201216 Council Budget MIN 1
The Corporation of the Town of Tillsonburg
Council Budget Meeting
MINUTES
Wednesday, December 16, 2020
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Sheena Pawliwec, Acting Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations
Brad Lemaich, Fire Chief
Amelia Jaggard, Deputy Clerk
Geno Vanhaelewyn, Chief Building Official
Cephas Panschow, Development Commissioner
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m.
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2. Adoption of Agenda
Resolution # 2020-597
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Budget meeting of December 16,
2020, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-598
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the minutes of the Council Budget meeting of December 7, 2020, be
approved.
Carried
5. Finance
5.1 Presentation Re: OPP Funding Formula Overview
S/Sgt. Jen Ormsby, Oxford County OPP and A/S/Sgt. Pete Marshall,
Municipal Policing Bureau, were present.
Opportunity was provided for comments and questions from Council.
5.2 Waste Management Agreement
It was asked if the costs associated with the waste management
agreement have decreased. Staff confirmed there is $20,500 in savings
compared to 2020.
It was asked if the costs associated with operating the transfer station
have increased.
Resolution # 2020-599
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
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THAT Council receives report OPS 20-35 Waste Management Contract
renewal as information;
AND THAT a By-Law to authorize the Waste Management Contract, be
brought forward for Council’s consideration.
Carried
5.3 FRS 20-15 White Paper Fire Communications Financial Review
Opportunity was provided for comments and questions from Council.
Resolution # 2020-560
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives FRS 20-15 as information.
Carried
5.4 Budget Deliberation
Staff noted that Fire Vehicle 38 is 10 years-old and is recommended for
replacement in accordance with the asset management plan. The vehicle
has a high risk of failure of the hybrid battery; it will cost between $5,000-
$7,000 to replace the battery when it fails.
Staff noted that Vehicle 38 is a primary response vehicle that attends
scenes.
It was asked what the vehicle would be replaced with. Staff confirmed it
would be a similar vehicle.
Resolution # 2020-561
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the removal of Vehicle 38 be considered separately.
Carried
Resolution # 2020-562
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
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THAT Vehicle 38 be removed from Asset Management Fleet Replacement
plan for 2021.
Councillor Parker called for a recorded vote.
Councillor Parker - Yes
Councillor Rosehart - No
Deputy Mayor Beres - No
Councillor Esseltine - No
Councillor Gilvesy - Yes
Councillor Luciani - No
Mayor Molnar - No
Defeated
Staff noted that the principal and interest could be funded by the Building
Reserve.
Resolution # 2020-563
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Vehicle 39 be removed from Asset Management Fleet Replacement
plan for 2021.
Councillor Parker called for a recorded vote.
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Esseltine - No
Councillor Gilvesy - Yes
Councillor Luciani - No
Mayor Molnar - No
Defeated
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Staff noted that if the project is removed it is recommended that the funds
go to reserves in order to retain the capital taxation base.
Staff confirmed a consultant would be utilized and that a report would be
anticipated in Q3-Q4 2021 for Council's consideration.
Resolution # 2020-564
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT project X46 titled “Fire Hall Study” be removed from the 2021
budget.
Councillor Gilvesy called for a recorded vote.
Councillor Gilvesy - Yes
Councillor Luciani - Yes
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Esseltine - Yes
Mayor Molnar - No
Carried
The Town does not have a Master Transportation Study.
Staff noted that the study is a planning tool that would identify needs to
meet future population growth, such as identifying roads that will need to
be widened in the future due to increased traffic.
It was asked how often this type of study is reviewed. Staff noted typically
every five years.
Staff noted that there will be a presentation to Council on January 11,
2021 by the consultants working on the Town's Community Strategic Plan
update and perhaps this study can be an outcome of that process.
Resolution # 2020-565
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
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THAT Project X55 Master Transportation Study be removed from the 2021
Budget.
Councillor Gilvesy called for a recorded vote.
Councillor Gilvesy - Yes
Councillor Luciani - Yes
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Esseltine - No
Mayor Molnar - Yes
Carried
Resolution # 2020-566
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Staff be directed to prepare an updated report to Council that will
provide the County of Oxford information on the utilization of the 2021
Tillsonburg Regional Airport Grant Revenue of $50,000;
AND THAT referenced Report be included in the 2021 Business Plan for
development in Q2.
Carried
Resolution # 2020-567
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Staff be directed to continue to facilitate discussions and networking
with potential partners to review additional opportunities for Short Line Rail
connectivity within the Town of Tillsonburg;
AND THAT this direction be included in the 2021 Business Plan as an
action item for the Economic Development Department.
Carried
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Resolution # 2020-568
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Staff be directed to continue to facilitate discussions, networking
and planning to ensure adequate Industrial Zoned land is available for
servicing and development;
AND THAT the plan be a priority to be introduced into the 2021 Business
Plan.
Carried
Resolution # 2020-569
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
WHEREAS there is an acute identification of a shortage in Affordable
Housing for the population of Tillsonburg, including senior demographics;
AND WHEREAS there is a potential requirement for targeted attainable
housing alternatives to assist in attracting labour and a younger
demographic to the municipality;
AND WHEREAS the County of Oxford, Province of Ontario and Federal
Government have available programs to potentially assist in satisfying the
targeted housing deficit, in partnership with the Town and the private
sector;
BE IT RESOLVED that Staff be directed to facilitate discussions,
networking and planning to ensure expanded opportunities for Affordable
and Attainable Housing alternatives within the community;
AND FURTHER THAT any advancement of strategies be introduced into
the 2021 Business Plan.
Carried
Resolution #
Moved By: Mayor Molnar
THAT Staff be directed to facilitate a review of the Commercial Corridor
(CC) Zoning within the Town of Tillsonburg to prepare a report for Council
that may initiate a Town directed Application for Zone Change;
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AND THAT this direction be incorporated into the 2021 Business Plan for
Q2.
Motion withdrawn
Resolution # 2020-570
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Staff be directed to review Council supported Resolutions from
2020 that were adopted for various reports and direction;
AND THAT referenced recommendations be included in the 2021
Business Plan as action items by appropriate departments.
Carried
Staff provided an update on the recent announcement from the Province
regarding the Safe Restart Funding program. The Town is eligible for
funding for Transit expenses up to $41,710 and municipal operation
expenses up to $92,000.
An estimated 2020 surplus can be provided for January 11, 2021.
A report and motion to approve the 2021 budget will be brought forward at
the Council meeting scheduled for January 11, 2021.
Resolution # 2020-571
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the motion regarding the use of 2020 surplus dollars be deferred to
the January 11, 2021 Council meeting for consideration.
Carried
5.5 MYR 20-02 CAO Performance Evaluation 2020
Resolution # 2020-572
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives MYR 20-07 CAO Performance Evaluation 2020 as
Information;
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AND THAT Council establishes and appoints a CAO Performance Review
Committee;
AND FURTHER THAT Council appoints Mayor Molnar, Councillor Parker
and Councillor Gilvesy to the CAO Performance Review Committee;
AND FURTHER THAT Council approves the proposed 2020 CAO
Performance Evaluation Process as outlined in MYR 20-07.
AND FURTHER THAT a report be prepared for Council consideration on
January 11, 2021.
Carried
5.6 Tillsonburg BIA 2021 Budget Request
Staff noted that the BIA provided the costs included for maintenance in the
MOU.
It was asked if the Town's street sweeper can eliminate the need for
manual sweeping of streets.
It was asked if there is a mechanism that could be utilized to eliminate the
need for manual weed removal.
Staff are satisfied with the requirements related to insurance.
Resolution # 2020-573
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report RCP 20-38 Tillsonburg BIA 2021
Memorandum of Understanding, as information;
AND THAT Council approves the proposed 2021 BIA Memorandum of
Understanding (MOU) as outlined within this report;
AND THAT funding for items 7.0 Capital Projects ($15,000) and 8.0
Tourism ($6,000) be removed from the MOU and that the maximum
amount of $29,645 be included in the 2021 Recreation, Culture and Parks
Operating Budget to provide the necessary funding for the remaining
items as outlined in the MOU for 2021;
AND THAT the Mayor and Clerk be authorized to sign the Agreement on
behalf of the Corporation.
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Carried
Resolution # 2020-574
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council approves the 2021 BIA Levy in the amount of $139,450.
Carried
Resolution # 2020-575
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Council Budget meeting scheduled for January 6, 2021 be
cancelled.
Carried
Staff noted that Engineering is in need of a vehicle. It is being proposed
that Fire Unit 37 be repurposed for Engineering for a year or two prior to
disposal.
Staff confirmed the vehicle is currently used to attend emergency scenes
and to attend inspections.
Resolution # 2020-576
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Fire Unit 37 F250 pickup truck be removed.
Councillor Rosehart called for a recorded vote:
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Esseltine - No
Councillor Gilvesy - No
Councillor Luciani - No
Mayor Molnar - No
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Councillor Parker - No
Defeated
7. Confirm Proceedings By-law
Resolution # 2020-577
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT By-Law 2020-116, to Confirm the Proceedings of the Council meeting held
on December 16, 2020, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
8. Adjournment
Resolution # 2020-578
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Budget meeting of December 16, 2020 be adjourned at 8:12
p.m.
Carried