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210505 CHSA AGDThe Corporation of the Town of Tillsonburg Culture, Heritage and Special Awards Advisory Committee Meeting May 5, 2021 4:30 p.m. Electronic Meeting AGENDA 1.Call to Order 2.Adoption of Agenda Proposed Resolution #1Moved by:Seconded by:THAT the Agenda as prepared for the Culture, Heritage and Special Awards Advisory Committee meeting of May 5, 2021, be adopted. 3.Adoption of Previous Minutes Proposed Resolution #2 Moved by: Seconded by:THAT the Minutes as prepared for the Culture, Heritage and Special Awards Advisory Committee meeting of April 7, 2021, be adopted. 4.Disclosures of Pecuniary Interest and the General Nature Thereof 5.Closed Session Proposed Resolution #3 Moved by:Seconded by:THAT the Culture, Heritage and Special Awards Advisory Committee move into the closed session to consider personal matters about an identifiable individual(Volunteer Recognition Program) 6.Presentations 7.General Business & Reports6.1 Tillsonburg 150 Brainstorming Survey Results 6.2 Tillsonburg 150 Subcommittee Development Proposed Resolution #4THAT the Culture, Heritage and Special Awards Advisory Committee recommendsto Council the establishment of a Tillsonburg 150 Planning Ad-Hoc Committee; AND FURTHER THAT the Tillsonburg 150 Planning Ad-Hoc Committee be composed of the following existing Culture, Heritage and Special Awards Committee Members: [INSERT NAMES] and # members of the public. 8. Round Table 9. Next Meeting 10. Adjournment Proposed Resolution #5 Moved by: Seconded by: THAT the May 5, 2021 Culture, Heritage and Special Awards Advisory Committee meeting be adjourned at _____ p.m. The Corporation of the Town of Tillsonburg Culture, Heritage and Special Awards Advisory Committee Meeting April 7, 2021 4:30 p.m. Electronic Meeting MINUTES Present: Collette Takacs, Councillor Penny Esseltine, Carrie Lewis, Tabitha Verbuyst Staff: Laura Pickersgill, Executive Assistant; Patricia Phelps, Manager of Culture & Heritage/Curator Absent: Terry Fleming, Rosemary Dean, Mark Dickson 1. Call to Order The meeting was called to order at 4:33 p.m. 2. Adoption of Agenda Resolution #1 Moved by: Carrie Lewis Seconded by: Tabitha Verbuyst THAT the Agenda as prepared for the Culture, Heritage and Special Awards Advisory Committee meeting of April 7, 2021, be adopted. Carried 3. Adoption of Previous Minutes Resolution #2 Moved by: Councillor Esseltine Seconded by: Carrie Lewis THAT the Minutes as prepared for the Culture, Heritage and Special Awards Advisory Committee meeting of March 3, 2021, be adopted. Carried 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. Presentations 6. General Business & Reports 6.1 Tillsonburg 150 Brainstorming Sessions 6.1.1 Confirmed Attendees to Date The Committee reviewed the list of RSVPs. It was suggested that the invitation be opened up to include the Town’s Advisory Committee groups, high school students, community sports groups, snowbirds, Theatre Tillsonburg and the Historical Society. There were ideas discussed for the Tillsonburg 150 festival: • To incorporate some kind of music such as: a talent show or lip syncing battle • It was suggested that this event not mimic the Turtlefest event. It will be important for the two planning committees to remain in contact regarding the two events. • Inclusion of the snowbirds • Inclusion of a historical component such as: skits The brainstorming session will be moved to one day versus two days. The session will be held on April 22 from 5-7 p.m. There was a recommendation to host a separate one-day event on the actual Town’s birth date in March 2021. Staff suggested having an open house of Town facilities on this date where members of the public can tour the facilities and enjoy cake and refreshments at each facility. Staff will bring this item to the Senior Leadership and Management Team for review with a report to Council following the staff review. 6.1.2 Develop/Confirm Agenda for Sessions It was suggested that the agenda for the session include: • Introduction • Brainstorming for ideas • Voting on a list of pre-established ideas • Interest in participation in a subcommittee 6.1.3 Confirm Host for the Sessions Collette and Carrie will co-host the session. 6.1.4 Sub-Committee Establishment This will be discussed further following the brainstorming session. 7. Round Table Volunteer Recognition will be advertised this month and then a nomination can be made at the next meeting. Staff to look into previously selected recipient that was posted due to the pandemic. 8. Next Meeting May 5, 2021 at 4:30 p.m. 9. Adjournment Resolution #3 Moved by: Carrie Lewis Seconded by: Tabitha Verbuyst THAT the April 7, 2021 Culture, Heritage and Special Awards Advisory Committee meeting be adjourned at 5:22 p.m. Carried Tillsonburg 150 Celebration Events Please select your top 12 preferences for events to be held as part of the Tillsonburg 150 celebration? Answer Choices • Historical/Ghost Walks/Skits/Tours 84.62%11 • Official Opening with Historical Parade (Town Crier and Governmen 84.62%11 • Plane Fly Over (Harvards, Snow Birds)76.92%10 • Community BBQ & Cake 76.92%10 • Special Ice Cream Flavour- Shaw's Ice Cream 69.23%9 •Storefront historical tour 61.54%8 • Talent Show/Lip Syncing Battle/Live Music 53.85%7 • Themed flower colours throughout Town of Tillsonburg 53.85%7 • Logo contest 53.85%7 • Front Porch Décor Contest with participation certificates 53.85%7 • Fireworks/Drone Show 46.15%6 • Beer Tent featuring local beers with the event logo 46.15%6 • Horse and Buggy Rides 46.15%6 • Planting of official Town trees/plants 38.46%5 • Food wagons 38.46%5 • Victorian High Tea 38.46%5 Favourite oatmeal cookie contest 38.46%5 • Local arts and crafts display 30.77%4 • Swag giveaways 30.77%4 • Baseball game between Firemen and Police 23.08%3 • Old Citizen Interviews/Memories 23.08%3 • Oatmeal eating contest 15.38%2 • Art contest for youth 15.38%2 • Pub Night 7.69%1 • ‘Historical Tug of War’ Competition 7.69%1 • Period costume dress up competition 7.69%1 • Tillsonburg Favourite Citizens- Citizens of the Year 7.69%1 • Local Authors 0.00%0 Responses Answered 13 Skipped 0 Tillsonburg 150 Celebration Events SurveyMonkey 1 / 3 Q1 Please select your top 12 preferences for events to be held as part of the Tillsonburg 150 celebration? Answered: 13 Skipped: 0 • Historical/G... • Talent Show/Lip... • Plane Fly Over (Harvar... • Fireworks/Dr... • Official Opening with... • Special Ice Cream Flavou... • Planting of official Tow... • Local arts and crafts... • Themed flower colou... • Community BBQ & Cake • Food wagons • Victorian High Tea • Beer Tent featuring lo... • Pub Night • Horse and Buggy Rides • Baseball game between... • ‘Historical Tug of War’... • Swag giveaways Tillsonburg 150 Celebration Events SurveyMonkey 2 / 3 • Logo contest • Period costume dres... •Storefront historical tour • Oatmeal eating contest • Old Citizen Interviews/M... • Local Authors • Tillsonburg Favourite... • Front Porch Décor Contes... • Art contest for youth Favourite oatmeal cook... 0%10%20%30%40%50%60%70%80%90%100% Tillsonburg 150 Celebration Events SurveyMonkey 3 / 3 84.62%11 53.85%7 76.92%10 46.15%6 84.62%11 69.23%9 38.46%5 30.77%4 53.85%7 76.92%10 38.46%5 38.46%5 46.15%6 7.69%1 46.15%6 23.08%3 7.69%1 30.77%4 53.85%7 7.69%1 61.54%8 15.38%2 23.08%3 0.00%0 7.69%1 53.85%7 15.38%2 38.46%5 Total Respondents: 13 ANSWER CHOICES RESPONSES • Historical/Ghost Walks/Skits/Tours • Talent Show/Lip Syncing Battle/Live Music • Plane Fly Over (Harvards, Snow Birds) • Fireworks/Drone Show • Official Opening with Historical Parade (Town Crier and Government Officials representation) • Special Ice Cream Flavour- Shaw's Ice Cream • Planting of official Town trees/plants • Local arts and crafts display • Themed flower colours throughout Town of Tillsonburg • Community BBQ & Cake • Food wagons • Victorian High Tea • Beer Tent featuring local beers with the event logo • Pub Night • Horse and Buggy Rides • Baseball game between Firemen and Police • ‘Historical Tug of War’ Competition • Swag giveaways • Logo contest • Period costume dress up competition •Storefront historical tour • Oatmeal eating contest • Old Citizen Interviews/Memories • Local Authors • Tillsonburg Favourite Citizens- Citizens of the Year • Front Porch Décor Contest with participation certificates • Art contest for youth Favourite oatmeal cookie contest