAT Council receives report OPS 20-35 Waste Management Contract renewal as
information;
AND THAT a By-Law to authorize the Waste Management Contract, be brought forward
for Council’s consideration.
BACKGROUND
The previous contract By-Lawaw #3319 was from 2008 and many improvements have
been implemented since that time. These improvements include the newly designed
Transfer Station in 2017 and the County selected a new service contractor for the
curbside waste collection in 2020.
The County of Oxford and the Town of Tillsonburg negotiated the new contract due to
the changes over the past 12 years in order to update the contract to be in line with the
current practices.
County Council approved the execution of this agreement during their meeting on
Wednesday, October 28, 2020.
DISCUSSION
The new contract is updated and is reflective of the current practices in place today.
CONSULTATION
Staff from both The County of Oxford and The Town of Tillsonburg met to discuss,
review and amend the previous contract.
FINANCIAL IMPACT/FUNDING SOURCE
The new contract was reviewed by the Finance Department and any concerns that were
brought forward were discussed and the contract amended to satisfy these concerns.
No change to the funding source.
Page 32 of 47
OPS 20-35
Page 2 of 2
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – Tillsonburg WM Contract
Appendix B – Tillsonburg WM Contract Schedule A B C
Report Approval Details
Document Title: OPS 20 -35 Waste Management Contract.docx
Attachments: - Tillsonburg WM Contract_Final_ Sep 10 2020.pdf
- Tillsonburg WM Contract Schedule A B C_Final_Sep 10 2020.pdf
Final Approval Date: Nov 17, 2020
This report and all of its attachments were approved and signed as outlined below:
Kyle Pratt - Nov 17, 2020 - 3:49 PM
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This Agreement entered into as of this ____day of ___________, 2020 by and between
The Corporation of the Town of Tillsonburg
(hereinafter called “Town”)
-and-
County of Oxford
(hereinafter called “County”)
WASTE MANAGEMENT AGREEMENT
Whereas Section 75 (1) of the Municipal Act, 2001 chap. 25, provides that the County may
designate any of its waste management services or facilities for the management of waste or
any class of waste to the Town, for which it has the power to provide the service or facility;
And whereas the Town and the County wish to enter into an agreement where the Town
provides for large article items and yard waste/compost program on behalf of the County;
And whereas the parties agree that the intent of this agreement is to provide high quality waste
management in a sustainable and cost effective manner for properties serviced by the Town on
behalf of the County;
And whereas the parties intend to consult with each other about policy changes and to the
degree appropriate, consider the implications, financial and other, for the communities;
Now therefore this Agreement witnesses that in consideration of the mutual contents contained
herein, the Parties hereto covenant and agree as follows:
1.0 GENERAL CONDITIONS
1.1 Term
The term of the contract shall, commence May 1, 2020 and shall be revised upon final
termination of the County’s contract with an external waste management service
provider serving all area municipalities with the exception of the Township of South-West
Oxford and the City of Woodstock.
1.2 Changes to the Agreement
The parties agree that any changes to the terms of this agreement, must be made in
writing and approved by each municipality’s Chief Administrative Officer or Designate.
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2.0 AGREEMENT
2.1 Payment
In accordance with paragraph 2.5, the County shall pay one half of the annual fees for
service on a semi-annual basis as determined in section 2.5 of this agreement. For the
purposes of this section, semi-annual shall mean April 1 and October 1. The Town will
complete a final reconciliation, and where fees for services set out in this agreement are
less than calculated in paragraph 2.5, refund of fees shall be paid by February 28th of the
following year.
2.2 Grants
Town and the County staff will work together to maximize grants and subsidies from
Stewardship Ontario and/or any other agency that may from time to time support waste
and recycling collection, transfer or diversion programs. Both parties will track
appropriate metrics and costs required to maximize funding, and report in the required
format to meet reporting deadlines.
2.3 Meetings
Town and the County staff will meet at least annually to ensure quality and a consistent
level of service is provided to the waste management users and on any interim basis if
deemed necessary by either party.
2.4 Household
For the purposes of this agreement, household count shall be based on the annual
returned roll household numbers as determined by the Municipal Property Assessment
Corporation.
2.5 Services covered under the Agreement
Fees for services set out in this Agreement shall not exceed the total cost per household
under the County’s current contract with an external waste management service
provider.
The contract per household fees are set out in Schedule “A”, attached hereto and
forming part of this Agreement. This schedule shall be amended annually to reflect the
County’s approved budget which includes CPI increases calculated in accordance with
the County’s contract for waste management services with an external waste
management service provider (75% of the increase set out in the Consumer Price Index
for Ontario as published for the previous 12-month period by Statistics Canada) and
household figures as determined in paragraph 2.4.
A customer service charge of $2.50 per household, shall be paid by the County to cover
expenses related to record keeping, customer service, general overhead and other such
administrative costs for services referred to in this agreement. For the purposes of
determining the annual customer service charge, household figures as set out in
paragraph 2.4 will apply.
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2.5.1 Special Collection/Depots
• Large Article
Large article items consist of the collection, either curbside or costs to
operate a depot of large items and transportation to Salford Waste
Management Facility. The items collected shall be consistent with those
guidelines set out by the County. The Town will be responsible for paying
the County tipping fees as they relate to the large item curbside pickup
and/or depot collection..
The County will pay the Town of Tillsonburg $16,400 to reimburse the Town
for the cost of the tipping fees paid by the Town as per 2020 budget, and as
set out in Schedule ‘C’. This fee will be indexed to the County’s Fees and
Charges By-Law Landfill Tipping Fees
2.5.2 Yard waste/compost program
The Town shall supply all labour, materials and equipment to operate a yard
waste depot to permit drop off of leaves, lawn and garden waste and brush and
to develop a yard waste compost site subject to the requirements of the Ministry
of the Environment and Climate Change. The contract price per tonne are set out
in Schedule “B”, attached hereto forming part of this Agreement. This schedule
shall be amended annually to reflect CPI increases calculated in accordance with
the County’s contract for waste management services with an external waste
management service provider (75% of the increase set out in the Consumer Price
Index for Ontario as published for the previous 12-month period by Statistics
Canada)
The County is responsible for transportation costs.
2.6 New Initiatives
Permit the inclusion of the cost in the County’s overall waste management budget
funding of new programs that will significantly advance reduction, diversion and recycling
goals of the County. Approval of such new initiatives are subject to the approval of
County Council and developed in collaboration with the Area Municipalities.
2.7 County Bag Tags
2.7.1 The Town shall require that all waste collected has affixed County Bag(s) as per
County policy.
2.7.2 The Town shall act as a sales outlet for County Bag Tags.
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3.0 INDEMNITY AND INSURANCE
3.1 The Town shall, at all times, indemnify and save harmless the County and its officers,
directors, agents and employees from and against all claims, damages, losses and
expenses, including, but not limited to attorneys' fees, court and arbitration costs, or
other proceedings made, sustained, brought or prosecuted that are based upon, or
attributable in any way to the negligent acts, errors or omissions of the Town in
connection with Services performed, purportedly performed or required to be performed
by the County under this Agreement.
4.0 DISPUTE RESOLUTION
4.1 The County and the Town will attempt in good faith to resolve any dispute arising in
connection with this Agreement informally according to the following procedure:
4.1.1 Upon written request of a party identifying a dispute to be resolved, the
representatives, or their designate(s) as listed in paragraph 6.0 below, will
meet within fifteen days after the request is received from the requesting
party. At this meeting, the designated representatives will identify the
scope of the dispute and the information needed to discuss and attempt
to resolve the dispute. These management representatives will then
gather relevant information regarding the dispute and will meet again to
discuss the issues and negotiate in good faith to resolve the dispute.
Such second meeting will occur within fifteen (15) days of the first
meeting.
4.1.2 If a dispute is not resolved by the methods indicated above, the parties
may, upon mutual agreement, appoint a committee designed to assist the
municipalities in reaching an agreement on the issue in dispute. Failing
resolution, the parties may seek involvement of senior representatives
(Chief Administrative Officer’s) for both municipalities and at which time
the senior representatives will determine if involvement of respective
municipal councils is required.
5.0 GENERAL
5.1 The Town will comply with all federal, provincial and municipal laws while performing the
Services hereunder, including but not limited to the Human Rights Code, R.S.O. 1990,
Chapter H. 19, as amended.
5.2 This Agreement constitutes the entire agreement between the County and the Town.
There are no other agreements, understandings, representations of warranties, either
collateral, oral or otherwise.
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5.3 The County and the Town acknowledge that, in the event that Federal and/or Provincial
legislation or regulation is enacted that imposes change to the County’s waste
management program, including recycling services, as set out herein, the terms and
conditions of this Agreement shall be amended to ensure compliance with such
legislation.
5.4 Force Majeure
In the event that either Party shall be unable to fulfil, or shall be delayed, or shall be
prevented from the fulfilment of, its obligations under this Agreement by reason of an
Event of Force Majeure or other reasons of like nature beyond the reasonable control of
the Party delayed or prevented from fulfilling any obligation, hereunder, save and except
for any delay or prevention from such fulfilment caused by a lack of funds or other
financial reasons, strikes or other concerted acts by workers, delay or other failure
arising out of the nature of the work to be done, or from the normal action of the
elements or from any normal difficulties that may be encountered in the performance of
the work, having regard to the nature thereof shall in no event be deemed to be a cause
beyond a Party’s control.
An “Event of Force Majeure” means an event beyond the control of a Party hereto that
prevents the Party from complying with its obligations under this Agreement, including
but not limited to:
a. acts of God such as, but not limited to, explosions, drought, pandemics, and tidal
waves that are not considered a normal action of the elements;
b. war, hostilities (whether declared or not), invasion, acts of foreign enemies,
mobilization or embargo;
c. mobilization, insurrection or military use of power, or civil war;
d. riot, commotion, or other unexpected and unforeseen disorder resulting in a
substantial impact in the Party’s ability to perform its obligations under this Agreement;
or
e. acts or threats of terrorism.
In the event that the performance of the terms and conditions of this Agreement, in the
reasonable opinion of either Party, is made impossible by an Event of Force Majeure,
then either Party shall notify the other in writing and the County shall either; terminate
the Agreement forthwith and without any further payments being made; or authorize the
Town/Township to continue the performance of the Contract with such adjustments as
required by the existence of the Event of Force Majeure and as agreed upon by both
Parties.
In the event of a strike or lockout which shall not constitute an Event of Force Majeure,
the Town/Township is responsible to maintain all services provided under this
Agreement, to whatever reasonable degree possible and, if necessary, in co-operation
with the County.
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Within thirty (30) days of the award of any Agreement, the Town/Township shall submit
for review and approval to the County, acting reasonably, a “Business Continuity
Contingency Plan” explaining in detail how performance of the service during any strikes
and/or lockouts, fire, an Event of Force Majeure or other major interruptions in the
performance of its obligations under this Agreement shall be maintained at the
Town’s/Township’s sole cost. Such Business Continuity and Contingency Plan shall
become a part of the Agreement and shall be subject to all the terms of the Agreement.
Failure to submit a sufficient Business Continuity Contingency Plan, in the sole
discretion of the County, may result in termination of the Agreement.
A Party shall not be considered to be in breach of this Agreement to the extent the
performance of their obligations is modified in accordance with the Business Continuity
Contingency Plan as a result of an Event of Force Majeure. The Party (hereinafter in this
Section the “Affected Party”) implementing the Business Continuity Contingency Plan
shall forthwith give written notice to the other Party of becoming aware of an Event of
Force Majeure to the Affected Party.
The Affected Party shall be entitled to a reasonable extension for the time of completion
of its obligations set forth in this Agreement and in accordance with the Business
Continuity Contingency Plan that may be reasonably required by the Affected Party and
agreed to by the other Party to mobilize to continue with the fulfillment of its obligations
pursuant to this Agreement. The Parties acknowledge and agree that in the event of
conflict between the terms and provisions of this section and any other section contained
in the Agreement, the terms and provisions of this section shall govern and apply.
5.5 Termination
Either party may terminate this Agreement at any time, without fault and without liability,
upon six (6) months’ written notice to the other.
Either party may terminate this Agreement at any time if the other does not comply with
any of its terms, provided notice is provided and the party failing to meet its obligations is
given a reasonable time to comply.
Upon termination, the County shall pay the Town/Township for all services satisfactorily
performed up to and including the date of termination.
6.0 NOTICE
6.1 Any notice as provided for under this Agreement may be served or given
(a) by the County to the Town by mailing (by prepaid registered mail), emailing, or faxing the
same addressed to:
The Corporation of the Town of Tillsonburg
10 Lisgar Ave
Tillsonburg, Ontario N4G 5A5
Fax No. 519-688-0759
E-mail clerks@tillsonburg.ca
Attention: Clerk
and
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(b) by the Town to the County by mailing (by prepaid registered mail), emailing, or faxing the
same addressed to:
County of Oxford,
P. O. Box 1614, 21 Reeve Street
Woodstock, Ontario. N4S 7Y3
Fax No. (519) 421-4713
E-mail: clerks@oxfordcounty.ca
Attention: Clerk
7.0 INUREMENT
7.1 This Agreement and everything herein contained, unless the context otherwise requires,
shall inure to the benefit of and be binding upon the parties hereto, their successors and
assigns respectively.
The parties hereto have hereunder set their hands and seals the day and year first above
written, and the parties hereto have hereunto affixed their Corporate Seals by the hands of their
proper officers duly authorized in that behalf.
Dated at Woodstock, Ontario this ___day of _________,2020.
The Corporation of the Town of Tillsonburg
___________________________
Stephen Molnar, Mayor
___________________________
Kyle Pratt, CAO
County of Oxford
___________________________
Michael Duben, CAO
___________________________
David Simpson, Director of Public Works
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2020 2021 2022 2023 2024
Actual*Estimate2*Estimate2*Estimate2*Estimate2*
Large article $3.19 $3.20 $3.23 $3.26 $3.28
Cost phase-in allowance 1 $1.25 $0.50 $0.00 $0.00 $0.00
$4.44 $3.70 $3.23 $3.26 $3.28
Customer Service $2.50 $2.50 $2.50 $2.50 $2.50
Cost per household $6.94 $6.20 $5.73 $5.76 $5.78
1 Costs have been phased in over 2 years
2 Future period rates are estimated; recalculation will be based on paragraph 2.5 of the agreement
* Rates are effective May 1
2020 2021 2022 2023 2024
Actual Estimate2 Estimate2 Estimate2 Estimate2
Yard waste drop off site $15.30 $15.59 $15.88 $16.18 $16.48
Cost phase-in allowance 2 $3.00 $1.50 $0.00 $0.00 $0.00
Cost per tonne $18.30 $17.09 $15.88 $16.18 $16.48
1 Costs have been phased in over 2 years
2 Future period rates are estimated; recalculation will be based on paragraph 2.5 of the agreement
2020 2021 2022 2023 2024
Actual Actual
Estimate1 Estimate1 Estimate1
Landfill Tipping Fees $16,400 $16,470 $16,720 $16,970 $17,220
Annual Cost $16,400 $16,470 $16,720 $16,970 $17,220
1 Future period rates are estimated; recalculation will be based on paragraph 2.5.1 of the agreement
ANNUAL FEES APPLICABLE TO TILLSONBURG AGREEMENT
SCHEDULE "A"
PER HOUSEHOLD FEES APPLICABLE TO TILLSONBURG AGREEMENT
SCHEDULE "B"
PER TONNE FEES APPLICABLE TO TILLSONBURG AGREEMENT
SCHEDULE "C"
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Page 1 of 3
Subject: White Paper – Fire Communications Financial Review
Report Number: FRS 20-15
Author: Brad Lemaich, Fire Chief / CEMC
Meeting Type: Council Budget Meeting
Meeting Date: Wednesday, December 16, 2020
BACKGROUND
During the November 30th budget meeting a question was raised about the contributions
by the taxpayers of Tillsonburg to operating a Fire Communications Service. This paper
outlines the positive benefit for the Town of Tillsonburg through this service.
DISCUSSION
The Fire Communications division is operational 24 hours per day 365 days per year.
This is a service that provides emergency 911 dispatch service for 40 fire stations
serving 25 municipalities with a population base of 217,000 people. In addition it
provides after-hours customer service for the Town of Tillsonburg and Tillsonburg
Hydro. Currently we employ 5 full-time and 9 part-time communicators that handle an
average of 640 emergency calls and 615 non-emergency calls per month.
We have 2 communicators on shift 12 hours of each day, and are single staffed the
other 12 hours. There is also a number of trained staff available to support the on-shift
communicators within minutes if call volumes dictate. An employee callback system can
be used when heavy call volumes are being experienced like extended weather events
affecting numerous regions simultaneously.
All staff have completed, or are working towards, NFPA 1061 Standard for Public Safety
Telecommunications Personnel Professional Qualifications Level II certification, and
deemed to be firefighters under the Fire Prevention and Protection Act.
Tillsonburg’s dispatch equipment and programming equipment has been kept to current
standards with costs shared by all users, minimizing the costs to our ratepayers. We
benefit from having our own dispatch in-house, as we can tailor our system to the
specific needs of our department and community. We have been able to maintain state
of the art technology through things such as real-time data updates, mapping, hydrant
locations, etc., pushed to in-cab devices, allowing crews an added margin of safety and
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FRS 20-15
Page 2 of 3
residents the value of having the latest technology contribute to efficient and effective
suppression operations that minimize property loss.
Earlier in 2020 new business was added to the customer base resulting in an overage
in the previously budgeted wage and equipment service contract line items. Labour
costs increased by $170,000 and equipment monitoring and maintenance contract costs
rose by $35,700 over budget.
Revenues increased $214,400 (58%) due to these new customers, and was calculated
to offset the additional expenses incurred leaving $8000 net revenue.
Fire Communications for 2021 sees a decrease in the inter-functional adjustments
which has impacted our bottom line by $19,300. This adjustment results in a further
negative impact to our net levy that in the 2021 budget that is shown as $179,100.
This inter-functional adjustment is the value assigned to the after-hours service that Fire
Comm provides for the Customer Service Centre and Tillsonburg Hydro. What is not
captured in the 2021, nor previous budgets, is the value of the dispatch service provided
by Fire Comm to the Tillsonburg Fire and Rescue Service.
If Tillsonburg Fire had to contract to an outside service provider for its dispatch at
current rates, we would expect to pay an estimated $59,900 per year, plus start-up
costs in year one ($18,000 – 28,000), plus NG 911 costs when applicable. Factoring in
this adjustment brings our net levy to $101,200.
Also not quantified in the 2021 budget is our revenue generating capacity. We up -
staffed to bring on the 4 Dufferin County contracts. This same up -staff allowed us to
engage Fort Erie with no additional labour costs. We still have capacity to bring on new
business with estimated revenues of $75,000 – 90,000 with our current staffing levels. A
number of potential customers that meet this profile have already contacted us in
preliminary information gathering processes. We are also aware of two RFP’s to be
released in the coming months that we expect to have an opportunity to submit
proposals for. An additional 75k in revenue would bring the net levy down to $26,200.
We have a number of mid to long term contracts that have reached, or are soon
reaching their initial term maturity date, and are open to re-negotiation. These contracts
are based on pricing structures that are no longer reflective of current p ricing and have
only seen nominal cost of living increases over their lifespan. There is an opportunity to
re-visit these agreements and to introduce price adjustments that ensure continued
business but more accurately reflect current pricing trends. Strategical re-pricing of
existing contracts and financially sound pricing on future contracts will will result in
increased revenue generation further minimizing the levy impact , with the aim of Fire
Comm becoming a profit centre.
Lastly, the Fire Chief, CAO, and Interim Director of Finance began working in October to
engage a consultant to examine our operation and to provide expert guidance to
complete a cost-benefit analysis, examine capacity, identify potential customer base
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FRS 20-15
Page 3 of 3
growth, determine a fixed per capita costing model based on current and future staffing
models, etc.
While we have one proposal in hand we are currently awaiting proposals from other
potential proponents. We anticipate having a proponent selected by mid to late
December 2020 and report/project completion by the end of Q1 2021.
FINANCIAL IMPACT/FUNDING SOURCE
The consultants cost would be drawn from Modernization Funding made available from
the province and not impact Tillsonburg ratepayers.
CONSULTATION
The Fire Chief and the Interim Director of Finance have consulted on this report.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
ATTACHMENTS
None
Report Approval Details
Document Title: FRS 20-15 White Paper Fire Communications Financial
Review Final.docx
Attachments:
Final Approval Date: Dec 11, 2020
This report and all of its attachments were approved and signed as outlined below:
Kyle Pratt - Dec 11, 2020 - 12:02 PM
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Page 1 of 2
Subject: CAO Performance Evaluation 2020
Report Number: MYR 20-07
Author: Mayor Stephen Molnar
Meeting Type: Council Meeting
Meeting Date: Wednesday, December 16, 2020
RECOMMENDATION
THAT Council receives MYR 20-07 CAO Performance Evaluation 2020 as Information;
AND THAT Council establishes and appoints a CAO Performance Review Committee;
AND FURTHER THAT Council appoints Mayor Molnar, ______________ and
________________ to the CAO Performance Review Committee;
AND FURTHER THAT Council approves the proposed 2020 CAO Performance
Evaluation Process as outlined in MYR 20-07.
AND FURTHER THAT a report be prepared for Council consideration on January 11,
2021.
SUMMARY
The requirement for a CAO performance evaluation is a condition of employment which
states, in part, that on or about the anniversary date, the CAO will participate in an
annual performance review conducted by the Mayor and members of Council or a
Committee of Council.
BACKGROUND
In accordance with the above, it is being recommended that a CAO Performance
Review Committee be established in order to provide a process for all Council members
to participate in the CAO performance review.
It is anticipated that the role of the CAO Performance Review Committee is to:
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MYR 20-02
Page 2 of 2
Review the objectives/themes communicated by the CAO (2020);
Review the performance of the CAO in 2020 in relation to Council direction and
CAO initiatives;
With the CAO, jointly develop goals and objectives for 2021;
Establish the measurement criteria for the defined goals and objectives in 2021;
Make a recommendation to Council regarding 2021 goals and objectives;
Provide recommendations for CAO compensation on a yearly basis.
CONSULTATION
The Committee will extend the opportunity for input and feedback from all members of
Council in advance of forwarding a final report for consideration.
FINANCIAL IMPACT/FUNDING SOURCE
Any financial impact is dependent on recommendations that may be made by the
Committee, subject to Council approval, regarding compensation. Any impact has been
considered within the 2021 budget.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
ATTACHMENTS
None.
Page 46 of 47
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-116
A BY-LAW to confirm the proceedings of Council at its meeting held on the 16th
day of December, 2020.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meeting held on December 16, 2020, with respect to every report, motion, by-law,
or other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 16th DAY OF DECEMBER, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 16th DAY OF DECEMBER,
2020.
________________________________
MAYOR – Stephen Molnar
_______________________________
TOWN CLERK – Michelle Smibert
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