210614 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, June 14, 2021
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Paul Groeneveld, Acting Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Closed Session (4:00 p.m.)
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Resolution # 2021-266
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council move into Closed Session to consider advice that is subject to solicitor-
client privilege, including communications necessary for that purpose; and two matters of
a proposed or pending acquisition or disposition of land by the municipality or local
board; and to consider information explicitly supplied in confidence to the municipality or
local board by Canada, a province or territory or a Crown agency of any of them.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (f) advice that is subject to solicitor-client privilege,
including communications necessary for that purpose;
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.4.3 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.4.4 239 (2) (h) information explicitly supplied in confidence to the
municipality or local board by Canada, a province or territory
or a Crown agency of any of them;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2021-267
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council meeting of June 14, 2021, with the
addition of agenda item 10.1 to hear a delegation from Mr. Thomas Lamos, be
approved.
Carried
4. Moment of Silence
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Council held a moment of silence for the 215 children found buried at the site of
the former Kamloops Indian Residential School and for the four members of a
Muslim family who were killed in an attack on June 6 in London, ON.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-268
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council meeting held on May 25, 2021, be approved.
Carried
7. Presentations
7.1 Volunteer Recognition Award - Jennifer Farkas
Mayor Molnar and Collette Takas presented the Volunteer Recognition
Award to Jennifer Farkas.
7.2 Community Safety and Well-Being Plan
Lynsey Aarssen, Climb Consulting, presented the Community Safety and
Well-Being Plan.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-269
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Safe and Well Oxford: Community Safety and Well-being Plan be
approved.
Carried
8. Public Meetings
8.1 Application for Zone Change 7-21-07 (Ancomar Investments
Corporation)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend that the
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application be denied as the proposal does not maintain the intent and
purpose of the Official Plan regarding development in Service Commercial
areas.
Opportunity was provided for comments and questions from Council.
Staff confirmed the AGCO's required distance between a cannabis retail
store and an operating educational facility is 150m.
David Ferkul, applicant, was in attendance to provide support for the
application.
No members of the public appeared before Council either in support of or
opposition to the application.
Staff confirmed the BIA is circulated on these applications and that no
comments have been received.
Resolution # 2021-270
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council approve the zone change application submitted by Ancomar
Investments Corporation, whereby the lands described as Part Lot 381, Plan
500, Town of Tillsonburg, known municipally as 107 Concession Street East are
to be rezoned from ‘Service Commercial Existing Plaza Zone (SC-E)’ to ‘Special
Service Commercial Zone (SC-xx)’ to permit a retail store as an additional
permitted use on the subject lands;
AND THAT Council enact a temporary use by-law under Section 39 of the
Planning Act to permit the proposed retail store for a temporary period of not
more than three years.
Carried
9. Planning Reports
10. Delegations
10.1 Thomas Lamos
Thomas Lamos appeared before Council to complain about noise created
by the A&W restaurant drive thru at 535 Broadway. Mr. Lamos asked that
the Town require the A&W restaurant to close the drive thru at 11:00 p.m.
under the noise by-law.
Opportunity was provided for comments and questions from Council.
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Mr. Lamos noted that the noise has been an issue since 2013 each
evening between 11:00 p.m. to 3:30 a.m. year round.
The mover indicated the intent of the motion is that staff provide
information on noise studies conducted in the past if applicable, whether
staff recommend a noise study be conducted and recommendations for
noise mitigation.
Staff noted that a lack of staff resources after hours inhibits the Town's
ability to effectively enforce the noise by-law in this situation. Staff have
made the OPP aware of the situation and had asked the delegate to notify
the OPP after hours when the issue is of concern.
Staff will confirm approximate timing of the report.
Resolution # 2021-271
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receives the delegation Mr. Tom Lamos as information.
AND THAT a report be brought forward to Council which includes
information on a noise study and any recommendations for noise
mitigation in this area such as a sound barrier wall.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
It was asked if the Tillsonburg Vaccine Clinic will receive more moderna
vaccines. Oxford County will receive more but it is unknown at this time what the
Tillsonburg location will receive.
Mayor Molnar provided a local update and shared informational resources.
It was noted that the 12 week period between doses has been reduced to an 8
week period.
13. Information Items
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 21-07 Establishment of Subcommittee - Tillsonburg 150
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Resolution # 2021-272
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report CAO 21-07 Establishment of
Subcommittee: Tillsonburg 150 Subcommittee;
AND THAT staff be directed to proceed with establishing the Tillsonburg
150 Subcommittee;
AND FURTHER THAT Council approves the attached Terms of
Reference.
Carried
14.2 Corporate Services
14.2.1 CS 21-20 Special Council Meeting June 29 2021
Resolution # 2021-273
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT June 29, 2021 at 12:00 p.m. be scheduled as a Special Council
Meeting to deal with the Annual General Meeting of the Shareholder of
Tillsonburg Hydro Inc.
Carried
14.3 Economic Development
14.4 Finance
14.5 Fire and Emergency Services
14.5.1 FRS 21-06 Fire Services Radio Communications - In-vehicle
Repeater
Resolution # 2021-274
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT staff report FRS 21-06 entitled “Fire Services Radio
Communications – In-vehicle Repeater” be received as information;
AND THAT Staff be directed to purchase and install an in-vehicle radio
repeater from Five9 Solutions in the amount of $3,469.25 plus HST;
AND THAT the Fire Equipment Reserve be used to fund the expense.
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Carried
14.6 Operations and Development
14.6.1 OPD 21-24 Airport Hangar Land Lease Agreement
Staff noted that the Airport Master Plan is expected to be brought
forward by August.
Resolution # 2021-275
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives report OPD 21-24 Airport Hangar Land Lease
Taxiway G1 Lot #6;
AND THAT a By-law to execute the Hanger Land Lease Agreement for
Taxiway G1 Lot #6 with Nathan Bain and Emily Crombez be brought
forward for Council consideration.
Carried
14.6.2 OPD 21-25 Concession Street West Reconstruction
The construction start date is August 1 and the anticipated end date
is October 27.
A traffic plan will be distributed to Council, the public and local
businesses.
Staff noted the intent is to keep Kinsmen Participark accessible to
residents. Staff will update Council in regards to this.
Resolution # 2021-276
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report OPD 21-25, RFT 2021-007 Concession
Street West Reconstruction as information;
AND THAT Council awards Tender RFT 2021-007 to Gedco Excavating
Ltd. of Brantford, ON at a cost of $2,445,793.49 (net HST included), the
lowest bid received satisfying all Tender requirements.
Carried
14.7 Recreation, Culture and Parks
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14.7.1 RCP 21-14 Elliott Fairbairn Roof Replacement
Staff noted the current lease is in effect until 2029 and that the
Town has a responsibility to maintain the asset.
Resolution # 2021-277
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT report RCP 21-14 Elliott Fairbairn Centre - Roof Replacement, be
received as information;
AND THAT Council direct staff to immediately issue a tender for the
required roof replacement with the results brought back to Council for
final approval and funding authorization.
Carried
14.7.2 RCP 21-16 Equipment Purchase Amendments
Resolution # 2021-278
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT report RCP 21-16 Equipment Procurement Amendments, be
received as information;
AND THAT Council approves the recommended amendments to the
original 2021 equipment procurement as outlined in this report;
AND THAT the savings of the adjustments remain within the Equipment
Replacement Reserve.
Carried
14.8 Hydro Operations
14.8.1 HYD 21-01 Sentinel Light Rental Exit Strategy
Resolution # 2021-279
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report Hydro 21-01 as information;
AND THAT Council directs staff to wind down the Sentinel Light Rental
Business and cease new installations of Sentinel Light Rentals.
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Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2021-280
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives the Economic Development Advisory Committee minutes
dated May 11, 2021 and the Culture, Heritage and Special Awards Committee
minutes dated May 5, 2021, as information.
Carried
17. Motions/Notice of Motions
Resolution # 2021-281
Moved By: Councillor Esseltine
Seconded By: Councillor Gilvesy
Knowing that municipal sanitary services have not been available to property owners in
the North Street East from Broadway to Beckett Boulevard area in the past, and that
residents have been required to provide and maintain their own septic systems (many of
which continue to be in good working order), being required to connect to new municipal
sanitary services at a cost per property in excess of $9000 seems unreasonable.
Therefore, the Council of the Town of Tillsonburg respectfully recommends to the
County of Oxford that owners of unserviced properties along the North Street East
Corridor and surrounding area in Tillsonburg be offered an option to defer connection to
the new water and sanitary services available to them through the Oxford Road 20 Road
Reconstruction project, and that an open attendance public meeting be held when Covid
regulations allow.
Carried
It was suggested that this be considered during the 2022 business plan discussions.
Resolution # 2021-282
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
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THAT a By-Law to amend By-Law 3798 to lift the restrictions on banner signs which was
previously amended expired on December 31st 2020 be reinstated to May 31, 2022 to
allow businesses the opportunity to aggressively market during covid recovery.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2021-064, to repeal designating By-Law 3852 (Rolph Street
Public School)
19.2 By-Law 2021-065, to authorize a land lease agreement with Nathan
Bain and Emily Crombez
Resolution # 2021-283
Moved by: Councillor Esseltine
Seconded by: Councillor Luciani
THAT the By-Law to repeal designating By-Law 3852 (Rolph Street Public
School) be dealt with separately.
Carried
Resolution # 2021-284
Moved by: Councillor Parker
Seconded by: Councillor Gilvesy
THAT By-Law 2021-064, to repeal designating By-Law 3852 (Rolph Street
Public School), be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Councillor Esseltine called for a recorded vote.
Councillor Essletine - No
Councillor Gilvesy - Yes
Councillor Luciani - Yes
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - Yes
Mayor Molnar - Yes
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Carried
Resolution # 2021-285
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT By-Law 2021-065, to authorize a land lease agreement with Nathan Bain
and Emily Crombez, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2021-286
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2021-063, to Confirm the Proceedings of the Council meeting held on
June 14, 2021, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
21. Items of Public Interest
The Town is currently accepting citizen of the year award nominations. Deadline
for nominations is July 9 at 4:30 p.m.
The Annandale National Historic Site in partnership with Sobeys Tillsonburg will
be selling fun-filled Canada Day Bags to families for a cost of $20 plus tax.
Councillor Rosehart asked residents to help pick up garbage on the walking trail
between Tilson and Broadway.
Staff noted that the Lake Lisgar Waterpark pool will be open on Father's Day
weekend and that the waterslide will be open soon after.
Deputy Mayor Beres shared information regarding a new poppy campaign
operated by the Tillsonburg Lions Club in partnership with the Legion.
Staff noted that there is currently a waiting list for summer camps and that the
Town is working with SWPH to attempt to determine if the Town can
accommodate larger numbers under the current regulations.
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Upcoming Council meetings include:
Monday, June 21, 2021 at 4:30 p.m. for the purpose of holding public
meetings for planning applications.
Monday, June 28, 2021 at 6:00 p.m. regular meeting
22. Adjournment
Resolution # 2021-287
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council meeting of June 14, 2021 be adjourned at 8:25 p.m.
Carried