210628 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Monday, June 28, 2021
5:00 PM
Electronic Meeting
1.Call to Order
2.Closed Session (5:00 p.m.)
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider three matters of a proposed or pending
acquisition or disposition of land by the municipality or local board.
2.1.Adoption of Agenda
2.2.Disclosures of Pecuniary Interest and the General Nature Thereof
2.3.Adoption of Closed Session Council Minutes
2.4.Reports
2.4.1.239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
2.4.2.239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
2.4.3.239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
2.5.Back to Open Session
3.Adoption of Agenda (6:00 p.m.)
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of June 28, 2021, be approved.
4.Moment of Silence
5.Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT the minutes of the Council meeting held on June 14, 2021, and the minutes of the
Council Planning meeting held on June 21, 2021, be approved.
7.Presentations
7.1.2020 Draft Financial Statements
Presented by: Dianne Latta and Kevin Kitchen of Millard, Rouse and Rosebrugh LLP
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT Council approves the 2020 Financial Statements as presented;
AND THAT the 2020 Management Letter be received.
7.2.Community Strategic Plan
Erin O’Hoski, Boulevard Strategy Group
Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT the Community Strategic Plan be approved.
8.Public Meetings
9.Planning Reports
10.Delegations
Page 2 of 371
11.Deputation(s) on Committee Reports
11.1.EDM 21-20 Economic Development Advisory Committee Recommendation
Regarding Industrial Street Naming
Representative: Jesse Goossens, Chair, Economic Development Advisory
Committee
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT Council receives report EDM 21-20 Economic Development Advisory
Committee Recommendation Regarding Industrial Street Naming;
AND THAT the future North/South roadway in the Van Norman Innovation Park be
named Innovation Way from Highway 3 South to the future intersection;
AND THAT the future East/West roadway in the Van Norman Innovation Park be
named Progress Drive from the future intersection West to the cul-de-sac.
12.COVID-19
13.Information Items
13.1.Knights of Columbus Re: Thank You
Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT Council receives the correspondences from the Knights of Columbus dated
June 11, 2021, as information.
14.Staff Reports
14.1.Chief Administrative Officer
14.2.Corporate Services
14.3.Economic Development
14.3.1.EDM 21-19 Offers to Purchase – Alleyway between Coyle Lane and
Francis Street
Proposed Resolution #8
Moved By: ________________
Seconded By: ________________
Page 3 of 371
THAT Council receives report EDM 21-19 Offers to Purchase – Alleyway
between Coyle Lane and Frances Street;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk
to enter into an agreement of purchase and sale with Sandra Pake for the
property described as the North part of the Alleyway between Francis Steet
and Coyle Lane and to be described by a new reference plan;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk
to enter into an agreement of purchase and sale with Christopher Meloche
for the property described as the middle North part of the Alleyway
between Francis Steet and Coyle Lane and to be described by a new
reference plan;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk
to enter into an agreement of purchase and sale with John Fish for the
property described as the Centre middle South part of the Alleyway
between Francis Steet and Coyle Lane and to be described by a new
reference plan;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk
to enter into an agreement of purchase and sale with Tracy Dinsmore for
the property described as the South part of the Alleyway between Francis
Steet and Coyle Lane and to be described by a new reference plan.
14.4.Finance
14.4.1.FIN 21-16 Assessment Appeal Impact; 248 Broadway
Proposed Resolution #9
Moved By: ________________
Seconded By: ________________
THAT Council receives report FIN 21-16 Assessment Appeal Impact; 248
Broadway as information;
AND THAT option __ be selected to assist the BIA with managing the
financial impact resulting from the assessment appeal.
14.4.2.FIN 21-17 2020 Financial Statement Reconciliation
Proposed Resolution #10
Moved By: ________________
Seconded By: ________________
THAT Council receives report FIN 21-17 2020 Financial Statement
Reconciliation as information.
Page 4 of 371
14.4.3.FIN 21-18 2020 Surplus Allocation
Proposed Resolution #11
Moved By: ________________
Seconded By: ________________
THAT Council receives report FIN 21-18 2020 Surplus Allocation as
information;
AND THAT Council approves the 2020 Operating Surplus of $195,388 be
contributed to the Tax Rate Stabilization Reserve, with $150,000
earmarked for 2021 Operating budget funding as previously approved.
14.4.4.FIN 21-19 2020 Summary of Reserves and Trusts
Proposed Resolution #12
Moved By: ________________
Seconded By: ________________
THAT Council receives report FIN 21-19 2020 Summary of Reserves and
Trusts as information.
14.4.5.FIN 21-20 Covid-19 Tax Deferral Report
Proposed Resolution #13
Moved By: ________________
Seconded By: ________________
THAT Council receives FIN 21-20 Covid-19 Tax Deferral Report as
information.
14.5.Fire and Emergency Services
14.5.1.FRS 21-07 Fire Services Radio Communications - Tower Site Equipment
Proposed Resolution #14
Moved By: ________________
Seconded By: ________________
THAT staff report FRS 21-07 be received as information;
AND THAT Staff be directed to purchase and install radio equipment as
proposed on both the TFRS Reservoir and Community Service Centre
Towers from Five9 Solutions in the amount of $37,732.75 plus HST;
AND THAT the radio equipment and installation be debentured as
proposed in this report.
14.6.Operations and Development
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14.7.Recreation, Culture and Parks
14.7.1.RCP 21-15 HVAC Replacement - Corporate Office
Proposed Resolution #15
Moved By: ________________
Seconded By: ________________
THAT report RCP 21-15 HVAC Replacement – Corporate Office be
received as information;
AND THAT Council direct staff to proceed immediately with the
replacement of the HVAC unit which serves the Corporate Office;
AND THAT the Annandale Boiler Replacement project as approved in the
2021 Capital Budget be deferred and re-budgeted for 2022 with the funding
amount of $50,000 through taxation reallocated to the HVAC replacement
and any residual dollars be contributed to the RCP reserve.
15.New Business
16.Consideration of Committee Minutes
16.1.Committee Minutes
Proposed Resolution #16
Moved By: ________________
Seconded By: ________________
THAT Council receives the Economic Development Advisory Committee minutes
dated June 8, 2021, the Culture, Heritage and Special Awards Committee minutes
dated June 9, 2021, and the Tillsonburg Airport Advisory Committee minutes dated
May 20, 2021 as information.
16.2.Long Point Region Conservation Authority Minutes
Proposed Resolution #17
Moved By: ________________
Seconded By: ________________
THAT Council receives the Long Point Region Conservation Authority Minutes dated
May 5, 2021 and May 19, 2021, as information.
16.3. Police Services Board Minutes
Proposed Resolution #18
Moved By: ________________
Seconded By: ________________
Page 6 of 371
THAT Council receives the Police Services Board meeting minutes dated November
18, 2020, December 16, 2020, February 17, 2021 and April 21, 2021, as
information.
17.Motions/Notice of Motions
18.Resolutions/Resolutions Resulting from Closed Session
19.By-Laws
19.1.A By-Law to authorize an agreement of purchase and sale with Sandra Pake
19.2.A By-Law to authorize an agreement of purchase and sale with Christopher Meloche
19.3.A By-Law to authorize an agreement of purchase and sale with John Fish
19.4.A By-Law to authorize an agreement of purchase and sale with Tracy Dinsmore
Proposed Resolution #19
Moved By: ________________
Seconded By: ________________
THAT A By-Law to authorize an agreement of purchase and sale with Sandra Pake;
and
A By-Law to authorize an agreement of purchase and sale with Christopher
Meloche; and
A By-Law to authorize an agreement of purchase and sale with John Fish; and
A By-Law to authorize an agreement of purchase and sale with Tracy Dinsmore, be
read for a first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal thereunto.
20.Confirm Proceedings By-law
Proposed Resolution #20
Moved By: ________________
Seconded By: ________________
THAT By-Law 2021-068, to Confirm the Proceedings of the Council meeting held on June
28, 2021, be read for a first, second, third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate seal thereunto.
21.Items of Public Interest
22.Adjournment
Page 7 of 371
Proposed Resolution #21
Moved By: ________________
Seconded By: ________________
THAT the Council meeting of June 28, 2021 be adjourned at ___ p.m.
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1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, June 14, 2021
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Paul Groeneveld, Acting Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Closed Session (4:00 p.m.)
Page 9 of 371
2
Resolution # 2021-266
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council move into Closed Session to consider advice that is subject to solicitor-
client privilege, including communications necessary for that purpose; and two matters of
a proposed or pending acquisition or disposition of land by the municipality or local
board; and to consider information explicitly supplied in confidence to the municipality or
local board by Canada, a province or territory or a Crown agency of any of them.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (f) advice that is subject to solicitor-client privilege,
including communications necessary for that purpose;
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.4.3 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.4.4 239 (2) (h) information explicitly supplied in confidence to the
municipality or local board by Canada, a province or territory
or a Crown agency of any of them;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2021-267
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council meeting of June 14, 2021, with the
addition of agenda item 10.1 to hear a delegation from Mr. Thomas Lamos, be
approved.
Carried
4. Moment of Silence
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Council held a moment of silence for the 215 children found buried at the site of
the former Kamloops Indian Residential School and for the four members of a
Muslim family who were killed in an attack on June 6 in London, ON.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-268
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council meeting held on May 25, 2021, be approved.
Carried
7. Presentations
7.1 Volunteer Recognition Award - Jennifer Farkas
Mayor Molnar and Collette Takas presented the Volunteer Recognition
Award to Jennifer Farkas.
7.2 Community Safety and Well-Being Plan
Lynsey Aarssen, Climb Consulting, presented the Community Safety and
Well-Being Plan.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-269
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Safe and Well Oxford: Community Safety and Well-being Plan be
approved.
Carried
8. Public Meetings
8.1 Application for Zone Change 7-21-07 (Ancomar Investments
Corporation)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend that the
Page 11 of 371
4
application be denied as the proposal does not maintain the intent and
purpose of the Official Plan regarding development in Service Commercial
areas.
Opportunity was provided for comments and questions from Council.
Staff confirmed the AGCO's required distance between a cannabis retail
store and an operating educational facility is 150m.
David Ferkul, applicant, was in attendance to provide support for the
application.
No members of the public appeared before Council either in support of or
opposition to the application.
Staff confirmed the BIA is circulated on these applications and that no
comments have been received.
Resolution # 2021-270
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council approve the zone change application submitted by Ancomar
Investments Corporation, whereby the lands described as Part Lot 381, Plan
500, Town of Tillsonburg, known municipally as 107 Concession Street East are
to be rezoned from ‘Service Commercial Existing Plaza Zone (SC-E)’ to ‘Special
Service Commercial Zone (SC-xx)’ to permit a retail store as an additional
permitted use on the subject lands;
AND THAT Council enact a temporary use by-law under Section 39 of the
Planning Act to permit the proposed retail store for a temporary period of not
more than three years.
Carried
9. Planning Reports
10. Delegations
10.1 Thomas Lamos
Thomas Lamos appeared before Council to complain about noise created
by the A&W restaurant drive thru at 535 Broadway. Mr. Lamos asked that
the Town require the A&W restaurant to close the drive thru at 11:00 p.m.
under the noise by-law.
Opportunity was provided for comments and questions from Council.
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Mr. Lamos noted that the noise has been an issue since 2013 each
evening between 11:00 p.m. to 3:30 a.m. year round.
The mover indicated the intent of the motion is that staff provide
information on noise studies conducted in the past if applicable, whether
staff recommend a noise study be conducted and recommendations for
noise mitigation.
Staff noted that a lack of staff resources after hours inhibits the Town's
ability to effectively enforce the noise by-law in this situation. Staff have
made the OPP aware of the situation and had asked the delegate to notify
the OPP after hours when the issue is of concern.
Staff will confirm approximate timing of the report.
Resolution # 2021-271
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receives the delegation Mr. Tom Lamos as information.
AND THAT a report be brought forward to Council which includes
information on a noise study and any recommendations for noise
mitigation in this area such as a sound barrier wall.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
It was asked if the Tillsonburg Vaccine Clinic will receive more moderna
vaccines. Oxford County will receive more but it is unknown at this time what the
Tillsonburg location will receive.
Mayor Molnar provided a local update and shared informational resources.
It was noted that the 12 week period between doses has been reduced to an 8
week period.
13. Information Items
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 21-07 Establishment of Subcommittee - Tillsonburg 150
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Resolution # 2021-272
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report CAO 21-07 Establishment of
Subcommittee: Tillsonburg 150 Subcommittee;
AND THAT staff be directed to proceed with establishing the Tillsonburg
150 Subcommittee;
AND FURTHER THAT Council approves the attached Terms of
Reference.
Carried
14.2 Corporate Services
14.2.1 CS 21-20 Special Council Meeting June 29 2021
Resolution # 2021-273
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT June 29, 2021 at 12:00 p.m. be scheduled as a Special Council
Meeting to deal with the Annual General Meeting of the Shareholder of
Tillsonburg Hydro Inc.
Carried
14.3 Economic Development
14.4 Finance
14.5 Fire and Emergency Services
14.5.1 FRS 21-06 Fire Services Radio Communications - In-vehicle
Repeater
Resolution # 2021-274
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT staff report FRS 21-06 entitled “Fire Services Radio
Communications – In-vehicle Repeater” be received as information;
AND THAT Staff be directed to purchase and install an in-vehicle radio
repeater from Five9 Solutions in the amount of $3,469.25 plus HST;
AND THAT the Fire Equipment Reserve be used to fund the expense.
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Carried
14.6 Operations and Development
14.6.1 OPD 21-24 Airport Hangar Land Lease Agreement
Staff noted that the Airport Master Plan is expected to be brought
forward by August.
Resolution # 2021-275
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives report OPD 21-24 Airport Hangar Land Lease
Taxiway G1 Lot #6;
AND THAT a By-law to execute the Hanger Land Lease Agreement for
Taxiway G1 Lot #6 with Nathan Bain and Emily Crombez be brought
forward for Council consideration.
Carried
14.6.2 OPD 21-25 Concession Street West Reconstruction
The construction start date is August 1 and the anticipated end date
is October 27.
A traffic plan will be distributed to Council, the public and local
businesses.
Staff noted the intent is to keep Kinsmen Participark accessible to
residents. Staff will update Council in regards to this.
Resolution # 2021-276
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report OPD 21-25, RFT 2021-007 Concession
Street West Reconstruction as information;
AND THAT Council awards Tender RFT 2021-007 to Gedco Excavating
Ltd. of Brantford, ON at a cost of $2,445,793.49 (net HST included), the
lowest bid received satisfying all Tender requirements.
Carried
14.7 Recreation, Culture and Parks
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14.7.1 RCP 21-14 Elliott Fairbairn Roof Replacement
Staff noted the current lease is in effect until 2029 and that the
Town has a responsibility to maintain the asset.
Resolution # 2021-277
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT report RCP 21-14 Elliott Fairbairn Centre - Roof Replacement, be
received as information;
AND THAT Council direct staff to immediately issue a tender for the
required roof replacement with the results brought back to Council for
final approval and funding authorization.
Carried
14.7.2 RCP 21-16 Equipment Purchase Amendments
Resolution # 2021-278
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT report RCP 21-16 Equipment Procurement Amendments, be
received as information;
AND THAT Council approves the recommended amendments to the
original 2021 equipment procurement as outlined in this report;
AND THAT the savings of the adjustments remain within the Equipment
Replacement Reserve.
Carried
14.8 Hydro Operations
14.8.1 HYD 21-01 Sentinel Light Rental Exit Strategy
Resolution # 2021-279
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report Hydro 21-01 as information;
AND THAT Council directs staff to wind down the Sentinel Light Rental
Business and cease new installations of Sentinel Light Rentals.
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Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2021-280
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives the Economic Development Advisory Committee minutes
dated May 11, 2021 and the Culture, Heritage and Special Awards Committee
minutes dated May 5, 2021, as information.
Carried
17. Motions/Notice of Motions
Resolution # 2021-281
Moved By: Councillor Esseltine
Seconded By: Councillor Gilvesy
Knowing that municipal sanitary services have not been available to property owners in
the North Street East from Broadway to Beckett Boulevard area in the past, and that
residents have been required to provide and maintain their own septic systems (many of
which continue to be in good working order), being required to connect to new municipal
sanitary services at a cost per property in excess of $9000 seems unreasonable.
Therefore, the Council of the Town of Tillsonburg respectfully recommends to the
County of Oxford that owners of unserviced properties along the North Street East
Corridor and surrounding area in Tillsonburg be offered an option to defer connection to
the new water and sanitary services available to them through the Oxford Road 20 Road
Reconstruction project, and that an open attendance public meeting be held when Covid
regulations allow.
Carried
It was suggested that this be considered during the 2022 business plan discussions.
Resolution # 2021-282
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
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THAT a By-Law to amend By-Law 3798 to lift the restrictions on banner signs which was
previously amended expired on December 31st 2020 be reinstated to May 31, 2022 to
allow businesses the opportunity to aggressively market during covid recovery.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2021-064, to repeal designating By-Law 3852 (Rolph Street
Public School)
19.2 By-Law 2021-065, to authorize a land lease agreement with Nathan
Bain and Emily Crombez
Resolution # 2021-283
Moved by: Councillor Esseltine
Seconded by: Councillor Luciani
THAT the By-Law to repeal designating By-Law 3852 (Rolph Street Public
School) be dealt with separately.
Carried
Resolution # 2021-284
Moved by: Councillor Parker
Seconded by: Councillor Gilvesy
THAT By-Law 2021-064, to repeal designating By-Law 3852 (Rolph Street
Public School), be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Councillor Esseltine called for a recorded vote.
Councillor Essletine - No
Councillor Gilvesy - Yes
Councillor Luciani - Yes
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - Yes
Mayor Molnar - Yes
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Carried
Resolution # 2021-285
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT By-Law 2021-065, to authorize a land lease agreement with Nathan Bain
and Emily Crombez, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2021-286
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2021-063, to Confirm the Proceedings of the Council meeting held on
June 14, 2021, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
21. Items of Public Interest
The Town is currently accepting citizen of the year award nominations. Deadline
for nominations is July 9 at 4:30 p.m.
The Annandale National Historic Site in partnership with Sobeys Tillsonburg will
be selling fun-filled Canada Day Bags to families for a cost of $20 plus tax.
Councillor Rosehart asked residents to help pick up garbage on the walking trail
between Tilson and Broadway.
Staff noted that the Lake Lisgar Waterpark pool will be open on Father's Day
weekend and that the waterslide will be open soon after.
Deputy Mayor Beres shared information regarding a new poppy campaign
operated by the Tillsonburg Lions Club in partnership with the Legion.
Staff noted that there is currently a waiting list for summer camps and that the
Town is working with SWPH to attempt to determine if the Town can
accommodate larger numbers under the current regulations.
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Upcoming Council meetings include:
Monday, June 21, 2021 at 4:30 p.m. for the purpose of holding public
meetings for planning applications.
Monday, June 28, 2021 at 6:00 p.m. regular meeting
22. Adjournment
Resolution # 2021-287
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council meeting of June 14, 2021 be adjourned at 8:25 p.m.
Carried
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The Corporation of the Town of Tillsonburg
Council Planning Meeting
MINUTES
Monday, June 21, 2021
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Eric Gilbert, Senior Planner
Amelia Jaggard, Deputy Clerk
Cephas Panschow, Development Commissioner
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Adoption of Agenda
Resolution # 2021-288
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council Planning meeting of June 21, 2021, be
approved.
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2
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Council Planning Minutes of Previous Meeting
Resolution # 2021-289
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council Planning meeting held on May 17, 2021, be approved.
Carried
5. Public Meetings
Resolution # 2021-290
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance at 4:36 p.m.
Carried
5.1 Application for Minor Variance A12-21 (Broer)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
The applicant, Etty Broer, was in attendance to provide support for the
application.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-291
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
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THAT the Committee of Adjustment approve Application File A12-21, submitted
by Etty Broer, for lands described as Lot 1, Plan 41M-87, Town of Tillsonburg, as
it relates to:
1. Section 6.5.3.2.6- R1-3 Zone – Rear Yard Minimum Depth, to reduce the
required minimum rear yard depth from 10 m (32.8 ft) to 7.7 m (25.3 ft), to
facilitate the construction of a sunroom addition to an existing single detached
dwelling.
Subject to the following conditions:
i. A building permit for the proposed sunroom addition shall be issued within one
year of the date of the Committee's decision;
ii. The granted relief shall only apply to facilitate the construction of a sunroom
addition in a location and manner as depicted on Plate 3 of Report CP 2021-201.
Carried
5.2 Application for Minor Variance A13-21 (Marleau and Kitching)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
The applicants were not in attendance.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-292
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT the Committee of Adjustment approve Application File A13-21, submitted
by Randy Marleau, Teresa Marleau & Robert Kitching, for lands described Part
Block A, Plan 966, Part 3 of 41R-9192, Town of Tillsonburg, as it relates to:
1. Section 6.5.25.2.1.2- R1-25 Zone – Rear Yard Minimum Depth, to reduce the
required minimum rear yard depth from 3 m (9.8 ft) to 1.2 m (3.9 ft), to facilitate
the construction of a detached secondary dwelling unit.
Subject to a building permit for the proposed secondary dwelling being issued
within one year of the date of the Committee's decision.
Carried
Page 23 of 371
4
Resolution # 2021-293
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council move out of the Committee of Adjustment and move back into
regular Council session at 4:46 p.m.
Carried
5.3 Applications for Redline Amendment to Draft Plan of Subdivision
and Zone Change 32T-07006 and ZN 7-21-05 (Performance
Communities Realty Inc. and Lindprop Corporation)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
The agent, Will Hayhoe, was in attendance to provide support for the
application. Mr. Hayhoe noted that the application would add to the trail
connectivity in the Town.
The agent, Peter Penner, was also in attendance to provide support for
the application.
There was discussion regarding a neighbouring property which appeared
to be included in greenspace. Staff noted this was an error on the
mapping due to the colour of the house roof and that the property is not
impacted.
There was discussion regarding the removal and management of storm
water ponds on the subject lands.
It was asked if 55% lot coverage is common. Staff noted it is common and
that this allowance has been made for adjacent lands.
There was discussion regarding affordable housing opportunities in the
future.
Staff confirmed this application is not seeking to reduce front yard depth.
It was asked how the Town will ensure the tree per lot condition is fulfilled.
Staff noted this condition will need to be fulfilled prior to either the final
security release for the subdivision or the final building permit release.
Page 24 of 371
5
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-294
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council approve in principle the zone change application (File No. ZN 7-
21-05) submitted by Performance Communities Realty Inc & Lindprop
Corporation, for lands legally described as Lot 5, Concession 10 (Dereham),
Parts 1-6 of 41R-10049 in the Town of Tillsonburg, to rezone the lands Special
Low Density Residential Type 1A Holding Zone, Special Low Density Residential
Type 2 Holding Zone, Special Low Density Residential Type 3 Holding Zone,
Passive Use Open Space Zone, & Active Use Open Space Zone to facilitate the
proposed draft plan of subdivision;
AND THAT Council advise County Council that the Town supports the
application for redline amendments to draft plan of subdivision, File No. 32T-
07006, submitted by Performance Communities Realty Inc & Lindprop
Corporation, for lands legally described as Lot 5, Concession 10 (Dereham),
Parts 1-6 of 41R-10049, consisting of 71 single detached dwellings, 45 lots for
202 street fronting townhouse dwellings, one stormwater management block, two
park blocks and two pedestrian walkway blocks, served by 5 new local streets,
subject to the conditions of draft approval as outlined in Staff Report CP 2021-
203.
Carried
5.4 Applications for Official Plan Amendment and Zone Change OP 21-
04-7 and ZN 7-21-04 (Town of Tillsonburg)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
There was discussion regarding a mix use building in the downtown.
Staff confirmed that the notice of complete application indicated the
subject lands are all of the commercial zone and that it did not identify
boundaries. The public notice for this application included a map that
identified the additional lands on Brock Street.
Staff explained large format retail.
Page 25 of 371
6
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-295
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council support the application to amend the Oxford County Official Plan
(File No. OP 21-04-7), initiated by the Town of Tillsonburg, to amend Section
8.3.2.3.1 to expand the extent of the current prohibition on ground floor
residential development in the Central Business District; and,
THAT Council approve in principle the zone change application (File No. ZN 7-
21-04), initiated by the Town of Tillsonburg, to amend the provisions of Section
13.2.2 (CC Zone) to expand the extent of the current prohibition on ground floor
residential development within the ‘Central Commercial Zone (CC)’.
Carried
6. Planning Reports
7. New Business
8. Motions/Notice of Motions
9. By-Laws
9.1 By-Law 2021-067, to amend Zoning By-Law Number 3295, as
amended (ZN 7-21-07)
Resolution # 2021-296
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2021-067, to amend Zoning By-Law Number 3295, as amended
(ZN 7-21-07), be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
10. Confirm Proceedings By-law
Resolution # 2021-297
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
Page 26 of 371
7
THAT By-Law 2021-066, to Confirm the Proceedings of the Council Planning meeting
held on June 21, 2021, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
11. Adjournment
Resolution # 2021-298
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT the Council Planning meeting of June 21, 2021 be adjourned at 5:44 p.m.
Carried
Page 27 of 371
Draft for discussion purposes onlyThe Corporation Of The Town Of Tillsonburg
Consolidated Financial Statements
December 31, 2020
Prepared by Reviewed by Reviewed by
KK
5/27/21
Printed: June 09, 2021 10:51 AM
Page 28 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Index to Consolidated Financial Statements
December 31, 2020
Page
MANAGEMENT'S RESPONSIBILITY FOR FINANCIAL REPORTING 1
INDEPENDENT AUDITORS' REPORT 2 - 3
CONSOLIDATED FINANCIAL STATEMENTS
Consolidated Statement of Financial Position 4
Consolidated Statement of Operations and Accumulated Surplus 5
Consolidated Statement of Changes in Net Financial Assets (Debt)6
Consolidated Statement of Cash Flow 7
Notes to Consolidated Financial Statements 8 - 24
Printed: June 09, 2021 10:51 AM
Page 29 of 371
Draft for discussion purposes only
MANAGEMENT'S RESPONSIBILITY FOR FINANCIAL REPORTING
The consolidated financial statements of The Corporation of the Town of Tillsonburg have been prepared
in accordance with Canadian public sector accounting standards. When alternative accounting methods
exist, management has chosen those it deems most appropriate in the circumstances. These statements
include certain amounts based on management's estimates and judgments. Management has determined
such amounts based on a reasonable basis in order to ensure that the financial statements are presented
fairly in all material respects.
The integrity and reliability of The Corporation of the Town of Tillsonburg's reporting systems are achieved
through the use of formal policies and procedures, the careful selection of employees and an appropriate
division of responsibilities. These systems are designed to provide reasonable assurance that the financial
information is reliable and accurate.
The Chief Administrative Officer is responsible for ensuring that management fulfills its responsibility for
financial reporting and is ultimately responsible for reviewing and approving the consolidated financial
statements before they are submitted to Council.
The consolidated financial statements have been audited on behalf of the Members of Council,
Inhabitants and Ratepayers of The Corporation of the Town of Tillsonburg by Millard, Rouse & Rosebrugh
LLP , in accordance with Canadian generally accepted auditing standards.
Kyle Pratt, Chief Administrative Officer Sheena Pawliwec, Director of Finance / Treasurer
June 28, 2021
Tillsonburg, Ontario
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
1
Page 30 of 371
Draft for discussion purposes onlyINDEPENDENT AUDITORS' REPORT
To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Town of Tillsonburg
Opinion
We have audited the consolidated financial statements of The Corporation of the Town of Tillsonburg (the
Corporation), which comprise the consolidated statement of financial position as at December 31, 2020,
and the consolidated statements of operations and accumulated surplus, changes in net financial assets
(debt) and cash flow for the year then ended, and notes to the consolidated financial statements, including
a summary of significant accounting policies.
In our opinion, the accompanying consolidated financial statements present fairly, in all material respects,
the financial position of the Corporation as at December 31, 2020, and the results of its operations and its
cash flow for the year then ended in accordance with Canadian public sector accounting standards.
Basis for Opinion
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our
responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit
of the Consolidated Financial Statements section of our report. We are independent of the Corporation in
accordance with the ethical requirements that are relevant to our audit of the consolidated financial
statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with those
requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide
a basis for our opinion.
Other Matters
Budget figures are provided for comparative purposes and have not been subject to audit procedures.
Accordingly, we do not express any opinion regarding the budget figures.
We draw our attention to Note 18 of the financial statements, which describes the effects of the
coronavirus disease (COVID-19) on the Corporation. Our opinion is not modified in respect of this matter.
Responsibilities of Management and Those Charged with Governance for the Consolidated Financial
Statements
Management is responsible for the preparation and fair presentation of the consolidated financial
statements in accordance with Canadian public sector accounting standards, and for such internal control
as management determines is necessary to enable the preparation of consolidated financial statements
that are free from material misstatement, whether due to fraud or error.
In preparing the consolidated financial statements, management is responsible for assessing the
Corporation's ability to continue as a going concern, disclosing, as applicable, matters relating to going
concern and using the going concern basis of accounting unless management either intends to liquidate
the Corporation or to cease operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the Corporation's financial reporting
process.
(continues)
Printed: June 09, 2021 10:51 AM
2
Page 31 of 371
Draft for discussion purposes onlyIndependent Auditors' Report to the Members of Council, Inhabitants and Ratepayers of The Corporation
of the Town of Tillsonburg (continued)
Auditor's Responsibilities for the Audit of the Consolidated Financial Statements
Our objectives are to obtain reasonable assurance about whether the consolidated financial statements as
a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s
report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a
guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will
always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are
considered material if, individually or in the aggregate, they could reasonably be expected to influence the
economic decisions of users taken on the basis of these consolidated financial statements. As part of an
audit in accordance with Canadian generally accepted auditing standards, we exercise professional
judgment and maintain professional skepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the consolidated financial statements,
whether due to fraud or error, design and perform audit procedures responsive to those risks, and
obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of
not detecting a material misstatement resulting from fraud is higher than for one resulting from error,
as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of
internal control.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures
that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the Corporation’s internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting
estimates and related disclosures made by management.
Conclude on the appropriateness of management’s use of the going concern basis of accounting
and, based on the audit evidence obtained, whether a material uncertainty exists related to events or
conditions that may cast significant doubt on the Corporation’s ability to continue as a going concern.
If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s
report to the related disclosures in the consolidated financial statements or, if such disclosures are
inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to
the date of our auditor’s report. However, future events or conditions may cause the Corporation to
cease to continue as a going concern.
Evaluate the overall presentation, structure and content of the consolidated financial statements,
including the disclosures, and whether the consolidated financial statements represent the underlying
transactions and events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned
scope and timing of the audit and significant audit findings, including any significant deficiencies in internal
control that we identify during our audit.
Millard, Rouse & Rosebrugh LLP
June 28, 2021 Chartered Professional Accountants
Tillsonburg, Ontario Licensed Public Accountants
Printed: June 09, 2021 10:51 AM
3
Page 32 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Consolidated Statement of Financial Position
As at December 31, 2020
2020 2019
FINANCIAL ASSETS Cash $4,676,274 $2,241,437 Investments (Note 4)5,007,935 5,054,916 Taxes receivable 466,659 886,711 Accounts receivable 3,432,287 3,584,395 Due from unconsolidated entities (Note 5)1,633,192 496,068 Land held for resale 1,846,763 1,914,211 Investment in Tillsonburg Hydro Inc. (Note 6)11,834,214 11,611,935
28,897,324 25,789,673
LIABILITIES Accounts payable 4,658,502 4,340,323 Customer and security deposits 5,852,459 3,272,829 Deferred revenue (Note 7)4,186,113 4,281,588 Long term debt (Note 8)14,604,574 14,032,495
29,301,648 25,927,235
NET FINANCIAL DEBT (404,324)(137,562)
NON-FINANCIAL ASSETS
Tangible capital assets (Note 9)65,218,533 63,148,886
Inventory 36,263 53,238
Prepaid expenses 47,377 179,263
65,302,173 63,381,387
ACCUMULATED SURPLUS (Note 10)$64,897,849 $63,243,825
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
See accompanying notes
4
Page 33 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Consolidated Statement of Operations and Accumulated Surplus
Year ended December 31, 2020
Budget
2020 2020 2019
(Note 17)
REVENUE
Taxation $16,888,700 $16,921,913 $16,266,541
User charges 4,436,900 4,104,974 5,030,432
Government transfers - Federal (Note 11)1,247,300 577,606 513,363
Government transfers - Provincial (Note 12)3,121,300 3,273,606 1,652,476
Government transfers - Oxford County (Note 13)529,800 279,612 236,910
Other income (Note 14)2,067,900 1,690,667 1,789,277
Income from Tillsonburg Hydro Inc. (Note 6)-222,279 327,397
Loss on disposal of tangible capital assets -(1,567,289)(1,383,216)
28,291,900 25,503,368 24,433,180
Expenses
General government 3,140,748 2,966,849 3,234,306
Protection services 6,299,137 6,756,587 6,441,049
Transportation services 5,942,953 5,961,534 5,484,495
Environmental services 597,871 641,355 576,800
Health services 270,061 339,734 300,057
Recreation and cultural services 5,707,509 5,332,814 5,571,435
Planning and development 601,719 1,850,471 792,506
22,559,998 23,849,344 22,400,648
ANNUAL SURPLUS $5,731,902 1,654,024 2,032,532
Accumulated surplus - beginning of year 63,243,825 63,243,825 61,211,293
ACCUMULATED SURPLUS - END OF YEAR $68,975,727 $64,897,849 $63,243,825
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
See accompanying notes
5
Page 34 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Consolidated Statement of Changes in Net Financial Assets (Debt)
Year ended December 31, 2020
Budget
2020 2020 2019
(Note 17)
ANNUAL SURPLUS $5,731,902 $1,654,024 $2,032,532
Amortization of tangible capital assets 3,033,398 3,033,398 2,733,420
Purchase of tangible capital assets (8,451,300)(6,854,065)(4,846,793)
Proceeds on disposal of tangible capital assets -183,731 109,057
Loss on disposal of tangible capital assets -1,567,289 1,383,216
Decrease in inventory -16,975 3,880
Decrease (increase) in prepaid expenses -131,886 (168,023)
(5,417,902)(1,920,786)(785,243)
INCREASE (DECREASE) IN NET FINANCIAL
ASSETS 314,000 (266,762)1,247,289
Net financial debt - beginning of year (137,562)(137,562)(1,384,851)
NET FINANCIAL ASSETS (DEBT) - END OF
YEAR $176,438 $(404,324)$(137,562)
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
See accompanying notes
6
Page 35 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Consolidated Statement of Cash Flow
Year ended December 31, 2020
2020 2019
OPERATING ACTIVITIES
Annual surplus $1,654,024 $2,032,532
Items not affecting cash:
Amortization of tangible capital assets 3,033,398 2,733,420
Loss on disposal of tangible capital assets 1,567,289 1,383,216
Change in equity - Tillsonburg Hydro Inc.(222,279)(327,397)
6,032,432 5,821,771
Changes in non-cash working capital:
Taxes receivable 420,052 (182,744)
Accounts receivable 152,108 (445,744)
Due from unconsolidated entities (1,137,124)2,052,424
Land held for resale 67,448 (46,286)
Accounts payable 318,179 (2,024,035)
Other current liabilities 2,579,630 1,520,465
Deferred revenue (95,475)1,892,690
Inventory 16,975 3,879
Prepaid expenses 131,886 (168,023)
2,453,679 2,602,626
Cash flow from operating activities 8,486,111 8,424,397
CAPITAL ACTIVITIES
Acquisition of tangible capital assets (6,854,065)(4,846,793)
Proceeds from sale of tangible capital assets 183,731 109,057
Cash flow used by capital activities (6,670,334)(4,737,736)
FINANCING ACTIVITIES
Net change in long term debt 572,079 648,414
Cash flow from financing activities 572,079 648,414
INCREASE IN CASH FLOW 2,387,856 4,335,075
Cash - beginning of year 7,296,353 2,961,278
CASH - END OF YEAR $9,684,209 $7,296,353
CASH CONSISTS OF:
Cash $4,676,274 $2,241,437
Investments 5,007,935 5,054,916
$9,684,209 $7,296,353
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
See accompanying notes
7
Page 36 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
1.NATURE OF OPERATIONS
The Corporation of the Town of Tillsonburg (the Town), is a town in the Province of Ontario, Canada.
It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act,
Municipal Affairs Act and related legislation.
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The consolidated financial statements of the Town are prepared by management in accordance with
Canadian generally accepted accounting principles for local governments as recommended by the
Public Sector Accounting Board (PSAB) of the Chartered Professional Accountants of Canada.
Significant aspects of the accounting policies adopted by the Town are as follows:
Reporting entity
(i) Consolidated entities
The consolidated financial statements reflect the assets, liabilities, revenues, expenses, changes in
accumulated surplus, and changes in net financial assets of the reporting entity. The consolidated
financial statements include the activities of all committees of Council and local boards, municipal
enterprises and utilities which are owned or controlled by the Town. These consolidated financial
statements include:
Tillsonburg Business Improvement Area
All inter-departmental and inter-organizational transactions and balances between these
organizations have been eliminated.
The investments in government business enterprises are accounted for using the modified equity
basis which is consistent with the Canadian generally accepted accounting treatment for government
business enterprises. Under the modified equity basis, the business enterprise's accounting
principles are not adjusted to conform with those of the Town and inter-organizational transactions
and balances are not eliminated.
The following government business enterprise is reflected in these consolidated financial statements:
Tillsonburg Hydro Inc.
(ii) Accounting for Oxford County and school board transactions
The taxation, other revenue, expenses, assets and liabilities with respect to the operations of the
school boards and Oxford County are not reflected in the municipal fund balances of these financial
statements. The taxation revenue collected and remitted on behalf of the school boards amounted to
$5,097,446 (2019 - $5,219,854). The taxation revenue collected and remitted on behalf of Oxford
County amounted to $8,505,170 (2019 - $8,195,153).
(iii) Trust funds
Trust funds and their related operations administered by the municipality are not consolidated, but
are reported separately on the "Trust Funds Statement of Continuity and Balance Sheet".
(iv) Non-consolidated entities
The following local boards, joint local boards, municipal enterprises and utilities are not consolidated:
Tillsonburg Waterworks Department
(continues)
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
8
Page 37 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Tillsonburg Sanitary Sewer Department
Basis of presentation
Revenue and expenses are reported on the accrual basis of accounting. The accrual basis of
accounting recognizes revenues as they become available and measurable; expenses are
recognized as they are incurred and measurable as a result of receipt of goods or services and the
creation of a legal obligation to pay.
Revenue recognition
(i) Taxation
Annually, the Town bills and collects property tax revenue for municipal levy purposes as well as
education taxes on behalf of the local school boards. The Town has the authority to levy and collect
property taxes under the Municipal Act, 2001.
The amount of the total annual municipal property tax levy is determined each year through Council's
approval of the annual operating budget. Municipal tax rates are set annually by Council for each
class of property, in accordance with legislation and Council-approved policies, in order to raise the
revenue needed to meet operating budget requirements.
The Municipal Property Assessment Corporation (MPAC), a not-for-profit corporation funded by all of
Ontario's municipalities, is responsible for property assessments. MPAC provides the current value
assessment (CVA) of each property in the returned assessment roll in December of each year. The
amount of property tax levied on an individual property is the product of the CVA, the municipal tax
rate by class, and the education tax rate by class.
Taxation revenue is recorded at the time tax billings are issued. Additional property tax revenue can
be added throughout the year relating to; newly occupied properties, properties omitted in the
December assessment roll, or other MPAC adjustments. Tax revenue can also be reduced if there
are reductions in assessment values resulting from property assessment appeals.
(ii) Government transfers
Government transfers are recognized as revenues when the transfer is authorized and any eligibility
criteria are met, except to the extent that transfer stipulations give rise to an obligation that meets the
definition of a liability. Transfers are recognized as deferred revenue when transfer stipulations give
rise to a liability. Transfer revenue is recognized in the statement of operations as the stipulation
liabilities are settled.
(iii) User charges
User charges relate to various municipal programs and fees imposed based on specific activities.
Examples of user charges include: recreation programs, water, wastewater and solid waste.
Revenue is recognized when the activity is performed or when services are rendered.
(iv) Other income
Other income is recognized in the year that the events giving rise to the revenue occur and the
revenue is earned. Amounts received which relate to revenue that will be earned in a future year are
deferred and reported as liabilities on the Consolidated Statement of Financial Position.
(continues)
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
9
Page 38 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Tangible capital assets
Tangible capital assets are stated at cost less accumulated amortization. Costs include all costs
directly attributable to acquisition or construction of the tangible capital asset including transportation
costs, installation costs, design and engineering fees, legal fees and site preparation costs.
Contributed tangible capital assets are recorded at fair value at the time of the donation, with a
corresponding amount recorded as revenue. Assets under construction are not amortized.
Amortization is recorded on a straight-line basis over the estimated life of the tangible capital asset
commencing the year the asset is available for productive use. Half the normal rate of amortization is
recorded in the initial year of productive use. Amortization rates are as follows:
Land improvements 25 to 50 years
Buildings and structures 30 to 70 years
Leasehold improvements term of lease
Vehicles 3 to 20 years
Information technology 3 to 10 years
Equipment 5 to 40 years
Roads 20 to 50 years
Bridges and other structures 40 to 50 years
Investments
Investments are recorded at amortized cost less any amounts written off to reflect a permanent
decline in value. Investments consist of authorized investments pursuant to provisions of the
Municipal Act and comprise of high interest savings accounts.
Investment income earned on available current funds, reserves and reserve funds (other than
obligatory funds) are reported in the period earned. Investment income earned on obligatory reserve
funds is added to the fund balance and forms part of the respective deferred revenue balances.
Land held for resale
Land held for resale is recorded at cost.
Inventory
Inventory of supplies held for consumption is valued at the lower of cost and replacement value.
Deferred revenue
The municipality receives funds for specific purposes which are externally restricted by legislation,
regulation or agreement. These restricted funds are not available for general municipal purposes
and are recognized as revenue in the fiscal year the funds are used for the specified purpose.
(continues)
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
10
Page 39 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Measurement uncertainty
The preparation of financial statements in conformity with Canadian public sector accounting
standards requires management to make estimates and assumptions that affect the reported amount
of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial
statements and the reported amounts of revenues and expenses during the period.
Significant items subject to such estimates and assumptions include valuation allowances for taxes
receivable, accounts receivable, and employee benefits liability. These estimates are reviewed
periodically, and, as adjustments become necessary, they are reported in operations in the year
which they become known.
Actual results could differ from management's best estimates as additional information becomes
available in the future.
3.CONTAMINATED SITES
A contaminated site is an unproductive site at which substances occur in concentrations that exceed
the maximum acceptable amounts under an environmental standard. A liability for remediation of
contaminated sites is recognized when the Town is directly responsible or accepts responsibility; it is
expected that future economic benefits will be given up; and a reasonable estimate for the amount
can be made. All criteria must be met in order to recognize a liability.
The Town received an order from the Ministry of Natural Resources to clean up the discharge from a
failing abandoned oil well. The source well is under an existing road embankment, however, the
exact location is not apparent. The responsibility for the cost to clean up and plug the abandoned oil
well is in dispute. The matter has been referred to legal counsel and the outcome is not determinable
at this time. The Town is not aware of any other contaminated sites.
As at December 31, 2020 there is no liability recorded in the consolidated financial statements. The
Town will continue to review contaminated sites on an annual basis and when the criteria for
recognition have been met, a liability will be recorded.
4.INVESTMENTS
Investments of $5,007,935 (2019 - $5,054,916) are recorded at their market value and are short-term
in nature. Investments consist of a high interest savings accounts which have a market value
approximating cost.
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
11
Page 40 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
5.DUE FROM UNCONSOLIDATED ENTITIES
The banking activities of the following entities are administered by the Town. Accordingly, the amount
due from these entities represents the net working capital position between the Town and the entity
as follows:
2020 2019
Tillsonburg Hydro Inc.$988,726 $(52,643)
Town of Tillsonburg Waterworks Department 352,969 312,918
Town of Tillsonburg Sanitary Sewer Department 291,497 235,793
$1,633,192 $496,068
6.INVESTMENT IN TILLSONBURG HYDRO INC.
The Town accounts for its 100% investment in Tillsonburg Hydro Inc. using the modified equity
method. Under this method, the accounting policies of Tillsonburg Hydro Inc. are not adjusted to
conform to those of the Town. In subsequent years, the cost of this investment is increased by the
earnings or decreased by the losses of Tillsonburg Hydro Inc.
Tillsonburg Hydro Inc. prepares their financial statements in accordance with International Financial
Reporting Standards (IFRS).
Condensed financial information of Tillsonburg Hydro Inc. is as follows:
(continues)
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
12
Page 41 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
6.INVESTMENT IN TILLSONBURG HYDRO INC.(continued)
Statement of Financial Position as at December 31
2020 2019
Current assets 4,547,621$ 4,885,924$
Property, plant and equipment 17,493,263 15,694,150
Other non-current assets 15,246 30,018
Regulatory assets 978,238 12,344
23,034,368$ 20,622,436$
Current liabilities 3,172,488$ 1,794,983$
Long-term liabilities 7,995,763 6,901,368
Regulatory liabilities 31,903 314,150
Equity 11,834,214 11,611,935
23,034,368$ 20,622,436$
Statement of Comprehensive Income and Changes in Equity
2020 2019
Revenue 27,225,060$ 24,211,739$
Cost of power 24,099,510 20,201,303
Distribution revenue 3,125,550 4,010,436
Net non-utility activities (7,567) 35,842
Expenses 3,589,865 3,503,804
Income before income taxes (471,882) 542,474
Income taxes 353,980 111,959
Net movement in regulatory balances (1,248,141) (96,882)
Comprehensive income for the year, before dividends 422,279 527,397
Dividends 200,000 200,000
Net change in investment in Tillsonburg Hydro Inc.222,279$ 327,397$
Investment in Tillsonburg Hydro Inc. - Opening 11,611,935$ 11,284,538$
Net change in investment in Tillsonburg Hydro Inc.222,279 327,397
Investment in Tillsonburg Hydro Inc. - Ending 11,834,214$ 11,611,935$
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
13
Page 42 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
7.DEFERRED REVENUE
A requirement of the public sector accounting principles of the Canadian Institute of Chartered
Professional Accountants, is that obligatory reserve funds be reported as deferred revenue.
This requirement is in place as provincial legislation restricts how these funds may be used and
under certain circumstances these funds may possibly be refunded. The balances in deferred
revenue including obligatory reserve funds of the Town are as follows:
Opening Contributions Investment Revenue Ending
Balance Received Income Recognized Balance
Development charges 2,397,788 1,170,483 15,635 (1,010,539) 2,573,367
Building permits 498,304 1,268,421 - (905,659) 861,066
Federal gas tax 581,310 481,497 15,941 (476,275) 602,473
Other 804,186 149,207 - (804,186) 149,207
4,281,588$ 3,069,608$31,576$ (3,196,659)$ 4,186,113$
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
14
Page 43 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
8.LONG TERM LIABILITIES
a) Long term liabilities reported on the Consolidated Statement of Financial Position
is comprised of the following:
2020 2019
Total long term liabilities issued or assumed by the municipality and
outstanding at the end of the year amounts to:14,604,574$14,032,495$
b) Of the long term liabilities reported above, principal payments are recoverable from general
municipal revenues and are repayable as follows:
2021 1,434,234$
2022 1,431,266
2023 1,410,357
2024 1,115,416
2025 1,090,981
Thereafter 8,122,320
14,604,574$
The above long term liabilities have maturity dates ranging from 2021 to 2044 with interest rates
varying between 1.97% to 5.77%.
c) The long term liabilities in part (a) have been approved by by-law. The annual principal and
interest payments required to service these liabilities are within the annual debt repayments and limits
prescribed by the Ministry of Municipal Affairs and Housing.
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
15
Page 44 of 371
D raft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
9.TANGIBLE CAPITAL ASSETS
Assets
Buildings and Transportation Roads and Other Under
Land Fixtures Equipment Bridges Equipment Construction 2020
Cost, beginning of year 1,266,961$ 24,759,146$ 8,129,902$ 61,312,674$ 6,650,410$ 5,352,447$ 107,471,540$
Additions - 706,420 1,169,550 3,709,058 480,065 6,854,065 12,919,158
Disposals - - (220,866) (2,093,676) (86,085) - (2,400,627)
Transfer to capital assets - - - - - (6,065,093) (6,065,093)
Cost, end of year 1,266,961 25,465,566 9,078,586 62,928,056 7,044,390 6,141,419 111,924,978
Accumulated amortization,
beginning of year - 9,704,593 3,589,872 26,541,272 4,486,917 - 44,322,654
Amortization - 573,844 549,656 1,603,311 306,587 - 3,033,398
Disposals - - (220,866) (342,656) (86,085) - (649,607)
Accumulated amortization,
end of year - 10,278,437 3,918,662 27,801,927 4,707,419 - 46,706,445
Net carrying amount,
end of year 1,266,961$ 15,187,129$ 5,159,924$ 35,126,129$ 2,336,971$ 6,141,419$ 65,218,533$
(continues)
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
16
Page 45 of 371
D raft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
9.TANGIBLE CAPITAL ASSETS (continued)
Assets
Buildings and Transportation Roads and Other Under
Land Fixtures Equipment Bridges Equipment Construction 2019
Cost, beginning of year 1,266,961$ 23,913,623$ 7,291,103$ 59,797,336$ 6,469,669$ 7,618,676$ 106,357,368$
Additions - 845,523 1,787,428 4,153,357 326,714 4,846,793 11,959,815
Disposals - - (948,629) (2,638,019) (145,973) - (3,732,621)
Transfer to capital assets - - - - - (7,113,022) (7,113,022)
Cost, end of year 1,266,961 24,759,146 8,129,902 61,312,674 6,650,410 5,352,447 107,471,540
Accumulated amortization,
beginning of year - 9,143,749 4,080,926 26,285,543 4,319,364 - 43,829,582
Amortization - 560,844 457,575 1,409,300 305,701 - 2,733,420
Disposals - - (948,629) (1,153,571) (138,148) - (2,240,348)
Accumulated amortization,
end of year - 9,704,593 3,589,872 26,541,272 4,486,917 - 44,322,654
Net carrying amount,
end of year 1,266,961$ 15,054,553$ 4,540,030$ 34,771,402$ 2,163,493$ 5,352,447$ 63,148,886$
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
17
Page 46 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
10.ACCUMULATED SURPLUS
The Town segregates its accumulated surplus into the following categories:
2020 2019
Investment in tangible capital assets 65,218,533$ 63,148,886$
Long term liabilities (14,604,574) (14,032,495)
Unfinanced capital (3,025,810) (2,415,276)
Net investment in tangible capital assets 47,588,149 46,701,115
Operating surplus 195,388 90,310
Tillsonburg BIA surplus 123,168 169,265
Reserves
Council 3,587 3,556
Election 28,760 18,568
Physician recruitment 124,647 58,660
Tax rate stabilization 630,981 723,134
Insurance 1,298 -
IT equipment 137,823 87,827
Asset management funding 972,386 974,091
Fleet and equipment 437,167 390,401
Fire department equipment 74,168 153,253
Police 79,354 78,682
Police services board 32,670 18,005
Engineering 242,975 75,144
Development remediation 18,489 18,168
Linear infrastructure 214,386 309,863
Airport 31,238 6,144
Waste management 1,904 1,888
Recreation, culture and parks 536,178 527,704
Facility infrastructure 1,110,545 555,935
Cemetery 67,469 66,897
Downtown parking 275,859 265,969
Economic development 135,046 337,311
5,156,930 4,671,200
Investment in Tillsonburg Hydro Inc.11,834,214 11,611,935
64,897,849$ 63,243,825$
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
18
Page 47 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
11.GOVERNMENT TRANSFERS - FEDERAL
Budget
(note 17)2020 2019
Operating
Conditional 3,200$ -$ 13,367$
Capital
Infrastructure funding 48,800 101,331 -
Federal gas tax revenue 1,195,300 476,275 499,996
1,247,300$ 577,606$ 513,363$
12.GOVERNMENT TRANSFERS - PROVINCIAL
Budget
(note 17)2020 2019
Operating
Ontario Municipal Partnership Fund 570,600$ 570,600$ 430,900$
Conditional 786,600 1,283,982 1,169,837
Capital
Infrastructure funding 1,764,100 1,419,024 51,739
3,121,300$ 3,273,606$ 1,652,476$
13.GOVERNMENT TRANSFERS - COUNTY OF OXFORD
Budget
(note 17)2020 2019
Operating
Conditional 234,800$ 279,612$ 236,910
Capital
Infrastructure funding 295,000 - -
529,800$ 279,612$ 236,910$
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
19
Page 48 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
14.OTHER INCOME
Budget
(note 17)2020 2019
Penalties and interest on taxes $160,000 $168,443 $159,872
Investment income 243,500 318,753 391,988
Developer contributions 1,409,000 1,010,538 532,314
Donations 255,400 192,933 705,103
$2,067,900 $1,690,667 $1,789,277
15.CONTRACTUAL OBLIGATIONS
Ontario Provincial Police contract
The Town of Tillsonburg has entered into a six-year agreement with the Solicitor General of Ontario
for the provision of police services. The six-year term expires in December 2025. The annual cost of
this contract for 2020 was $3,356,445 (2019 - $3,228,460).
16.PENSION AGREEMENTS
The Town makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS),
which is a multi-employer plan, on behalf of its staff. The plan is a defined benefit plan, which
specifies the amount of the retirement benefits to be received by the employees based on length of
service and rate of pay.
The amount contributed to OMERS for current service is included as an expenditure on the
Consolidated Statement of Operations. The amount contributed to OMERS for 2020 was $761,333
(2019 - $748,299). Since any surpluses or deficits are a joint responsibility of all Ontario
municipalities and their employees, the Town does not recognize any share of the OMERS pension
surplus or deficit in these consolidated financial statements.
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
20
Page 49 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
17.BUDGET FIGURES
The operating budgets adopted by Town of Tillsonburg Council were not prepared on a basis
consistent with the reporting requirements of the Public Sector Accounting Board. The budgets were
prepared on a modified accrual basis while Public Sector Accounting Standards now require a full
accrual basis to be used. The budget figures anticipated using surpluses accumulated in previous
years to reduce current year expenditures in excess of current year revenues to $nil. In addition, the
budget expensed all tangible capital expenditures rather than including amortization expense. As a
result, the budget figures presented in the Consolidated Statements of Operations represent the
budget adopted by Council with adjustments as follows:
2020
Operating budget surplus for the year adopted by Council -$
Add:
Budgeted transfers to the capital fund for tangible capital asset purchases 19,501,900
Budgeted transfers to reserves 437,300
Principal payments on debt 1,396,300
Less:
Amortization (3,033,398)
Proceeds on debt issue (8,799,800)
Budgeted transfers from reserves (3,770,400)
Budget surplus per Consolidated Statement of Operations 5,731,902$
18.COVID-19
In March 2020, the World Health Organization declared a global pandemic due to the novel
coronavirus (COVID-19). The situation is constantly evolving, and the measures put in place are
having multiple impacts on local, provincial, national and global economies.
As at the date of issuance of the financial statements, the Corporation is aware of changes in its
operations as a result of the COVID-19 crisis. Management is uncertain of the effects of these
changes on its financial statements and believes that any disturbance may be temporary, however,
there is uncertainty about the length and potential impact of the disturbance.
As a result, we are unable to estimate the potential impact on the Corporation's operations as at the
date of these financial statements.
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
21
Page 50 of 371
Draft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
19.SEGMENTED INFORMATION
The Corporation of Town of Tillsonburg is a lower-tier municipality of Oxford County that provides a
wide range of services to its residents. The major services chosen for segmented disclosure are the
five departments which consume the greatest amount of the Town's total operating expenses. The
revenue and expenses reported for each segment includes directly attributable amounts as well as
internal charges and recoveries allocated on a reasonable basis.
A description of each major service and the activities each provide are as follows:
General government
The general government includes council and corporate management.
Protection services
The protection services include fire, police, protective inspection and control, and building permit and
inspection services.
Transportation services
The transportation services department is responsible for the safe and efficient movement of people
and goods within the Town of Tillsonburg. Responsibilities include road construction and
maintenance, winter control, transit, airport, developing parking and traffic by-laws, and
implementation and maintenance of street lighting.
Recreation and cultural
This segment includes parks, recreation programs, recreation facilities, museums, and community
events.
Other services
Other services include storm sewer, solid waste collection, cemeteries, and planning and
development.
(continues)
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
22
Page 51 of 371
D raft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
19. SEGMENTED INFORMATION (continued)
General
Government
Protection
Services
Transportation
Services
Recreation
and Cultural
Services
Other
Services
Consolidated
2020
Revenue
Government transfers 1,343,955$ 154,221$ 2,295,074$ 196,871$ 140,703$ 4,130,824$
User charges 636,389 1,794,669 474,336 779,609 419,971 4,104,974
Other revenue [1]817,370 33,000 (958,472) 233,896 219,863 345,657
2,797,714 1,981,890 1,810,938 1,210,376 780,537 8,581,455
Expenses
Salaries, wages and benefits 2,356,810 1,970,541 1,925,850 2,600,233 617,468 9,470,902
Materials 228,527 733,992 1,003,885 1,137,645 1,567,579 4,671,628
Contracted services 679,981 3,563,003 732,414 563,992 303,360 5,842,750
External transfers 51,500 - - - - 51,500
Inter-functional adjustments (1,372,639) 362,947 446,304 340,896 222,492 -
Financial expenses 240,587 15,000 14,822 - - 270,409
Interest on long term liabilities 94,236 5,767 201,306 193,339 14,109 508,757
Amortization 687,847 105,337 1,636,953 496,709 106,552 3,033,398
2,966,849 6,756,587 5,961,534 5,332,814 2,831,560 23,849,344
Deficiency of revenue over
expenses for the year financed
by net municipal levy (169,135)$ (4,774,697)$ (4,150,596)$ (4,122,438)$ (2,051,023)$ (15,267,889)$
Taxation revenue 16,921,913
Annual surplus 1,654,024$
[1] Other revenue - Includes penalties and interest on taxes, investment income, gain (loss) on sale of assets, developer contributions, donations
and equity in Tillsonburg Hydro Inc.
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
23
Page 52 of 371
D raft for discussion purposes onlyThe Corporation of the Town of Tillsonburg
Notes to Consolidated Financial Statements
Year ended December 31, 2020
19. SEGMENTED INFORMATION (continued)
General
Government
Protection
Services
Transportation
Services
Recreation
and Cultural
Services
Other
Services
Consolidated
2019
Revenue
Government transfers 1,336,344$ 69,731$ 738,666$ 113,330$ 144,678$ 2,402,749$
User charges 694,064 1,586,037 764,560 1,507,507 478,264 5,030,432
Other revenue [1]1,249,652 12,426 (1,419,447) 607,179 283,648 733,458
3,280,060 1,668,194 83,779 2,228,016 906,590 8,166,639
Expenses
Salaries, wages and benefits 2,507,212 2,013,949 1,849,205 2,759,045 524,848 9,654,259
Materials 385,148 603,380 1,112,964 1,265,957 529,108 3,896,557
Contracted servi ces 621,678 3,394,226 434,678 590,167 247,534 5,288,283
External transfers 46,000 - - - - 46,000
Inter-functional adjustments (1,295,184) 337,712 457,878 267,430 232,164 -
Financial expenses 262,058 - 14,993 - - 277,051
Interest on long term liabilities 88,416 5,937 171,094 209,458 30,173 505,078
Amortization 618,978 85,845 1,443,683 479,378 105,536 2,733,420
3,234,306 6,441,049 5,484,495 5,571,435 1,669,363 22,400,648
Deficiency of revenue over
expenses for the year financed
by net municipal levy 45,754$ (4,772,855)$ (5,400,716)$ (3,343,419)$ (762,773)$ (14,234,009)$
Taxation revenue 16,266,541
Annual surplus 2,032,532$
[1] Other revenue - Includes penalties and interest on taxes, investment income, gain (loss) on sale of assets, developer contributions, donations
and equity in Tillsonburg Hydro Inc.
Printed: June 09, 2021 10:51 AM Prep ________ Added ________ Approved _______
24
Page 53 of 371
The Corporation of the Town of Tillsonburg - Trust Funds
Financial Statements
December 31, 2020
Page 54 of 371
INDEPENDENT AUDITORS' REPORT
To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Town of Tillsonburg:
Qualified Opinion
We have audited the financial statements of the Trust Funds of The Corporation of the Town of
Tillsonburg (the Trust Funds), which comprise of the statement of financial position as at December 31,
2020, and the statement of continuity for the year then ended, and notes to the financial statements,
including a summary of significant accounting policies.
In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion
section of our report, the accompanying financial statements present fairly, in all material respects, the
statement of financial position of the Trust Funds as at December 31, 2020, and statement of continuity
for the year then ended, in accordance with Canadian public sector accounting standards.
Basis for Qualified Opinion
The Trust Funds derive revenue from donations the completeness of which is not susceptible of
satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts
recorded in the records of the Trust Funds and we were not able to determine whether any adjustments
might be necessary to donation revenue, net receipts for the year, and net assets.
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our
responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit
of the Financial Statements section of our report. We are independent of the Trust Funds in accordance
with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we
have fulfilled our other ethical responsibilities in accordance with those requirements. We believe that the
audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit
opinion.
Responsibilities of Management and Those Charged with Governance for the Financial Statements
Management is responsible for the preparation and fair presentation of the financial statements in
accordance with Canadian public sector accounting standards, and for such internal control as
management determines is necessary to enable the preparation of financial statements that are free from
material misstatement, whether due to fraud or error.
In preparing the financial statements, management is responsible for assessing the Trust Funds' ability to
continue as a going concern, disclosing, as applicable, matters relating to going concern and using the
going concern basis of accounting unless management either intends to liquidate the Trust Funds or to
cease operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the Trust Funds' financial reporting
process.
(continues)
1
Page 55 of 371
Independent Auditors' Report to the Members of Council, Inhabitants and Ratepayers of the Corporation
of the Town of Tillsonburg (continued)
Auditor's Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are
free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that
includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an
audit conducted in accordance with Canadian generally accepted auditing standards will always detect a
material misstatement when it exists. Misstatements can arise from fraud or error and are considered
material if, individually or in the aggregate, they could reasonably be expected to influence the economic
decisions of users taken on the basis of these financial statements. As part of an audit in accordance with
Canadian generally accepted auditing standards, we exercise professional judgment and maintain
professional skepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the financial statements, whether due to
fraud or error, design and perform audit procedures responsive to those risks, and obtain audit
evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting
a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may
involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal
control.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures
that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the Trust Funds’s internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting
estimates and related disclosures made by management.
Conclude on the appropriateness of management’s use of the going concern basis of accounting
and, based on the audit evidence obtained, whether a material uncertainty exists related to events or
conditions that may cast significant doubt on the Trust Funds’s ability to continue as a going concern.
If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s
report to the related disclosures in the financial statements or, if such disclosures are inadequate, to
modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our
auditor’s report. However, future events or conditions may cause the Trust Funds to cease to
continue as a going concern.
Evaluate the overall presentation, structure and content of the financial statements, including the
disclosures, and whether the financial statements represent the underlying transactions and events in
a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned
scope and timing of the audit and significant audit findings, including any significant deficiencies in internal
control that we identify during our audit.
Millard, Rouse & Rosebrugh LLP
June 28, 2021 Chartered Professional Accountants
Tillsonburg, Ontario Licensed Public Accountants
2
Page 56 of 371
The Corporation of the Town of Tillsonburg
Statement of Financial Position - Trust Funds
As at December 31, 2020
Annandale
House
Ceme tery
Maintenance
Ceme tery
Perpetual
Care
Ceme tery
Prepaid
Costs Community
JL Scott
McLean
Lake Lisgar
Revitalization Parkland Scholarship
Total
2020
Total
2019
$$$$$$$$$$$
NET ASSETS
Cash 38,622 2,329 24,195 3,859 5,226 28,645 3,287 4,973 3,661 114,797 28,987
Investments (Note 2)106,000 34,000 925,000 26,500 72,500 64,000 26,000 19,000 32,000 1,305,000 1,405,000
Interest receivable 370 112 3,030 88 241 226 87 50 106 4,310 5,132
Donation receivable - - - - - - - - - - 47
Due from (to) Town of Tillsonburg 260 38 (2,930) (105) - - - - - (2,737) (66,176)
TOTAL NET ASSETS 145,252 36,479 949,295 30,342 77,967 92,871 29,374 24,023 35,767 1,421,370 1,372,990
TRUST FUND BALANCE 145,252 36,479 949,295 30,342 77,967 92,871 29,374 24,023 35,767 1,421,370 1,372,990
See accompanying notes
3
Page 57 of 371
The Corporation of the Town of Tillsonburg
Statement of Continuity - Trust Funds
Year ended December 31, 2020
Annandale
House
Cemetery
Maintenance
Cemetery
Perpetual
Care
Cemetery
Prepaid
Costs Community
JL Scott
McLean
Lake Lisgar
Revitalization Parkland Scholarship
Total
2020
Total
2019
$$$$$$$$$$$
RECEIPTS
Donations and fees 8,579 - - - 6,357 25,825 7,500 3,000 - 51,261 284,499
Investment income 3,570 985 27,027 836 2,129 2,501 823 549 979 39,399 32,716
Other revenue - - 16,860 - - - - - - 16,860 41,195
12,149 985 43,887 836 8,486 28,326 8,323 3,549 979 107,520 358,410
Disbursements
Donations - - - - 3,852 - - - 750 4,602 12,581
Expenditures for trust fund obligations - - 27,027 105 - 19,970 7,436 - - 54,538 638,692
- - 27,027 105 3,852 19,970 7,436 - 750 59,140 651,273
NET RECEIPTS FOR THE YEAR 12,149 985 16,860 731 4,634 8,356 887 3,549 229 48,380 (292,863)
Trust fund balance - beginning of
ye ar 133,103 35,494 932,435 29,611 73,333 84,515 28,487 20,474 35,538 1,372,990 1,665,853
TRUST FUND BALANCE - END OF
YEAR 145,252 36,479 949,295 30,342 77,967 92,871 29,374 24,023 35,767 1,421,370 1,372,990
See accompanying notes
4
Page 58 of 371
The Corporation of the Town of Tillsonburg - Trust Funds
Notes to the Trust Funds Financial Statements
Year ended December 31, 2019
1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Basis of presentation
The financial statements of the Trust Funds of the Corporation of the Town of Tillsonburg are
prepared by management in accordance with Canadian generally accepted accounting principles for
local governments as recommended by the Public Sector Accounting Board (PSAB) of the Chartered
Professional Accountants of Canada.
Revenue recognition
Revenues and expenses are reported on the accrual basis of accounting. The accrual basis of
accounting recognizes revenues as they become available and measurable; expenses are
recognized as they are incurred and measurable as a result of receipt of goods or services and the
creation of the legal obligation to pay.
Measurement uncertainty
The preparation of financial statements in accordance with Canadian public sector accounting
standards requires management to make estimates and assumptions that affect the reported amount
of assets and liabilities at the date of the financial statements and the reported amounts of revenues
and expenses during the reported period.
Actual results could differ from management's best estimates as additional information becomes
available in the future.
Tangible capital assets
The trust funds do not own any tangible capital assets.
2.INVESTMENTS
Investments of the Trust Funds of $1,305,000 (2019 - $1,405,000) reported on the Statement of
Financial Position consist of guaranteed investment certificates and are recorded at cost which
approximates market value.
3.STATEMENT OF CASH FLOW
A statement of cash flow has not been provided as the information is readily available in the financial
statements provided.
5
Page 59 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg
Waterworks Department
Financial Statements
December 31, 2020
Prepared by Reviewed by Reviewed by
KK
5/10/21
Printed: June 14, 2021 3:12 PM
Page 60 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Waterworks Department
Index to Financial Statements
December 31, 2020
Page
INDEPENDENT AUDITORS' REPORT 1 - 2
FINANCIAL STATEMENTS
Statement of Financial Position 3
Statement of Operations and Accumulated Surplus 4
Statement of Changes in Net Financial Assets (Debt)5
Statement of Cash Flow 6
Notes to Financial Statements 7 - 8
Printed: June 14, 2021 3:12 PM
Page 61 of 371
Draft for discussion purposes onlyINDEPENDENT AUDITORS' REPORT
To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Town of Tillsonburg
Opinion
We have audited the financial statements of The Corporation of the Town of Tillsonburg Waterworks
Department (Waterworks Department), which comprise the consolidated statement of financial position as
at December 31, 2020, and the statements of operations and accumulated surplus, changes in net
financial assets (debt) and cash flow for the year then ended, and notes to the financial statements,
including a summary of significant accounting policies.
In our opinion, the accompanying financial statements present fairly, in all material respects, the financial
position of the Waterworks Department as at December 31, 2020, and the results of its operations and its
cash flow for the year then ended in accordance with Canadian public sector accounting standards.
Basis for Opinion
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our
responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit
of the Financial Statements section of our report. We are independent of the Waterworks Department in
accordance with the ethical requirements that are relevant to our audit of the financial statements in
Canada, and we have fulfilled our other ethical responsibilities in accordance with those requirements. We
believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
opinion.
Other Matters
Budget figures are provided for comparative purposes and have not been subject to audit procedures.
Accordingly, we do not express any opinion regarding the budget figures.
We draw our attention to Note 6 of the financial statements, which describes the effects of the coronavirus
disease (COVID-19) on the Sanitary Sewer Department. Our opinion is not modified in respect of this
matter.
Responsibilities of Management and Those Charged with Governance for the Financial Statements
Management is responsible for the preparation and fair presentation of the financial statements in
accordance with Canadian public sector accounting standards, and for such internal control as
management determines is necessary to enable the preparation of financial statements that are free from
material misstatement, whether due to fraud or error.
In preparing the financial statements, management is responsible for assessing the Waterworks
Department's ability to continue as a going concern, disclosing, as applicable, matters relating to going
concern and using the going concern basis of accounting unless management either intends to liquidate
the Waterworks Department or to cease operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the Waterworks Department's financial
reporting process.
(continues)
Printed: June 14, 2021 3:12 PM
1
Page 62 of 371
Draft for discussion purposes onlyIndependent Auditors' Report to the Members of Council, Inhabitants and Ratepayers of The Corporation
of the Town of Tillsonburg (continued)
Auditor's Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are
free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that
includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an
audit conducted in accordance with Canadian generally accepted auditing standards will always detect a
material misstatement when it exists. Misstatements can arise from fraud or error and are considered
material if, individually or in the aggregate, they could reasonably be expected to influence the economic
decisions of users taken on the basis of these financial statements. As part of an audit in accordance with
Canadian generally accepted auditing standards, we exercise professional judgment and maintain
professional skepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the financial statements, whether due to
fraud or error, design and perform audit procedures responsive to those risks, and obtain audit
evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting
a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may
involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal
control.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures
that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the Waterworks Department’s internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting
estimates and related disclosures made by management.
Conclude on the appropriateness of management’s use of the going concern basis of accounting
and, based on the audit evidence obtained, whether a material uncertainty exists related to events or
conditions that may cast significant doubt on the Waterworks Department’s ability to continue as a
going concern. If we conclude that a material uncertainty exists, we are required to draw attention in
our auditor’s report to the related disclosures in the financial statements or, if such disclosures are
inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to
the date of our auditor’s report. However, future events or conditions may cause the Waterworks
Department to cease to continue as a going concern.
Evaluate the overall presentation, structure and content of the financial statements, including the
disclosures, and whether the financial statements represent the underlying transactions and events in
a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned
scope and timing of the audit and significant audit findings, including any significant deficiencies in internal
control that we identify during our audit.
Millard, Rouse & Rosebrugh LLP
June 28, 2021 Chartered Professional Accountants
Tillsonburg, Ontario Licensed Public Accountants
Printed: June 14, 2021 3:12 PM
2
Page 63 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Waterworks Department
Statement of Financial Position
As at December 31, 2020
2020 2019
FINANCIAL ASSETS Accounts receivable $702,983 $592,859
LIABILITIES Due to Town of Tillsonburg 352,968 312,917 Due to County of Oxford 430,475 353,386
783,443 666,303
NET FINANCIAL DEBT (80,460)(73,444)
NON-FINANCIAL ASSETS
Inventory 80,460 73,444
ACCUMULATED SURPLUS $-$-
Printed: June 14, 2021 3:12 PM Prep ________ Added ________ Approved _______
See accompanying notes
3
Page 64 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Waterworks Department
Statement of Operations and Accumulated Surplus
Year ended December 31, 2020
Budget
2020 2020 2019
REVENUE
Direct water billings $3,830,400 $3,962,253 $3,589,034
Other revenue 23,000 83,484 54,407
3,853,400 4,045,737 3,643,441
Expenses
Operating and maintenance 993,600 1,013,472 960,222
Customer service 329,400 345,328 321,833
Bad debt expense 10,000 15,726 1,566
Equipment and distribution system 501,200 136,619 638,749
1,834,200 1,511,145 1,922,370
2,019,200 2,534,592 1,721,071
Other Expense
County of Oxford 2,019,200 2,534,592 1,721,071
ANNUAL SURPLUS $---
Accumulated surplus - beginning of year ---
ACCUMULATED SURPLUS - END OF YEAR $-$-$-
Printed: June 14, 2021 3:12 PM Prep ________ Added ________ Approved _______
See accompanying notes
4
Page 65 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Waterworks Department
Statement of Changes in Net Financial Assets (Debt)
Year ended December 31, 2020
Budget
2020 2020 2019
ANNUAL SURPLUS $-$-$-
Decrease (increase) in inventory -(7,016)22,214
INCREASE (DECREASE) IN NET FINANCIAL
ASSETS -(7,016)22,214
Net financial assets (debt) - beginning of year -(73,444)(95,658)
NET FINANCIAL ASSETS (DEBT) - END OF
YEAR $-$(80,460)$(73,444)
Printed: June 14, 2021 3:12 PM Prep ________ Added ________ Approved _______
See accompanying notes
5
Page 66 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Waterworks Department
Statement of Cash Flow
Year ended December 31, 2020
2020 2019
OPERATING ACTIVITIES
Annual surplus (deficit)$-$-
Changes in non-cash working capital:
Accounts receivable (110,124)35,005
Due to Town of Tillsonburg 40,051 (2,316)
Due to County of Oxford 77,089 (54,903)
Inventory (7,016)22,214
--
INCREASE IN CASH FLOW --
Cash - beginning of year --
CASH - END OF YEAR $-$-
Printed: June 14, 2021 3:12 PM Prep ________ Added ________ Approved _______
See accompanying notes
6
Page 67 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Waterworks Department
Notes to Financial Statements
Year ended December 31, 2020
1.INCORPORATION
The Corporation of the Town of Tillsonburg Waterworks Department (Waterworks Department) is a
municipal enterprise in the Province of Ontario, Canada. Its operations are governed by the
provisions of provincial statutes. Effective January 1, 2000, responsibility for the Waterworks
Department was assumed by the County of Oxford.
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the Waterworks Department are prepared by management in accordance
with Canadian generally accepted accounting principles for local governments as recommended by
the Public Sector Accounting Board (PSAB) of the Chartered Professional Accountants of Canada.
Significant aspects of the accounting policies adopted by the Waterworks Department are as follows:
Reporting entity
The financial statements reflect the assets, liabilities, revenues, expenses and accumulated surplus
of the Waterworks Department.
Basis of presentation
Revenue and expenses are reported on the accrual basis of accounting. The accrual basis of
accounting recognizes revenues as they become available and measurable; expenses are
recognized as they are incurred and measurable as a result of receipt of goods or services and the
creation of a legal obligation to pay.
Revenue recognition
Revenue is recognized in the financial statements as revenue in the period in which events giving rise
to the transfer occur, providing the transfers are authorized, any eligible criteria have been met, and
reasonable estimates of the amounts can be made.
Direct water billings are recorded on the basis of regular meter readings and the estimates of
customer usage since the last meter reading to the end of the year.
Tangible capital assets
The Waterworks Department does not own any tangible capital assets.
Inventory
Inventory of supplies held for consumption is valued at the lower of cost and replacement value.
Cost is determined on an averaged basis.
(continues)
Printed: June 14, 2021 3:12 PM Prep ________ Added ________ Approved _______
7
Page 68 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Waterworks Department
Notes to Financial Statements
Year ended December 31, 2020
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Measurement uncertainty
The preparation of financial statements in conformity with Canadian public sector accounting
standards requires management to make estimates and assumptions that affect the reported amount
of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial
statements and the reported amounts of revenues and expenses during the period.
Significant items subject to such estimates and assumptions include accounts receivable, inventory
and direct water billings. These estimates are reviewed periodically, and, as adjustments become
necessary, they are reported in operations in the year which they become known.
Actual results could differ from management's best estimates as additional information becomes
available in the future.
3.ACCOUNTS RECEIVABLE
The accounts receivable of the Waterworks Department are reported net of an allowance for doubtful
accounts in the amount of $14,861 (2019 - $10,535).
4.CONTINUING OPERATIONS
All banking activities are administered by the Town of Tillsonburg, on behalf of the Waterworks
Department's activities. The amount due to the Town of Tillsonburg represents the net working
capital position between the Town of Tillsonburg and the Waterworks Department after adding or
deducting payments made to or received from the County of Oxford.
5.BUDGET FIGURES
The operating budget approved by the County of Oxford for 2020 is reflected in these financial
statements.
6.COVID-19
In March 2020, the World Health Organization declared a global pandemic due to the novel
coronavirus (COVID-19). The situation is constantly evolving, and the measures put in place are
having multiple impacts on local, provincial, national and global economies.
As at the date of issuance of the financial statements, the Waterworks Department is aware of
changes in its operations as a result of the COVID-19 crisis. Management is uncertain of the effects
of these changes on its financial statements and believes that any disturbance may be temporary,
however, there is uncertainty about the length and potential impact of the disturbance.
As a result, we are unable to estimate the potential impact on the Waterworks Department's
operations as at the date of these financial statements.
Printed: June 14, 2021 3:12 PM Prep ________ Added ________ Approved _______
8
Page 69 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg
Sanitary Sewer Department
Financial Statements
December 31, 2020
Prepared by Reviewed by Reviewed by
KK
5/11/21
Printed: June 11, 2021 1:24 PM
Page 70 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Sanitary Sewer Department
Index to Financial Statements
December 31, 2020
Page
INDEPENDENT AUDITORS' REPORT 1 - 2
FINANCIAL STATEMENTS
Statement of Financial Position 3
Statement of Operations and Accumulated Surplus 4
Statement of Changes in Net Assets 5
Statement of Cash Flow 6
Notes to Financial Statements 7 - 8
Printed: June 11, 2021 1:24 PM
Page 71 of 371
Draft for discussion purposes onlyINDEPENDENT AUDITORS' REPORT
To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Town of Tillsonburg
Opinion
We have audited the financial statements of The Corporation of the Town of Tillsonburg Sanitary Sewer
Department (Sanitary Sewer Department), which comprise the consolidated statement of financial position
as at December 31, 2020, and the statements of operations and accumulated surplus, changes in net
assets and cash flow for the year then ended, and notes to the financial statements, including a summary
of significant accounting policies.
In our opinion, the accompanying financial statements present fairly, in all material respects, the financial
position of the Sanitary Sewer Department as at December 31, 2020, and the results of its operations and
its cash flow for the year then ended in accordance with Canadian public sector accounting standards.
Basis for Opinion
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our
responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit
of the Financial Statements section of our report. We are independent of the Sanitary Sewer Department
in accordance with the ethical requirements that are relevant to our audit of the financial statements in
Canada, and we have fulfilled our other ethical responsibilities in accordance with those requirements. We
believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
opinion.
Other Matters
Budget figures are provided for comparative purposes and have not been subject to audit procedures.
Accordingly, we do not express any opinion regarding the budget figures.
We draw our attention to Note 6 of the financial statements, which describes the effects of the coronavirus
disease (COVID-19) on the Sanitary Sewer Department. Our opinion is not modified in respect of this
matter.
Responsibilities of Management and Those Charged with Governance for the Financial Statements
Management is responsible for the preparation and fair presentation of the financial statements in
accordance with Canadian public sector accounting standards, and for such internal control as
management determines is necessary to enable the preparation of financial statements that are free from
material misstatement, whether due to fraud or error.
In preparing the financial statements, management is responsible for assessing the Sanitary Sewer
Department's ability to continue as a going concern, disclosing, as applicable, matters relating to going
concern and using the going concern basis of accounting unless management either intends to liquidate
the Sanitary Sewer Department or to cease operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the Sanitary Sewer Department's financial
reporting process.
(continues)
Printed: June 11, 2021 1:24 PM
1
Page 72 of 371
Draft for discussion purposes onlyIndependent Auditors' Report to the Members of Council, Inhabitants and Ratepayers of The Corporation
of the Town of Tillsonburg (continued)
Auditor's Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are
free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that
includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an
audit conducted in accordance with Canadian generally accepted auditing standards will always detect a
material misstatement when it exists. Misstatements can arise from fraud or error and are considered
material if, individually or in the aggregate, they could reasonably be expected to influence the economic
decisions of users taken on the basis of these financial statements. As part of an audit in accordance with
Canadian generally accepted auditing standards, we exercise professional judgment and maintain
professional skepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the financial statements, whether due to
fraud or error, design and perform audit procedures responsive to those risks, and obtain audit
evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting
a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may
involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal
control.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures
that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the Sanitary Sewer Department’s internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting
estimates and related disclosures made by management.
Conclude on the appropriateness of management’s use of the going concern basis of accounting
and, based on the audit evidence obtained, whether a material uncertainty exists related to events or
conditions that may cast significant doubt on the Sanitary Sewer Department’s ability to continue as a
going concern. If we conclude that a material uncertainty exists, we are required to draw attention in
our auditor’s report to the related disclosures in the financial statements or, if such disclosures are
inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to
the date of our auditor’s report. However, future events or conditions may cause the Sanitary Sewer
Department to cease to continue as a going concern.
Evaluate the overall presentation, structure and content of the financial statements, including the
disclosures, and whether the financial statements represent the underlying transactions and events in
a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned
scope and timing of the audit and significant audit findings, including any significant deficiencies in internal
control that we identify during our audit.
Millard, Rouse & Rosebrugh LLP
June 28, 2021 Chartered Professional Accountants
Tillsonburg, Ontario Licensed Public Accountants
Printed: June 11, 2021 1:24 PM
2
Page 73 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Sanitary Sewer Department
Statement of Financial Position
As at December 31, 2020
2020 2019
FINANCIAL ASSETS Accounts receivable $679,651 $582,449
LIABILITIES Due to Town of Tillsonburg 291,497 235,794 Due to County of Oxford 388,154 346,655
679,651 582,449
NET ASSETS $-$-
Printed: June 11, 2021 1:24 PM Prep ________ Added ________ Approved _______
See accompanying notes
3
Page 74 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Sanitary Sewer Department
Statement of Operations and Accumulated Surplus
Year ended December 31, 2020
Budget
2020 2020 2019
REVENUE
Surcharge on direct water billings $3,331,400 $3,592,082 $3,269,343
Taxation 485,000 480,812 487,983
3,816,400 4,072,894 3,757,326
Expenses
Operating and maintenance 419,400 414,280 417,744
Bad debt expense 5,000 19,753 527
Equipment and distribution system 849,100 590,402 246,311
1,273,500 1,024,435 664,582
2,542,900 3,048,459 3,092,744
Other Expense
County of Oxford 2,542,900 3,048,459 3,092,744
ANNUAL SURPLUS $---
Accumulated surplus - beginning of year ---
ACCUMULATED SURPLUS - END OF YEAR $-$-$-
Printed: June 11, 2021 1:24 PM Prep ________ Added ________ Approved _______
See accompanying notes
4
Page 75 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Sanitary Sewer Department
Statement of Changes in Net Assets
Year ended December 31, 2020
Budget
2020 2020 2019
ANNUAL SURPLUS $-$-$-
INCREASE IN NET FINANCIAL ASSETS ---
Net assets - beginning of year ---
NET ASSETS - END OF YEAR $-$-$-
Printed: June 11, 2021 1:24 PM Prep ________ Added ________ Approved _______
See accompanying notes
5
Page 76 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Sanitary Sewer Department
Statement of Cash Flow
Year ended December 31, 2019
2020 2019
OPERATING ACTIVITIES
Annual surplus $-$-
Changes in non-cash working capital:
Accounts receivable (97,202)(13,122)
Due to Town of Tillsonburg 55,703 42,270
Due to County of Oxford 41,499 (29,148)
--
INCREASE IN CASH FLOW --
Cash - beginning of year --
CASH - END OF YEAR $-$-
Printed: June 11, 2021 1:24 PM Prep ________ Added ________ Approved _______
See accompanying notes
6
Page 77 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Sanitary Sewer Department
Notes to Financial Statements
Year ended December 31, 2020
1.INCORPORATION
The Corporation of the Town of Tillsonburg Sanitary Sewer Department (Sanitary Sewer Department)
is a municipal enterprise in the Province of Ontario, Canada. Its operations are governed by the
provisions of provincial statutes. Effective January 1, 2000, responsibility for the Sanitary Sewer
Department was assumed by the County of Oxford.
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the Sanitary Sewer Department are prepared by management in
accordance with Canadian generally accepted accounting principles for local governments as
recommended by the Public Sector Accounting Board (PSAB) of the Chartered Professional
Accountants of Canada.
Significant aspects of the accounting policies adopted by the Sanitary Sewer Department are as
follows:
Reporting entity
The financial statements reflect the assets, liabilities, revenues, expenses and accumulated surplus
of the Sanitary Sewer Department.
Basis of presentation
Revenue and expenses are reported on the accrual basis of accounting. The accrual basis of
accounting recognizes revenues as they become available and measurable; expenses are
recognized as they are incurred and measurable as a result of receipt of goods or services and the
creation of a legal obligation to pay.
Revenue recognition
Revenue is recognized in the financial statements as revenue in the period in which events giving rise
to the transfer occur, providing the transfers are authorized, any eligible criteria have been met, and
reasonable estimates of the amounts can be made.
Surcharge on direct water billings are recorded on the basis of regular meter readings and the
estimates of customer usage since the last meter reading to the end of the year.
Tangible capital assets
The Sanitary Sewer Department does not own any tangible capital assets.
(continues)
Printed: June 11, 2021 1:24 PM Prep ________ Added ________ Approved _______
7
Page 78 of 371
Draft for discussion purposes onlyCorporation of the Town of Tillsonburg Sanitary Sewer Department
Notes to Financial Statements
Year ended December 31, 2020
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Measurement uncertainty
The preparation of financial statements in conformity with Canadian public sector accounting
standards requires management to make estimates and assumptions that affect the reported amount
of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial
statements and the reported amounts of revenues and expenses during the period.
Significant items subject to such estimates and assumptions include accounts receivable and
surcharge on direct water billings. These estimates are reviewed periodically, and, as adjustments
become necessary, they are reported in operations in the year which they become known.
Actual results could differ from management's best estimates as additional information becomes
available in the future.
3.ACCOUNTS RECEIVABLE
The accounts receivable of the Sanitary Sewer Department are reported net of an allowance for
doubtful accounts in the amount of $19,263 (2019 - $11,701).
4.CONTINUING OPERATIONS
All banking activities are administered by the Town of Tillsonburg, on behalf of the Sanitary Sewer
Department's activities. The amount due to the Town of Tillsonburg represents the net working
capital position between the Town of Tillsonburg and the Sanitary Sewer Department after adding or
deducting payments made to or received from the County of Oxford.
5.BUDGET FIGURES
The operating budget approved by the County of Oxford for 2020 is reflected in these financial
statements.
6.COVID-19
In March 2020, the World Health Organization declared a global pandemic due to the novel
coronavirus (COVID-19). The situation is constantly evolving, and the measures put in place are
having multiple impacts on local, provincial, national and global economies.
As at the date of issuance of the financial statements, the Sanitary Sewer Department is aware of
changes in its operations as a result of the COVID-19 crisis. Management is uncertain of the effects
of these changes on its financial statements and believes that any disturbance may be temporary,
however, there is uncertainty about the length and potential impact of the disturbance.
As a result, we are unable to estimate the potential impact on the Sanitary Sewer Department's
operations as at the date of these financial statements.
Printed: June 11, 2021 1:24 PM Prep ________ Added ________ Approved _______
8
Page 79 of 371
Page 80 of 371
Page 81 of 371
Page 82 of 371
Town of Tillsonburg
Community Strategic Plan
June 2021
Page 83 of 371
Town of Tillsonburg Community Strategic Plan 2
Message from the Mayor
On behalf of Municipal Council and the Town of Tillsonburg, I am pleased to
present our new Community Strategic Plan.
As a Community Strategic Plan, hearing from local residents, businesses and
community groups was an important and instrumental part of developing
the priorities identified in this document. Even while the process was
developing during challenging times the focus remained on ensuring every
opportunity was available for effective and efficient public engagement. I am
pleased to report that more than 400 individuals from throughout our
community contributed their ideas. Whether you completed our community
survey, prepared submissions from your organization, or participated in a
focus group, please be assured that every contribution was carefully
considered and helped to formulate the eventual roadmap that will guide our
community over the next ten years.
As we listened to our community, key themes emerged such as ensuring
affordable and attainable housing options, enhancing our trails and
community amenities, attracting and retaining strong employment
opportunities, fostering community partnerships, and maintaining our
family-oriented small town appeal. These needs are addressed within our
Community Strategic Plan with tangible priority projects and timelines.
Municipal accountability and regular community updates will remain key to
delivering on the framework of this living document.
The Mission, Vision and Values identified in this comprehensive plan reflect
who we are as a community, where we have come from, and importantly
focuses on where we are going to enhance and protect the legacy of our
unique community.
I would like to take this opportunity to thank our Town employees for
contributing their ideas during this process. Our team at the Town is proud
to serve the people of Tillsonburg and demonstrate their commitment to the
community on a daily basis.
We are grateful for the contributions and guidance of our community as we
continue to strive for local government excellence. I hope you will take the
time to review the objectives we’ve presented in this document and the
aspirational goals as contributed by our community partners and hold us
accountable for results.
Page 84 of 371
Town of Tillsonburg Community Strategic Plan 3
This Community Strategic Plan, as reinforced by the population of the Town
of Tillsonburg, is designed to guide the municipality over the next several
years, while remaining flexible to ensure opportunities remain available to
succeed and prosper within the overall scope of our shared collective Vision.
We look forward to continuing to work with you to build a Tillsonburg that is
connected, enriched and inspired.
Sincerely,
Stephen Molnar
Mayor
Page 85 of 371
Town of Tillsonburg Community Strategic Plan 4
Town Council
Get to know your 2018-2022 Tillsonburg Town Council:
Mayor Stephen Molnar
519-688-3009 ext. 4050
smolnar@tillsonburg.ca
Deputy Mayor Dave Beres
519-688-3009 ext. 4051
dberes@tillsonburg.ca
Councillor Penny Esseltine
519-688-3009 ext. 4052
pesseltine@tillsonburg.ca
Councillor Deb Gilvesy
519-688-3009 ext. 4053
dgilvesy@tillsonburg.ca
Councillor Pete Luciani
519-688-3009 ext. 4054
pluciani@tillsonburg.ca
Councillor Christopher Parker
519-688-3009 ext. 4055
cparker@tillsonburg.ca
Councillor Chris Roseheart
519-688-3009 ext. 4056
croseheart@tillsonburg.ca
Page 86 of 371
Town of Tillsonburg Community Strategic Plan 5
What is a Community Strategic Plan?
The Town of Tillsonburg Community Strategic Plan provides a roadmap for
municipal projects, priorities and initiatives by working with residents,
businesses, community partners and employees to answer the following five
questions:
1. What are we working toward as a community?
VISION STATEMENT
2. What is the Town of Tillsonburg’s role?
MISSION STATEMENT
3. Which values are most important in serving Tillsonburg?
CORPORATE VALUES
4. Where should we focus our energy and attention?
GOALS | STRATEGIC DIRECTIONS | PRIORITY PROJECTS
5. How will we know the plan is successful?
PERFORMANCE MEASUREMENT FRAMEWORK
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Town of Tillsonburg Community Strategic Plan 6
Vision
What are we working toward as a community?
“Our vision for Tillsonburg is a vibrant, engaged community, built on
partnerships and entrepreneurial spirit, offering diverse housing and
employment options, rich culture and heritage, modern amenities, small-
town appeal and sustainable growth while serving as a regional centre.”
Mission
What is the Town of Tillsonburg’s role?
“The Town of Tillsonburg strives for excellence in local government by
providing efficient and effective municipal services, facilitating
partnerships, attracting and supporting businesses, promoting local
heritage and identity, advancing the community as a regional centre and
demonstrating results to the community.”
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Town of Tillsonburg Community Strategic Plan 7
Corporate Values
Which values are most important in serving Tillsonburg?
Values are the behaviours that govern how individuals in an organization
interact with each other and their customers.
Serving our community
We have heard from our community that the following values are most
important when interacting with Town representatives and employees.
• Integrity – Doing what is right and making decisions in the best
interest of the community.
• Service – Providing exceptional customer experiences and effective
municipal services.
• Accountability – Demonstrating value for tax dollars and visible
progress on municipal initiatives.
• Efficiency – Making each tax dollar go as far as possible.
• Transparency – An open government that is forthcoming with
information and decisions.
• Respect – Valuing the role that each resident, business and
organization plays in making Tillsonburg a great community.
• Communication – Raising awareness for municipal services, initiatives
and decisions and offering opportunities for the community to become
involved.
• Professionalism – Information and services provided by highly
knowledgeable and skilled municipal experts.
• Consistency – Clear policies and procedures that are applied with
fairness for all residents, businesses and community partners.
Working as one team
To succeed in serving our community, our team prioritizes the following
values when working together.
• Respect – Valuing the role that each employee, regardless of title or
position, plays in making Tillsonburg a great community.
• Teamwork – Breaking down silos and working as one team in service to
the community.
• Service – Providing exceptional customer experiences and effective
municipal services.
• Accountability – Demonstrating value for tax dollars and visible
progress on municipal initiatives.
• Integrity – Doing what is right and making decisions in the best
interest of the community.
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Town of Tillsonburg Community Strategic Plan 8
• Professionalism – Investing in the growth of employees to deliver value
to Tillsonburg.
• Communication – Sharing knowledge across the organization to
engage employees and meet the needs of customers and partners.
• Transparency – An open government that is forthcoming with
information and decisions.
• Trust – Relying on colleagues for responsive support to meet customer
needs and achieve shared goals.
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Town of Tillsonburg Community Strategic Plan 9
Goals
Where should we focus our energy and attention?
The following goals guide the implementation of the Town of Tillsonburg’s
Community Strategic Plan:
1. Lifestyle and Amenities:
Within the community, Tillsonburg will strive to offer residents – from
children to seniors – the amenities, services and attractions they require
to enjoy balanced lifestyles.
2. Customer Service, Communication and Engagement:
The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and
opportunities to shape municipal initiatives.
3. Business Attraction, Retention and Expansion:
Through community and regional partnerships, Tillsonburg will attract
and retain a diverse range of businesses, creating employment
opportunities for residents and a balanced tax base.
4. Community Growth:
The Town of Tillsonburg will accommodate and finance sustainable,
responsible growth, welcoming new residents and businesses while
retaining the community’s unique identity.
5. Connectivity and Transportation:
Tillsonburg residents and businesses will be connected to each other,
regional networks, and the world through effective traditional and
digital infrastructure.
The actions and priorities under each of these goals are described on the
following pages.
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Town of Tillsonburg Community Strategic Plan 10
1. Lifestyle and Amenities
Goal:
Within the community, Tillsonburg will strive to offer residents – from
children to seniors – the amenities, services and attractions they require to
enjoy balanced lifestyles.
Strategic Directions:
• Work with Oxford County and community partners to ensure an
adequate supply of affordable, attainable housing options.
• Provide an expanded, accessible network of parks and trails, complete
with end-use facilities.
• Update municipal sports facilities consistent with modern standards.
• Develop a robust, long-term asset management plan to inform
evidence-based decisions regarding the maintenance, rehabilitation
and replacement of community facilities.
• Facilitate the enhancement and diversification of retail and dining
opportunities in the downtown.
• Increase opportunities to enjoy culture, events and leisure activities in
Tillsonburg.
• Maintain and enhance programs and facilities to support an active,
engaged senior population.
• Maintain and enhance programs and facilities to support an active,
engaged youth population.
• Target new programs, services, amenities and attractions that will be a
magnet for young families.
• Expand community partnerships in the delivery of programs and
amenities.
• Preserve and naturalize Lake Lisgar and its surroundings as a
community attraction.
Priority Projects:
Ongoing
• Physician recruitment program
• New playgrounds construction
Immediate Term (1-3 year implementation start)
• Community Centre rehabilitation
• Enhanced tree planting
• Affordable housing collaboration with Oxford County
• Partnership for a new splash pad
Short-Term (3-5 year implementation start)
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Town of Tillsonburg Community Strategic Plan 11
• Trail system upgrades
• Long-term care advocacy
• Secure a new walk-in clinic
• Property standards review and enforcement plan
• Create additional community events
Medium-Term (5-10 year implementation start)
• Feasibility study for increased/enhanced cultural amenities
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Town of Tillsonburg Community Strategic Plan 12
2. Customer Service, Communication and
Engagement
Goal:
The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and
opportunities to shape municipal initiatives.
Strategic Directions:
• Continue to develop digital service delivery while maintaining counter
and telephone channels.
• Develop a communications strategy to increase awareness of Council
decisions and municipal programs, projects and services.
• Increase opportunities and promotion for public engagement in
municipal initiatives.
• Engage community groups, including advisory committees and
service organizations, in shaping municipal initiatives.
• Enhance employee engagement and training as the foundation for
exceptional customer service.
• Explore opportunities for service efficiencies in partnership with
adjacent municipalities.
• Advocate for community needs with other levels of government.
• Position Tillsonburg as a leader in the municipal sector.
Priority Projects:
Ongoing
• Continued roll-out of enterprise-wide workflow management
• County-wide service delivery study implementation
Immediate Term (1-3 year implementation start)
• Consolidated Town Hall initiative
• Navigation improvements on municipal website
• Mobile application for reporting and service requests
• Employee Engagement Strategy
• Volunteer Recognition Program
• Youth Engagement Strategy and Youth Advisory Committee
• Consolidated customer service counter
Short-Term (3-5 year implementation start)
• Multi-year budgeting
• Financial and Environmental Sustainability Plan
• Municipal service review
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Town of Tillsonburg Community Strategic Plan 13
3. Business Attraction, Retention and
Expansion
Goal:
Through community and regional partnerships, Tillsonburg will attract and
retain a diverse range of businesses, creating employment opportunities for
residents and a balanced tax base.
Strategic Directions:
• Continue to streamline and expedite the building approval process.
• Instill an “open for business” culture across the corporation that
prioritizes economic development and business attraction.
• Ensure adequate supply of “shovel ready” land for business attraction
and expansion.
• Develop a “made in Tillsonburg” approach to education, training and
development based on the workforce needs of current and
prospective employers.
• Support local businesses in post COVID-19 recovery.
• Explore the feasibility of an enhanced tourism product offering in
Tillsonburg.
• Facilitate attainable housing options for local employees.
Priority Projects:
Ongoing
• Marketing and build out of Van Norman Innovation Park
• Continued roll-out and resourcing for Cloud-based permit application
system
• Continued promotion and facilitation of COVID-19 business support
programs
• Continued support for BIA and city-wide businesses during COVID-19
recovery
• Increase diversity in manufacturing and other key sectors
Immediate Term (1-3 year implementation start)
• Boundary expansion initiative
• Economic Development Strategy update
• Corporate-wide rapid response approach for new business
opportunities
Short-Term (3-5 year implementation start)
• Build out of new industrial land purchase
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Town of Tillsonburg Community Strategic Plan 14
4. Community Growth
Goal:
The Town of Tillsonburg will accommodate and finance sustainable,
responsible growth, welcoming new residents and businesses while retaining
the community’s unique identity.
Strategic Directions:
• Promote, preserve and enhance the downtown core as the retail
centre and community hub for Tillsonburg.
• Continue to offer relevant, leading incentives for revitalization and
diversification in the downtown and throughout Tillsonburg.
• Pursue the acquisition of additional municipal land to accommodate
growth.
• Plan and develop a long-term financing strategy for new services and
infrastructure to support growth.
• Work with Oxford County and the development community to
proactively plan for a variety of housing options that are affordable
and attainable for current and prospective residents.
Priority Projects:
Ongoing
• Replenish and grow municipal reserves
Immediate Term (1-3 year implementation start)
• Boundary expansion initiative
• Development Charges Study
• Recreation Master Plan
• Attainable housing plan
• Enhanced development standards that benefit the community
(including tree planting, affordable housing, walkability, livability,
connectivity)
• Identify opportunities for infill development
Short-Term (3-5 year implementation start)
• Enhanced public engagement in planning policies and placemaking
Medium-Term (5-10 year implementation start)
• Downtown Parking Strategy
• Resourcing review to service growth
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Town of Tillsonburg Community Strategic Plan 15
5. Connectivity and Transportation
Goal:
Tillsonburg residents and businesses will be connected to each other,
regional networks, and the world through effective traditional and digital
infrastructure.
Strategic Directions:
• Develop a multi-modal transportation network with improved
connectivity to the 401 and VIA Rail.
• Leverage the municipal airport more effectively to increase access,
visibility and business activity in Tillsonburg.
• Provide alternatives to automobile travel through active
transportation and public transit.
• Develop a robust, long-term asset management plan to inform
evidence-based decisions on the maintenance, rehabilitation and
replacement of municipal infrastructure.
• Continue to support and advocate for reliable, affordable and universal
access to broadband services.
Priority Projects:
Ongoing
• Town participation in regional transit initiative
• Asset Management Plan
Immediate Term (1-3 year implementation start)
• Airport Master Plan and implementation
Short-Term (3-5 year implementation start)
• Transportation Master Plan (includes investigation of truck route and
Concession Street extension)
• Electric vehicle infrastructure study
Medium Term (5-10 year implementation start)
• Master drainage planning study
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Town of Tillsonburg Community Strategic Plan 16
Performance Framework
How will we know the plan is successful?
What gets measured, gets done.
In addition to demonstrating progress on the priority projects listed in this
document, the Town of Tillsonburg is committed to tracking and reporting
the following performance indicators on an annual basis to monitor
Tillsonburg’s progress toward community goals.
Lifestyle and
Amenities
• Average percentage of household income spent on
housing
• Proportion of residents in core housing need
• Number of trees planted
• Total kilometers of trail network
• Total paved kilometers of trail network
• Total kilometers of cycling network
• Kilometers of trail network per capita
• Acres of parkland maintained
• Acres of parkland per capita
• Average household distance to a municipal park
• Average age of play structures
• Accessibility- number of compliant play structures
• Facilities condition rating
• Accessibility- number of compliant facilities
• Percentage of downtown storefronts as dining and
retail
• Number of annual community events
• Number of community partnerships
• Net new community physicians
• Number of recreation program registrations
• Waterpark utilization
• Number of facility rentals
• Prime time facilities utilization rate
• Off-peak facilities utilization rate
Customer
Service,
• Number of services available online
• Number of services available through centralized
customer service counter
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Town of Tillsonburg Community Strategic Plan 17
Communication,
Engagement
• Customer satisfaction rate
• Employee engagement rate
• Annual local tax increase
• Rolling four-year average tax increase
• Average time for service resolution
• Average number of monthly visits to municipal website
• Number of public engagement campaigns
Business
Attraction,
Retention and
Expansion
• Number of jobs created through new investment
• Number of jobs retained
• Number of business starts/firm creation growth
• Number of net new business starts
• Percentage of tax base related to employment
• New commercial/industrial assessment
• Total acres of employment land
• Total acres of employment land available for
development
• Acres sold/developed in Van Norman Innovation Park
• Working age population, 15 to 64 years of age
• Employment participation rate
• Number of local post-secondary training programs
Community
Growth
• Population growth
• Taxable assessment growth
• Value of construction activity
• Number of building permit applications
• Total value of building permits
• Downtown vacancy rate
• Average fire response times, in minutes
• Number of registered heritage properties
• Acres of land available for industrial development
• Acres of land available for commercial development
• Acres of land available for residential development
• Number of housing units created as rent geared to
income
• Number of single-family detached units
• Number of semi-detached units
• Number of rowhouse units
• Number of multi-residential units
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Town of Tillsonburg Community Strategic Plan 18
• Number of secondary units
• Rental vacancy rate
• Value of funding applications approved through
Community Improvement Plan
• Average building permit approval time, in days
• Number of public input opportunities in planning issues
Connectivity and
Transportation
• Average road condition rating (Pavement Condition
Index)
• Average bridge condition rating (OSIM)
• Number of road lane kilometers maintained
• Number of road land kilometers resurfaced or
reconstructed
• Number of sidewalk kilometers maintained
• Number of sidewalk kilometers rehabilitated
• Percentage of properties with access to high-speed
internet
• Number of passenger trips, T:GO in-town
• Number of passenger trips, T:GO inter-community
• Kilometers of water/wastewater distribution pipes
• Kilometers of stormwater collection pipes
• Number of stormwater collection ponds
• Number of watermain breaks
• Number of sewer back-ups
• Number of sinkholes
• Number of potholes
• Aircraft movement
• Airport hangar square footage
• Total rail volume
• Number of companies accessing rail
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Town of Tillsonburg Community Strategic Plan 19
Acknowledgements
Thank you to the over 400 local residents who participated in the Town of
Tillsonburg’s strategic planning process. From improving local amenities
such as the Community Centre and trail network, to strengthening
community connections, to creating opportunities for youth, every
contribution was considered and drove the development of this final
Community Strategic Plan.
Thank you to local businesses and service clubs who took the time to
participate in focus group sessions. Feedback from local leaders was
instrumental in determining priorities related to supporting businesses and
facilitating community partnerships.
Thank you to the many employees who shared their views and ideas. With a
steadfast commitment to the people, businesses and organizations in
Tillsonburg, employees are important contributors to the community’s
success.
Thank you to Members of Tillsonburg Town Council for their leadership,
guidance and community commitment during the strategic planning
process. Together with employees and the community, Council has
established a forward-thinking vision for Tillsonburg, a roadmap for moving
the community forward, and a commitment to demonstrate results.
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Town of Tillsonburg
Community Strategic Plan
Technical Report
June 2021
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Town of Tillsonburg Community Strategic Plan Background Report 2
Table of Contents
1.0 Introduction ............................................................................................................... 4
2.0 Strategic Planning Process ............................................................................. 5
2.1. Phase 1 – Understanding Tillsonburg ........................................................................ 5
2.2. Phase 2 – Developing the Strategic Framework ............................................... 5
2.3. Phase 3 – Employee Engagement .............................................................................. 5
2.4. Phase 4 – Community Engagement ......................................................................... 5
2.5. Phase 5 – Refining Priorities ............................................................................................ 6
2.6. Phase 6 – Building the Performance Framework ............................................ 6
2.7. Phase 7 – Final Approval ..................................................................................................... 6
3.0 Document Review ................................................................................................. 7
3.1. Town of Tillsonburg Community Strategic Plan (2014-2018) .................... 7
3.2. The Town of Tillsonburg Brand ..................................................................................... 8
3.3. Town of Tillsonburg Budget and Business Plans for 2021 .......................... 9
3.4. Asset Management Plan (2016) ..................................................................................... 9
3.5. Official Plan ................................................................................................................................ 10
3.6. Community Improvement Plan (2017) ................................................................... 10
3.7. Trails Master Plan (2015) ..................................................................................................... 11
3.8. Upcoming Plans and Studies ........................................................................................ 11
3.9. Demographic Overview ..................................................................................................... 11
4.0 Interviews with Members of Council ....................................................... 13
4.1. Tillsonburg in 2041 ................................................................................................................ 13
4.2. Listen to the Community ................................................................................................. 14
4.3. Enhance, Preserve and Protect What Makes Tillsonburg Great .......... 14
4.4. Realize Opportunities to Increase Prosperity .................................................... 15
4.5. Stand Up for Community Needs ................................................................................ 15
4.6. Implementation Considerations ................................................................................ 16
5.0 Interviews with Senior Staff Members .................................................... 17
5.1. Keep up with Infrastructure Needs .......................................................................... 17
5.2. Manage Growth ...................................................................................................................... 17
5.3. Attract Industry ....................................................................................................................... 18
5.4. Financial Sustainability ...................................................................................................... 18
5.5. Exceptional Customer Service ..................................................................................... 19
6.0 Community Engagement ............................................................................. 20
6.1. Community Survey Results ........................................................................................... 20
6.1.1. About the Survey Respondents ..................................................................................... 21
6.1.2. Community Strengths and Opportunities ............................................................. 21
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Town of Tillsonburg Community Strategic Plan Background Report 3
6.1.3. Vision, Mission and Values ............................................................................................... 23
6.1.4. Strategic Plan Goals ............................................................................................................ 28
6.1.5. Service Delivery ......................................................................................................................... 29
6.2. Discussion Guide Feedback .......................................................................................... 30
6.3. Focus Group Results .......................................................................................................... 30
6.3.1. Business Leaders ...................................................................................................................... 31
6.3.2. Community Leaders and Partners ............................................................................ 32
7.0 Employee Engagement ................................................................................... 35
7.1. Employee Survey Results ................................................................................................ 35
7.1.1. Vision Statement ..................................................................................................................... 35
7.1.2. Mission Statement ................................................................................................................. 36
7.1.3. Corporate Values .................................................................................................................... 37
7.1.4. Community Strategic Plan Goals ............................................................................... 39
7.1.5. Improving Services, Supporting Employees ........................................................ 41
7.1.6. Other Comments ................................................................................................................... 42
7.2. Employee Focus Group Results ................................................................................. 43
7.2.1. Vision and Mission ................................................................................................................. 43
7.2.2. Corporate Values ................................................................................................................... 43
7.2.3. Goals, Strategic Directions and Priority Projects ............................................ 44
8.0 Community Strategic Plan – Final Results ........................................ 46
8.1. Vision Statement ................................................................................................................. 46
8.2. Mission Statement .............................................................................................................. 46
8.3. Corporate Values .................................................................................................................. 47
8.3.1. Values Prioritized by the Community ..................................................................... 47
8.3.2. Values Prioritized by Employees ................................................................................. 48
8.4. Goals, Strategic Directions and Priority Projects ........................................... 48
8.4.1. Lifestyle and Amenities ..................................................................................................... 49
8.4.2. Customer Service, Communication and Engagement .............................. 50
8.4.3. Business Attraction, Retention and Expansion .................................................. 51
8.4.4. Community Growth .............................................................................................................. 52
8.4.5. Connectivity and Transportation ................................................................................ 53
9.0 Performance Measurement Framework ............................................. 55
9.1. Progress Reporting ............................................................................................................. 55
9.2. Outcomes Reporting ......................................................................................................... 55
10.0 Sustaining the Momentum ........................................................................... 59
11.0 Acknowledgements .......................................................................................... 60
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Town of Tillsonburg Community Strategic Plan Background Report 4
1.0 Introduction
With the expiration of its previous Community Strategic Plan in 2018, in 2020
the Town of Tillsonburg initiated a renewed strategic planning process,
listening to the needs of the community and leveraging the perspectives of
Members of Council, residents, business leaders, community partners and
employees.
The Town of Tillsonburg Community Strategic Plan provides a roadmap for
municipal projects, priorities and initiatives by working with residents,
businesses, community partners and employees to answer the following five
questions:
1. What are we working toward as a community?
VISION STATEMENT
2. What is the Town of Tillsonburg’s role?
MISSION STATEMENT
3. Which values are most important in serving Tillsonburg?
CORPORATE VALUES
4. Where should we focus our energy and attention?
GOALS | STRATEGIC DIRECTIONS | PRIORITY PROJECTS
5. How will we know the plan is successful?
PERFORMANCE MEASUREMENT FRAMEWORK
This Technical Report provides details regarding the methodology, research,
interview outcomes, vision, mission and values, goals, strategic directions,
priority projects, implementation timelines and performance measures.
As a Community Strategic Plan, hearing from residents and the employees
who serve them was an important part of the strategic planning process. This
report includes a summary of results from a comprehensive engagement
process involving 500 residents, business leaders and employees.
A Summary Document has also been provided as a succinct, engaging tool
for the Town to communicate with residents, businesses, employees,
community partners and other levels of government. This document has
been provided under separate cover.
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Town of Tillsonburg Community Strategic Plan Background Report 5
2.0 Strategic Planning Process
The process for creating the new Town of Tillsonburg Community Strategic
Plan involved seven phases with an emphasis on listening and meaningful
engagement with Members of Council, employees and the community. Each
of the seven phases are described below.
2.1. Phase 1 – Understanding Tillsonburg
The purpose of Phase 1 was to collect baseline information for a refreshed
vision, mission and values, and overall guiding directions. This phase involved
reviewing Tillsonburg’s demographic information, reviewing core municipal
documents, conducting telephone interviews with each Member of Council
and senior staff, and preparing a background report to inform further
discussions.
Timeline: January to February 2021
2.2. Phase 2 – Developing the Strategic Framework
The purpose of Phase 2 was to work with Members of Council and senior staff
to form the basis for a Community Strategic Plan, by developing draft Vision
and Mission Statements as well as broad strategic directions and goals. This
phase involved a presentation and virtual facilitated workshop to build
consensus on a strategic framework as a starting point for dialogue and
consultation with employees and community members.
Timeline: February 2021
2.3. Phase 3 – Employee Engagement
The purpose of Phase 3 was to ask employees to share their ideas for the
community they serve. Through a survey and three virtual employee focus
groups, employees at all organizational levels provided input on the
corporate values that matter most to them, what the corporation can do to
improve service delivery to customers, and how the organization can support
staff in their roles.
Timeline: March 2021
2.4. Phase 4 – Community Engagement
As a Community Strategic Plan, input from residents and businesses across
the Town was essential to ensure that the Town’s priorities reflect the needs
and desires of those who live and work in Tillsonburg. An external survey and
two virtual focus groups with business and community leaders engaged
participants in frank discussions and constructive feedback on the draft
Vision Statement, Mission Statement, Values and Goals. Participants shared
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Town of Tillsonburg Community Strategic Plan Background Report 6
what they like most about Tillsonburg, potential improvements, and their
expectations of the Town in advancing the Community Strategic Plan.
Timeline: March 2021
2.5. Phase 5 – Refining Priorities
The purpose of Phase 5 was to reconvene with Members of Council to
carefully consider feedback from community members and employees and
change the content to reflect these ideas. Based on feedback, Members of
Council worked collaboratively to identify priority actions over immediate,
short, and medium-term time horizons.
Timeline: April 2021
2.6. Phase 6 – Building the Performance
Framework
Once Council established its priorities based on community feedback,
Phase 6 engaged staff subject matter experts to establish performance
metrics that will be monitored and reported annually to track the
organization’s progress.
Timeline: May 2021.
2.7. Phase 7 – Final Approval
In Phase 7, the final Community Strategic Plan will be presented to Council
for approval. Communications will be prepared to build awareness, thank
participants for their contributions and promote ongoing dialogue and
accountability during implementation.
Timeline: June to July 2021
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Town of Tillsonburg Community Strategic Plan Background Report 7
3.0 Document Review
Phase 1 of the strategic planning process involved reviewing foundational
municipal documents to obtain an overview of various plans and priorities in
Tillsonburg. A brief overview is included below.
3.1. Town of Tillsonburg Community Strategic Plan
(2014-2018)
Tillsonburg’s previous Community Strategic Plan, approved in 2014,
established the following Vision for Tillsonburg’s future:
“Tillsonburg is a family-friendly community known for its historic charm,
thriving businesses, and modern lifestyle amenities. It is a regional hub for
employment, recreation and culture.”
The previous Plan is organized based on four strategic objectives:
1. Excellence in Local Government
• Demonstrate strong leadership in Town initiatives.
• Streamline communication and effectively collaborate within local
government.
• Demonstrate accountability.
2. Economic Sustainability
• Support new and existing businesses and provide a variety of
employment activities.
• Provide diverse retail services in the downtown core.
• Provide appropriate training and education opportunities in line with
Tillsonburg’s economy.
3. Demographic Balance
• Make Tillsonburg an attractive place to live for youth and young
professionals.
• Provide opportunities for families to thrive.
• Support the ageing population and an active senior citizenship.
4. Culture and Community
• Promote Tillsonburg as a unique and welcoming community.
• Provide a variety of leisure and cultural opportunities to suit all
interests.
• Improve mobility and promote environmentally sustainable living.
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Town of Tillsonburg Community Strategic Plan Background Report 8
3.2. The Town of Tillsonburg Brand
The new Tillsonburg brand, developed in 2014, is an important part of how
the community presents itself to current and prospective businesses,
residents, community organizations, employees, new talent, government
partners, and funding agencies. The Brand Story, developed with significant
input from the community, was a provincial award winner in 2016 by the
Economic Developers Council of Ontario.
Tillsonburg’s Brand Story is captured in three descriptive words: connected,
enriched and inspired. The community attributes that are included under
each of these descriptors are included below:
“Connected”
• Strong sense of community among residents.
• Strong history of community engagement and collaboration.
• Ability to network naturally due to size of the community.
• Fibre optic infrastructure in industrial areas.
• Strategic location with good access to markets and transportation.
“Enriched”
• Variety and quality of recreation and leisure programs, services and
facilities.
• Many opportunities to be meaningfully involved in the community
(i.e., organizations, clubs, causes).
• Abundance of parks, greenspaces and trails.
• Hospital, health and wellness services.
• Family-friendly lifestyle without the stresses found in larger centres.
• Arts and cultural amenities.
• Rural and urban influences combine for a sustainable, comfortable
pace.
“Inspired”
• Enterprising history.
• Entrepreneurial spirit and rural work ethic evident.
• Proven leadership in agri-business and related ventures.
• Track record of made-in-Tillsonburg solutions and grassroots initiatives.
• The Brand Story also presents goals and values as the platform for
Town branding.
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Town of Tillsonburg Community Strategic Plan Background Report 9
3.3. Town of Tillsonburg Budget and Business
Plans for 2021
For 2021, the Town of Tillsonburg has an approved operating budget of
$23,859,400, capital budget of $8,049,300 and a total taxation requirement of
$16,730,747.
In addition to the Community Strategic Plan project, highlights and
significant 2021 business objectives include:
• Roads and engineering projects such as Vienna Road reconstruction,
Rokeby Road design, Kinsmen Bridge design, Concession Street,
General Aviation Access Road, Rolling Meadows phase 2 reconstruction
and the asphalt resurfacing and sidewalk connectivity programs.
• Community Improvement Plan investments.
• Continued 9-1-1 upgrades.
• HVAC and boiler replacement plan and Community Centre repairs.
• Cemetery upgrades.
• Fleet investments.
• Playground equipment replacement.
• Information Technology investments including server replacement.
• Federation of Canadian Municipalities (FCM) application for a Facilities
Asset Management Plan.
• Community Centre modernization.
3.4. Asset Management Plan (2016)
The Town of Tillsonburg is demonstrating leadership by planning for the
condition of its assets over a long-time horizon based on community needs.
The purpose of the Town’s Asset Management Plan is:
• To be a strategic work plan for corporate capital assets that reflects the
municipality’s need for planning, building, operating, maintaining and
financing its infrastructure in a sustainable way.
• To fulfill provincial requirements, enabling the Town to apply for capital
funding grants such as the provincial Gas Tax allocation and Ontario
Community Infrastructure Fund (OCIF).
• To make recommendations for further work toward a more robust
corporate asset management system.
The Asset Management Plan quantifies and assesses the condition of a range
of municipally-owned assets including the road network, bridges, stormwater
network and fleet and equipment. The Plan demonstrates that currently,
60 per cent of municipal assets are considered in good or very good
condition, and 12 per cent are considered to be in poor or very poor condition.
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Town of Tillsonburg Community Strategic Plan Background Report 10
The Plan identifies an annual municipal infrastructure deficit of $3,290,000
and provides three scenarios to assist the municipality in closing the gap.
A subset of the Asset Management Plan is the Town’s Fleet Replacement
Strategy that ensures Town-owned vehicles are continuously in a good state
of repair. The Town is also in the process of submitting a grant application for
a Facilities Asset Management Plan in 2021.
The Asset Management Plan is identified as part of the strategic planning
process, linking the overall Community Strategic Plan with the Official Plan,
departmental business plans and corporate budgets with line-of-sight to
long-term asset rehabilitation, replacement, acquisition and disposition.
3.5. Official Plan
Official Plan policies pertaining to the Town of Tillsonburg can be found in
Section 8 of the Oxford County Official Plan. The community planning
Mission Statement and Goals were derived from a Town strategic planning
exercise in 1996 and are as follows:
“Tillsonburg is a progressive community that endeavours to provide its
residents with the opportunities to enjoy an enriched and secure quality of
life.”
Goals:
• Community Focus – Southern Ontario’s Best Hometown.
• Commercial Focus – The Commercial Core Concept Thrives in
Tillsonburg.
• Industrial Focus – A Town with Economic Diversity.
• Cultural Focus – A Small-Town Culture Preserved.
• Recreational Focus – Fitness for a Healthy Community.
• Health and Social Services – Services for a Healthy Community.
• Environmental Focus – In Tillsonburg, the Environment is Important.
Land use polices contained in the Official Plan are aligned and in service to
these goals.
3.6. Community Improvement Plan (2017)
The purpose of the Town of Tillsonburg Community Improvement Plan (CIP)
is to promote development and redevelopment of lands within the Central
Area and encourage brownfield redevelopment opportunities and
redevelopment of vacant employment buildings throughout the Town.
Under the CIP, all lands within the Town of Tillsonburg have been identified
as a Community Improvement Project Area.
The following financial incentive programs are offered by the Town to
support revitalization:
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Town of Tillsonburg Community Strategic Plan Background Report 11
• Accessibility Renovation Grant.
• Street-Facing Façade Improvement Grant.
• Alleyway Façade Improvement Grant.
• Tax Increment Equivalent Grant Back Program.
• Architectural Design Grant.
• Brownfield Redevelopment Incentive.
• Legal and Registration Grant.
• Permit Fee Grant Back Program.
Oxford County also offers community improvement incentives through a tax
back grant for commercial, industrial or institutional improvements or
redevelopment within the Town’s Central Area.
3.7. Trails Master Plan (2015)
The Trails Master Plan, completed in 2015, guides the development of a
connected network of trails in Tillsonburg, with linkages to regional and
inter-regional connections. The Plan aims to connect land uses, preserve
environmentally sensitive areas and promote active lifestyles while building
trail infrastructure that is easy to maintain, includes end-use facilities, and is
as accessible as possible through inclusive trail design standards.
The Plan reinforces the benefits of a trail system including provision of
alternative transportation, health and physical activity, venues for social
connectivity, economic value (through tourism and other related economic
development benefits) and the preservation of natural heritage.
3.8. Upcoming Plans and Studies
In 2021, the Town of Tillsonburg is undertaking additional significant studies
including a new Economic Development Strategy Update and Airport Master
Plan. The strategic planning process will assess where there are
opportunities to streamline efforts as Council-approved priorities align and
timelines coincide.
3.9. Demographic Overview
Based on data analysis conducted during the development of Tillsonburg’s
new Economic Development Strategy, in 2018 the Town of Tillsonburg had a
population of 16,748 which represents a 13 per cent increase since 2006.
Tillsonburg’s population is expected to grow by a further 7 per cent by 2028.
Based on 2016 Census Data through Statistics Canada, the average age of
residents is 46.2 years, and the median age is 48.5 years.
Page 112 of 371
Town of Tillsonburg Community Strategic Plan Background Report 12
In terms of age composition, 2,345 are children under the age of 15 years and
an additional 800 are between 15 and 19 years old. In the working age
population, there are 3,280 residents between the age of 20 and 39, and 5,045
between the age of 40 and 64. There are 4,415 senior residents over the age
of 65, of this number 630 are over 85 years of age.
The vast majority of residents identify English as their mother tongue, while
other notable languages include German, Dutch, Hungarian and Polish.
There are 7,125 dwellings, the majority of which are comprised of one and two
person households. Of these dwellings, over 4,970 are owned and over 2,160
are rented. The average household income in 2018 was $62,375, which
represents a 16 per cent increase since 2011.
In 2018, Tillsonburg had a labour force of 7,693 with 7 per cent labour force
growth between 2006 and 2018. The largest concentrations of employment
are in manufacturing, retail trade, health care, and accommodation and food
services. In terms of highest educational attainment, 41 per cent of people
have a post-secondary degree or diploma and 33 per cent have a high school
degree or diploma.
There are 1,474 businesses in Tillsonburg. Of these businesses, 943 are sole
proprietorships and 17 employ at least 100 people.
Page 113 of 371
Town of Tillsonburg Community Strategic Plan Background Report 13
4.0 Interviews with Members of
Council
Between January 12 and January 22, 2021, individual telephone interviews
were conducted with all seven Members of Council.
During the interviews, Members discussed their vision of success for
Tillsonburg over the next twenty years, the barriers and opportunities that will
affect the Town’s progress, and initiatives that will have the most positive
impact on Tillsonburg’s future. The themes below were identified following
these interviews.
4.1. Tillsonburg in 2041
During telephone interviews, Members of Council described what a
successful Tillsonburg would look like in 2041.
In many cases, Councillors described a community that looks much the
same, with managed incremental growth, expanded and diversified industry
and an exceptional quality of life. The following comments describe
Members’ views on the community that Tillsonburg will be in 2041:
• “We have accommodated careful growth while retaining our
small-town appeal.”
• “We have abundant, thriving, diverse industries that provide
employment opportunities and a balanced tax base.”
• “Our active, valued seniors’ population is supported with recreational
amenities, health care services and long-term care facilities.”
• “We have attracted young families to sustain the next generation of
our Town.”
• “Our residents can afford to live here.”
• “We are focused on efficiency and using every tax dollar wisely.”
• “Everything residents need can be found in Town: arts, culture,
restaurants, retail, modern sports facilities, and health care services.”
• “Our vibrant downtown is supported and enhanced and remains the
retail centre and community hub of our Town.”
• “We are a green community, known for abundant trees, parks, trails
and greenspace.”
• “Residents are aware of Town projects, programs and services and are
actively engaged in shaping future directions.”
Page 114 of 371
Town of Tillsonburg Community Strategic Plan Background Report 14
4.2. Listen to the Community
A theme throughout conversations with Members of Council is the need to
let the community lead when it comes to deciding Tillsonburg’s future.
Several Members indicated that the strategic planning exercise will only be
successful if the Town engages in authentic two-way dialogue with residents,
businesses, and community groups and their input drives the final outcomes.
Members also indicated that communication and engagement need to
continue as a priority after the completion of the final strategic plan.
• “We are fortunate to have community members with the energy,
passion and expertise to help us make decisions. We need to leverage,
honour and appreciate resources like our advisory committees.”
• “We have an active community with the BIA, service clubs, seniors’
communities…let’s make sure these voices are heard.”
• “I want to hear from new residents and youth who we haven’t heard
from yet.”
• “Our staff is committed and knowledgeable, and I have a lot of faith in
our senior team. However, we need to hear what the community
wants first before we can move forward.”
• “I wish there was more awareness of Council’s work and decisions
throughout the community.”
• “In general, community members aren’t aware of what the Town does
or the services it delivers.”
4.3. Enhance, Preserve and Protect What Makes
Tillsonburg Great
When asked what success looks like for Tillsonburg in the future, many
Councillors remarked that future success will be largely premised on holding
onto what Tillsonburg has: its identity, small-town appeal and sense of
community. Common discussion points included:
• “Our downtown is a gem. Leaders who came before us made tough
decisions to uphold the downtown as the urban centre and we must
honour this as we make decisions for the future.”
• “People who have lived here throughout their lives value our
small-town appeal. It’s also the reason why our new residents have
moved here. We need to make sure we don’t lose who we are as we
grow.”
• “When our facilities were constructed, they were visionary projects for
their time. We need to make sure we continue the tradition of
providing facilities that are modern, accessible and aesthetically
pleasing.”
Page 115 of 371
Town of Tillsonburg Community Strategic Plan Background Report 15
4.4. Realize Opportunities to Increase Prosperity
While Members celebrate and value Tillsonburg for the community as it is,
there is strong recognition that new or enhanced initiatives are required to
ensure Tillsonburg enjoys success over the long-term.
• “The most important thing we can do is attract industry, diversify our
economy and strengthen our tax base.”
• “We have sufficient land at the moment but need to start discussions
now to ensure we have a plan for the future.”
• “As soon as you drive into a community you can tell where there is
pride – it just shines. This is what I want for Tillsonburg.”
• “I’m concerned that Tillsonburg is beginning to become out of reach
for young families who want to put down roots in our community. We
need to ensure that affordable, attainable housing options are
available.”
• “We have a good location and need to continue advancing regional
transportation connections to make sure we stay competitive. If you
can get to the Woodstock VIA station, you can get anywhere in the
world.”
• “We haven’t yet realized the full potential of our airport. This is a
priority.”
4.5. Stand Up for Community Needs
Members of Council feel strongly about advancing community needs, even
when these needs are not directly within lower tier municipal jurisdiction or
require innovative, unconventional service delivery models.
Whether success requires advocacy, inter-governmental collaboration or
private sector partnerships, Councillors consider securing community
amenities like health care services, long-term care facilities, affordable
housing, and support for industry as part of good governance at the Town
level. Related discussion points included:
• “We need to strengthen our voice at the County level.”
• “There are investments that our community needs. While projects like
hospital improvements, long-term care facilities and affordable
housing are not directly within our jurisdiction, it’s up to us to stand up
for Tillsonburg and get results when necessary.”
• “We need to develop an entrepreneurial mindset and celebrate
innovation and results.”
Page 116 of 371
Town of Tillsonburg Community Strategic Plan Background Report 16
4.6. Implementation Considerations
Members of Council offered guidance for how the Community Strategic Plan
can set the Town on a path to successful implementation, emphasizing that
the municipality must become results-driven, committed to efficient use of
resources and open to innovative service delivery arrangements.
Relevant discussion points included:
• “Sometimes it feels like we do study after study, rather than drive
toward tangible results. I want to get things done.”
• “We need to be using every tax dollar as efficiently as possible.”
• “Municipalities everywhere are facing the same long-term asset and
financial pressures. Let’s work together.”
Page 117 of 371
Town of Tillsonburg Community Strategic Plan Background Report 17
5.0 Interviews with Senior Staff
Members
Between January 4 and January 22, 10 telephone interviews were conducted
with senior staff members at the Town of Tillsonburg.
Discussions focused on long-term sustainability, pressures and opportunities,
service innovation and employee engagement.
The following themes emerged from these discussions.
5.1. Keep up with Infrastructure Needs
In 2021, the Town will undertake additional asset management planning,
including a Facilities Asset Management Plan, to provide more robust
information on the resources that will be required to maintain and replace
the Town’s asset portfolio in the coming decades. The Asset Management
Plan will also identify potential shortfalls in current financing strategies.
• “Our infrastructure is ageing. While current condition assessments are
adequate, if we aren’t planning now, we will experience problems in
the future.”
• “Updating the Community Centre and modernizing our parks and
recreational facilities is exciting and will have a positive impact on our
community.”
5.2. Manage Growth
Communities across Ontario are experiencing elevated levels of growth and
Tillsonburg is no exception.
The Town continues to demonstrate increases in building permits,
particularly in the residential sector. While growth hasn’t been as explosive as
other communities in the “905” and “519” area codes, planning will be
necessary to accommodate growth successfully and retain Tillsonburg’s
small-town character.
• “At our current rate of growth, we need to plan now for future land
availability.”
• “Over the past few years, we have experienced a marked increase in
residential growth. We need to ensure residential growth is balanced
with industrial and commercial growth.”
• “With increasing service needs from developers, our resources are
stretched thin to keep pace with escalating building permits.”
Page 118 of 371
Town of Tillsonburg Community Strategic Plan Background Report 18
• “We are proud to serve our seniors and they bring so much to
Tillsonburg. However, to provide services for our seniors and long-term
sustainability for our Town, we need to focus on attracting young
families and working-age residents as well.”
• “A focus on the environment will demonstrate that Tillsonburg is a
municipal leader and ensure we plan for long-term, sustainable
growth.”
5.3. Attract Industry
Given that all Members of Council stressed the importance of attracting new
industry and diversifying the local economy, interviews sought to understand
current opportunities and challenges related to economic development.
Discussion points included:
• “Our town and local industries continue to surprise – we punch above
our weight.”
• “We don’t necessarily fit into the provincial post-secondary model, but
we can find “made-in-Tillsonburg” solutions to build our workforce
through training and development.”
• “We are not directly on the 401 – this can present challenges in
demonstrating connectivity for prospective industries.”
• “The build-out at the Van Norman Innovation Park will position the
Town to compete for firms in new tech, food processing and advanced
manufacturing.”
5.4. Financial Sustainability
Senior staff members are proud of the work that went into preparing the 2021
municipal budget, including mitigating unforeseen pressures related to
COVID-19. At the same time, more can be done to ensure the Town’s financial
position is strong into the future.
In 2021, enhanced asset management work will be completed to develop a
more complete picture of long-term asset management and replacement
and inform future budget presentations to Council.
• “We have done a great job mitigating COVID-19 pressures and recently
completed a successful 2021 budget process.”
• “We need to keep line-of-sight to our reserves to make sure we are
financially sustainable over the long-term.”
• “We can avoid unanticipated financial issues by preparing and
presenting multi-year budgets.”
Page 119 of 371
Town of Tillsonburg Community Strategic Plan Background Report 19
5.5. Exceptional Customer Service
Providing exceptional customer service and driving resident satisfaction was
a key theme throughout discussions with staff.
The single largest priority to emerge from interviews with senior staff
members was the consolidated Town Hall initiative. Other areas of focus
included enhanced communication, employee engagement and focused
direction:
• “The consolidated Town Hall initiative is critical to improving the way
we serve customers and the way we collaborate with each other. It will
also increase our profile and visibility in the community.”
• “Communication with residents is changing and we need to adapt. We
need to get ahead of misinformation on social media and showcase
how proud we are to serve our community.”
• “Working as a team has been challenging during the pandemic. Our
employees are committed to serving Tillsonburg and we need to learn
more about how we can support them in their roles.”
• “The Strategic Plan is important – it will help us focus as an
administration on the areas that are most important to Council and the
community and help us determine where to allocate our attention and
resources.”
Page 120 of 371
Town of Tillsonburg Community Strategic Plan Background Report 20
6.0 Community Engagement
As a Community Strategic Plan, hearing the views of local residents,
businesses, and community groups was a critical step in the strategic
planning process. The goals of community engagement were:
• To inform community members that a strategic planning process is
underway.
• To share preliminary information about the main topics that are being
considered as part of the Community Strategic Plan.
• To ask for ideas and feedback from community members.
• To be empathetic to household and business circumstances as a result
of COVID-19 and ensure all engagement opportunities are safe and
consistent with public health regulations.
The community engagement campaign involved the following tactics:
• External Survey – An external survey was posted on a dedicated page
on the Town’s website which opened on March 9, 2021 and closed on
April 16, 2021. Hard copies were made available upon request. A total of
398 responses were received.
• Survey Promotion – The survey was promoted on the Town’s
homepage, through Town social media accounts, newspaper
advertisements, and inserts in utility bill mailings to every household.
Mayor, Council and employees were supported to communicate the
opportunity throughout their local networks.
• Discussion Guide – An information package with discussion questions
was posted to the Town’s website for residents and businesses who
prefer to respond in alternate formats to the survey.
• Virtual Focus Groups – Two virtual focus group sessions were hosted by
the Town on April 1, 2021. The first session involved discussions with
local business leaders and the second session involved discussions with
community leaders and partners.
• Invitations to Community Groups – Email messages were sent to local
community groups by the Office of the CAO, communicating the
initiative, inviting submissions and asking for support in circulating the
survey to members.
6.1. Community Survey Results
The external survey launched on March 9, 2021 and closed on April 16, 2021.
The survey was posted on a dedicated page on the Town’s website and was
advertised through the following channels:
• Homepage tile on the Town’s website.
• Town social media accounts.
Page 121 of 371
Town of Tillsonburg Community Strategic Plan Background Report 21
• Newspaper advertisement.
• Inserts in utility bill mailings.
• Invitations to local community groups.
• Mayor and Councillor networks.
• Employee networks.
A total of 398 responses to the survey were received.
6.1.1. About the Survey Respondents
The survey opened with basic demographic questions to better understand
respondents’ background and experience.
Length of Residency in Tillsonburg:
• 29 per cent are lifelong residents of Tillsonburg.
• 15 per cent moved away from Tillsonburg then returned.
• 41 per cent have lived in Tillsonburg for more than five years.
• 20 per cent have lived in Tillsonburg for less than five years.
• 2 per cent did not respond.
Work Experience:
• 12 per cent work remotely from home most of the time.
• 7 per cent work from home temporarily as a result of COVID-19.
• 27 per cent work outside the home but within Tillsonburg.
• 14 per cent work within 30 minutes of Tillsonburg.
• 11 per cent work more than 30 minutes away from Tillsonburg.
• 12 per cent are currently not employed or work within the household.
• 1 per cent are students.
• 27 per cent indicated “none of the above/prefer not to respond”.
• 12 per cent indicated they own a business in Tillsonburg.
Age Demographics:
• 26 per cent are between 19 and 39 years of age.
• 45 per cent are between 40 and 64 years of age.
• 26 per cent are between 65 and 84 years of age.
• 1 per cent are older than 85 years of age.
• 1 per cent preferred not to respond.
• None of the respondents indicated they were younger than 19 years of
age.
6.1.2. Community Strengths and Opportunities
The survey included an open-ended question asking respondents what they
like best about Tillsonburg.
Page 122 of 371
Town of Tillsonburg Community Strategic Plan Background Report 22
Common themes included:
• Small-town feel and family-friendly.
• Local amenities – examples included the Community Centre, trails,
Seniors Centre, Farmer’s Market, waterpark, ice rinks, parks, dog park
and golf course.
• Friendly with strong community connections.
• Safe and quiet, with minimal traffic.
• Local businesses, vibrant downtown and shopping.
• Cleanliness and beauty.
• Access to larger centres and regional attractions.
• Local events.
• Access to healthcare services.
• Walkable community.
• Free parking and angle parking downtown.
The survey also included an open-ended question asking respondents what
they like least about Tillsonburg.
Common themes included:
• Community changes related to growth, including development and
traffic.
• Lack of affordable housing and rental options.
• Poor cleanliness, litter and property standards.
• Lack of options in retail, dining, entertainment.
• Crime, including theft, vandalism and drug use.
• More amenities and attractions required for youth and young families.
• Taxes, utility costs, inefficiency and bureaucracy.
• Lack of job opportunities.
• Lack of doctors, specialists and healthcare services.
• Lack of diversity and inclusion – need to be more open to new ideas
and perspectives; celebrate diversity.
• Lack of trees and green space.
• Truck traffic.
• Absence of a splash pad.
• Garbage service delivery.
When asked what the municipality could do to improve Tillsonburg, common
themes from respondents included:
• Increase affordable housing and rental stock.
• Tree preservation, planting and green space.
• Reduce taxes and utility costs.
Page 123 of 371
Town of Tillsonburg Community Strategic Plan Background Report 23
• More attention to cleanliness, property standards and by-law
enforcement.
• Increase job opportunities and attract higher paying employers.
• Improve garbage service delivery including eliminating bag tags and
introducing compost collection1.
• Expand and diversify retail and dining options.
• Increase activities, amenities and attractions for youth and young
families.
• Attract more doctors and expand local healthcare services.
6.1.3. Vision, Mission and Values
Within the survey, Question #8 presented respondents with a draft Vision
Statement for consideration.
When asked if the Statement described their views on a successful future for
Tillsonburg, 74 per cent of respondents indicated they either “agree” or
“strongly agree” with the draft Vision Statement, and 9 per cent indicated
they either “disagree” or “strongly disagree” with the draft Vision Statement.
Sixteen per cent of respondents selected “neither agree nor disagree.”
A breakdown of responses is illustrated in Chart 1, Response to Draft Vision
Statement.
Chart 1: Response to Draft Vision Statement
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Page 124 of 371
Town of Tillsonburg Community Strategic Plan Background Report 24
When asked for suggestions to improve the draft Vision Statement, common
themes provided by respondents included:
• Disagreement and uncertainty related to the term “hub”.
• Remove the term “proud” – alternate suggestions include “vibrant,”
“progressive,” “strong,” “compassionate,” “safe,” “welcoming”.
• Environmental considerations including natural surroundings.
• Include affordable housing.
• Community needs to be welcoming and inclusive for diverse
populations.
• Need to have regard for history and heritage.
• Include emphasis on the health and well-being of residents.
• Concerns that the Town is moving away from this Vision.
• Follow-through and action are most important.
• Statement is too wordy and uses ambiguous terms – needs to be
shorter and clearer.
Survey Question #10 presented respondents with a draft Mission Statement
for consideration. Respondents were asked if the draft Mission Statement
aligned with their expectations of the Town’s role. Sixty-one per cent of
respondents selected “agree” or “strongly agree” and 13 per cent selected
“disagree” or “strongly disagree.” Twenty-six per cent of respondents selected
“neither agree nor disagree.”
A breakdown of responses is illustrated in Chart 2, Response to Draft Mission
Statement.
Page 125 of 371
Town of Tillsonburg Community Strategic Plan Background Report 25
Chart 2: Response to Draft Mission Statement
When asked for other expectations of the Town, common themes included:
• Advance environmental sustainability and natural environment as
priorities.
• Ensure health and well-being of residents.
• Secure affordable housing.
• Preserve and protect heritage.
• Support diversity and inclusion.
• Disagreement and uncertainty about Tillsonburg as “a hub for
Southwestern Ontario”.
• Mission Statement is too broad and too wordy – needs to be simpler
with a focus on clear priorities.
• Statement alone is not compelling and needs an action plan with clear
and measurable commitments.
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Page 126 of 371
Town of Tillsonburg Community Strategic Plan Background Report 26
• Communication with residents.
• Work with other levels of government.
• Government accountability.
• Replace “demonstrates” with “strives for” excellence in local
government.
The purpose of survey Question #12 was to understand the values that local
residents and businesses feel should be prioritized at Town Hall.
When asked which values are most important to them when interacting with
Town employees and representatives, the top responses were Integrity,
Service, Accountability, Efficiency and Transparency, with over 70 per cent of
respondents selecting each of these values.
These selections were followed by Respect, Communication, Professionalism,
and Consistency, with over 60 per cent of respondents selecting each of
these values.
A breakdown of responses is included in Chart 3, Town Hall Values Most
Important to Respondents.
Several respondents indicated that all of the listed values are important.
Some participants chose to provide additional values, including Leadership,
Honesty, Inclusivity and Ambassadors.
Page 127 of 371
Town of Tillsonburg Community Strategic Plan Background Report 27
Chart 3: Town Hall Values Most Important to Residents
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Page 128 of 371
Town of Tillsonburg Community Strategic Plan Background Report 28
6.1.4. Strategic Plan Goals
Under survey Question #13, respondents were asked to rank the importance
of each of the five goals proposed in the draft Community Strategic Plan.
Based on the number of respondents who selected “very important” or
“important,” the results were:
• Lifestyle and Amenities – 94 per cent.
• Customer Service, Communication and Engagement – 91 per cent.
• Business Attraction, Retention and Expansion – 90 per cent.
• Community Growth – 73 per cent.
• Connectivity and Access – 70 per cent.
Respondent rankings are provided in Chart 4, Importance of Strategic Plan
Goals.
Several respondents opted to comment on the Strategic Plan goals,
indicating that affordable housing, environmental outcomes and health and
well-being should be goals as well.
Some respondents were concerned about the rate of growth in Tillsonburg
and that the Strategic Plan is focused on enabling continued growth.
Chart 4: Importance of Strategic Plan Goals
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Page 129 of 371
Town of Tillsonburg Community Strategic Plan Background Report 29
6.1.5. Service Delivery
The final survey question asked respondents to indicate how they prefer to
access municipal services.
The majority of respondents selected online, at 82 per cent, and over half the
respondents selected in-person, at 52 per cent. Twenty-eight per cent of
respondents selected phone as their preference, 17 per cent selected mobile
applications and 2 per cent were not sure.
Under other suggestions, several respondents noted that the availability of all
service delivery channels is important and indicated that the Tillsonburg
population still requires in-person and paper-based service delivery.
Other respondents suggested the Town continue and enhance the use of
channels such as newspaper, radio and electronic signs when
communicating with residents.
A breakdown of responses is included in Chart 5, Preferred Access Channels
for Municipal Services.
Chart 5: Preferred Access Channels for Municipal Services
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Page 130 of 371
Town of Tillsonburg Community Strategic Plan Background Report 30
6.2. Discussion Guide Feedback
A discussion guide was provided on the Town’s website for individuals who
wished to participate using an alternate format to the survey. Three
contributions were received in response to the discussion guide.
Common themes cited by participants included:
• Overall support for strategic planning in general and outcomes of the
process to date.
• Top values included Service, Efficiency, Accountability, Integrity,
Professionalism, Communication and Transparency.
• Support for all goals especially Lifestyle and Amenities and Business
Attraction, Expansion and Retention (particularly supporting
businesses through COVID-19).
• Explore new affordable housing options and strategies to mitigate
homelessness.
• Establish initiatives to engage youth.
• Explore new technologies to position Tillsonburg for the future, for
example:
o Growing a clean energy role for Tillsonburg Hydro and
investigate new technology.
o Consider need for charging stations with growing electric vehicle
ownership.
o Consider large incinerators and other waste management
opportunities.
• Explore expanded tourism opportunities.
• Investigate the development of a truck route.
• Revisit municipal boundaries.
• Strengthen the trail system through an inventory of plants, trees and
shrubs and removal of invasive species.
• Uncertainty whether consolidated Town Hall initiative is a short-term
priority.
6.3. Focus Group Results
To obtain more in-depth perspectives related to the content in the survey,
two focus groups were held on April 1.
One focus group was comprised of local business leaders and the other
involved representatives from local community groups and service delivery
partners. Highlights from these discussions are included below.
Page 131 of 371
Town of Tillsonburg Community Strategic Plan Background Report 31
6.3.1. Business Leaders
A business leader focus group was hosted on April 1, 2021, involving
representation from the Economic Development Advisory Committee
(EDAC), real estate and development community, advanced manufacturing,
high tech and local service firms. Eleven individuals participated in the
discussion on behalf of the organizations they represent.
There was general support for the draft Vision and Mission Statements
proposed as part of the Community Strategic Plan. Participants suggested
moving away from terms like “proud” and replacing with suggestions such as
“vibrant,” “progressive,” and “dynamic.”
Participants also noted that, with increasing levels of growth, Tillsonburg
needs to be open to a “small-town appeal with a big city feel,” ensuring
growth happens sustainably over time, and providing adequate
infrastructure and amenities to support the community’s continued success.
In terms of values and their relationship to customer service from the Town,
the values that participants indicated are most important include
Transparency, Integrity, Respect, Service and Efficiency.
When asked which of the Strategic Plan goals are most important to
Tillsonburg’s success, participants ranked them in the following order.
The top three choices were discussed in detail during the session and
comments are included below.
1. Business Attraction, Retention and Expansion
• It is important for the Town to streamline and expedite the building
approval process.
• Shovel ready land should include not just commercial and industrial,
but residential as well.
• Increasing the supply of residential homes will help to mitigate the
affordability pressures associated with demand.
• Acknowledge that there are a large number of “blue collar” employees
who can’t currently afford to live in Tillsonburg.
• With respect to tourism, Tillsonburg should become a stop-in point,
leveraging popular destinations in nearby communities.
2. Lifestyle and Amenities
• Participants applaud the Farmer’s Market, Annandale Museum and
Community Centre, and the need to enhance and/or expand these
amenities.
Page 132 of 371
Town of Tillsonburg Community Strategic Plan Background Report 32
• Unmet community needs include a new splash pad,2 and diverse local
dining and retail offerings.
• Physician recruitment and a new walk-in clinic are important, as is
continued support for Tillsonburg’s local hospital.
3. Customer Service, Communication and Engagement
• There was strong support for increased digitization and streamlined
service delivery.
• Participants noted navigation on the current website is difficult.
• There was support for investing in employee engagement, recognizing
that exceptional service comes from employees knowing their “why”
and exemplifying accountability, trust and professionalism.
• Participants supported increased youth engagement, stating that local
high schools should be included.
4. Community Growth
5. Connectivity and Access
Participants also stressed the importance of community partnerships as a
means to deliver results in Tillsonburg and asked the Town to transition its
role to partner and supporter rather than the lead agency.
Participants noted that, while they are optimistic about the overall direction
of the Community Strategic Plan, accountability requires results. There
needs to be a clear understanding of the relationship between the Strategic
Plan and other Town plans, and there should be designated people charged
with ensuring progress. Participants advised that the Town cannot stop at
approving Plans but must commit to demonstrating follow-through. Regular
check-ins with the community such as surveys and customer service data
can help to ensure the Town stays on track.
6.3.2. Community Leaders and Partners
A focus group comprised of community leaders, service clubs, municipal
partners and local service agencies was hosted on April 1, 2021. Eight
individuals participated in the discussion on behalf of the organizations they
represent.
When discussing the draft Vision and Mission Statements, participants
expressed that they would like to see these statements reworked to become
more inspirational, dynamic and fresh. They expressed concerns related to
government overuse of terms such as “hub” and “sustainable.” Similar to the
business focus group, participants preferred to move away from the term
2 With respect to a splash pad, participants noted it is not always necessary for the Town to
take the lead. Community partners and volunteers are willing to take the lead with Town
support.
Page 133 of 371
Town of Tillsonburg Community Strategic Plan Background Report 33
“proud,” acknowledging that, while it is important for Tillsonburg to honour
its past, the community must move forward.
When discussing their expectations of the Town, participants supported an
enabling role in facilitating community partnerships and building capacity for
community-led initiatives. They expressed that this role involves
strengthening the community at the neighbourhood level through
celebration, activation, and integration.
The values that participants indicated are most important for Town
employees and representatives include Integrity, Trust and Transparency.
Leadership was cited as an additional value participants would like to see
reflected at Town Hall.
When asked which goals they felt are most important to Tillsonburg’s
success, participants ranked them in the following order. Their top three
choices were discussed in detail during the session.
1. Lifestyle and Amenities
• Existing amenities need to be enhanced, such as the trail system,
Farmer’s Market and indoor pool (accessibility improvements).
• The Town needs more cultural amenities including music and theatre,
cultural centre to support diversity, and history and connection to First
Nations.
• Activities are required for youth outside of sports.
• Availability of affordable housing is becoming problematic.
2. Business Attraction, Retention and Expansion
• Strategic approaches to education and training need to start early, at
the secondary school level.
• Transportation can be a barrier for job seekers.
• Need to focus on dining, retail and amenities to attract talent from
other parts of Ontario.
• Strategic approaches to diversity and inclusion will leverage talent,
skills and other benefits that come with “visible minority” populations.
• The Town needs to be nimble and aggressive to secure funding from
other levels of government.
3. Community Growth
• Trees need to be a priority in new developments to help the
community stay comfortable and pleasing as it grows.
• Trails make new developments livable.
• New houses should be in walkable communities, accessible to
churches and schools and well connected to existing neighbourhoods.
• Livability should take precedence over efficiency in community
planning.
Page 134 of 371
Town of Tillsonburg Community Strategic Plan Background Report 34
• Regular placemaking workshops to engage residents in planning
policies and developments, hosted by the Town and Oxford County,
would be helpful.
4. Customer Service, Communication and Engagement
5. Connectivity and Access
Participants noted that while they were pleased to see diversity reflected in
the draft Community Strategic Plan as it relates to economic diversification
and age, they would like to see more of a focus on diversity and inclusion and
welcoming people with diverse backgrounds, experiences and cultures.
Page 135 of 371
Town of Tillsonburg Community Strategic Plan Background Report 35
7.0 Employee Engagement
As individuals who serve Tillsonburg each day, employees are an important
part of the strategic planning process.
The objectives for employee engagement were:
• To inform employees that a strategic planning process is underway
and communicate the value of the Community Strategic Plan for their
work.
• To share draft Vision Statement, Mission Statement, Values and Goals
for consideration and feedback.
• To understand which values are most important to employees, and
which values accurately represent their current working environment
at the Town of Tillsonburg.
• To obtain ideas to advance goals discussed by Council and improve the
customer service experience for residents and businesses.
• To understand and be empathetic to workplace and non-workplace
pressures of COVID-19 and the impact on municipal employees.
The employee engagement process involved the following tactics:
• An internal survey: The survey was emailed to all administrative
accounts by the Chief Administrative Officer. Hard copies were made
available to employees with limited access to email and workstations.
Key messages were provided to the Senior Management Team to
support them in encouraging their teams to participate.
• Employee focus groups: Three employee focus groups were facilitated
by the consultant on March 3, March 8 and March 9. The focus groups
involved a representative cross-section of employees and allowed for
more in-depth discussion on the survey questions.
7.1. Employee Survey Results
An internal survey provided employees with the opportunity to provide their
perspectives on the Community Strategic Plan.
The survey was emailed to all administrative Town of Tillsonburg email
accounts on March 1, 2021 and closed on March 19, 2021. Hard copies of the
survey were provided for employees with limited access to email and
workstations.
A total of 62 responses to the survey were received.
7.1.1. Vision Statement
The survey began by asking employees their views on the draft Vision
Statement:
Page 136 of 371
Town of Tillsonburg Community Strategic Plan Background Report 36
“Our Vision for Tillsonburg is a proud community that retains its small-town
appeal and supports residents with diverse employment options, modern
amenities, lifestyle opportunities, and sustainable growth while performing
as a regional hub within Southwestern Ontario.”
When asked if the draft Vision Statement aligns with their views on
Tillsonburg’s future success, 80 per cent of respondents selected “agree” or
“strongly agree,” and 6 per cent selected “disagree.” Thirteen per cent of
respondents selected “neither agree nor disagree.”
When asked for suggestions to improve the draft Vision Statement, a large
proportion of employees indicated they either liked the statement as is or did
not have additional comments.
Other feedback included:
• Vision Statement requires greater emphasis related to:
o Tillsonburg’s unique history and heritage.
o Environmental sustainability and green energy.
o Healthy living through recreation and outdoor living.
o Celebrating diversity.
• Vision Statement is aspirational, and greater effort will be required to
meet aspirations related to modern amenities and diverse
employment options.
• The Town will need clear direction to reconcile the need to expand as a
regional hub with modern amenities while maintaining small town
appeal.
• More context, definition and direction are requested related to the
term “regional hub” and there needs to be a clear and common
understanding so staff can deliver on this goal.
• Vision Statement is boring and does not capture the innovative spirit
and charisma of the Town.
• Caution the use of “proud” given potentially negative connotations.
7.1.2. Mission Statement
The survey asked employees for their views on the Town of Tillsonburg’s role
as outlined in the draft Mission Statement:
“The Town of Tillsonburg demonstrates excellence in local government by
facilitating community partnerships, providing efficient and effective
municipal services, attracting and supporting businesses, promoting local
identity, and advancing the community as a hub for Southwestern Ontario.”
When asked if the above Mission Statement accurately describes the Town of
Tillsonburg’s role, 76 per cent of respondents selected “agree” or “strongly
agree” and 5 per cent selected “disagree.” Nineteen per cent selected
“neither agree nor disagree.”
Page 137 of 371
Town of Tillsonburg Community Strategic Plan Background Report 37
When asked for suggestions to improve the draft Mission Statement,
common themes included:
• Providing efficient and effective services is the most important part of
the Town’s role.
• Fostering community participation is an important part of the Town’s
role.
• Mission Statement is boring and needs to be bold and creative.
• Mission Statement should be simplified so it is easier to read from a
resident perspective.
• Staff require a greater understanding of what is involved in “promoting
local identity.”
• Growth is happening quickly and the Town needs tools and resources
to respond.
7.1.3. Corporate Values
Corporate Values are behaviours that describe the culture of an organization.
They guide how employees interact with each other and their customers.
While most of the Values were identified as important to employees, with
over 50 per cent of respondents selecting each, the top responses were:
• Respect (76 per cent).
• Teamwork (76 per cent).
• Service (73 per cent).
A breakdown of responses is included in Chart 6, Values Most Important to
Employees in a Workplace.
Page 138 of 371
Town of Tillsonburg Community Strategic Plan Background Report 38
Chart 6: Values Most Important to Employees in a Workplace
Employees identified “effectiveness” and “loyalty” as potential additional
values.
Employees were then asked to select values from a list of options that most
accurately reflect their working environment at the Town of Tillsonburg.
The top responses were:
• Service (80 per cent).
• Teamwork (60 per cent).
• Professionalism (58 per cent).
A breakdown of responses is included in Chart 7, Values that Describe
Working Environment at the Town.
Page 139 of 371
Town of Tillsonburg Community Strategic Plan Background Report 39
Chart 7: Values that Describe Working Environment at the Town
Loyalty was identified as a potential additional value. Three respondents
indicated that none of the Values from the list of options reflect their work
environment.
7.1.4. Community Strategic Plan Goals
Employees were provided with the five proposed Strategic Plan goals.
When asked to rank the importance of each of these goals, “Lifestyle and
Amenities” received the most favourable response, with 93 per cent of
employees ranking the goal as “very important” or “important.” This was
followed closely by “Customer Service,” with 92 per cent of employees ranking
the goals as “very important” or “important.”
A breakdown of responses is included in Chart 8, Importance of Strategic
Plan Goals.
Page 140 of 371
Town of Tillsonburg Community Strategic Plan Background Report 40
Chart 8: Importance of Strategic Plan Goals
Financial sustainability was cited as an additional goal that is important to
the success of Tillsonburg.
Employees identified specific projects and initiatives that would help to
advance one or more of the five draft goals. Some of the projects are already
planned or underway, while others are based on ideas and best practices
employees have encountered in their work.
Existing projects cited by employees to advance the goals include:
• Customer service improvements, including the consolidated Town Hall
initiative and citizen portal.
• Economic expansion including industrial park growth and lead
generation campaigns.
• Overall improved asset management and infrastructure repairs and
replacement.
• Community Centre renovations, recreational programming and new
playgrounds.
• Development review (including development charges review).
• Lake Lisgar waterpark.
• Reduced silos and improved communication and teamwork across
Town departments.
Page 141 of 371
Town of Tillsonburg Community Strategic Plan Background Report 41
Potential new projects cited by employees to advance the goals include:
• Long term financial planning and expanded asset management
planning as part of keeping infrastructure in a state of good repair.
• Staffing and resource review to ensure capacity is keeping pace with
demand.
• Addressing trends in recreation to drive modernization (for example,
comfort stations along the Canada Rail Trail, and new ball diamond
complex).
• Expanded digital service delivery.
• Permanent work from home arrangements.
• Community green plan.
• Community safety plan.
• Greater access to social services for residents.
• Increased number of community gatherings post COVID-19.
• Reinvention of Discover Tillsonburg Magazine to support local tourism.
7.1.5. Improving Services, Supporting Employees
When asked how the Town could improve service delivery to customers,
employees provided the following suggestions:
• User-friendly systems for customers and Customer Service
Representatives, including:
o Consolidated customer service centre.
o Centralized process to resolve public requests.
o Improved face-to-face options for seniors.
o Improved phone answer system.
o Leverage technology.
• External communication on Town programs and services, including:
o Increased advertising and promotion.
o Transparency on service levels.
• Upgraded amenities and facilities.
• Properly maintained equipment.
• Professional development and staff training.
• Investigate separate hydro department.
• Continued focus on internal communications, reduced silos, and
working together.
• Greater staff delegation to expedite approvals for projects and
initiatives.
Page 142 of 371
Town of Tillsonburg Community Strategic Plan Background Report 42
When asked how Town Council and the Senior Management Team could
improve their work experience, employees provided the following
suggestions:
• Continued improvement of internal communication with line-of-sight
to:
o Ensuring staff are part of the solution when resolving resident
requests.
o Ongoing opportunities for employees to provide ideas and
feedback.
o Listening to front-line workers and blurring the lines between
“blue-collar” and “white-collar”.
• Strengthen Council-staff relations.
• Increase staff delegation and minimize micro-managing.
• Be open to new ideas and continue with the creativity demonstrated
during COVID-19.
• Proper tools and work environment to do the job.
• Professional development, education and training.
• Opportunities for advancement.
• Workplace flexibility and review of health benefits.
• Greater employee recognition.
• Ensure proper staffing levels.
• Approve more overtime.
• Help employees understand how their work connects to the goals.
7.1.6. Other Comments
Several employees took the opportunity to provide additional feedback and
suggestions related to the strategic planning process.
These suggestions include:
• Addressing community needs, including:
o Health care.
o Affordable housing.
o Youth opportunities.
o Recreational restoration of Lake Lisgar.
• Recognize escalating community growth and service demands that
may require additional Town resources.
• Increase emphasis on amenities, attractions, programs and
infrastructure that improve quality of life and attract companies.
• Initiate projects that are attractive to younger generations, like green
initiatives.
Page 143 of 371
Town of Tillsonburg Community Strategic Plan Background Report 43
• Ensure the strategic planning process includes community
involvement.
• Recognize that staff appreciate the opportunity to be part of this
process and would like to continue to be engaged in these discussions.
7.2. Employee Focus Group Results
To obtain more in-depth perspectives related to the content in the survey,
three employee focus groups were held on March 3, March 8 and March 9
involving a representative cross section of the employees from throughout
the organization.
A total of 36 employees participated in the focus groups. A brief summary of
outcomes is described below.
7.2.1. Vision and Mission
In discussions related to the Town of Tillsonburg’s draft Vision Statement and
Mission Statement, several of the points raised by survey respondents were
also reflected in conversations with focus group participants.
Common discussion points included:
• The need to emphasize Tillsonburg’s heritage and historical
significance.
• Debate over Tillsonburg as a “regional hub for Southwestern Ontario” –
participants indicated this is a lofty goal and might be more attainable
as a “regional hub serving surrounding rural areas”.
• Terms such as “modern amenities” and “lifestyle opportunities” are
subjective and require greater definition and direction.
• The importance of continuing to break down organizational silos and
work collaboratively as a team.
• Reconciling becoming a regional hub with modern amenities while
preserving Tillsonburg’s small town appeal is required – these goals
could seem contradictory without clear direction and careful planning.
• The Town may not always “demonstrate” excellence, but there is no
question that the Town “strives for” excellence.
7.2.2. Corporate Values
When asked about the Values that are most important to employees in the
workplace, the most common answers identified by participants included
Communication, Trust, Teamwork, Respect, Integrity and Accountability.
When asked about the Values that most accurately reflect their working
environment, top responses from focus group participants included Service,
Integrity and Accountability.
Page 144 of 371
Town of Tillsonburg Community Strategic Plan Background Report 44
Participants suggested additional values for consideration including
Leadership, Growth, Listening, Recognition and Comradery.
7.2.3. Goals, Strategic Directions and Priority Projects
Participants offered the following feedback on all of the strategic plan goals:
Customer Service, Communication and Engagement
• Strong support for the consolidated Town Hall initiative as a means to
improve customer service.
• Improve and expand digital service delivery through a centralized
citizen portal and enterprise-wide workflow management, and
enhanced ability for customers to self-serve from home.
• Improve other service delivery channels, for example, centralized
customer service counter, improved wayfinding, and more intuitive
phone systems.
• Learn from working from home successes during COVID-19 and assess
opportunities for workplace flexibility beyond the pandemic.
• Increase programs for employee recognition.
• Continue focus on inter-departmental communication and reduced
silos.
• Increased opportunities for citizen participation, with Council and
employees demonstrating a united front to move Tillsonburg forward.
Business Attraction, Retention and Expansion
• Ensure that strategies to attract business are aligned with strategies to
support and manage growth – for example, development charges,
incentive programs and future development areas.
• Explore new relationships through public-private partnerships.
• Reinforce strong relationships with Business Improvement Association
and Chamber of Commerce.
• Work with neighbours and partners to deliver services to business as
efficiently as possible.
• Continue to demonstrate the innovation and entrepreneurial spirit that
was demonstrated during COVID (for example, the patio by-law).
• Demonstrate flexibility when business opportunities may not fit within
the context of the downtown core.
• Ensure Tillsonburg is a great place to live for current and potential
employees for local businesses, complete with affordable housing,
visual appeal and local attractions.
• Explore opportunities for the Town to support local businesses in the
procurement of goods and services.
Page 145 of 371
Town of Tillsonburg Community Strategic Plan Background Report 45
• Continue to promote Tillsonburg, consistent with the new brand,
leveraging lifestyle and benefits.
Lifestyle and Amenities
• Celebrate and promote attractions (for example, Lake Lisgar waterpark,
Turtle Fest, Farmer’s Market, trails, two ice pads and pool).
• Robust asset management of facilities will ensure our facilities remain
in a state of good repair and assess opportunities to modernize (for
example, there is growing demand for activities like gymnastics, indoor
soccer, splash pads, a baseball complex, and winter activities).
• Asset management will also help to consider the entire lifecycle of
facilities, with an understanding that capital needs persist beyond
construction.
• Introduce more seasonal events and attractions when it is safe to do so
and leverage the bandshell.
• There is a high need for local physicians.
• Community growth.
• Continued to emphasize the importance of downtown through
improved wayfinding.
• Address growing affordable housing needs.
• It is becoming increasingly difficult to support competing identities as
a small town and a big centre.
• Infrastructure investments need to keep pace with growth – work with
developers to explore opportunities.
• Explore opportunities in previously developed areas.
• Ensure the Town continues to have resource capacity to address
demands associated with growth.
• Tillsonburg is welcoming for retired population – also need to attract
working age population and youth.
Connectivity and Access
• Improve access to 401 through Highway 19 and Concession East.
• Involve the public in transit route changes and improve in-town and
regional connections.
• Advocate/partner to improve internet in areas where bandwidth is
expensive and inadequate.
• The three goal areas identified as most important by employees were
Lifestyle and Amenities, Business Attraction, Retention and Expansion,
and Customer Service, Communication and Engagement.
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Town of Tillsonburg Community Strategic Plan Background Report 46
8.0 Community Strategic Plan – Final
Results
The research, engagement, collaboration and analysis described in
Sections 2.0 through 7.0 of this Report has resulted in a clear roadmap for
Tillsonburg’s future, built from the ground up with Members of Council,
residents, businesses, community groups and employees.
The final results of the strategic planning process are included below, and a
succinct summary has been included under separate cover to engage
residents and businesses, foster community partnerships, and provide clarity
to employees.
The Community Strategic Plan outlines commitments that support the Town
in demonstrating progress to the community and assisting the community in
holding the Town accountable for results.
8.1. Vision Statement
Organizational visions are statements that describe a desired future state and
provide an aspirational image for the organization to work toward.
A Vision Statement provides responses to questions like What are we
working toward? or What is our collective quest?
Based on discussions with Members of Council, employees, and input from
over 400 community members, the below is an updated Vision Statement for
Tillsonburg:
“Our vision for Tillsonburg is a vibrant, engaged community, built on
partnerships and entrepreneurial spirit, offering diverse housing and
employment options, rich culture and heritage, modern amenities, small-
town appeal and sustainable growth while serving as a regional centre.”
8.2. Mission Statement
Organizational missions are statements that describe an organization’s role in
working toward their mission.
A Mission Statement provides responses to questions like What is our role?
and Why do we exist?
Mission Statements demonstrate what employees are accountable for and
what customers and partners can count on the organization to provide.
The previous Community Strategic Plan did not include a Mission Statement.
Based on input, feedback and ideas from Members of Council, employees,
residents, businesses and community groups, the following Mission
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Town of Tillsonburg Community Strategic Plan Background Report 47
Statement defines expectations for the Town of Tillsonburg’s role in
advancing the Vision:
“The Town of Tillsonburg strives for excellence in local government by
providing efficient and effective municipal services, facilitating
partnerships, attracting and supporting businesses, promoting local
heritage and identity, advancing the community as a regional centre and
demonstrating results to the community.”
8.3. Corporate Values
The Values of an organization are the behaviours that govern how employees
in an organization work with each other and their customers.
In a municipal setting, Values may also relate to Council interactions with
each other, staff, and community members.
Based on feedback and direction from Members of Council, the Town of
Tillsonburg, in consultation with members of the public and employees, has
established two sets of Values:
The first are Values members of the community have prioritized in their
interactions with Town representatives and employees, and the second are
Values employees have prioritized in the interactions with each other and the
Senior Management Team.
8.3.1. Values Prioritized by the Community
Through the external survey, as well as community and business focus
groups, participants indicated the following Values are most important when
interacting with Town representatives and employees.
• Integrity – Doing what is right and making decisions in the best
interest of the community.
• Service – Providing exceptional customer experiences and effective
municipal services.
• Accountability – Demonstrating value for tax dollars and visible
progress on municipal initiatives.
• Efficiency – Making each tax dollar go as far as possible.
• Transparency – An open government that is forthcoming with
information and decisions.
• Respect – Valuing the role that each resident, business, and
organization plays in making Tillsonburg a great community.
• Communication – Raising awareness for municipal services, initiatives
and decisions and offering opportunities for the community to become
involved.
• Professionalism – Information and services provided by highly
knowledgeable and skilled municipal experts.
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Town of Tillsonburg Community Strategic Plan Background Report 48
• Consistency – Clear policies and procedures that are applied with
fairness for all residents, businesses and community partners.
8.3.2. Values Prioritized by Employees
Through the internal survey and employee focus groups, participants
prioritized the following Values when working together.
• Respect – Valuing the role that, regardless of position or title, each
employee plays in making Tillsonburg a great community.
• Teamwork – Breaking down silos and working as one team in service
to the community.
• Service – Providing exceptional customer experiences and effective
municipal services.
• Accountability – Demonstrating value for tax dollars and visible
progress on municipal initiatives.
• Integrity – Doing what is right and making decisions in the best
interest of the community.
• Professionalism – Investing in the growth of employees to deliver value
to Tillsonburg.
• Communication – Sharing knowledge across the organization to
engage employees and meet the needs of customers and partners.
• Transparency – An open government that is forthcoming with
information and decisions.
• Trust – Relying on colleagues for responsive support to meet customer
needs and achieve shared goals.
8.4. Goals, Strategic Directions and Priority Projects
The following Goals guide the implementation of the Town of Tillsonburg’s
Community Strategic Plan:
• Lifestyle and Amenities – Within the community, Tillsonburg will strive
to offer residents – from children to seniors – the amenities, services
and attractions they require to enjoy balanced lifestyles.
• Customer Service, Communication and Engagement – The Town of
Tillsonburg will strive for excellence and accountability in government,
providing effective and efficient services, information, and
opportunities to shape municipal initiatives.
• Business Attraction, Retention and Expansion – Through community
and regional partnerships, Tillsonburg will attract and retain a diverse
range of businesses, creating employment opportunities for residents
and a balanced tax base.
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Town of Tillsonburg Community Strategic Plan Background Report 49
• Community Growth – The Town of Tillsonburg will accommodate and
finance sustainable, responsible growth, welcoming new residents and
businesses while retaining the community’s unique identity.
• Connectivity and Transportation – Tillsonburg residents and
businesses will be connected to each other, regional networks, and the
world through effective traditional and digital infrastructure.
The actions and priorities under each of these Goals are described below.
8.4.1. Lifestyle and Amenities
Goal:
Within the community, Tillsonburg will strive to offer residents – from
children to seniors – the amenities, services and attractions they require to
enjoy balanced lifestyles.
Strategic Directions:
• Work with Oxford County and community partners to ensure an
adequate supply of affordable, attainable housing options.
• Provide an expanded, accessible network of parks and trails, complete
with end-use facilities.
• Update municipal sports facilities consistent with modern standards.
• Develop a robust, long-term asset management plan to inform
evidence-based decisions regarding the maintenance, rehabilitation
and replacement of community facilities.
• Facilitate the enhancement and diversification of retail and dining
opportunities in the downtown.
• Increase opportunities to enjoy culture, events and leisure activities in
Tillsonburg.
• Maintain and enhance programs and facilities to support an active,
engaged senior population.
• Maintain and enhance programs and facilities to support an active,
engaged youth population.
• Target new programs, services, amenities and attractions that will be a
magnet for young families.
• Expand community partnerships in the delivery of programs and
amenities.
• Preserve and naturalize Lake Lisgar and its surroundings as a
community attraction.
Priority Projects:
Ongoing Physician recruitment program.
New playgrounds construction.
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Town of Tillsonburg Community Strategic Plan Background Report 50
Immediate
(1-3 year
implementation
start)
Community Centre rehabilitation.
Enhanced tree planting.
Affordable housing collaboration with Oxford County.
Partnership for a new splash pad.
Short-Term
(3-5 year
implementation
start)
Trail system upgrades.
Long-term care advocacy.
Secure a new walk-in clinic.
Property standards review and enforcement plan.
Create additional community events.
Medium-Term
(5-10 year
implementation
start)
Feasibility study for increased/enhanced cultural
amenities.
8.4.2. Customer Service, Communication and Engagement
Goal:
The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and
opportunities to shape municipal initiatives.
Strategic Directions:
• Continue to develop digital service delivery while maintaining counter
and telephone channels.
• Develop a communications strategy to increase awareness of Council
decisions and municipal programs, projects and services.
• Increase opportunities and promotion for public engagement in
municipal initiatives.
• Engage community groups, including advisory committees and service
organizations, in shaping municipal initiatives.
• Enhance employee engagement and training as the foundation for
exceptional customer service.
• Explore opportunities for service efficiencies in partnership with
adjacent municipalities.
• Advocate for community needs with other levels of government.
• Position Tillsonburg as a leader in the municipal sector.
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Town of Tillsonburg Community Strategic Plan Background Report 51
Priority Projects:
Ongoing Continued roll-out of enterprise-wide workflow
management.
County-wide service delivery study implementation.
Immediate
(1-3 year
implementation
start)
Consolidated Town Hall initiative.
Navigation improvements on municipal website.
Mobile application for reporting and service requests.
Employee Engagement Strategy.
Volunteer Recognition Program.
Youth Engagement Strategy and Youth Advisory
Committee.
Consolidated customer service counter.
Short-Term
(3-5 year
implementation
start)
Multi-year budgeting.
Financial and Environmental Sustainability Plan.
Municipal service review.
8.4.3. Business Attraction, Retention and Expansion
Goal:
Through community and regional partnerships Tillsonburg will attract and
retain a diverse range of businesses, creating employment opportunities for
residents and a balanced tax base.
Strategic Directions:
• Continue to streamline and expedite the building approval process.
• Instill an “open for business” culture across the corporation that
prioritizes economic development and business attraction.
• Ensure adequate supply of “shovel ready” land for business attraction
and expansion.
• Develop a “made in Tillsonburg” approach to education, training and
development based on the workforce needs of current and prospective
employers.
• Support local businesses in post COVID-19 recovery.
• Explore the feasibility of an enhanced tourism product offering in
Tillsonburg.
• Facilitate attainable housing options for local employees.
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Town of Tillsonburg Community Strategic Plan Background Report 52
Priority Projects:
Ongoing Marketing and build out of Van Norman Innovation Park.
Continued roll-out and resourcing for Cloud-based permit
application system.
Continued promotion and facilitation of COVID-19 business
support programs.
Continued support for BIA and city-wide businesses
during COVID-19 recovery.
Increase diversity in manufacturing and other key sectors.
Immediate
(1-3 year
implementation
start)
Boundary expansion initiative.
Economic Development Strategy update.
Corporate-wide rapid response approach for new business
opportunities.
Short-Term
(3-5 year
implementation
start)
Build out of new industrial land purchase.
8.4.4. Community Growth
Goal:
The Town of Tillsonburg will accommodate and finance sustainable,
responsible growth, welcoming new residents and businesses while retaining
the community’s unique identity.
Strategic Directions:
• Promote, preserve and enhance the downtown core as the retail
centre and community hub for Tillsonburg.
• Continue to offer relevant, leading incentives for revitalization and
diversification in the downtown and throughout Tillsonburg.
• Pursue the acquisition of additional municipal land to accommodate
growth.
• Plan and develop a long-term financing strategy for new services and
infrastructure to support growth.
• Work with Oxford County and the development community to
proactively plan for a variety of housing options that are affordable and
attainable for current and prospective residents.
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Town of Tillsonburg Community Strategic Plan Background Report 53
Priority Projects:
Ongoing Replenish and grow municipal reserves.
Immediate
(1-3 year
implementation
start)
Boundary expansion initiative.
Development Charges Study.
Recreation Master Plan.
Attainable housing plan.
Enhanced development standards that benefit the
community (including tree planting, affordable housing,
walkability, livability, connectivity).
Identify opportunities for infill development.
Short-Term
(3-5 year
implementation
start)
Enhanced public engagement in placemaking and
planning policies.
Medium-Term
(5-10 year
implementation
start)
Downtown Parking Strategy.
Resourcing review to service growth.
8.4.5. Connectivity and Transportation
Goal:
Tillsonburg residents and businesses will be connected to each other,
regional networks, and the world through effective traditional and digital
infrastructure.
Strategic Directions:
• Develop a multi-modal transportation network with improved
connectivity to the 401 and VIA Rail.
• Leverage the municipal airport more effectively to increase access,
visibility and business activity in Tillsonburg.
• Provide alternatives to automobile travel through active transportation
and public transit.
• Develop a robust, long-term Asset Management Plan to inform
evidence-based decisions on the maintenance, rehabilitation and
replacement of municipal infrastructure.
• Continue to support and advocate for reliable, affordable and universal
access to broadband services.
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Town of Tillsonburg Community Strategic Plan Background Report 54
Priority Projects:
Ongoing Town participation in regional transit initiative.
Asset Management Plan.
Immediate
(1-3 year
implementation
start)
Airport Master Plan and implementation.
Short-Term
(3-5 year
implementation
start)
Transportation Master Plan (includes investigation of truck
route and Concession Street extension).
Electric vehicle infrastructure study.
Medium-Term
(5-10 year
implementation
start)
Master drainage planning study.
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Town of Tillsonburg Community Strategic Plan Background Report 55
9.0 Performance Measurement
Framework
What gets measured, gets done.
The Town of Tillsonburg is committed to demonstrating progress during the
implementation of the Community Strategic Plan and has developed a
Performance Measurement Framework to communicate results and show
accountability to the community for those results.
There are two components of the Performance Measurement Framework:
progress reporting and outcomes reporting.
9.1. Progress Reporting
The Town of Tillsonburg plans to report progress on every priority project
identified in the Community Strategic Plan, consistent with the
implementation timelines listed in this document.
For each priority project, the Town will assign lead accountability, support
teams and project dependencies and will plan ahead for resources to include
as part of the annual budget process.
9.2. Outcomes Reporting
In addition to demonstrating progress on the priority projects listed in this
document, the Town of Tillsonburg is committed to tracking and reporting
the following outcome indicators on an annual basis to monitor Tillsonburg’s
progress toward community goals.
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Town of Tillsonburg Community Strategic Plan Background Report 56
Lifestyle and
Amenities Average percentage of household income spent on
housing.
Proportion of residents in core housing need.
Number of trees planted.
Total kilometers of trail network.
Total paved kilometers of trail network.
Total kilometers of cycling network.
Kilometers of trail network per capita.
Acres of parkland maintained.
Acres of parkland per capita.
Average household distance to a municipal park.
Average age of play structures.
Accessibility – number of compliant play structures.
Facilities condition rating.
Accessibility – number of compliant facilities.
Percentage of downtown storefronts as dining and retail.
Number of annual community events.
Number of community partnerships.
Net new community physicians.
Number of recreation program registrations.
Waterpark utilization.
Number of facility rentals.
Prime time facilities utilization rate.
Off-peak facilities utilization rate.
Customer
Service,
Communication,
Engagement
Number of services available online.
Number of services available through centralized
customer service counter.
Customer satisfaction rate.
Employee engagement rate.
Annual local tax increase.
Rolling four-year average tax increase.
Average time for service resolution.
Average number of monthly visits to municipal website.
Number of public engagement campaigns.
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Town of Tillsonburg Community Strategic Plan Background Report 57
Business
Attraction,
Retention and
Expansion
Number of jobs created through new investment.
Number of jobs retained.
Number of business starts/firm creation growth.
Number of net new business starts.
Percentage of tax base assessment related to employment
uses.
New commercial/industrial assessment.
Total acres of employment land.
Total acres of employment land available for development.
Acres sold/developed in Van Norman Innovation Park.
Working age population, 15 to 64 years.
Employment participation rate.
Number of local post-secondary training programs.
Community
Growth
Population growth.
Taxable assessment growth.
Value of construction activity.
Number of building permit applications.
Total value of building permits.
Downtown vacancy rate.
Average fire response times, in minutes.
Number of registered heritage properties.
Acres of land available for industrial development.
Acres of land available for commercial development.
Acres of land available for residential development.
Number of housing units created as rent geared to
income.
Number of single-family detached units.
Number of semi-detached units.
Number of rowhouse units.
Number of multi-residential units.
Number of secondary units.
Rental vacancy rate.
Value of funding applications approved through the
Community Improvement Plan (CIP).
Average building permit approval time, in days.
Number of public input opportunities in planning issues.
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Town of Tillsonburg Community Strategic Plan Background Report 58
Connectivity and
Transportation Average road condition rating (Pavement Condition
Index).
Average bridge condition rating (OSIM).
Number of road lane kilometers maintained.
Number of road land kilometers resurfaced or
reconstructed.
Number of sidewalk kilometers maintained.
Number of sidewalk kilometers rehabilitated.
Percentage of properties with access to high-speed
internet.
Number of passenger trips, T:GO in-town.
Number of passenger trips, T:GO inter-community.
Kilometers of water/wastewater distribution pipes.
Kilometers of stormwater collection pipes.
Number of stormwater collection ponds.
Number of watermain breaks.
Number of sewer back-ups.
Number of sinkholes.
Number of potholes.
Aircraft movement.
Airport hangar square footage.
Total rail volume.
Number of companies accessing rail.
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Town of Tillsonburg Community Strategic Plan Background Report 59
10.0 Sustaining the Momentum
Following Council approval, the following actions are recommended for the
Town of Tillsonburg to continue the momentum that has been built during
the strategic planning process as the Town transitions to implementation:
1. Communicate goals and priorities to employees and the community,
thanking participants for their contributions and affirming the
organization’s commitment to demonstrating accountability for results.
Messages will be communicated in summer 2021 pending Council
approval of the Community Strategic Plan.
2. Hold team meetings across the organization and ensure all employees
are aware of the Community Strategic Plan and the important role that
every team plays during implementation.
3. Align the Community Strategic Plan within operational business plans
and annual operating and capital budgets, identifying where additional
or different resources are required.3
4. Provide the Community Strategic Plan to firms involved in preparing
municipal plans and studies as a foundational direction for community
goals.
5. Assign internal accountabilities for implementation, establishing
cross-departmental project teams where implementation involves
more than one operating department.
6. Organize Council reports and agendas so it is clear when reports relate
to the Community Strategic Plan.
7. Monitor progress based on the outcome indicators with the
Performance Measurement Framework and review (annually, at
minimum) to determine when adjustments to the Community
Strategic Plan are necessary.
8. Provide status updates to Council annually and a progress report prior
to the end of each term.
9. Conduct a check-in with incoming Town Councils at the beginning of
each term to ensure the goals and priorities in the Community
Strategic Plan are consistent with community perspectives obtained
during the election period; make adjustments as necessary.
10. Communicate progress to the public on an ongoing basis.
3 A progress reporting tool has been provided under separate cover to assist the Town in
identifying Strategic Plan resourcing needs across priority projects.
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Town of Tillsonburg Community Strategic Plan Background Report 60
11.0 Acknowledgements
Thank you to the over 400 local residents who participated in the Town of
Tillsonburg’s strategic planning process. From improving local amenities
such as the Community Centre and trail network, to strengthening
community connections, to creating opportunities for youth, every
contribution was considered and drove the development of this final
Community Strategic Plan.
Thank you to local businesses and service clubs who took the time to
participate in focus group sessions. Feedback from local leaders was
instrumental in determining priorities related to supporting businesses and
facilitating community partnerships.
Thank you to the many employees who shared their views and ideas. With a
steadfast commitment to people, businesses and organizations in
Tillsonburg, employees are important contributors to the community’s
success.
Thank you to Members of Tillsonburg Town Council for their leadership,
guidance and community commitment during the strategic planning
process. Together with employees and the community, Council has
established a forward-thinking Vision for Tillsonburg, a roadmap for moving
the community forward, and a commitment to demonstrate results.
Page 161 of 371
Town of Tillsonburg Community Strategic Plan Background Report 61
Boulevard Strategy Group was pleased to work with
the Town of Tillsonburg to prepare this Community Strategic
Plan – Technical Report.
www.boulevardstrategy.com
erin@boulevardstrategy.com
905.805.5601
Page 162 of 371
Town of Tillsonburg
Community Strategic Plan
Feedback from Members of Council
June 2021
The Town of Tillsonburg Community Strategic Plan will be presented to
Tillsonburg Town Council for approval at the June 28, 2021, Council meeting.
The Community Strategic Plan documents (Summary Report and Technical
Reports) have been circulated with the public agenda.
To provide Council with additional time for review, the Community Strategic Plan
documents were pre-circulated to Members on June 11, 2021. Feedback and
suggestions were received from two Councillors. These suggestions have been
provided below for Council’s consideration and direction at the June 28
meeting:
• I'm wondering if in the Business Attraction, Retention and Expansion,
Ongoing Priority Projects section, bullet point 4 (pg. 13) if Continued
support for the BIA and city-wide businesses during COVID 19 could
read town-wide.
• I really like the Performance Framework - in particular that under
Community Growth page 17, bullet point #8 we have included Number of
registered heritage properties as a marker.
• It would be a bonus to have the most recent 2021 Census data in the
Technical Report however that is probably beyond our control.
• Page 5 - I find the vision statement to be of awkward wording. Does it
have to be one sentence - suggestion below:
o “Our vision for Tillsonburg is to grow a vibrant and engaged
community built on partnerships and entrepreneurial spirit.
Tillsonburg’s goal is to offer diverse housing and employment
while providing modern amenities and sustainable growth that
remains true to our culture and heritage while serving as a regional
centre.”
• Page 9 - 1. Lifestyle and Amenities Suggested wording;
o “Within the community Tillsonburg will strive to offer residents the
amenities, services and attractions to enjoy a balanced lifestyle.”
Page 163 of 371
• 4. Community Growth I don’t believe it is the Town’s responsibility to
finance all the growth. Developers etc. finance all costs related to
development so I am concerned about making a blanket statement that
the Town will finance sustainable growth. Suggestion;
o “That the Town will accommodate and support sustainable
growth.”
• Page 10 - Lifestyle and Amenities:
o I am concerned about providing an expanded network of parks
and trails. I don’t believe council has agreed to expand trail system
at this point and in fact I believe the consensus has been quite the
opposite. Parks are developed by Developers of subdivisions then
dedicated to the Town, the Town should not assume the costs of
expanded parks. The Town however will maintain those parks
moving forward.
o I am not clear what “end use facilities” are referring too. Since this
document guides the budget process, I cannot agree to making a
promise of trail expansion without knowing costs, maintenance
costs etc. It would be reasonable to assume enhancing existing
trails not expanding them.
• Page 15 - 5. Connectivity and Transportation Goal Suggestion:
o “To build and improve connectivity for Tillsonburg residents and
businesses through traditional and digital infrastructure.”
o Thoughts; The use of words like “will” are making a promise that
may not necessarily be kept. Transportation comes at a very large
cost for small communities and is not always sustainable. We
currently have a pilot project running with is Provincially funded
however moving forward once funding has ceased it will have to
be determined if it is viable moving forward.
o Also: The Master Transportation Plan should be more like a
medium term project. Building a truck route would likely not be
feasible and has been tossed around for 40 plus years in the
Town. Again, being cautious as to what we are promising.
Page 164 of 371
TOWN OF TILLSONBURG
COMMUNITY STRATEGIC PLAN
Council Presentation
June 28, 2021
Page 165 of 371
2
1
2
3
•Community Strategic Plan Summary Report and Technical
Report.
Obtain Approval
Obtain Direction
Celebrate Results
•Feedback received from Members of Council in mid-
June.
•Reporting results to the public and
employees, thanking participants.
Presentation Objectives
Page 166 of 371
1. Understanding Tillsonburg7. Approval2. Strategic Framework4. Community Engagement6. Performance Framework3. Employee Engagement5. Refine PrioritiesProcess
Overview The process launched on January 11,2021 and includes seven phases.
The project targets final Council approval on June 28,2021.
3
Page 167 of 371
Community
Strategic Plan
Overview
4
1.What are we working toward as a community?
2.What is the Town of Tillsonburg’s role?
3.What values are most important to serve Tillsonburg?
4.Where should we focus our energy and attention?
5.How will we know the plan is successful?
Page 168 of 371
What are we working toward as a community?
Vision Statement:
“Our vision for Tillsonburg is a vibrant, engaged
community, built on partnerships and entrepreneurial
spirit, offering diverse housing and employment
options, rich culture and heritage, modern amenities,
small-town appeal and sustainable growth while
serving as a regional centre.”
Page 169 of 371
What is the Town of Tillsonburg’s Role?
Mission Statement:
“The Town of Tillsonburg strives for excellence in local
government by providing efficient and effective
municipal services, facilitating community
partnerships, attracting and supporting businesses,
promoting local heritage and identity, advancing the
community as regional centre, and demonstrating
results to the community.”
Page 170 of 371
7
Values that guide how we
work with each other:
Respect
Teamwork
Service
Accountability
Integrity
Professionalism
Communication
Transparency
Trust
Values that guide how we
work with our community:
Integrity
Service
Accountability
Efficiency
Transparency
Respect
Communication
Professionalism
Consistency
Page 171 of 371
8
Where should we focus our energy
and attention?
Goals, Strategic Directions and
Priorities
1.Lifestyle and Amenities
2.Customer Service,Communication and Engagement
3.Business Attraction,Retention and Expansion
4.Community Growth
5.Connectivity and Transportation
Page 172 of 371
9
01
03
02
High level statements describing what the
municipality wishes to achieve in each of
the five areas.
Goals
Guidance on the types of policies and
approaches that staff should consider.
Strategic Directions
Specific initiatives the municipality will
pursue to progress toward the goal. Often
identified as line items or capital projects in
municipal budgets.
Priority Projects
Strategic
Framework:
3 layers of action
Page 173 of 371
Lifestyle and
Amenities
GOAL:
10
Within the community, Tillsonburg will strive
to offer residents –from children to seniors –
the amenities, services and attractions they
require to enjoy balanced lifestyles.
Page 174 of 371
Customer Service,
Communication
and Engagement
GOAL:
11
The Town of Tillsonburg will strive for
excellence and accountability in
government, providing effective and
efficient services, information, and
opportunities to shape municipal initiatives.
Page 175 of 371
Business Attraction,
Retention and
Expansion
GOAL:
12
Through community and regional
partnerships,Tillsonburg will attract and
retain a diverse range of businesses, creating
employment opportunities for residents and a
balanced tax base.
Page 176 of 371
Community
Growth
GOAL:
13
The Town of Tillsonburg will
accommodate and finance sustainable,
responsible growth, welcoming new
residents and businesses while retaining
the community’s unique identity.
Page 177 of 371
Connectivity and
Transportation
GOAL:
14
Tillsonburg residents and businesses will
be connected to each other, regional
networks, and the world through effective
traditional and digital infrastructure.
Page 178 of 371
15
How will we know when
the plan is successful?
Performance
Measurement
Framework
Progress Measures
•Demonstrating the priority projects identified by
Council are progressing according to schedule
•Contingent on annual budget approvals
Outcome Measures
•Monitoring community and corporate indicators to
determine if changes are necessary during
implementation
Page 179 of 371
Next Steps:
Celebrating
Results
16
Communicate The Plan
•Prepare Summary Report for wide
distribution
•Public communications strategy
•Internal staff communications
Thank Participants
•Ensure participants feel heard
Employee Implementation
•Implementation planning begins July
2021, consistent with recommendations
in the Technical Report.
Demonstrate Progress
•Ongoing, using Performance
Measurement Framework as a tool.
Page 180 of 371
Request:
Approval and
Direction
Community Strategic Plan:
Summary Report and
Technical Report
Approval
Whether to proceed with
changes submitted by
Members in mid-June.
Direction
Page 181 of 371
18
Thank You!
erin@boulevardstrategy.com
www.boulevardstrategy.com
linkedin.com/in/eohoski
Erin O’Hoski,Principal
Page 182 of 371
Page 1 of 4
Subject: Economic Development Advisory Committee Recommendation Regarding
Industrial Street Naming
Report Number: EDM 21-20
Department: Economic Development and Marketing
Submitted by: Cephas Panschow, Development Commissioner
Meeting Type: Council Meeting
Meeting Date: Monday, June 28, 2021
RECOMMENDATION
THAT Council receives report EDM 21-20 Economic Development Advisory Committee
Recommendation Regarding Industrial Street Naming;
AND THAT the future North/South roadway in the Van Norman Innovation Park be
named Innovation Way from Highway 3 South to the future intersection;
AND THAT the future East/West roadway in the Van Norman Innovation Park be named
Progress Drive from the future intersection West to the cul-de-sac.
BACKGROUND
The purpose of this report is to provide Council with advice from the Economic
Development Advisory Committee regarding the naming of two future roadways in the
Van Norman Innovation Park. With the pending completion of the servicing of the
Innovation Park, it has been identified that the planned registration of the Plan of
Subdivision requires the street names to be identified on that plan prior to registration.
Hence, staff conducted some research and brought forward some options to the
Economic Development Advisory Committee who have now made a recommendation
for Council’s consideration.
DISCUSSION
The Town of Tillsonburg Road Naming Policy 3-002 (2011) is:
Page 183 of 371
EDM 21-20
Page 2 of 4
The Council for the Town of Tillsonburg identifies that the naming of roads and
subdivisions for the municipality should be determined in a manner that
incorporates local history, culture and environmental features
Some of the key guidelines are:
The owner/developer shall give consideration to names of locally important
families (pioneers, prominent former residents), war veterans, local heroes or
historical places or events of significance
That the names of living persons or companies used for the purpose of
advertising shall not be permitted, unless by exception approved by Council
That in the case that an owner/developer/applicant, after all other considerations,
requires a street be named after his/herself or in the essence or derivative of a
corporate name; it should be known that any street for these purposes cannot
intersect another property owner's lands or have frontage on municipally owned
property
That there shall be no re-use of former/ discontinued street names
New names must not be identical or similar sounding to any existing street name
within the municipality
Street extensions should continue with existing street names
No use of names with numbers or words difficult to pronounce and spell
Substantiation is required, (Historical/Personal significance) if there is any
(i.e.person's last name)
In general, these criteria provide important guidelines to consider, but also provide
significant latitude for both the developer and Council.
The Building Department initially identified that there may be a concern with naming the
North/South roadway in the Van Norman Innovation Park as the street numbers
increase heading north from Highway 3, which may necessitate re-naming that section
of Clearview Drive. Renaming existing roadways can be problematic for existing
property owners for a number of reasons.
However in reviewing this in conjunction with the Town of Tillsonburg Road Naming
Policy 3-002 (2011) and the Fire Chief, it was determined that keeping the existing road
as Clearview Drive and the naming the future North/South roadway as Clearview Drive
South is a possibility.
Nevertheless, this is an opportune time to review both future roadways as the future
North/South roadway had the title “Clearview Drive South” attached to it merely for
convience and without formal approval.
Page 184 of 371
EDM 21-20
Page 3 of 4
While the proposed names do not meet the criteria per se, the policy does allow for
Council to make the decision in this regard.
CONSULTATION
As detailed above, the concern regarding the proposed use of the Clearview Drive
South street name was originally identified by the Building Department, but upon further
review of the Town of Tillsonburg Road Naming Policy 3-002 (2011) and the Tillsonburg
Fire Department, it was determined that keeping the existing road as Clearview Drive
and the naming the future North/South roadway as Clearview Drive South is a
possibility.
Regardless, staff reached out to the Communications and Recreation, Culture and
Parks (museum) departments and asked for their help in developing a list of potential
street names. Staff also contacted two local historians who provided a number of
interesting options. Based on the feedback, the names of prominent entrepreneurs,
businesses and businessmen (both male and female), founding family names, etc, were
considered.
The Economic Development Advisory Committee reviewed the potential naming options
for the roadways in the Van Norman Innovation Park at their June 8,2021 meeting and
passed the following resolution for Council consideration:
THAT the Economic Development Advisory Committee recommends to Council
that the names “Innovation Way” (currently named Clearview Drive South) and
“Progress Drive” (Future Street A) be the established road names for the two
roads being developed inside of Van Norman Innovation Park
The concensus was that these names build on the “innovative” aspect of the industrial
park name.
FINANCIAL IMPACT/FUNDING SOURCE
There is no financial impact anticipated related to the naming of future roadways in the
Van Norman Innovation Park.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
Page 185 of 371
EDM 21-20
Page 4 of 4
☒ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
None.
Page 186 of 371
KNIGHTS OF COLUMBUS
ST. MARY’S COUNCIL
# 3212
TILLSONBURG, ONTARIO
_____________________________________
"TOWN OF TILLSONBURG"
Attn: Director of Recreation, Culture, and Parks – Mr. Chris Baird
Info: Town of Tillsonburg, Mayor, His Worship Stephen Molnar
On behalf of the Grand Knight, Sir Knight Alex Hanley, and all Fraternal Brothers
from the Tillsonburg "Knights of Columbus" (KofC) Council # 3212, it is indeed an
honour to relay to you a message of extreme gratitude relating to a recent Project
Revival conducted at the Tillsonburg Cemetery.
It was a great pleasure to meet with the Supervisor of Parks and Cemeteries, Mr. Matt
Johnson, who is an extremely easily approachable person, and well versed in his job
responsibility! The project that I was primarily concerned with was to tidy up and
refresh the surroundings immediately around the Large Crucifix located near the
midst of the Cemetery. When asked for his cooperation and advise relating to this
endeavour, Matt’s face lite up and his incentive skills graciously allowed him to
sketch out a proposal of a stone perimeter, centred to the Crucifix, and made to
incorporate prepositioned specific types of shrubs and plants!
I was extremely intrigued by Matt’s devotion to a mere request, on my part, and
shortly thereafter through consultation with the Members of the Tillsonburg Knights
of Columbus, unanimously funds were approved to purchase shrubs and plants.
Subsequently, because Matt is an impressively keen and ambitious natural leader,
the "Project", went forward and the rest is History!
Thank you "Matt Johnson", and your "Team", for a Job extremely well done!
The Town of Tillsonburg should be proud to have you as their employee!
GOD Bless You!
11 Jun 2021
Tillsonburg KofC Project Volunteer : Doug Shwaluk
Tel: 519-688-3458 ; Em: doug202074@gmail.com
Page 187 of 371
Page 1 of 4
Subject: Offers to Purchase – Alleyway between Coyle Lane and Francis Street
Report Number: EDM 21-19
Department: Economic Development and Marketing
Submitted by: Cephas Panschow, Development Commissioner
Meeting Type: Council Meeting
Meeting Date: Monday, June 28, 2021
RECOMMENDATION
THAT Council receives report EDM 21-19 Offers to Purchase – Alleyway between
Coyle Lane and Frances Street;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk to enter into
an agreement of purchase and sale with Sandra Pake for the property described as the
North part of the Alleyway between Francis Steet and Coyle Lane and to be described
by a new reference plan;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk to enter into
an agreement of purchase and sale with Christopher Meloche for the property described
as the middle North part of the Alleyway between Francis Steet and Coyle Lane and to
be described by a new reference plan;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk to enter into
an agreement of purchase and sale with John Fish for the property described as the
Centre middle South part of the Alleyway between Francis Steet and Coyle Lane and to
be described by a new reference plan;
AND THAT a By-Law be brought forward to authorize the Mayor and Clerk to enter into
an agreement of purchase and sale with Tracy Dinsmore for the property described as
the South part of the Alleyway between Francis Steet and Coyle Lane and to be
described by a new reference plan.
Page 188 of 371
EDM 21-19
Page 2 of 4
BACKGROUND
Council declared the Alleyway between Charles Street and Nelson Street as surplus to
the Town’s needs at the August 10, 2020 meeting:
THAT Council receive Report DCS 20-17 Surplus Land Declaration – Laneway
between Coyle Lane and Frances Street;
AND THAT the laneway property, described as Alley, Plan 500, North of Frances
Street Abutting Lot 260 To 263, be declared surplus to the needs of the Town of
Tillsonburg in accordance with Bylaw 3549 – Sale of Real Property Policy
including suitable notification to the public.
Since then, staff has been in negotiations with the neighbours regarding the sale of
potential configurations based on the market value of the property. Four of the five
property owners have now submitted an offer to purchase; however, at a nominal value
of one ($1.00) dollar for the agreed upon parcel of land.
Figure 1 – Subject Properties
DISCUSSION
The Alleyway property is approximately 3.7 metres (12 feet) wide and 53 metres (174
feet) long and is approximately 194 square metres (2,088 square feet) in size. The
surplusing and sale of this property to the adjacent property owners will result in a
addition to the rear of the three Tillson Avenue and to the side of the 8 Frances Street
properties.
Page 189 of 371
EDM 21-19
Page 3 of 4
The details of the four offers to purchase are identifical with the exception being the
slightly different portions of land being acquired by each specific property owner:
Offer Details
Price $1.00
Deposit $500
Dimensions Approximately 12 feet by 43 feet
each
Area (estimated
subject to final
adjustments)
~ 480 to 516 square feet
Purchaser
Conditions
None
While the Town has no use for the alleyway property and it is desirable to sell the land
to the adjacent property owners for reasons of convenience and reduced maintenance
expectations, the challenge is that of the purchase price being offered. The offers do
provide for the property owners to pay the Town’s survey and legal costs, but would not
cover staff’s time and effort to date.
CONSULTATION
The intent to declare the property as surplus to the Town’s needs was circulated to all
Town Departments and Tillsonburg Hydro Inc as detailed in DCS 20-17 Surplus Land
Declaration - Laneway between Coyle Lane and Frances Street with only a requirement
for potential future storm drainage being requested by the Engineering Department.
Since then, they have advised that, due to the additional design work done in the area,
an easement for drainage is not required. Hence, the agreements do not contain a
provision for the Town to retain an easement.
The property was declared surplus on August 10, 2020. A public notice was posted on
the property on September 9, 2020 and published in the Tillsonburg News on
September 17, 2020.
The agreement template used is based on the template provided by Duncan, Linton
LLP and the offers submitted have been reviewed by them.
Page 190 of 371
EDM 21-19
Page 4 of 4
FINANCIAL IMPACT/FUNDING SOURCE
An estimate of the property’s value was obtained through a Letter of Opinion prepared
by Royal Lepage RE Wood Realty dated August 4, 2020. The Letter of Opinion
indicated that the value of the property is estimated at $25,000.
The offers have been submitted at a value of one ($1.00) dollar and the purchasers
have agreed to pay the legal and survey costs related to the transaction.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – Offer to Purchase – Sandra Pake
Appendix B – Offer to Purchase – Christopher Meloche
Appendix C – Offer to Purchase – John Fish
Appendix D – Offer to Purchase – Tracy Dinsmore
Page 191 of 371
AGREEMENT OF PURCHASE AND SALE (the "Agreement" or "APS")
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Vendor")
-and-
SANDRA PAKE
(the "Purchaser")
WHEREAS the Vendor is the owner, in fee simple, of the lands and premises described in Schedule
"A" (the "Property");
NOW THEREFORE IN CONSIDERATION of the mutual covenants and premises in this Agreement,
the parties agree as follows:
SECTION I -GENERAL
1. The Purchaser agrees to purchase the Property and the Vendor agrees to sell the Property
according to the terms of this Agreement.
2. In consideration of the agreement referred to in the preceding paragraph, the Purchaser shall
pay to the Vendor a Purchase Price calculated at $1.00. North portion of Property bordering
Coyle Lane and Lot 263 -12.007 feet wide by 44.685 feet long.
3. The Purchase Price shall be paid as follows:
(a) Five Hundred Dollars ($500.00) deposit is payable by the Purchaser by certified
cheque or Bank Draft upon Acceptance of this Agreement, to be held on an interest
free basis by the Solicitor for the Vendor as a deposit pending completion of this
transaction on account of the Purchase Price on completion, or if this Agreement is not
completed through no fault of the Purchaser, the deposit shall be returned to the
Purchaser; and
(b) the balance of the Purchase Price, subject to adjustments, shall be paid to the Vendor
on the Completion Date, by certified cheque or bank draft.
SECTION II -PURCHASE OF PROPERTY
4. Irrevocable Date
(a)
(b)
This APS shall be irrevocable and open for acceptance by the Vendor until 6:00 p.m.
on the 4th day of July, 2021 ("Acceptance"), and when accepted shall constitute .a
binding contract of purchase and sale, otherwise the APS shall be null and void and all
deposit monies paid shall be returned to the Purchaser without deduction.
Acceptance shall mean the date upon which the Mayor and Clerk of the Town of
Tillsonburg, or such other persons as the Vendor may authorize from time to timei sign
and execute this APS subsequent to the requirement that the Council of The
Corporation of the Town of Tillsonburg has passed a resolution or by-law authorizing
and approving the sale of the Property to the Purchaser pursuant to the terms of this
APS.
(c) The parties agree and acknowledge that negotiation of this APS is not a valid and
bind.)? agreement until accepted by the Council of The Corporation of the Town of
Buyer's lnitia~ Seller's Initials __ _
Page 192 of 371
Tillsonburg. The Chief Administrative Officer of the Town of Tillsonburg, or his or her
designate, shall negotiate the terms of this APS in good faith. However, the negotiation
of the terms of this APS by the Chief Administrative Officer of the Town of Tillsonburg,
or his or her designate, in no ways binds The Corporation of the Town of Tillsonburg
until such time as this APS is authorized and approved by the Council of The
Corporation of the Town of Tillsonburg.
5. Council Approval
(a) This transaction is subject to compliance with Section 270 of the Municipal Act, 2001,
S.O. 2001, c. 25 as amended and the approval of the Council of The Corporation of the
Town of Tillsonburg in its sole and absolute discretion by resolution or by-law.
6. Deed/Transfer
(a) The Vendor agrees to deed or transfer the Property to the Purchaser subject to the
terms of this Agreement.
7. Completion Date
(a) The closing of this transaction shall take place on July 28th, 2021, or such other date
as mutually agreed upon (the "Completion Date") at which time possession of the
Property in "as is, where is" condition shall be given to the Purchaser other than as
provided in this APS. The Vendor acknowledges that it has the right and authority to
sell the Property.
8. Documents, Reports and Information
(a) The Vendor will produce and deliver to the Purchaser by July sth, 2021 any documents,
reports or information in its possession in respect to the Property. The Purchaser
agrees to return all of the above documentation to the Vendor if this transaction is not
completed.
SECTION Ill -CONDITIONS, REPRESENTATIONS AND WARRANTIES
9. "As Is" Condition
(a) The Purchaser acknowledges that it is acquiring the Property in an "as is" condition and
that it must satisfy itself by July 5th, 2021 regarding the condition of the Property
including, but not limited to, all existing physical conditions of this Property,
environmental conditions, fitness for any purpose, suitability for construction, soil
bearing capacity for any building proposed, and the availability of municipal services
and utilities necessary for the Purchaser's proposed use of the Property. The
Purchaser acknowledges that the Vendor shall not be responsible for any physical
deficiencies of the Property or for any past, present or future environmental liabilities
and hereby waives any claims against the Vendor in respect of any environmental
liabilities on the Property. The Purchaser agrees to sign a release and indemnity in
favour of the Vendor on or before closing with respect to matters set out in the
preceding sentence. If the Purchaser is for any reason whatsoever dissatisfied with
the Property, it shall deliver written notice to that effect to the Vendor by no later than
the time specified herein, and this Agreement shall be terminated and the deposit shall
be returned to the Purchaser without interest or deduction. If the Vendor is notified
that the condition of the Property is not satisfactory, then the Purchaser shall, prior to
receiving its deposit monies back and prior to being entitled to a full release from·the
Vendor with respect to this Agreement, restore the Property to its original condition as
it existed prior to such testing or inspection by the Purchaser, at the Purchaser's sole
expense. If the Purchaser fails to deliver written notice to the Vendor within the time
specified herein regarding this condition, this condition shall be deemed to have been
waived by the Purchaser.
10. Other Conditions
(a) This APS and completion of this transaction is subject to the conditions set out in
Schedules "A" and "B".
11. Investigation by the Purchaser
(a) The Purchaser acknowledges having inspected the Property prior to executing the APS
and_f;Vcierstands that upon Acceptance by the Vendor, and subject to any conditions
Buyer's Initial~ Seller's Initials __ _
Page 193 of 371
- ---------------------------
herein, there shall be a binding agreement of purchase and sale between the Purchaser
and the Vendor. It shall be the Purchaser's responsibility to provide, at its own expense,
any soil bearing capacity tests or environmental inspection, as may be required or
desired, and the Vendor shall grant the Purchaser access for such testing or inspection
at all reasonable times, on reasonable notice, for the purpose of conducting reasonable
inspections.
12. Future Use
(a) The Vendor and the Purchaser agree that there is no condition, express or implied,
representation or warranty of any kind that the future intended use of the Property by
the Purchaser is or will be lawful except as may be specifically stipulated elsewhere in
this Agreement.
13. Provision of Plans
(a) The Purchaser agrees and covenants that prior to the issuance of a building permit,
the Purchaser shall provide to the Town of Tillsonburg a plan showing the location of
the building(s) and outside storage, the front elevation of the building(s), the exterior
building materials, the landscaping treatment and the screening of outside storage. The
provisions of this paragraph shall suNive closing.
14. Reasonable Assistance
(a) The Vendor agrees to provide reasonable assistance and co-operation to the
Purchaser in obtaining the necessary approvals for the development of the Property
subject to the Purchaser's compliance with all relevant building codes, by-laws, land
use controls, any other statutory requirements and payment of the fees provided for in
the Town of Tillsonburg's current fees by-law.
15. Development Covenants and Restrictions
(a) The Property shall be subject to the development covenants and restrictions more
particularly set out in Schedule "D" attached to this APS, which shall survive the
completion of this transaction and run with the Property. The development covenants
and restrictions shall be registered on title by the Vendor. In the event that the said
covenants and restrictions are not registered on title to the Property on or before
elosing, the Purehaser eovenants and agrees to eonsent to the registration of the
eovenants and restrietions after Giesing.
16. Property Not for Resale
{a) The Purchaser covenants that it is purchasing the Property for the purpose of
consolidating the parcel with the Purchaser's adjoining property and not for the
purpose of resale of vacant land.
SECTION IV-PRIOR TO COMPLETION DATE
17. Purchaser May Inspect the Property
(a) The Purchaser, its agents and contractors shall be permitted to inspect the Property
and any buildings as frequently as is reasonably necessary between the date of
Acceptance and the Completion Date at reasonable times and upon reasonable notice
to the Vendor.
18. Insurance
(a) Pending closing, the Vendor shall hold all insurance policies and the proceeds thereof
in trust for the parties as their interest may appear and in the event of damage to the
Property. The Purchaser may elect to either receive the proceeds of the insurance and
complete the purchase or to cancel the APS and have all the deposit monies paid to
the Vendor returned together with all interest earned thereon without deduction.
SECTION V -COMPLETING THE TRANSACTION
19. Dee~
Buyer's Initials Seller's Initials __ _
Page 194 of 371
(a) The Deed or Transfer of the Property will be prepared by the Vendor at the expense of
the Purchaser in a form acceptable to the solicitors for the Purchaser and the Purchaser
will pay all Land Transfer Tax, Harmonized Sales Tax and other costs in connection
with the registration of it.
20. Electronic Registration
(a) The parties agree that the transaction shall be completed by electronic registration
pursuant to Part Ill of the Land Registration Reform Act, R.S.O. 1990, c.L.4 as
amended. The parties acknowledge and agree that the delivery and release of
documents may, at the discretion of the lawyer: a) not occur contemporaneously with
the registration of the transfer/deed and other registrable documentation, and b) be
subject to conditions whereby the lawyer receiving documents and/or money will be
required to hold them in trust and not release them except in accordance with the terms
of a written agreement between the lawyers entered into in the form of the Document
Registration Agreement adopted by the Joint LSUC-OBOA Committee on Elective
Registration of Title Documents.
21. Survey or Reference Plan
(a) The parties acknowledge that a survey, at the Purchaser's expense, is required and
a Reference Plan may be registered on title and may be used to provide a registrable
description of the Property and any easements.
22. Letters and Reports from Officials of the Vendor
(a) On or before the requisition date, the Vendor agrees to provide to the Purchaser, if
requested, at the Vendor's expense, letters or reports from the Building and Zoning
Department of the Town of Tillsonburg and the Fire Chief of the Town of Tillsonburg
regarding the status of compliance with all codes, by-laws, rules and regulations with
respect to the Property and any buildings located thereon.
23. Examination of Title
(a) Title to the Property shall be good and marketable and free from all encumbrances
except for any service easements or rights-of-way to be reserved in favour of the
Vendor and for any easements or rights-of-way registered on title and any minor
encroachments shown on the survey or Reference Plan delivered to the Purchaser.
Any required easement shall be in the form set out in Schedule "C".
(b) The Purchaser is allowed until July 14th, 2021 to examine the title to the Property. If
on or before this date the Purchaser furnishes the Vendor in writing with any valid
objections: to the title; to any undisclosed outstanding work orders; to undisclosed non-
compliance with the municipal by-laws or covenants and restrictions which run with the
land and cannot be resolved before the Completion Date; as to any objection of which
the Vendor shall be unable to remedy or correct by the Completion Date and which the
Purchaser will not waive, then this APS shall, notwithstanding any intermediate acts or
negotiations, be terminated and the deposit shall be returned to the Purchaser without
deduction and the Vendor and the Purchaser shall not be liable for any costs, damages,
compensation or expenses.
24. Vendor to Discharge all Encumbrances
(a) The Vendor agrees to obtain and register at its own expense, on or before the
Completion Date, a discharge of all liens, encumbrances, agreements and mortgages
now registered against the Property and not assumed by the Purchaser. The Vendor
further covenants and agrees to discharge, on or before the Completion Date, any and
all liens, chattel mortgages, assignments or any other security interest given by the
Vendor against its personal Property.
25. Adjustments
(a) The Vendor agrees that all deposits, if any, held by the Vendor not including interest
thereon shall be credited to the Purchaser in the Statement of Adjustments prepared
for the Completion Date.
(b) Any rents, mortgage, interest, taxes, local improvements, water and assessment rates
shall be apportioned and allowed to the Completion Date, the day itself to be
apportioned to the Purchaser.
26. Deliveries ~e Vendor To The Purchaser on Closing
Buyer's Initials# Seller's Initials __ _
Page 195 of 371
(a) The Vendor covenants and agrees to deliver to the Purchaser on the Completion Date,
all such deliveries to be a condition of the Purchaser's obligation to close this
transaction, the following:
(i) a deed/transfer of the Property;
(ii) any survey or reference plan of the Property in the possession of the Vendor;
(iii) a Statutory Declaration by an authorized officer of the Vendor stating that
accurateness and truthfulness of all of the representations and warranties;
(iv) a Statutory Declaration by an authorized officer of the Vendor as to possession
of the Property in a form acceptable to the solicitors for the Purchaser;
(v) a Statutory Declaration by an authorized officer of the Vendor that it is not now,
and upon completion will not be, a "non-resident person" within the meaning
and for the purpose of Section 116 of the Income Tax Act, R.S.C., 1985, c. 1
(5th Supp.) as amended;
(vi) certified copies of all appropriate certificates, by-laws and other documents of
Vendor authorizing the transaction herein; and
(vii) such further documentation and assurances as the Purchaser may reasonably
require to complete the transaction contemplated by the APS.
27. Harmonized Sales Tax
(a) The parties hereto acknowledge and agree that the transaction contemplated herein is
subject to the Harmonized Sales Tax (HST) under the Excise Tax Act, R.S.C., 1985, c.
E-15 (the "Act") and that the Purchase Price does not include HST. The Vendor shall
provide the Purchaser with its HST Business Number. The Purchaser shall pay to the
Vendor any HST imposed under the Act payable in connection with the transfer of the
Property to the Purchaser, or as it may direct, unless the Purchaser or its nominee, or
its assignee, provides:
(i) a certificate on or before the Completion Date containing a representation and
warranty to the Vendor that:
(1) it is registered for the purpose of the HST on the Completion Date and
specifying the HST registration number;
(2) it will self-assess the HST on its GST/HST return or file the prescribed
form pursuant to subsection 228(4) of the Act in connection with the
purchase of the Property;
(3) the Property transferred pursuant to this APS is being purchased by the
Purchaser, or its nominee or assignee, as principal for its own account
and is not being purchased by the Purchaser as agent, trustee or
otherwise on behalf of or for another person, and does not constitute a
supply of residential complex made to an individual for the purpose of
paragraph 221 (2)(b) of the Act;
(4) an indemnity, indemnifying and saving harmless the Vendor from any
HST payable on this transaction and penalty and interest relating to
HST; and
(5) a notarial true copy of its HST registration confirmation.
SECTION VI -MISCELLANEOUS
28. Entire Agreement
(a) There is no representation, warranty, collateral agreement or condition affecting this
Agreement of the Property other than expressed herein.
Buyers lnitia~ Sellers Initials __ _
Page 196 of 371
29. Tender
(a) Any tender of documents or moneys hereunder may be made upon the solicitor acting
for the party upon whom tender is desired, and it shall be sufficient that a negotiable,
certified cheque or bank draft may be tendered instead of cash.
30. Time of Essence
(a) Time shall be of the essence of this Agreement.
31. Planning Act
(a) This Agreement shall be effective only if the provisions of Section 50 of the Planning
Act, R.S.O. 1990, c.P.13, as amended are complied with.
32. Notices
(a) All notices in this Agreement shall be in writing and shall be deemed to have been given
if delivered by hand or mailed by ordinary mail, postage prepaid, addressed to the
solicitor for the person to whom such notice is intended to be given at the following
addressed:
Solicitors for the Vendor:
Duncan, Linton LLP
ATTENTION: Steven Ross
45 Erb Street West
Waterloo, ON N2J 4B5
Fax: (519) 886-8651
with a copy delivered to:
The Corporation of the Town of Tillsonburg
ATTENTION: Development Commissioner
204-200 Broadway
Tillsonburg, ON N4G 5A7
Fax: 519-842-9431
Solicitors for the Purchaser:
Mandryk, Morgan & Vervaeke Associates at Law
ATTENTION: James R. Morgan
40 Brock Street West
Tillsonburg, ON N4G 2A2
Fax: 519-842-7659
If mailed, such notices must also be given by facsimile transmission on the date it was
so mailed. If so given, such notices shall be deemed to have been received on the first
business day following the date it was delivered or marked mailed out.
33. Successors and Assigns
(a) The Purchaser shall be permitted to assign all of its right, title and interest in and to this
APS with the Vendor's written approval ... which shall not be unreasonably withheld ...
including assignment to another corporation with the same shareholders as the
Purchaser. Subject to the restrictions in the preceding sentence, the Vendor agrees to
engross the Transfer/Deed of Land as directed by the Purchase on the completion Date
as the Purchaser may elect, and the Vendor agrees to complete the transaction
contemplated by this APS on the Completion Date with such assignee or nominee. The
Purchaser is released from all liability hereunder, if it assigns its interest in this APS.
This Agreement shall be binding upon the parties hereto and their respective
successors and assigns.
34. Sche~~les},f'
Buyer's lnitia~ Seller's Initials __ _
Page 197 of 371
(a) The following Schedules shall form an integral part of this Agreement:
(i) Schedule "A" Description of the Property
35. Acceptance by Fax or Email
(a) The Purchaser and Vendor acknowledge and agree that the communication of this
Agreement of Purchase and Sale may be transmitted by way of facsimile or electronic
mail, and that they agree to accept such signatures and documents to be legal and
binding upon them.
36. Counterparts
(a) This Agreement may be signed in any number of counterparts, each of which is
considered to be an original, and all of which are considered to be the same documents.
37. Severability
(a) If any provision of this Agreement, or the application thereof to any circumstances, shall
be held to be invalid or unenforceable, then the remaining provisions of this Agreement,
or the application thereof to other circumstances, shall not be affected, and shall be
valid and enforceable.
Buyers Initial~ Seller's Initials __ _
Page 198 of 371
IN WITNESS WHEREOF the Purchaser has executed this Agreement:
Dated at~// Son buI5, Ontario this ; 3Aday of h,PLL_ '2021.
** Per:6b €:::=-;__A_
Title:
Name:
Title:
I/We have authority to bind the Corporation.
The Vendor hereby accepts this Agreement according to its terms.
Dated at Tillsonburg, Ontario this ___ day of ______ , 2021.
IN WITNESS WHEREOF the Vendor has executed this Agreement:
Buyer's lnlti~
The Corporation of the Town of
Tillson burg
Stephen Molnar
Mayor
Michelle Smibert
Clerk
We have authority to bind The Corporation
of the Town of Tillsonburg.
Seller's Initials __ _
Page 199 of 371
SCHEDULE "A" -LEGAL DESCRIPTION OF THE PROPERTY
ALL AND SINGULAR that certain parcel or tract of land and premises situated, lying and being in the
Town of Tillsonburg in the County of Oxford, being compromised of a portion of described as Alley,
Plan 500, North of Frances Street Abutting Lot 260 To 263, and to be described by a new reference
plan:
Buyer's lnitia~ Seller's Initials __ _
Page 200 of 371
Buyer's Initial~ Seller's Initials __ _
Page 201 of 371
Pa e
AGREEMENT OF PURCHASE AND SALE (the "Agreement" or "APS")
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Vendor'')
-and-
CHRISTOPHER MELOCHE
(the "Purchaser'')
WHEREAS the Vendor is the owner, in fee simple, of the lands and premises described in Schedule
"A" (the "Property");
NOW THEREFORE IN CONSIDERATION of the mutual covenants and premises in this Agreement,
the parties agree as follows:
SECTION I -GENERAL
1. The Purchaser agrees to purchase the Property and the Vendor agrees to sell the Property
according to the terms of this Agreement.
2. In consideration of the agreement referred to in the preceding paragraph, the Purchaser shall
pay to the Vendor a Purchase Price calculated at $1.00. Portion abutting East side of Lot 262
-12.007 feet wide by approximately 40 feet long.
3. The Purchase Price shall be paid as follows:
(a) Five Hundred Dollars ($500.00) deposit is payable by the Purchaser by certified
cheque or Bank Draft upon Acceptance of this Agreement, to be held on an interest
free basis by the Solicitor for the Vendor as a deposit pending completion of this
transaction on account of the Purchase Price on completion, or if this Agreement is not
completed through no fault of the Purchaser, the deposit shall be returned to the
Purchaser; and
(b) the balance of the Purchase Price, subject to adjustments, shall be paid to the Vendor
on the Completion Date, by certified cheque or bank draft.
SECTION II -PURCHASE OF PROPERTY
4. Irrevocable Date
(a) This APS shall be irrevocable and open for acceptance by the Vendor until 6:00 p.m.
on the 4th day of July , 2021 ("Acceptance"), and when accepted shall constitute a
binding contract of purchase and sale, otherwise the APS shall be null and void and all
deposit monies paid shall be returned to the Purchaser without deduction.
(b) Acceptance shall mean the date upon which the Mayor and Clerk of the Town of
Tillsonburg, or such other persons as the Vendor may authorize from time to time, sign
and execute this APS subsequent to the requirement that the Council of The
Corporation of the Town of Tillsonburg has passed a resolution or by-law authorizing
and approving the sale of the Property to the Purchaser pursuant to the terms of this
APS.
(c) The parties agree and acknowledge that negotiation of this APS is not a valid and
binding agreement until accepted by the Council of The Corporation of the Town of
Buyer's Initials tJ/l'1 Seller's Initials __ _
Page 202 of 371
Tillsonburg. The Chief Administrative Officer of the Town of Tillsonburg, or his or her
designate, shall negotiate the terms of this APS in good faith. However, the negotiation
of the terms of this APS by the Chief Administrative Officer of the Town of Tillsonburg,
or his or her designate, in no ways binds The Corporation of the Town of Tillsonburg
until such time as this APS is authorized and approved by the Council of The
Corporation of the Town of Tillsonburg.
5. Council Approval
(a) This transaction is subject to compliance with Section 270 of the Municipal Act, 2001,
S.O. 2001, c. 25 as amended and the approval of the Council of The Corporation of the
Town of Tillsonburg in its sole and absolute discretion by resolution or by-law.
6. Deed/Transfer
(a) The Vendor agrees to deed or transfer the Property to the Purchaser subject to the
terms of this Agreement.
7. Completion Date
(a) The closing of this transaction shall take place on July 28th, 2021, or such other date
as mutually agreed upon (the "Completion Date") at which time possession of the
Property in "as is, where is" condition shall be given to the Purchaser other than as
provided in this APS. The Vendor acknowledges that it has the right and authority to
sell the Property.
8. Documents, Reports and Information
(a) The Vendor will produce and deliver to the Purchaser by July 5th, 2021 any documents,
reports or information in its possession in respect to the Property. The Purchaser
agrees to return all of the above documentation to the Vendor if this transaction is not
completed.
SECTION Ill -CONDITIONS, REPRESENTATIONS AND WARRANTIES
9. "As Is" Condition
(a) The Purchaser acknowledges that it is acquiring the Property in an "as is" condition and
that it must satisfy itself by July 5th , 2021 regarding the condition of the Property
including, but not limited to, all existing physical conditions of this Property,
environmental conditions, fitness for any purpose, suitability for construction, soil
bearing capacity for any building proposed, and the availability of municipal services
and utilities necessary for the Purchaser's proposed use of the Property. The
Purchaser acknowledges that the Vendor shall not be responsible for any physical
deficiencies of the Property or for any past, present or future environmental liabilities
and hereby waives any claims against the Vendor in respect of any environmental
liabilities on the Property. The Purchaser agrees to sign a release and indemnity in
favour of the Vendor on or before closing with respect to matters set out in the
preceding sentence. If the Purchaser is for any reason whatsoever dissatisfied with
the Property, it shall deliver written notice to that effect to the Vendor by no later than
the time specified herein, and this Agreement shall be terminated and the deposit shall
be returned to the Purchaser without interest or deduction. If the Vendor is notified
that the condition of the Property is not satisfactory, then the Purchaser shall, prior to
receiving its deposit monies back and prior to being entitled to a full release from the
Vendor with respect to this Agreement, restore the Property to its original condition as
it existed prior to such testing or inspection by the Purchaser, at the Purchaser's sole
expense. If the Purchaser fails to deliver written notice to the Vendor within the time
specified herein regarding this condition, this condition shall be deemed to have been
waived by the Purchaser.
1 O. Other Conditions
(a) This APS and completion of this transaction is subject to the conditions set out in
Schedules "A" and "B".
11. Investigation by the Purchaser
(a) The Purchaser acknowledges having inspected the Property prior to executing the APS
an~_J,J_!lderstands that upon Acceptance by the Vendor, and subject to any conditions
Buyer's Initials~ · Seller's Initials __ _
Page 203 of 371
herein, there shall be a binding agreement of purchase and sale between the Purchaser
and the Vendor. It shall be the Purchaser's responsibility to provide, at its own expense,
any soil bearing capacity tests or environmental inspection, as may be required or
desired, and the Vendor shall grant the Purchaser access for such testing or inspection
at all reasonable times, on reasonable notice, for the purpose of conducting reasonable
inspections.
12. Future Use
(a) The Vendor and the Purchaser agree that there is no condition, express or implied,
representation or warranty of any kind that the future intended use of the Property by
the Purchaser is or will be lawful except as may be specifically stipulated elsewhere in
this Agreement.
13. Provision of Plans
(a) The Purchaser agrees and covenants that prior to the issuance of a building permit,
the Purchaser shall provide to the Town of Tillsonburg a plan showing the location of
the building(s) and outside storage, the front elevation of the building(s), the exterior
building materials, the landscaping treatment and the screening of outside storage. The
provisions of this paragraph shall survive closing.
14. Reasonable Assistance
(a) The Vendor agrees to provide reasonable assistance and co-operation to the
Purchaser in obtaining the necessary approvals for the development of the Property
subject to the Purchaser's compliance with all relevant building codes, by-laws, land
use controls, any other statutory requirements and payment of the fees provided for in
the Town of Tillsonburg's current fees by-law.
15. Development Covenants and Restrictions
(a) The Property shall be subject to the development covenants and restrictions more
particularly set out in Schedule "D" attached to this APS, which shall survive the
completion of this transaction and run with the Property. The development covenants
and restrictions shall be registered on title by the Vendor. In the event that the said
covenants and restrictions are not registered on title to the Property on or before
elosing, the Purehaser eovenants and agrees to eonsent to the registration of the
eovenants and restrietions after elosing.
16. Property Not for Resale
(a) The Purchaser covenants that it is purchasing the Property for the purpose of
consolidating the parcel with the Purchaser's adjoining property and not for the
purpose of resale of vacant land.
SECTION IV-PRIOR TO COMPLETION DATE
17. Purchaser May Inspect the Property
(a) The Purchaser, its agents and contractors shall be permitted to inspect the Property
and any buildings as frequently as is reasonably necessary between the date of
Acceptance and the Completion Date at reasonable times and upon reasonable notice
to the Vendor.
18. Insurance
(a) Pending closing, the Vendor shall hold all insurance policies and the proceeds thereof
in trust for the parties as their interest may appear and in the event of damage to the
Property. The Purchaser may elect to either receive the proceeds of the insurance and
complete the purchase or to cancel the APS and have all the deposit monies paid to
the Vendor returned together with all interest earned thereon without deduction.
19. Deed/Transfer
Buyer's Initials (!/41
SECTION V -COMPLETING THE TRANSACTION
Seller's Initials __ _
Page 204 of 371
(a) The Deed or Transfer of the Property will be prepared by the Vendor at the expense of
the Purchaser in a form acceptable to the solicitors for the Purchaser and the Purchaser
will pay all Land Transfer Tax, Harmonized Sales Tax and other costs in connection
with the registration of it.
20. Electronic Registration
(a) The parties agree that the transaction shall be completed by electronic registration
pursuant to Part Ill of the Land Registration Reform Act, R.S.O. 1990, c.L.4 as
amended. The parties acknowledge and agree that the delivery and release of
documents may, at the discretion of the lawyer: a) not occur contemporaneously with
the registration of the transfer/deed and other registrable documentation, and b) be
subject to conditions whereby the lawyer receiving documents and/or money will be
required to hold them in trust and not release them except in accordance with the terms
of a written agreement between the lawyers entered into in the form of the Document
Registration Agreement adopted by the Joint LSUC-OBOA Committee on Elective
Registration of Title Documents.
21. Survey or Reference Plan
(a) The parties acknowledge that a survey, at the Purchaser's expense, is required and
a Reference Plan may be registered on title and may be used to provide a registrable
description of the Property and any easements.
22. Letters and Reports from Officials of the Vendor
(a) On or before the requisition date, the Vendor agrees to provide to the Purchaser, if
requested, at the Vendor's expense, letters or reports from the Building and Zoning
Department of the Town of Tillsonburg and the Fire Chief of the Town of Tillsonburg
regarding the status of compliance with all codes, by-laws, rules and regulations with
respect to the Property and any buildings located thereon.
23. Examination of Title
(a) Title to the Property shall be good and marketable and free from all encumbrances
except for any service easements or rights-of-way to be reserved in favour of the
Vendor and for any easements or rights-of-way registered on title and any minor
encroachments shown on the survey or Reference Plan delivered to the Purchaser.
Any required easement shall be in the form set out in Schedule "C".
(b) The Purchaser is allowed until July 14th, 2021 to examine the title to the Property. If
on or before this date the Purchaser furnishes the Vendor in writing with any valid
objections: to the title; to any undisclosed outstanding work orders; to undisclosed non-
compliance with the municipal by-laws or covenants and restrictions which run with the
land and cannot be resolved before the Completion Date; as to any objection of which
the Vendor shall be unable to remedy or correct by the Completion Date and which the
Purchaser will not waive, then this APS shall, notwithstanding any intermediate acts or
negotiations, be terminated and the deposit shall be returned to the Purchaser without
deduction and the Vendor and the Purchaser shall not be liable for any costs, damages,
compensation or expenses.
24. Vendor to Discharge all Encumbrances
(a) The Vendor agrees to obtain and register at its own expense, on or before the
Completion Date, a discharge of all liens, encumbrances, agreements and mortgages
now registered against the Property and not assumed by the Purchaser. The Vendor
further covenants and agrees to discharge, on or before the Completion Date, any and
all liens, chattel mortgages, assignments or any other security interest given by the
Vendor against its personal Property.
25. Adjustments
(a) The Vendor agrees that all deposits, if any, held by the Vendor not including interest
thereon shall be credited to the Purchaser in the Statement of Adjustments prepared
for the Completion Date.
(b) Any rents, mortgage, interest, taxes, local improvements, water and assessment rates
shall be apportioned and allowed to the Completion Date, the day itself to be
apportioned to the Purchaser.
26. Deliveries .lfyJJie Vendor To The Purchaser on Closing
Buyer's Initials~ Seller's Initials __ _
Page 205 of 371
(a) The Vendor covenants and agrees to deliver to the Purchaser on the Completion Date,
all such deliveries to be a condition of the Purchaser's obligation to close this
transaction, the following:
(i) a deed/transfer of the Property;
(ii) any survey or reference plan of the Property in the possession of the Vendor;
(iii) a Statutory Declaration by an authorized officer of the Vendor stating that
accurateness and truthfulness of all of the representations and warranties;
(iv) a Statutory Declaration by an authorized officer of the Vendor as to possession
of the Property in a form acceptable to the solicitors for the Purchaser;
(v) a Statutory Declaration by an authorized officer of the Vendor that it is not now,
and upon completion will not be, a "non-resident person" within the meaning
and for the purpose of Section 116 of the Income Tax Act, R.S.C., 1985, c. 1
(5th Supp.) as amended;
(vi) certified copies of all appropriate certificates, by-laws and other documents of
Vendor authorizing the transaction herein; and
(vii) such further documentation and assurances as the Purchaser may reasonably
require to complete the transaction contemplated by the APS.
27. Harmonized Sales Tax
(a) The parties hereto acknowledge and agree that the transaction contemplated herein is
subject to the Harmonized Sales Tax (HST) under the Excise Tax Act, R.S.C., 1985, c.
E-15 (the "Act") and that the Purchase Price does not include HST. The Vendor shall
provide the Purchaser with its HST Business Number. The Purchaser shall pay to the
Vendor any HST imposed under the Act payable in connection with the transfer of the
Property to the Purchaser, or as it may direct, unless the Purchaser or its nominee, or
its assignee, provides:
(i) a certificate on or before the Completion Date containing a representation and
warranty to the Vendor that:
(1) it is registered for the purpose of the HST on the Completion Date and
specifying the HST registration number;
(2) it will self-assess the HST on its GST/HST return or file the prescribed
form pursuant to subsection 228(4) of the Act in connection with the
purchase of the Property;
(3) the Property transferred pursuant to this APS is being purchased by the
Purchaser, or its nominee or assignee, as principal for its own account
and is not being purchased by the Purchaser as agent, trustee or
otherwise on behalf of or for another person, and does not constitute a
supply of residential complex made to an individual for the purpose of
paragraph 221 (2)(b) of the Act;
(4) an indemnity, indemnifying and saving harmless the Vendor from any
HST payable on this transaction and penalty and interest relating to
HST; and
(5) a notarial true copy of its HST registration confirmation.
SECTION VI -MISCELLANEOUS
28. Entire Agreement
(a) There is no representation, warranty, collateral agreement or condition affecting this
Agreement of the Property other than expressed herein.
Buyer's Initials fJf1 Seller's Initials __ _
Page 206 of 371
29. Tender
(a) Any tender of documents or moneys hereunder may be made upon the solicitor acting
for the party upon whom tender is desired, and it shall be sufficient that a negotiable,
certified cheque or bank draft may be tendered instead of cash.
30. Time of Essence
(a) Time shall be of the essence of this Agreement.
31. Planning Act
(a) This Agreement shall be effective only if the provisions of Section 50 of the Planning
Act, R.S.O. 1990, c.P.13, as amended are complied with.
32. Notices
(a) All notices in this Agreement shall be in writing and shall be deemed to have been given
if delivered by hand or mailed by ordinary mail, postage prepaid, addressed to the
solicitor for the person to whom such notice is intended to be given at the following
addressed:
Solicitors for the Vendor:
Duncan, Linton LLP
ATTENTION: Steven Ross
45 Erb Street West
Waterloo, ON N2J 4B5
Fax: (519) 886-8651
with a copy delivered to:
The Corporation of the Town of Tillsonburg
ATTENTION: Development Commissioner
204-200 Broadway
Tillsonburg, ON N4G 5A7
Fax: 519-842-9431
Solicitors for the Purchaser:
Mandryk, Morgan & Vervaeke Associates at Law
ATTENTION: James R. Morgan
40 Brock Street West
Tillsonburg, ON N4G 2A2
Fax: 519-842-7659
If mailed, such notices must also be given by facsimile transmission on the date it was
so mailed. If so given, such notices shall be deemed to have been received on the first
business day following the date it was delivered or marked mailed out.
33. Successors and Assigns
(a) The Purchaser shall be permitted to assign all of its right, title and interest in and to this
APS with the Vendor's written approval,,_ which shall not be unreasonably withheld,,_
including assignment to another corporation with the same shareholders as the
Purchaser. Subject to the restrictions in the preceding sentence, the Vendor agrees to
engross the Transfer/Deed of Land as directed by the Purchase on the completion Date
as the Purchaser may elect, and the Vendor agrees to complete the transaction
contemplated by this APS on the Completion Date with such assignee or nominee. The
Purchaser is released from all liability hereunder, if it assigns its interest in this APS.
This Agreement shall be binding upon the parties hereto and their respective
successors and assigns.
34. SchedulesdM.,.,
Buyer's lnitials_{,Jr_'_f Seller's Initials __ _
Page 207 of 371
(a) The following Schedules shall form an integral part of this Agreement:
(i) Schedule "A" Description of the Property
35. Acceptance by Fax or Email
(a) The Purchaser and Vendor acknowledge and agree that the communication of this
Agreement of Purchase and Sale may be transmitted by way of facsimile or electronic
mail, and that they agree to accept such signatures and documents to be legal and
binding upon them.
36. Counterparts
(a) This Agreement may be signed in any number of counterparts, each of which is
considered to be an original, and all of which are considered to be the same documents.
37. Severability
(a) If any provision of this Agreement, or the application thereof to any circumstances, shall
be held to be invalid or unenforceable, then the remaining provisions of this Agreement,
or the application thereof to other circumstances, shall not be affected, and shall be
valid and enforceable.
Buyer's Initials ~ Seller's Initials __ _
Page 208 of 371
IN WITNESS WHEREOF the Purchaser has executed this Agreement:
Dated at Jt'//fo1JR{j , Ontario this /L/1/... day of J,,, e '2021.
** Per:~~
Name: Rhristog.her Meloche
Title: f/ur c A Cl ) er
Name:
Title:
I/We have authority to bind the Corporation.
The Vendor hereby accepts this Agreement according to its terms.
Dated at Tillsonburg, Ontario this ___ day of ______ , 2021.
IN WITNESS WHEREOF the Vendor has executed this Agreement:
Buyer's Initials ~
The Corporation of the Town of
Tillson burg
Stephen Molnar
Mayor
Michelle Smibert
Clerk
We have authority to bind The Corporation
of the Town of Tillsonburg.
Seller's Initials __ _
Page 209 of 371
SCHEDULE "A" -LEGAL DESCRIPTION OF THE PROPERTY
ALL AND SINGULAR that certain parcel or tract of land and premises situated, lying and being in the
Town of Tillsonburg in the County of Oxford, being compromised of a portion of described as Alley,
Plan 500, North of Frances Street Abutting Lot 260 To 263, and to be described by a new reference
plan:
Buyer's Initials t/f'1 Seller's Initials __ _
Page 210 of 371
Buyer's Initials~ Seller's Initials __ _
Page 211 of 371
AGREEMENT OF PURCHASE AND SALE (the "Agreement" or "APS")
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Vendor'')
-and-
JOHN FISH
(the "Purchaser'')
WHEREAS the Vendor is the owner, in fee simple, of the lands and premises described in Schedule
"A" (the "Property");
NOW THEREFORE IN CONSIDERATION of the mutual covenants and premises in this Agreement,
the parties agree as follows:
SECTION I -GENERAL
1. The Purchaser agrees to purchase the Property and the Vendor agrees to sell the Property
according to the terms of this Agreement.
2. In consideration of the agreement referred to in the preceding paragraph, the Purchaser shall
pay to the Vendor a Purchase Price calculated at $1.00. Portion abutting East side of Lot 261
-12.007 feet wide by approximately 40 feet long.
3. The Purchase Price shall be paid as follows:
(a) Five Hundred Dollars ($500.00) deposit is payable by the Purchaser by certified
cheque or Bank Draft upon Acceptance of this Agreement, to be held on an interest
free basis by the Solicitor for the Vendor as a deposit pending completion of this
transaction on account of the Purchase Price on completion, or if this Agreement is not
completed· through no fault of the Purchaser, the deposit shall be returned to the
Purchaser; and
(b) the balance of the Purchase Price, subject to adjustments, shall be paid to the Vendor
on the Completion Date, by certified cheque or bank draft.
SECTION II -PURCHASE OF PROPERTY
4. Irrevocable Date
(a) This APS shall be irrevocable and open for acceptance by the Vendor until 6:00 p.m.
on the 4th day of July, 2021 ("Acceptance"), and when accepted shall constitute a
binding contract of purchase and sale, otherwise the APS shall be null and void and all
deposit monies paid shall be returned to the Purchaser without deduction.
(b) Acceptance shall mean the date upon which the Mayor and Clerk of the Town of
Tillsonburg, or such other persons as the Vendor may authorize from time to time, sign
and execute this APS subsequent to the requirement that the Council of The
Corporation of the Town of Tillsonburg has passed a resolution or by-law authorizing
and approving the sale of the Property to the Purchaser pursuant to the terms of this
APS.
(c) The parties agree and acknowledge that negotiation of this APS is not a valid and
binding agreement until accepted by the Council of The Corporation of the Town of
Buyers lnitials-4 Sellers Initials __ _
Page 212 of 371
Tillsonburg. The Chief Administrative Officer of the Town of Tillsonburg, or his or her
designate, shall negotiate the terms of this APS in good faith. However, the negotiation
of the terms of this APS by the Chief Administrative Officer of the Town of Tillsonburg,
or his or her designate, in no ways binds The Corporation of the Town of Tillsonburg
until such time as this APS is authorized and approved by the Council of The
Corporation of the Town of Tillsonburg.
5. Council Approval
(a) This transaction is subject to compliance with Section 270 of the Municipal Act, 2001,
S.O. 2001, c. 25 as amended and the approval of the Council of The Corporation of the
Town of Tillsonburg in its sole and absolute discretion by resolution or by-law.
6. Deed/Transfer
(a) The Vendor agrees to deed or transfer the Property to the Purchaser subject to the
terms of this Agreement.
7. Completion Date
(a) The closing of this transaction shall take place on July 28th, 2021, or such other date
as mutually agreed upon (the "Completion Date") at which time possession of the
Property in "as is, where is" condition shall be given to the Purchaser other than as
provided in this APS. The Vendor acknowledges that it has the right and authority to
sell the Property.
8. Documents, Reports and Information
(a) The Vendor will produce and deliver to the Purchaser by July 5th, 2021 any documents,
reports or information in its possession in respect to the Property. The Purchaser
agrees to return all of the above documentation to the Vendor if this transaction is not
completed.
SECTION Ill -CONDITIONS, REPRESENTATIONS AND WARRANTIES
9. "As Is" Condition
(a) The Purchaser acknowledges that it is acquiring the Property in an "as is" condition and
that it must satisfy itself by July 5th, 2021 regarding the condition of the Property
including, but not limited to, all existing physical conditions of this Property,
environmental conditions, fitness for any purpose, suitability for construction, soil
bearing capacity for any building proposed, and the availability of municipal services
and utilities necessary for the Purchaser's proposed use of the Property. The
Purchaser acknowledges that the Vendor shall not be responsible for any physical
deficiencies of the Property or for any past, present or future environmental liabilities
and hereby waives any claims against the Vendor in respect of any environmental
liabilities on the Property. The Purchaser agrees to sign a release and indemnity in
favour of the Vendor on or before closing with respect to matters set out in the
preceding sentence. If the Purchaser is for any reason whatsoever dissatisfied with
the Property, it shall deliver written notice to that effect to the Vendor by no later than
the time specified herein, and this Agreement shall be terminated and the deposit shall
be returned to the Purchaser without interest or deduction. If the Vendor is notified
that the condition of the Property is not satisfactory, then the Purchaser shall, prior to
receiving its deposit monies back and prior to being entitled to a full release from the
Vendor with respect to this Agreement, restore the Property to its original condition as
it existed prior to such testing or inspection by the Purchaser, at the Purchaser's sole
expense. If the Purchaser fails to deliver written notice to the Vendor within the time
specified herein regarding this condition, this condition shall be deemed to have been
waived by the Purchaser.
10. Other Conditions
(a) This APS and completion of this transaction is subject to the conditions set out in
Schedules "A" and "B".
11. Investigation by the Purchaser
(a) The Purchaser acknowledges having inspected the Property prior to executing the APS
and unj)}rstands that upon Acceptance by the Veodor, and subject to any conditions
Buyer's Initials~ Seller's Initials
Page 213 of 371
herein, there shall be a binding agreement of purchase and sale between the Purchaser
and the Vendor. It shall be the Purchaser's responsibility to provide, at its own expense,
any soil bearing capacity tests or environmental inspection, as may be required or
desired, and the Vendor shall grant the Purchaser access for such testing or inspection
at all reasonable times, on reasonable notice, for the purpose of conducting reasonable
inspections.
12. Future Use
(a) The Vendor and the Purchaser agree that there is no condition, express or implied,
representation or warranty of any kind that the future intended use of the Property by
the Purchaser is or will be lawful except as may be specifically stipulated elsewhere in
this Agreement.
13. Provision of Plans
(a) The Purchaser agrees and covenants that prior to the issuance of a building permit,
the Purchaser shall provide to the Town of Tillsonburg a plan showing the location of
the building(s) and outside storage, the front elevation of the building(s), the exterior
building materials, the landscaping treatment and the screening of outside storage. The
provisions of this paragraph shall survive closing.
14. Reasonable Assistance
(a) The Vendor agrees to provide reasonable assistance and co-operation to the
Purchaser in obtaining the necessary approvals for the development of the Property
subject to the Purchaser's compliance with all relevant building codes, by-laws, land
use controls, any other statutory requirements and payment of the fees provided for in
the Town of Tillsonburg's current fees by-law.
15. Development Covenants and Restrictions
(a) The Property shall be subject to the development covenants and restrictions more
particularly set out in Schedule "D" attached to this APS, which shall survive the
completion of this transaction and run 1uith the Property. The development covenants
and restrictions shall be registered on title by the Vendor. In the event that the said
covenants and restrictions are not registered on title to the Property on or before
elosing, the Purehaser eovenants and agrees to eonsent to the registration of the
eovenants and restrietions after elosing.
16. Property Not for Resale
(a) The Purchaser covenants that it is purchasing the Property for the purpose of
consolidating the parcel with the Purchaser's adjoining property and not for the
purpose of resale of vacant land.
SECTION IV-PRIOR TO COMPLETION DATE
17. Purchaser May Inspect the Property
(a) The Purchaser, its agents and contractors shall be permitted to inspect the Property
and any buildings as frequently as is reasonably necessary between the date of
Acceptance and the Completion Date at reasonable times and upon reasonable notice
to the Vendor.
18. Insurance
(a) Pending closing, the Vendor shall hold all insurance policies and the proceeds thereof
in trust for the parties as their interest may appear and in the event of damage to the
Property. The Purchaser may elect to either receive the proceeds of the insurance and
complete the purchase or to cancel the APS and have all the deposit monies paid to
the Vendor returned together with all interest earned thereon without deduction.
SECTION V -COMPLETING THE TRANSACTION
19. Deed/Transfer
Buyer's lnitia~ Seller's Initials __ _
Page 214 of 371
(a) The Deed or Transfer of the Property will be prepared by the Vendor at the expense of
the Purchaser in a form acceptable to the solicitors for the Purchaser and the Purchaser
will pay all Land Transfer Tax, Harmonized Sales Tax and other costs in connection
with the registration of it.
20. Electronic Registration
(a) The parties agree that the transaction shall be completed by electronic registration
pursuant to Part Ill of the Land Registration Reform Act, R.S.O. 1990, c.L.4 as
amended. The parties acknowledge and agree that the delivery and release of
documents may, at the discretion of the lawyer: a) not occur contemporaneously with
the registration of the transfer/deed and other registrable documentation, and b) be
subject to conditions whereby the lawyer receiving documents and/or money will be
required to hold them in trust and not release them except in accordance with the terms
of a written agreement between the lawyers entered into in the form of the Document
Registration Agreement adopted by the Joint LSUC-OBOA Committee on Elective
Registration of Title Documents.
21. Survey or Reference Plan
(a) The parties acknowledge that a survey, at the Purchaser's expense, is required and
a Reference Plan may be registered on title and may be used to provide a registrable
description of the Property and any easements.
22. Letters and Reports from Officials of the Vendor
(a) On or before the requisition date, the Vendor agrees to provide to the Purchaser, if
requested, at the Vendor's expense, letters or reports from the Building and Zoning
Department of the Town of Tillsonburg and the Fire Chief of the Town of Tillsonburg
regarding the status of compliance with all codes, by-laws, rules and regulations with
respect to the Property and any buildings located thereon.
23. Examination of Title
(a) Title to the Property shall be good and marketable and free from all encumbrances
except for any service easements or rights-of-way to be reserved in favour of the
Vendor and for any easements or rights-of-way registered on title and any minor
encroachments shown on the survey or Reference Plan delivered to the Purchaser.
Any required easement shall be in the form set out in Schedule "C".
(b) The Purchaser is allowed until July 14th, 2021 to examine the title to the Property. If
on or before this date the Purchaser furnishes the Vendor in writing with any valid
objections: to the title; to any undisclosed outstanding work orders; to undisclosed non-
compliance with the municipal by-laws or covenants and restrictions which run with the
land and cannot be resolved before the Completion Date; as to any objection of which
the Vendor shall be unable to remedy or correct by the Completion Date and which the
Purchaser will not waive, then this APS shall, notwithstanding any intermediate acts or
negotiations, be terminated and the deposit shall be returned to the Purchaser without
deduction and the Vendor and the Purchaser shall not be liable for any costs, damages,
compensation or expenses.
24. Vendor to Discharge all Encumbrances
(a) The Vendor agrees to obtain and register at its own expense, on or before the
Completion Date, a discharge of all liens, encumbrances, agreements and mortgages
now registered against the Property and not assumed by the Purchaser. The Vendor
further covenants and agrees to discharge, on or before the Completion Date, any and
all liens, chattel mortgages, assignments or any other security interest given by the
Vendor against its personal Property.
25. Adjustments
(a) The Vendor agrees that all deposits, if any, held by the Vendor not including interest
thereon shall be credited to the Purchaser in the Statement of Adjustments prepared
for the Completion Date.
(b) Any rents, mortgage, interest, taxes, local improvements, water and assessment rates
shall be apportioned and allowed to the Completion Date, the day itself to be
apportioned to the Purchaser.
26. Deliveries by the Vendor To The Purchaser on Closing
Buyer's Initial~ Seller's Initials __ _
Page 215 of 371
(a) The Vendor covenants and agrees to deliver to the Purchaser on the Completion Date,
all such deliveries to be a condition of the Purchaser's obligation to close this
transaction, the following:
(i) a deed/transfer of the Property;
(ii) any survey or reference plan of the Property in the possession of the Vendor;
(iii) a Statutory Declaration by an authorized officer of the Vendor stating that
accurateness and truthfulness of all of the representations and warranties;
(iv) a Statutory Declaration by an authorized officer of the Vendor as to possession
of the Property in a form acceptable to the solicitors for the Purchaser;
(v) a Statutory Declaration by an authorized officer of the Vendor that it is not now,
and upon completion will not be, a "non-resident person" within the meaning
and for the purpose of Section 116 of the Income Tax Act, R.S.C., 1985, c. 1
(5th Supp.) as amended;
(vi) certified copies of all appropriate certificates, by-laws and other documents of
Vendor authorizing the transaction herein; and
(vii) such further documentation and assurances as the Purchaser may reasonably
require to complete the transaction contemplated by the APS.
27. Harmonized Sales Tax
(a) The parties hereto acknowledge and agree that the transaction contemplated herein is
subject to the Harmonized Sales Tax (HST) under the Excise Tax Act, R.S.C., 1985, c.
E-15 (the "Act") and that the Purchase Price does not include HST. The Vendor shall
provide the Purchaser with its HST Business Number. The Purchaser shall pay to the
Vendor any HST imposed under the Act payable in connection with the transfer of the
Property to the Purchaser, or as it may direct, unless the Purchaser or its nominee, or
its assignee, provides:
(i) a certificate on or before the Completion Date containing a representation and
warranty to the Vendor that:
(1) it is registered for the purpose of the HST on the Completion Date and
specifying the HST registration number;
(2) it will self-assess the HST on its GST/HST return or file the prescribed
form pursuant to subsection 228(4) of the Act in connection with the
purchase of the Property;
(3) the Property transferred pursuant to this APS is being purchased by the
Purchaser, or its nominee or assignee, as principal for its own account
and is not being purchased by the Purchaser as agent, trustee or
otherwise on behalf of or for another person, and does not constitute a
supply of residential complex made to an individual for the purpose of
paragraph 221 (2)(b) of the Act;
(4) an indemnity, indemnifying and saving harmless the Vendor from any
HST payable on this transaction and penalty and interest relating to
HST; and
(5) a notarial true copy of its HST registration confirmation.
SECTION VI -MISCELLANEOUS
28. Entire Agreement
(a) There is no representation, warranty, collateral agreement or condition affecting this
Agreement of the Property other than expressed herein.
Buyer's Initial~ Seller's Initials __ _
Page 216 of 371
29. Tender
(a) Any tender of documents or moneys hereunder may be made upon the solicitor acting
for the party upon whom tender is desired, and it shall be sufficient that a negotiable,
certified cheque or bank draft may be tendered instead of cash.
30. Time of Essence
(a) Time shall be of the essence of this Agreement.
31. Planning Act
(a) This Agreement shall be effective only if the provisions of Section 50 of the Planning
Act, R.S.O. 1990, c.P.13, as amended are complied with.
32. Notices
(a) All notices in this Agreement shall be in writing and shall be deemed to have been given
if delivered by hand or mailed by ordinary mail, postage prepaid, addressed to the
solicitor for the person to whom such notice is intended to be given at the following
addressed:
Solicitors for the Vendor:
Duncan, Linton LLP
ATTENTION: Steven Ross
45 Erb Street West
Waterloo, ON N2J 4B5
Fax: (519) 886-8651
with a copy delivered to:
The Corporation of the Town of Tillsonburg
ATTENTION: Development Commissioner
204-200 Broadway
Tillsonburg, ON N4G 5A7
Fax: 519-842-9431
Solicitors for the Purchaser:
Mandryk, Morgan & Vervaeke Associates at Law
ATTENTION: James R. Morgan
40 Brock Street West
Tillsonburg, ON N4G 2A2
Fax: 519-842-7659
If mailed, such notices must also be given by facsimile transmission on the date it was
so mailed. If so given, such notices shall be deemed to have been received on the first
business day following the date it was delivered or marked mailed out.
33. Successors and Assigns
(a) The Purchaser shall be permitted to assign all of its right, title and interest in and to this
APS with the Vendor's written approval,_ which shall not be unreasonably withheld ..
including assignment to another corporation with the same shareholders as the
Purchaser. Subject to the restrictions in the preceding sentence, the Vendor agrees to
engross the Transfer/Deed of Land as directed by the Purchase on the completion Date
as the Purchaser may elect, and the Vendor agrees to complete the transaction
contemplated by this APS on the Completion Date with such assignee or nominee. The
Purchaser is released from all liability hereunder, if it assigns its interest in this APS.
This Agreement shall be binding upon the parties hereto and their respective
successors and assigns.
34. Schedules L
Buyer's lnitialsp Seller's Initials __ _
Page 217 of 371
(a) The following Schedules shall form an integral part of this Agreement:
(i) Schedule "A" Description of the Property
35. Acceptance by Fax or Email
(a) The Purchaser and Vendor acknowledge and agree that the communication of this
Agreement of Purchase and Sale may be transmitted by way of facsimile or electronic
mail, and that they agree to accept such signatures and documents to be legal and
binding upon them.
36. Counterparts
(a) This Agreement may be signed in any number of counterparts, each of which is
considered to be an original, and all of which are considered to be the same documents.
37. Severability
(a) If any provision of this Agreement, or the application thereof to any circumstances, shall
be held to be invalid or unenforceable, then the remaining provisions of this Agreement,
or the application thereof to other circumstances, shall not be affected, and shall be
valid and enforceable.
Buyer's Initial~ 0
Seller's Initials ---
Page 218 of 371
IN WITNESS WHEREOF the Purchaser has executed this Agreement:
Dated atJr//Je.11/t1a C=~/11, Ontario this f} ·' day of .1 '{?B. , 2021.
**
Per:~
Name:
Title:
I/We have authority to bind the Corporation.
The Vendor hereby accepts this Agreement according to its terms.
Dated at Tillsonburg, Ontario this ___ day of ______ , 2021.
IN WITNESS WHEREOF the Vendor has executed this Agreement:
Buyer's Initials#
The Corporation of the Town of
Tillson burg
Stephen Molnar
Mayor
Michelle Smibert
Clerk
We have authority to bind The Corporation
of the Town of Tillsonburg.
Seller's Initials __ _
Page 219 of 371
SCHEDULE "A" -LEGAL DESCRIPTION OF THE PROPERTY
ALL AND SINGULAR that certain parcel or tract of land and premises situated, lying and being in the
Town of Tillsonburg in the County of Oxford, being compromised of a portion of described as Alley,
Plan 500, North of Frances Street Abutting Lot 260 To 263, and to be described by a new reference
plan:
Buyer's Initial# Seller's Initials __ _
Page 220 of 371
Buyer's lnitia~ Seller's Initials __ _
Page 221 of 371
Pa e
AGREEMENT OF PURCHASE AND SALE (the "Agreement" or "APS")
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Vendor'')
-and-
TRACY DINSMORE
(the "Purchaser'')
WHEREAS the Vendor is the owner, in fee simple, of the lands and premises described in Schedule
"A" (the "Property");
NOW THEREFORE IN CONSIDERATION of the mutual covenants and premises in this Agreement,
the parties agree as follows:
SECTION I -GENERAL
1. The Purchaser agrees to purchase the Property and the Vendor agrees to sell the Property
according to the terms of this Agreement.
2. In consideration of the agreement referred to in the preceding paragraph, the Purchaser shall
pay to the Vendor a Purchase Price calculated at $1.00. South portion West of Lot 259 -12.007
feet wide by approximately 40 feet long.
3. The Purchase Price shall be paid as follows:
(a) Five Hundred Dollars ($500.00) deposit is payable by the Purchaser by certified
cheque or Bank Draft upon Acceptance of this Agreement, to be held on an interest
free basis by the Solicitor for the Vendor as a deposit pending completion of this
transaction on account of the Purchase Price on completion, or if this Agreement is not
completed through no fault of the Purchaser, the deposit shall be returned to the
Purchaser; and
(b) the balance of the Purchase Price, subject to adjustments, shall be paid to the Vendor
on the Completion Date, by certified cheque or bank draft.
SECTION 11 -PURCHASE OF PROPERTY
4. Irrevocable Date
(a) This APS shall be irrevocable and open for acceptance by the Vendor until 6:00 p.m.
on the 4th day of July, 2021 ("Acceptance"), and when accepted shall constitute a
binding contract of purchase and sale, otherwise the APS shall be null and void and all
deposit monies paid shall be returned to the Purchaser without deduction.
(b) Acceptance shall mean the date upon which the Mayor and Clerk of the Town of
Tillsonburg, or such other persons as the Vendor may authorize from time to time, sign
and execute this APS subsequent to the requirement that the Council of The
Corporation of the Town of Tillsonburg has passed a resolution or by-law authorizing
and approving the sale of the Property to the Purchaser pursuant to the terms of this
APS.
(c) The parties agree and acknowledge that negotiation of this APS is not a valid and
binding agreement until accepted by the Council of The Corporation of the Town of
Buyer's Initials -rQ. Seller's Initials __ _
Page 222 of 371
Tillsonburg. The Chief Administrative Officer of the Town of Tillsonburg, or his or her
designate, shall negotiate the terms of this APS in good faith. However, the negotiation
of the terms of this APS by the Chief Administrative Officer of the Town of Tillsonburg,
or his or her designate, in no ways binds The Corporation of the Town of Tillsonburg
until such time as this APS is authorized and approved by the Council of The
Corporation of the Town of Tillsonburg.
5. Council Approval
(a) This transaction is subject to compliance with Section 270 of the Municipal Act, 2001,
S.O. 2001, c. 25 as amended and the approval of the Council of The Corporation of the
Town of Tillsonburg in its sole and absolute discretion by resolution or by-law.
6. Deed/Transfer
(a) The Vendor agrees to deed or transfer the Property to the Purchaser subject to the
terms of this Agreement.
7. Completion Date
(a) The closing of this transaction shall take place on July 28th, 2021, or such other date
as mutually agreed upon (the "Completion Date") at which time possession of the
Property in "as is, where is" condition shall be given to the Purchaser other than as
provided in this APS. The Vendor acknowledges that it has the right and authority to
sell the Property.
8. Documents, Reports and Information
(a) The Vendor will produce and deliver to the Purchaser by July Gt\ 2021 any documents,
reports or information in its possession in respect to the Property. The Purchaser
agrees to return all of the above documentation to the Vendor if this transaction is not
completed.
SECTION Ill -CONDITIONS, REPRESENTATIONS AND WARRANTIES
9. "As Is" Condition
(a) The Purchaser acknowledges that it is acquiring the Property in an "as is" condition and
that it must satisfy itself by July 5th, 2021 regarding the condition of the Property
including, but not limited to, all existing physical conditions of this Property,
environmental conditions, fitness for any purpose, suitability for construction, soil
bearing capacity for any building proposed, and the availability of municipal services
and utilities necessary for the Purchaser's proposed use of the Property. The
Purchaser acknowledges that the Vendor shall not be responsible for any physical
deficiencies of the Property or for any past, present or future environmental liabilities
and hereby waives any claims against the Vendor in respect of any environmental
liabilities on the Property. The Purchaser agrees to sign a release and indemnity in
favour of the Vendor on or before closing with respect to matters set out in the
preceding sentence. If the Purchaser is for any reason whatsoever dissatisfied with
the Property, it shall deliver written notice to that effect to the Vendor by no later than
the time specified herein, and this Agreement shall be terminated and the deposit shall
be returned to the Purchaser without interest or deduction. If the Vendor is notified
that the condition of the Property is not satisfactory, then the Purchaser shall, prior to
receiving its deposit monies back and prior to being entitled to a full release from the
Vendor with respect to this Agreement, restore the Property to its original condition as
it existed prior to such testing or inspection by the Purchaser, at the Purchaser's sole
expense. If the Purchaser fails to deliver written notice to the Vendor within the time
specified herein regarding this condition, this condition shall be deemed to have been
waived by the Purchaser.
10. Other Conditions
(a) This APS and completion of this transaction is subject to the conditions set out in
Schedules "A" and "B".
11. Investigation by the Purchaser
(a) The Purchaser acknowledges having inspected the Property prior to executing the APS
and understands that upon Acceptance by the Vendor, and subject to any conditions
Buyer's Initials .,......D Seller's Initials __ _
Page 223 of 371
herein, there shall be a binding agreement of purchase and sale between the Purchaser
and the Vendor. It shall be the Purchaser's responsibility to provide, at its own expense,
any soil bearing capacity tests or environmental inspection, as may be required or
desired, and the Vendor shall grant the Purchaser access for such testing or inspection
at all reasonable times, on reasonable notice, for the purpose of conducting reasonable
inspections.
12. Future Use
(a) The Vendor and the Purchaser agree that there is no condition, express or implied,
representation or warranty of any kind that the future intended use of the Property by
the Purchaser is or will be lawful except as may be specifically stipulated elsewhere in
this Agreement.
13. Provision of Plans
(a) The Purchaser agrees and covenants that prior to the issuance of a building permit,
the Purchaser shall provide to the Town of Tillsonburg a plan showing the location of
the building(s) and outside storage, the front elevation of the building(s), the exterior
building materials, the landscaping treatment and the screening of outside storage. The
provisions of this paragraph shall survive closing.
14. Reasonable Assistance
(a) The Vendor agrees to provide reasonable assistance and co-operation to the
Purchaser in obtaining the necessary approvals for the development of the Property
subject to the Purchaser's compliance with all relevant building codes, by-laws, land
use controls, any other statutory requirements and payment of the fees provided for in
the Town of Tillson burg's current fees by-law.
15. Development Covenants and Restrictions
(a) The Property shall be subject to the development covenants and restrictions more
particularly set out in Schedule "D" attached to this APS, which shall survive the
completion of this transaction and run \Nith the Property. The development covenants
and restrictions shall be registered on title by the Vendor. In the event that the said
covenants and restrictions are not registered on title to the Property on or before
closing, the Purchaser covenants and agrees to consent to the registration of the
covenants and restrictions after closing.
16. Property Not for Resale
(a) The Purchaser covenants that it is purchasing the Property for the purpose of
consolidating the parcel with the Purchaser's adjoining property and not for the
purpose of resale of vacant land.
SECTION IV-PRIOR TO COMPLETION DATE
17. Purchaser May Inspect the Property
(a) The Purchaser, its agents and contractors shall be permitted to inspect the Property
and any buildings as frequently as is reasonably necessary between the date of
Acceptance and the Completion Date at reasonable times and upon reasonable notice
to the Vendor.
18. Insurance
(a) Pending closing, the Vendor shall hold all insurance policies and the proceeds thereof
in trust for the parties as their interest may appear and in the event of damage to the
Property. The Purchaser may elect to either receive the proceeds of the insurance and
complete the purchase or to cancel the APS and have all the deposit monies paid to
the Vendor returned together with all interest earned thereon without deduction.
SECTION V -COMPLETING THE TRANSACTION
19. Deed/Transfer
Buyer's Initials -rD · Seller's Initials __ _
Page 224 of 371
(a) The Deed or Transfer of the Property will be prepared by the Vendor at the expense of
the Purchaser in a form acceptable to the solicitors for the Purchaser and the Purchaser
will pay all Land Transfer Tax, Harmonized Sales Tax and other costs in connection
with the registration of it.
20. Electronic Registration
(a) The parties agree that the transaction shall be completed by electronic registration
pursuant to Part Ill of the Land Registration Reform Act, R.S.O. 1990, c.L.4 as
amended. The parties acknowledge and agree that the delivery and release of
documents may, at the discretion of the lawyer: a) not occur contemporaneously with
the registration of the transfer/deed and other registrable documentation, and b) be
subject to conditions whereby the lawyer receiving documents and/or money will be
required to hold them in trust and not release them except in accordance with the terms
of a written agreement between the lawyers entered into in the form of the Document
Registration Agreement adopted by the Joint LSUC-OBOA Committee on Elective
Registration of Title Documents.
21. Survey or Reference Plan
(a) The parties acknowledge that a survey, at the Purchaser's expense, is required and
a Reference Plan may be registered on title and may be used to provide a registrable
description of the Property and any easements.
22. Letters and Reports from Officials of the Vendor
(a) On or before the requisition date, the Vendor agrees to provide to the Purchaser, if
requested, at the Vendor's expense, letters or reports from the Building and Zoning
Department of the Town of Tillsonburg and the Fire Chief of the Town of Tillsonburg
regarding the status of compliance with all codes, by-laws, rules and. regulations with
respect to the Property and any buildings located thereon.
23. Examination of Title
(a) Title to the Property shall be good and marketable and free from all encumbrances
except for any service easements or rights-of-way to be reserved in favour of the
Vendor and for any easements or rights-of-way registered on title and any minor
encroachments shown on the survey or Reference Plan delivered to the Purchaser.
Any required easement shall be in the form set out in Schedule "C".
(b) The Purchaser is allowed until July 14th, 2021 to examine the title to the Property. If
on or before this date the Purchaser furnishes the Vendor in writing with any valid
objections: to the title; to any undisclosed outstanding work orders; to undisclosed non-
compliance with the municipal by-laws or covenants and restrictions which run with the
land and cannot be resolved before the Completion Date; as to any objection of which
the Vendor shall be unable to remedy or correct by the Completion Date and which the
Purchaser will not waive, then this APS shall, notwithstanding any intermediate acts or
negotiations, be terminated and the deposit shall be returned to the Purchaser without
deduction and the Vendor and the Purchaser shall not be liable for any costs, damages,
compensation or expenses.
24. Vendor to Discharge all Encumbrances
(a) The Vendor agrees to obtain and register at its own expense, on or before the
Completion Date, a discharge of all liens, encumbrances, agreements and mortgages
now registered against the Property and not assumed by the Purchaser. The Vendor
further covenants and agrees to discharge, on or before the Completion Date, any and
all liens, chattel mortgages, assignments or any other security interest given by the
Vendor against its personal Property.
25. Adjustments
(a) The Vendor agrees that all deposits, if any, held by the Vendor not including interest
thereon shall be credited to the Purchaser in the Statement of Adjustments prepared
for the Completion Date.
(b) Any rents, mortgage, interest, taxes, local improvements, water and assessment rates
shall be apportioned and allowed to the Completion Date, the day itself to be
apportioned to the Purchaser.
26. Deliveries by the Vendor To The Purchaser on Closing
Buyer's Initials :[i-:> Seller's Initials __ _
Page 225 of 371
(a) The Vendor covenants and agrees to deliver to the Purchaser on the Completion Date,
all such deliveries to be a condition of the Purchaser's obligation to close this
transaction, the following:
(i) a deed/transfer of the Property;
(ii) any survey or reference plan of the Property in the possession of the Vendor;
(iii) a Statutory Declaration by an authorized officer of the Vendor stating that
accurateness and truthfulness of all of the representations and warranties;
(iv) a Statutory Declaration by an authorized officer of the Vendor as to possession
of the Property in a form acceptable to the solicitors for the Purchaser;
(v) a Statutory Declaration by an authorized officer of the Vendor that it is not now,
and upon completion will not be, a "non-resident person" within the meaning
and for the purpose of Section 116 of the Income Tax Act, R.S.C., 1985, c. 1
(5th Supp.) as amended;
(vi) certified copies of all appropriate certificates, by-laws and other documents of
Vendor authorizing the transaction herein; and
(vii) such further documentation and assurances as the Purchaser may reasonably
require to complete the transaction contemplated by the APS.
27. Harmonized Sales Tax
(a) The parties hereto acknowledge and agree that the transaction contemplated herein is
subject to the Harmonized Sales Tax (HST) under the Excise Tax Act, R.S.C., 1985, c.
E-15 (the "Act") and that the Purchase Price does not include HST. The Vendor shall
provide the Purchaser with its HST Business Number. The Purchaser shall pay to the
Vendor any HST imposed under the Act payable in connection with the transfer of the
Property to the Purchaser, or as it may direct, unless the Purchaser or its nominee, or
its assignee, provides:
(i) a certificate on or before the Completion Date containing a representation and
warranty to the Vendor that:
(1) it is registered for the purpose of the HST on the Completion Date and
specifying the HST registration number;
(2) it will self-assess the HST on its GST/HST return or file the prescribed
form pursuant to subsection 228(4) of the Act in connection with the
purchase of the Property;
(3) the Property transferred pursuant to this APS is being purchased by the
Purchaser, or its nominee or assignee, as principal for its own account
and is not being purchased by the Purchaser as agent, trustee or
otherwise on behalf of or for another person, and does not constitute a
supply of residential complex made to an individual for the purpose of
paragraph 221 (2)(b) of the Act;
(4) an indemnity, indemnifying and saving harmless the Vendor from any
HST payable on this transaction and penalty and interest relating to
HST; and
(5) a notarial true copy of its HST registration confirmation.
SECTION VI -MISCELLANEOUS
28. Entire Agreement
(a) There is no representation, warranty, collateral agreement or condition affecting this
Agreement of the Property other than expressed herein.
Buyer's Initials ID· Seller's Initials __ _
Page 226 of 371
29. Tender
(a) Any tender of documents or moneys hereunder may be made upon the solicitor acting
for the party upon whom tender is desired, and it shall be sufficient that a negotiable,
certified cheque or bank draft may be tendered instead of cash.
30. Time of Essence
(a) Time shall be of the essence of this Agreement.
31. Planning Act
(a) This Agreement shall be effective only if the provisions of Section 50 of the Planning
Act, R.S.O. 1990, c.P.13, as amended are complied with.
32. Notices
(a) All notices in this Agreement shall be in writing and shall be deemed to have been given
if delivered by hand or mailed by ordinary mail, postage prepaid, addressed to the
solicitor for the person to whom such notice is intended to be given at the following
addressed:
Solicitors for the Vendor:
Duncan, Linton LLP
ATTENTION: Steven Ross
45 Erb Street West
Waterloo, ON N2J 4B5
Fax: (519) 886-8651
with a copy delivered to:
The Corporation of the Town of Tillsonburg
ATTENTION: Development Commissioner
204-200 Broadway
Tillsonburg, ON N4G SA?
Fax: 519-842-9431
Solicitors for the Purchaser:
Mandryk, Morgan & Vervaeke Associates at Law
ATTENTION: James R. Morgan
40 Brock Street West
Tillsonburg, ON N4G 2A2
Fax: 519-842-7659
If mailed, such notices must also be given by facsimile transmission on the date it was
so mailed. If so given, such notices shall be deemed to have been received on the first
business day following the date it was delivered or marked mailed out.
33. Successors and Assigns
(a) The Purchaser shall be permitted to assign all of its right, title and interest in and to this
APS with the Vendor's written approval ... which shall not be unreasonably withheld ...
including assignment to another corporation with the same shareholders as the
Purchaser. Subject to the restrictions in the preceding sentence, the Vendor agrees to
engross the Transfer/Deed of Land as directed by the Purchase on the completion Date
as the Purchaser may elect, and the Vendor agrees to complete the transaction
contemplated by this APS on the Completion Date with such assignee or nominee. The
Purchaser is released from all liability hereunder, if it assigns its interest in this APS.
This Agreement shall be binding upon the parties hereto and their respective
successors and assigns.
34. Schedules
Buyer's Initials 'TD-Seller's Initials __ _
Page 227 of 371
(a) The following Schedules shall form an integral part of this Agreement:
(i) Schedule "A" Description of the Property
35. Acceptance by Fax or Email
(a) The Purchaser and Vendor acknowledge and agree that the communication of this
Agreement of Purchase and Sale may be transmitted by way of facsimile or electronic
mail, and that they agree to accept such signatures and documents to be legal and
binding upon them.
36. Counterparts
(a) This Agreement may be signed in any number of counterparts, each of which is
considered to be an original, and all of which are considered to be the same documents.
37. Severability
(a) If any provision of this Agreement, or the application thereof to any circumstances, shall
be held to be invalid or unenforceable, then the remaining provisions of this Agreement,
or the application thereof to other circumstances, shall not be affected, and shall be
valid and enforceable.
Buyer's Initials lD · Seller's Initials __ _
Page 228 of 371
IN WITNESS WHEREOF the Purchaser has executed this Agreement:
Dated at Tilsonbu:J , Ontario this 1·~ day of 'juAe... '2021.
Name:
Title:
I/We have authority to bind the Corporation.
The Vendor hereby accepts this Agreement according to its terms.
Dated at Tillsonburg, Ontario this ___ day of ______ , 2021.
IN WITNESS WHEREOF the Vendor has executed this Agreement:
Buyer's Initials ID ·
The Corporation of the Town of
Tillson burg
Stephen Molnar
Mayor
Michelle Smibert
Clerk
We have authority to bind The Corporation
of the Town of Tillsonburg.
Seller's Initials __ _
Page 229 of 371
SCHEDULE "A" -LEGAL DESCRIPTION OF THE PROPERTY
ALL AND SINGULAR that certain parcel or tract of land and premises situated, lying and being in the
Town of Tillsonburg in the County of Oxford, being compromised of a portion of described as Alley,
Plan 500, North of Frances Street Abutting Lot 260 To 263, and to be described by a new reference
plan:
• ...
~ Buyer's Initials I 0 · Seller's Initials __ _
Page 230 of 371
Buyer's Initials fD · Seller's Initials __ _
Page 231 of 371
Page 1 of 3
Subject: Assessment Appeal Impact; 248 Broadway
Report Number: FIN 21-16
Department: Finance
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, June 28, 2021
RECOMMENDATION
THAT Council receives report FIN 21-16 Assessment Appeal Impact; 248
Broadway as information;
AND THAT option __ be selected to assist the BIA with managing the financial
impact resulting from the assessment appeal.
BACKGROUND
This report has been prepared as a proactive response to information recently received
regarding the successful appeal of the property 248 Broadway currently known as
Canadian Tire.
DISCUSSION
The property 248 Broadway currently known as Canadian Tire is historically known for
appealing their re-assessed property value as determined by MPAC. Re-assessment
occurs every four years (though this has been recently postponed due to the on-going
pandemic). This property appealed their 2017 assessment value and, even despite the
best efforts to challenge this by the Treasurer at the time, they were successful. The
Minutes of Settlement were signed and returned to MPAC however were not provided to
the Town’s Taxation Manager to record the adjustment. As a result, the assessment
impact resulting from the successful appeal pertaining to the years 2017-2018 were not
updated in our system therefore an adjustment in 2021 is required.
As a follow-up to the BIA’s request and Councils direction provided on April 12th to
proceed with adjusting the levy distribution of the BIA, the Town has since mailed
Notices to all BIA members with respect to the upcoming pending By-Law setting a
maximum fixed charge on the Canadian Tire and mall properties. Should the By-Law
Page 232 of 371
FIN 21-16
Page 2 of 3
pass on July 13th without one-third of voting members disputing, this measure will
certainly assist in mitigating these appeal-related losses in the future.
FINANCIAL IMPACT
The impact of the Town’s portion of this appeal totals $82,065.70 and the BIA portion
totals $11,265.87 (Table 1). The assessment values in years 2019-2021 are correct and
require no adjustment.
Table 1 – Summary of Assessment Impact
Assessment Year Town of Tillsonburg BIA
2017 $41,448.00 $5,680.24
2018 $40,617.70 $5,585.63
$82,065.70 $11,265.87
It is expected that the BIA will require some assistance in mitigating the 2021 financial
impact of their portion of the appeal. As a note, since the reassessment appeal is not
affiliated with impacts relating to the Covid-19 pandemic the utilization of relief funds to
assist the BIA is not feasible. Viable options for Council consideration include:
A. Offering a repayment plan to BIA similar in nature to that provided earlier this year
for the 2020 appeal adjustment of $16,000 with a repayment period not to exceed
December 31, 2021 in accordance with the Municipal Act;
B. Requiring adjustment to the BIA Final Tax Rate to recover the cost;
C. Absorbing partial or full cost of the impact to the BIA by the Town and/or decreasing
the 2022 Façade Improvement Town contribution to cover the cost of any absorbed
value by the Town;
D. Provide no financial assistance.
The 2021 financial impact to the Town would normally be absorbed within the current
Operating Budget as there is an annual estimate for in-year assessment appeals. There
has however been an identified 2021 budget error pertaining to this line item. As a
result, the Town’s portion of the appeal is reflected as an unfavourable in-year variance;
the expected aggregate impact to the Town is $376,500. At year-end, the Town-wide
cumulative final financial position (surplus/deficit) can be more reliably determined. In
accordance with the Town’s Surplus/Deficit Policy and per the approval of Council via
staff report, any residual loss is mitigated via use reserves and/or absorbed via the
subsequent annual budget, while any residual surplus is contributed to reserves or
utilized in the subsequent annual budget.
Page 233 of 371
FIN 21-16
Page 3 of 3
CONSULTATION
Staff in consultation with the Executive Director of the BIA have received expressed
feedback that options A, B & D are not favourable by the BIA.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
None.
Page 234 of 371
Page 1 of 2
Subject: 2020 Financial Statement Reconciliation
Report Number: FIN 21-17
Department: Finance
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, June 28, 2021
RECOMMENDATION
THAT Council receives report FIN 21-17 2020 Financial Statement Reconciliation
as information.
DISCUSSION
The surplus as indicated on the financial statements differs from that as presented by
the municipality due to Public Sector Accounting Standards (PSAS) financial
presentation requirements which require reclassifying certain items for presentation
purposes only.
FINANCIAL IMPACT
The 2020 financial statements show a surplus of $1,654,024 while the Town’s operating
surplus is $195,388. These two figures reconcile as follows:
Financial Statement Surplus $ 1,654,024
BIA net loss (revenue) 46,097
Amortization 3,033,398
Capital expenses (6,243,531)
Debt proceeds 2,030,273
Debt principal payments (1,458,194)
Equity acquired in Tillsonburg Hydro Inc. (222,279)
Net contribution from reserve (395,420)
Net proceeds on disposal of Tangible Capital Assets 1,751,020
Operating Surplus $ 195,388
Page 235 of 371
FIN 21-17
Page 2 of 2
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
None.
Page 236 of 371
Page 1 of 3
Subject: 2020 Surplus Allocation
Report Number: FIN 21-18
Department: Finance
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, June 28, 2021
RECOMMENDATION
THAT Council receives report FIN 21-18 2020 Surplus Allocation as information;
AND THAT Council approves the 2020 Operating Surplus of $195,388 be
contributed to the Tax Rate Stabilization Reserve, with $150,000 earmarked for
2021 Operating budget funding as previously approved.
BACKGROUND
To allocate the 2020 surplus to specific reserve account(s).
FINANCIAL IMPACT
Staff is requesting that Council approve allocating the 2020 Operating Surplus entirely
to the Tax Rate Stabilization Reserve.
At the January 11, 2021 Council meeting Council committed through resolution
$150,000 of surplus dollars from the 2020 budget be carried forward and used as part of the
taxation dollar requirement in the 2021 budget to aid in reducing and mitigating the tax rate
to local ratepayers.
Resolution # 2021-010
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT $150,000 of surplus dollars from the 2020 budget be carried forward and used
as part of the taxation dollar requirement in the 2021 budget to aid in reducing and
mitigating the tax rate to local ratepayers.
Councillor Parker called for a recorded vote.
Councillor Parker - Yes
Councillor Rosehart - Yes
Page 237 of 371
FIN 21-18
Page 2 of 3
Deputy Mayor Beres - No
Councillor Esseltine - No
Councillor Gilvesy - Yes
Councillor Luciani - No
Mayor Molnar - Yes
Carried.
The recommendation to transfer the residual surplus value of $45,388 ($195,388 -
$150,000) to the Tax Rate Stabilization Reserve is presented in response to the
potential for ongoing 2021 losses resulting from the COVID-19 pandemic. This
allocation follows the policy as outlined in the 2017 report FIN 17-16 Annual
Surplus/Deficit Allocation Policy.
For informational purposes, below is a summary of the specific reserves which yielded a
2020 year-end departmental surplus and, as identified within the Reserve Policy, would
customarily have received a pro-rated surplus allocation.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
Reserve 2020 Departmental
Year-End Surplus
2020 Pro-Rated Year-End
(Residual) Surplus
Allocation
Fleet & Equipment Reserve 108,295$ 15,562$
Winter Maint.Reserve 103,612 14,889
Police Reserve 61,786 8,878
Engineering Reserve 34,435 4,948
Airport Reserve 7,730 1,111
45,388$
Page 238 of 371
FIN 21-18
Page 3 of 3
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
None.
Page 239 of 371
Page 1 of 3
Subject: 2020 Summary of Reserves and Trusts
Report Number: FIN 21-19
Department: Finance
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, June 28, 2021
RECOMMENDATION
THAT Council receives report FIN 21-19 2020 Summary of Reserves and Trusts as
information.
BACKGROUND
The Town of Tillsonburg maintains several reserves and trusts. The attached summary
defines each reserve and trust accounts purpose, sources of revenues and
expenditures, and information on year-end balances.
DISCUSSION
In 2009 several trusts were merged together to create a single reserve account, and in
2017 they were respectively separated. These accounts, presented within the attached
Appendix A, summarizes in detail the various Town reserves and trusts. Some of these
are Discretionary Reserves and operate according to the reserve policy established by
Council in 2017. Others are Obligatory Reserves and are restricted by rules set up
through other levels of government.
Trust Funds are monies which have been donated to the Trusts with accountability on
the Town to hold and manage the funds including the designation of Trustees to
manage the Trusts. The Town Clerk and Treasurer are part of each set of Trustees for
each Fund.
In 2019, Council appointed new Trustees for most Trusts. Periodically throughout the
year, as required, Trustees may be amended by Council resolution due to vacancies.
These Trust funds support a variety of needs in the Town of Tillsonburg. The use of
Page 240 of 371
FIN 21-19
Page 2 of 3
these funds can be for both Town capital and operating requirements in addition to
supporting several community groups and individuals.
Reserves are collected until they are needed to be used for the purpose for which they
were collected; this is the reason why there is an estimated minimum and maximum
target. When the maximum is reached, no further funding is necessarily required.
Alternatively, if the value drops below the minimum, new contributions are generally
required.
The Town’s Reserve Policy was updated and approved by Council in 2020 (Bylaw
2020-008). It is anticipated that this be again subsequently reviewed by Finance in
consultation with the Senior Leadership Team and brought forward to Council at a later
date for adoption with any necessary amendments.
It is important to note that year-end balances as provided in Appendix A do not reflect
placeholder commitments for the 2021 fiscal year and/or beyond; rather the balances
reflect a snapshot in time as held at December 31, 2020.
CONSULTATION
The Director of Finance in consultation with the CAO have determined that the min/max
values as contained in the current Reserve Policy require review with recommendations
brought forward to Council to revise the Policy at a future meeting for approval.
FINANCIAL IMPACT
To inform Council and the public of the details on monies which are outlined in the
annual financial statements presented by the Town of Tillsonburg.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
Page 241 of 371
FIN 21-19
Page 3 of 3
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – 2020 Summary of Reserves and Trusts
Page 242 of 371
TOWN OF TILLSONBURG
2020 Summary of Reserves & Trusts
Contents
AIRPORT RESERVE ............................................................................................................. 2
ASSET MANAGEMENT FUNDING RESERVE ...................................................................... 3
FACILITY INFRASTRUCTURE RESERVE ............................................................................ 4
CEMETERY RESERVE ......................................................................................................... 5
COUNCIL RESERVE ............................................................................................................. 6
DEVELOPMENT REMEDIATION RESERVE ......................................................................... 7
DOWNTOWN PARKING RESERVE ...................................................................................... 8
ECONOMIC DEVELOPMENT RESERVE .............................................................................. 9
ELECTION RESERVE ..........................................................................................................10
ENGINEERING RESERVE ...................................................................................................11
FIRE DEPARTMENT EQUIPMENT RESERVE .....................................................................12
FIRE DEPARTMENT LABOUR RESERVE ...........................................................................13
FLEET AND EQUIPMENT RESERVE ...................................................................................14
INSURANCE RESERVE .......................................................................................................15
IT EQUIPMENT RESERVE ...................................................................................................16
LINEAR INFRASTRUCTURE RESERVE ..............................................................................17
PHYSICIAN RECRUITMENT RESERVE ..............................................................................18
POLICE RESERVE ...............................................................................................................19
POLICE SERVICES BOARD RESERVE ...............................................................................20
RECREATION CULTURE AND PARKS RESERVE POLICY ................................................21
TAX RATE STABILIZATION RESERVE ................................................................................22
TRANSIT RESERVE .............................................................................................................23
WASTE MANAGEMENT RESERVE .....................................................................................24
WINTER MAINTENANCE RESERVE....................................................................................25
OBLIGATORY RESERVES ......................................................................................................26
BUILDING PERMIT COST STABILZATION RESERVE ........................................................26
FEDERAL GAS TAX REBATE RESERVE ............................................................................28
TRUST FUNDS .........................................................................................................................29
Page 243 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
THE ANNANDALE HOUSE TRUST ......................................................................................29
CEMETERY MAINTENANCE TRUST ...................................................................................30
CEMETERY PERPETUAL CARE TRUST .............................................................................31
CEMETERY PRE-PAID TRUST ............................................................................................32
COMMUNITY TRUST ...........................................................................................................33
LAKE LISGAR REVITALIZATION TRUST .............................................................................34
PARKLAND TRUST RESERVE ............................................................................................35
SCHOLARSHIP TRUST ........................................................................................................36
J.L. SCOTT MCLEAN OUTDOOR RINK TRUST ..................................................................37
Page 244 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
AIRPORT RESERVE
The Airport Reserve provides a contingency for unforeseen events that might put pressure on the
tax rate, provides for expenditures associated with the rehabilitation or replacement of existing
Airport infrastructure as well as a source of funding for external airport consulting services.
Revenues
The Airport Reserve shall generally receive revenues from annual operating budget
allocations or any surplus generated from the Airport business, after allowing for operating
and capital expenses, on an annual basis.
This Reserve also consists of funds set aside from Airport projects not completed in the
previous financial year. These funds will be used to complete those Airport projects in a
future financial year.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Airport Reserve may be used to fund the rehabilitation or replacement of existing
airport capital infrastructure, assist in meeting the funding requirements of matching airport
funding programs developed by senior levels of government, or support airport consulting
services for various types of studies, plans or strategic development of the Airport.
Recommended Target Levels
The recommended minimum target would be about to 50% of the annual Airport General
Operating Budget, which for 2020 is equivalent to $62,700.
The recommended maximum target would be about to 100% of the annual Airport General
Operating Budget, which for 2020 is equivalent to $125,400.
COMMENTS:
The 2019 ending balance is $6,143.66
The 2020 ending balance is $31,238.21
Page 245 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
ASSET MANAGEMENT FUNDING RESERVE
The Asset Management Plan Funding Reserve is a long term source of financing to overcome
the deficiency in replacement or purchases of capital assets.
Revenues
The Asset Management Plan Funding Reserve revenues are from the growth portion of
the Current Market Assessment.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Asset Management Plan Funding Reserve expenditures will be used to assist with
the financing of assets in the approved Capital Budget.
Recommended Target Levels
The recommended minimum target shall be $nil
The recommended maximum target would be $497,790, 3% of the 2020 annual budget.
COMMENTS:
The 2019 ending balance is $974,091.06.
The 2020 ending balance is $972,386.09
Page 246 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
FACILITY INFRASTRUCTURE RESERVE
The Capital Infrastructure Reserve provides for expenditures associated with the rehabilitation,
replacement or construction of buildings and other related facilities.
Revenues
The Capital Infrastructure Reserve revenues are from taxation.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
This Capital Infrastructure Reserve will be spent on costs related to design and
implementation of the rehabilitation, replacement or construction of buildings and other
related facilities.
.
Recommended Target Levels
The recommended minimum target shall be reviewed based on specific facility projects
and needs
The recommended maximum target would be the total costs of all foreseen projects.
COMMENTS:
The 2019 ending balance is $555,934.68
The 2020 ending balance is $1,110,545.38
Page 247 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
CEMETERY RESERVE
The Cemetery Reserve provides a source of funds for Cemetery projects and equipment. Within
the Cemetery Reserve is a separate Memorials component that will fund replacements and
maintenance of memorial benches, special memorials and trees in the Cemetery.
Revenues
The Cemetery Reserve revenues are from year-end surpluses in the Cemetery
operations and surpluses in cemetery-related capital projects and from donations. The
Memorials Component will receive 10% of each memorial bench & tree fee, and a 25%
perpetual care levy on special memorials (defined as any memorial not considered a
burial markers).
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Cemetery Reserve is to be used for Cemetery planning and plan implementation,
surveys, landscaping projects, and other special Cemetery projects. Funds in the
Memorials component will be used to replace, repair or maintain memorial benches and
trees, and special memorials in the Cemetery including the flagpoles, the memorials
near the Cemetery Building, and the St. Mary’s Cemetery cross.
Recommended Target Levels
The recommended target minimum is $50,000 plus the cumulative total of contributions
to the Memorials component.
COMMENTS:
The 2019 ending balance is $66,896.78
The 2020 ending balance is $67,468.70
Page 248 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
COUNCIL RESERVE
The Council Reserve provides for funding special projects identified by Council that may arise
from time to time.
Revenues
The Council Reserve revenues are derived from taxation.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Council Reserve is spent on special projects as determined by Council from time to
time.
Recommended Target Levels
The recommended minimum target shall $0
COMMENTS:
The 2019 ending balance is $3,556.90
The 2020 ending balance is $3,587.29
Page 249 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
DEVELOPMENT REMEDIATION RESERVE
The Development Remediation Reserve provides a source of funding for the installation, repair
or replacement of outstanding development related municipal infrastructure deficiencies
Revenues
The Development Remediation Reserve shall generally receive revenues, after the
appropriate notice by the Town has been provided, from outstanding construction
holdbacks for which the Contractor has not remedied, any outstanding or expired
municipal infrastructure deposits provided at the time of building permit application that
the Builder has not rectified, and any outstanding Subdivision or Site Plan Agreement
securities as a result of Developer default.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Development Remediation Reserve may be used for the installation, repair or
replacement of outstanding development related municipal infrastructure deficiencies.
Recommended Target Levels
The balance of the Development Remediation Reserve should not drop below $0 and
should be monitored regularly to ensure outstanding municipal infrastructure deficiencies
are appropriately rectified.
COMMENTS:
The 2019 ending balance is $18,167.96
The 2020 ending balance is $18,488.55
Page 250 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
DOWNTOWN PARKING RESERVE
The Parking Reserve provides a source of funding to properly maintain the Downtown Municipal
parking lots including capital investment in new or existing Downtown parking infrastructure. This
Reserve can be used for operating or capital expense purposes, but can only be used for
Municipal parking located in the Downtown.
Revenues
The Parking Reserve revenues are generated from surplus funds left over from the parking
levy charged to Downtown property owners, payments in lieu of parking paid on
development not spent in the current year, and any net proceeds from the sale of Town
owned parking lot property.
This reserve also consists of funds set aside from Downtown Municipal parking
infrastructure capital projects not completed in a previous financial year. These funds will
be used to complete those Downtown Municipal parking infrastructure capital projects in
a future financial year.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Parking Reserve may be used for the rehabilitation or replacement of existing
Downtown Municipal parking lots, the purchase and capital maintenance of any Downtown
Municipal parking infrastructure and related components, including parking-related
technology, the design and construction of new Downtown Municipal parking infrastructure
and the purchase of associated land, including financing, the cost associated with parking-
related studies, analysis, policy or strategy development, and any annual operating deficit
if incurred by the Town.
Recommended Target Levels
The balance of the Downtown Parking Reserve should not drop below $0 and should be
monitored regularly to ensure appropriate investment in Downtown Municipal parking
infrastructure.
COMMENTS:
The 2019 ending balance is $265,968.88
The 2020 ending balance is $275,859.29
Page 251 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
ECONOMIC DEVELOPMENT RESERVE
The purpose of this reserve is to fund strategic economic development initiatives including:
Industrial land acquisition and development
Commercial land acquisition and development (high priority projects only)
Preparation and implementation of Economic Development strategies and
studies that support the growth and development of the Tillsonburg economy
Revenues
The Reserve revenues are typically generated by industrial and commercial land sales
and special projects.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
This Reserve is used to fund land acquisition and development, studies that support
growth and related costs.
Recommended Target Levels
The recommended minimum target shall be $500,000
The recommended maximum target would be $5,000,000
COMMENTS:
The 2019 ending balance is $337,311.43
The 2020 ending balance is $135,045.85
Page 252 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
ELECTION RESERVE
The Election Reserve provides funding for the municipal election held every 4 years. The
purpose of the fund is to spread the costs over each of the four years.
Revenues
The Election Reserve revenues are from planned amounts budgeted through the
Council operating budget.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Election Reserve is to be used for election purposes and all associated costs
therein.
Recommended Target Levels
The recommended target minimum is $13,500.
A preferred amount to support elections would be $54,000.
COMMENTS:
The 2019 ending balance is $18,567.60
The 2020 ending balance is $28,760.08
Page 253 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
ENGINEERING RESERVE
The Engineering Reserve provides a source of funding for external engineering services to
smooth budgetary impacts associated with Regulated obligations, to support consulting services
for various engineering related studies, plans, assessments, policy or strategic development,
analysis, inspections, or investigations as they arise, and to support the implementation of
engineering related capital projects.
Revenues
The Engineering Reserve shall generally receive revenues from annual operating budget
allocations or any surplus generated from the engineering business, after allowing for
operating and capital expenses, on an annual basis.
This Reserve also consists of funds set aside from engineering related projects not
completed in the previous financial year. These funds will be used to complete those
engineering related projects in a future financial year.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Engineering Reserve may be used for consulting services of various engineering
related studies, plans, assessments, policy or strategic development, analysis,
inspections, or investigations as they arise and the implementation of engineering related
capital projects.
Recommended Target Levels
The recommended minimum target shall be sufficient to cover all Regulated engineering
related obligations. For 2020, this is equivalent to $40,000.
A preferred amount would be about 25% of the annual operating budget, which for 2020
is equivalent to $70,450.
The recommended maximum target would be equivalent to 50% of the annual operating
budget which is $140,900 for 2020 representing about three iterations of Regulated
engineering obligations.
COMMENTS:
The 2019 ending balance is $75,144.42
The 2020 ending balance is $242,974.62
Page 254 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
FIRE DEPARTMENT EQUIPMENT RESERVE
The Fire Department Equipment Reserve provides a fund for capital equipment purchases.
Revenues
The Fire Department Equipment Reserve revenues are from planned amounts budgeted
through the fire department operating budget.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Fire Department Equipment Reserve is to be used for capital projects.
Recommended Target Levels
The recommended target minimum is $75,000.
A preferred amount to support capital purchases would be $225,000.
COMMENTS:
The 2019 ending balance is $153,252.98
The 2020 ending balance is $74,167.70
Page 255 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
FIRE DEPARTMENT LABOUR RESERVE
The Fire Department Labour Reserve provides a fund for part time suppression labour costs.
Revenues
The Fire Department Labour Reserve revenues are from surplus amounts, if any, of the
fire department suppression labour budget.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Fire Department Labour Reserve is to be used for occasions where, suppression,
training and public education labour costs exceed the budgeted amount in a year.
Recommended Target Levels
The recommended target minimum is $15,000.
COMMENTS:
The 2019 ending balance is $0
The 2020 ending balance is $0
Page 256 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
FLEET AND EQUIPMENT RESERVE
The Fleet and Equipment Reserve shall provide a source of funding for the replacement of
corporate vehicles and equipment. Where expansion is necessary and where Development
Charge funding cannot be applied, this Reserve is to provide a source of funding for the purchase
of such fleet/equipment. Each request for expansion funded from this Reserve must be made
clear during the capital budget process and in the purchase award report to Council.
Revenues
The Fleet and Equipment Reserve revenues shall be generated through the application of
an annual Capital Cost Recovery charge to user departments. Fleet units shall repay this
Reserve over the useful life of the unit. Additionally any surplus generated from the fleet
business, after allowing for operating and capital expenses as well as any revenue
generated from the disposal of replaced fleet assets shall also be contributed to this
Reserve.
This reserve also consists of funds set aside from fleet capital projects not completed in a
previous financial year. These funds will be used to complete those fleet capital projects
in a future financial year. The Reserve will also retain interest earned by the funds in the
Reserve.
Expenditures
The Fleet and Equipment Reserve shall be used for the replacement of corporate vehicles
and equipment.
Recommended Target Levels
The Reserve balance shall be adequate to sustain the replace of existing vehicles and
equipment on a replacement scheduled based on the estimated service life of the vehicle
and/or piece of equipment.
The recommended minimum target shall be equivalent to the sustainable annual capital
investment forecast identified in the Town Asset Management Plan as $830,000 for fleet
and equipment.
A preferred amount would be equivalent to 15% of the Fleet replacement value identified
in the Town Asset Management Plan, which for 2020 would be equivalent to $1,567,500.
The recommended maximum target would be about 20% of the Fleet replacement value
identified in the Town Asset Management Plan. For 2020, this would be equivalent to
$2,090,000.
COMMENTS:
The 2019 ending balance is $390,400.71
The 2020 ending balance is $437,167.20
Page 257 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
INSURANCE RESERVE
The Insurance Reserve shall provide a source of funding to stabilize annual insurance premium
increases or in-year insurance claims increases exceeding budgeted figures.
Revenues
The Insurance Reserve revenues shall be generated from surplus amounts, if any, within
the insurance claims account.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Insurance Reserve shall be used instances when the number of insurance claims and
value exceed the amount planned in the budget process. It may also be used to stabilize
annual insurance premium increases.
Recommended Target Levels
The Reserve balance shall be adequate to mitigate any unanticipated increases to annual
insurance premiums or in-year excessive claims.
The recommended minimum target shall be equivalent to the Town’s annual deductible
as $50,000 (2020).
COMMENTS:
The 2019 ending balance is N/A
The 2020 ending balance is $1,298.32.
Page 258 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
IT EQUIPMENT RESERVE
The IT Equipment Reserve shall provide a source of funding for the replacement of corporate
software, computer and communications equipment.
Revenues
The IT Equipment Reserve revenues shall be generated through the application of an
annual Capital Cost Recovery charge to user departments. IT related charges shall repay
this Reserve over the useful life of the units.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The IT Equipment Reserve shall be used for the replacement of corporate software,
computing and tele-communications equipment.
Recommended Target Levels
The Reserve balance shall be adequate to sustain the replacement of existing equipment
on a replacement schedule based on the estimated service life of the piece of equipment.
The recommended minimum target shall be equivalent to the sustainable annual capital
investment forecast identified in the Town Asset Management Plan as $75,000.
A preferred amount would $225,000.
COMMENTS:
The 2019 ending balance is $87,826.86
The 2020 ending balance is $137,823.22
Page 259 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
LINEAR INFRASTRUCTURE RESERVE
The Linear Infrastructure Reserve provides for expenditures associated with the rehabilitation or
replacement of existing capital infrastructure such as roads sidewalks, streetlights and signalized
intersections, bridges, culverts and retaining walls, storm sewers and stormwater management
facilities and their respective related infrastructure.
Revenues
The Linear Infrastructure Reserve shall generally receive revenues from annual operating
budget allocations, any surplus generated from existing linear infrastructure business after
allowing for operating and capital expenses, any new linear infrastructure program funding
from senior levels of government, not including Gas Tax Funding, and an equitable share
of the Assessment Growth allocated towards the Towns Asset Management Plan.
Additionally, an annual allocation of surplus shall be contributed to this Reserve, as
outlined in the Surplus Allocation Policy.
This reserve also consists of funds set aside from linear infrastructure capital projects not
completed in a previous financial year. These funds will be used to complete those linear
infrastructure capital projects in a future financial year.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Linear Infrastructure Reserve may be used to fund the rehabilitation or replacement
of existing capital infrastructure or assist in meeting the funding requirements of matching
linear infrastructure programs developed by senior levels of government.
Recommended Target Levels
The recommended minimum target shall be equivalent to 1% of the linear infrastructure
replacement value identified in the Town Asset Management Plan, which for 2020 would
be $2,076,000.
The preferred amount would be equivalent to the sustainable annual capital investment
forecast identified in the Town Asset Management Plan as $3,890,000 for linear
infrastructure.
The recommended maximum would be about 8% of the linear infrastructure replacement
value identified in the Town Asset Management Plan. For 2020, this would be equivalent
to $16,608,000 representing approximately the support for a 5-year capital plan.
COMMENTS:
The 2019 ending balance is $309,863.44
The 2020 ending balance is $214,386.38
Page 260 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
PHYSICIAN RECRUITMENT RESERVE
The Physician Recruitment Reserve is to establish funding in partnership with Tillsonburg
District Memorial Hospital for the attraction of Physicians.
Revenues
The Physician Recruitment Reserve revenues are supported through taxation and
donations from individuals and corporation.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Physician Recruitment Reserve has two main areas of expenditures. The first is
related to the attraction of Physicians and the marketing related cost and the second is
for costs to secure Physicians. A Shared Physician Recruitment Incentive Support
Model for new physicians has been agreed to with the Tillsonburg District Memorial
Hospital.
Recommended Target Levels
The recommended minimum target shall $35,000
The recommended maximum target would be $100,000
COMMENTS:
The 2019 ending balance is $58,659.71
The 2020 ending balance is $124,646.66
Page 261 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
POLICE RESERVE
The Police Reserve purpose is to offset the annual cost of the Town’s police service contract.
Revenues
The Police Reserve shall generally receive revenues from any surplus generated from a
decrease in the budgeted service contract or unbudgeted funds received under the
Ministry of Community Safety and Correctional Services which include, but are not
limited to, the Community Policing Partnerships, Safer Communities - 1,000 Officers
Partnership and RIDE grant programs. The Reserve will also retain interest earned by
the funds in the Reserve.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Police Reserve funds are to be used solely to offset the annual cost of the Town’s
police service costs and must be made clear during the annual budget process.
Recommended Target Levels
N/A
COMMENTS:
The 2019 ending balance is $78,681.78.
The 2020 ending balance is $79,354.40
Page 262 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
POLICE SERVICES BOARD RESERVE
The Police Services Board Reserve a fund to support special projects taken on by the Board to
support policing efforts in the Town of Tillsonburg.
Revenues
The Police Services Board Reserve revenues are from the annual year end surplus of
the special project funds, as outlined in the Surplus Allocation Policy as well as any
revenue made from donations, auctions and unclaimed funds that may be collected by
the Board.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Police Services Board Reserve is to be used for augmentation of the annual special
projects allocation.
Recommended Target Levels
The recommended target minimum is $1,000.
The recommended target maximum is $20,000
COMMENTS:
The 2019 ending balance is $18,005.55
The 2020 ending balance is $32,669.56
Page 263 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
RECREATION CULTURE AND PARKS RESERVE POLICY
The Recreation, Culture and Parks Reserve generates funds for projects, equipment, planning
exercises, grant-matching, and other strategic initiatives of the Recreation, Culture & Parks
Department. Within the Reserve is a separate Memorials component that will fund replacements
and maintenance of memorial benches and trees in Town Parks. Other separate components
may be established from time to time to track reserves targeted for specific projects or facilities.
Revenues
The Recreation Culture and Parks Reserve revenues are from year-end surpluses in
RCP capital projects or from capital projects not completed at year-end. Revenue may
also be sourced from donations, bequests, fundraising revenue, advertising sales,
special user levies or fees, fines, court awards, insurance claims. The Memorials
Component will receive 10% of each memorial bench & tree fee The Reserve will also
retain interest earned by the funds in the Reserve.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Recreation Culture and Parks Reserve is to be used for planning, plan
implementation, grant matching, community events, equipment purchases, capital
repairs and improvements, fee subsidies, youth leadership initiatives, public art, cultural
initiatives or other expenditures as designated by the source of the revenue. Funds in
the Memorials component will be used to replace, repair or maintain memorial benches
and trees in Town Parks.
Recommended Target Levels
The recommended target minimum is $500,000 plus the cumulative total of Memorial
contributions.
COMMENTS:
The 2019 ending balance is $527,703.88
The 2020 ending balance is $536,177.89
Page 264 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
TAX RATE STABILIZATION RESERVE
The Tax Rate Stabilization Reserve provides a contingency for unforeseen events that might put
pressure on the tax rate. It is also used as a source of working capital.
Revenues
The Tax Rate Stabilization Reserve revenues are from the annual year end surplus, as
outlined in the Surplus Allocation Policy.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Tax Rate Stabilization Reserve is to be used for unforeseen expenditures of a one-
time nature.
Recommended Target Levels
The recommended target minimum is 3% of the annual tax supported budget.
For 2020, this would be $432,200 based on an operating budget of $14,474,500.
A preferred amount to support working capital would be about 15% of the budget which
is $2,488,950 representing about 2 month’s cash flow.
COMMENTS:
The 2019 ending balance is $723,134.26
The 2020 ending balance is $630,980.97
Page 265 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
TRANSIT RESERVE
The Transit Reserve was established to support provide funding for a Community
Transportation Program in cooperation with other community agencies. A Community
Transportation Program meets the Community Strategic Plan’s action items of exploring
alternative transportation options and implement and market a transportation program.
Revenues
The Transit Reserve revenues are from taxation. The Reserve will also retain interest
earned by the funds in the Reserve.
Expenditures
This Transit Reserve is to co-fund the requirements of community transit system. The
annual limit is established through the budget process.
Recommended Target Levels
The recommended minimum target shall be $22,500.
The recommended maximum target would be $75,000.
COMMENTS:
The 2019 ending balance is $0.
The 2020 ending balance is $0
Page 266 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
WASTE MANAGEMENT RESERVE
The Waste Management Reserve consists of funds set aside for the future rehabilitation or
replacement of waste related assets and to provide financial assurance for the future
decommissioning, clean-up or remediation of the Transfer Station facility.
Revenues
The Waste Management Reserve shall generally receive revenues from any surplus
generated from the waste business, after allowing for operating and capital expenses, on
an annual basis.
This Reserve also consists of funds set aside from waste management projects not
completed in the previous financial year. These funds will be used to complete those
waste management projects in a future financial year.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Waste Management Reserve could be used for operating or capital expense
purposes related to waste management.
Recommended Target Levels
The balance of the Waste Management Reserve shall be equivalent to the financial
assurance to clean-up the maximum allowable amount of waste at the Transfer Station
facility at any one time, which for 2020 is equivalent to $79,600, and increase annually at
the rate of inflation.
COMMENTS:
The 2019 ending balance is $1,887.56
The 2020 ending balance is $1,903.72
Page 267 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
WINTER MAINTENANCE RESERVE
The Winter Maintenance Reserve is to fund winter maintenance activities in the event of a shortfall
in the Winter Maintenance Operating Budget. This Reserve is to assist in minimizing the financial
implications resulting from extreme winter weather conditions.
Revenues
The Winter Maintenance Reserve revenues are from surplus funds from the annual
Operating Budget for winter maintenance, if any.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
This Reserve provides additional funding for winter maintenance expenditures in the event
of a deficiency in the Operating Budget amount for winter maintenance.
Recommended Target Levels
The recommended minimum target shall be equal to 10% of the 5-year average winter
maintenance costs or a minimum of $50,000.
The recommended maximum target would be about 25% of the 5-year average winter
maintenance costs which for 2020 would be approximately $133,200.
COMMENTS:
The 2019 ending balance is $0.
The 2020 ending balance is $0
Page 268 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
OBLIGATORY RESERVES
BUILDING PERMIT COST STABILZATION RESERVE
The Building Permit Cost Stabilization Reserve Fund was created to support Section 7(2) of the
Ontario Building Code Act which states “The total amount of the fees authorized under clause
(1) (c) must not exceed the anticipated reasonable costs of the principal authority to administer
and enforce this Act in its area of jurisdiction” meaning fees collected are to be used to
administer the Act; surpluses cannot be used to fund general Town expenditures, and deficits
should be funded from a Reserve Fund.
Revenues
Revenues to the Cost Stabilization Reserve Fund are an annual budgeted allocation
from Building Permit revenues, as well as additional revenues added from Building
Permit surplus as it occurs.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
Expenditures from the CSRF are to stabilize the building permit revenue line in the
Operating Budget and to fund Building department capital expenditures.
Recommended Target Levels
The minimum target amount should be $100,000 about 25% of the annual operating cost
and the maximum should be $400,000.
COMMENTS:
The 2019 ending balance is $498,303.60
The 2020 ending balance is $861,065.31
Page 269 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
DEVELOPMENT CHARGE RESERVE
The Development Charge (DC) Reserve Funds provide financing for growth related projects
undertaken by the Town as detailed in the DC Background Study and By-Law. The DC
legislation took effect in 1991.
Revenues
The Development Charge Reserve revenues are from charges imposed and collected
prior to the issuance of a building permit on new development and redevelopment that
will result in the demand for hard and soft services.
Expenditures
This Development Charge Reserve contributes to projects identified in the DC study and
included in the rate.
Recommended Target Levels
The recommended target would be to have adequate funding to meet the growth of the
Town.
COMMENTS:
The 2019 ending balance is $2,397,787.82
The 2020 ending balance is $2,573,367.38
Page 270 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
FEDERAL GAS TAX REBATE RESERVE
The Gas Tax Rebate Reserve provides funding for investments in Environmentally Sustainable
Municipal Infrastructure (ESMI) Projects and Capacity Building Projects as per the Agreement for
the Transfer of Federal Gasoline Tax Revenues.
Revenues
The Town of Tillsonburg receives a semi-annual allocation of funds from the Association
of Municipalities Ontario (AMO) on behalf of the Federal Government per the Agreement
for the Transfer of Federal Gasoline Tax Revenues.
The Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
Expenditures from the Gas Tax Rebate Reserve are to be used to support environmentally
sustainable municipal infrastructure projects to help ensure cleaner air, cleaner water, and
reduced greenhouse gas emissions. The Transfer of Federal Gasoline Tax Revenues
Agreement sets out Eligible projects/categories as well as terms & conditions in further
detail.
Recommended Target Levels
The balance of the Gas Tax Rebate Reserve should not drop below $0 and should be
monitored regularly to make best use of the opportunity available to the Town of
Tillsonburg.
COMMENTS:
The 2019 ending balance is $581,310.41
The 2020 ending balance is $602,473.03
Page 271 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
TRUST FUNDS
THE ANNANDALE HOUSE TRUST
The Annandale House Trust is established for purpose of generating funds for the restoration,
refurbish, development, and promotion of the Annandale House and the Museum’s collection
was established through By-Law 2259. The Trust was defined and Trustees appointed through
By-Law 4322 on the 24th day of June, 2019.
Revenues
The Annandale House Trust revenues are from donations, bequests, fundraising
activities and any revenue from the divestment of de-accessioned items in the Museum’s
collection or the sale of items donated for the collection but which do not meet the
criteria to be added to the collection. Interest earned on funds in the Trust will be
retained within the Trust.
Expenditures
The Annandale House Trust is to be used for capital repairs and enhancements to the
Annandale House, outbuilding and grounds that are consistent with maintaining and/or
restoring the National Historic Site. Trust funds may also be used for acquisition of
items for the Museum collection or for expenses related to the preservation, storage or
display of the items in the collection. Grant matching is an eligible expense. Fundraising
expenses and donor recognition are not eligible expenses.
Recommended Target Levels
The recommended target minimum is $400,000.
COMMENTS:
The 2020 ending balance is $145,252.
Page 272 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
CEMETERY MAINTENANCE TRUST
The Cemetery Maintenance Trust was established to receive, maintain, control and use
donations for the general maintenance and upkeep of Tillsonburg Cemeteries. The Trust was
defined and Trustees appointed through By-Law 4322 on the 24th day of June, 2019.
Revenues
The Cemetery Maintenance Trust revenues are from donations received. They shall be
deposited into this trust account and may be invested in such securities as the trustees
may invest in under the Trustee Act, and the earnings derived from the investment of
such monies form part of the trust fund.
Expenditures
This Cemetery Maintenance Trust Trustees will determine the disbursement of the
funds, to focus on the general maintenance and care of the grounds of the Tillsonburg
Cemetery.
Recommended Target Levels
The recommended minimum target shall $10,000
The recommended maximum target would be $100,000
COMMENTS:
The 2020 ending balance is $36,479.
CONSOLIDATED ACCOUNTS: PURPOSE:
Cemetery Maintenance $24,799 Cemetery maintenance
TASC $1,807
Cemetery Trees $3,290 Plant trees in cemeteries
Cemetery Capital $6,583 Fund capital purchases for cemeteries
Page 273 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
CEMETERY PERPETUAL CARE TRUST
The Perpetual Care Trust holds funds in trust as per of the Funeral, Burial and Cremation
Services Act, 2002, Section 51 and Ontario Regulation 30/11, Division G, which requires a
cemetery operator to have a trust account for the purpose of generating funds for the care and
maintenance of the cemetery. The Trust was defined and Trustees appointed through By-Law
4322 on the 24th day of June, 2019.
Revenues
The Perpetual Care Trust revenues are from the contributions required by the Act and
set by regulation that are collected from every sale of interment rights within the
cemetery and in respect of markers installed in the cemetery. As per the Act, income
from the investment and reinvestment of those contributions must be must only be used
for the prescribed purposes and in accordance with the prescribed rules. If this income
is retained by the Trust it may only be made available for distribution to the cemetery
operator.
Expenditures
The capital accumulated within the Trust cannot be used for any purpose except as
required or permitted by the Act or the regulations. Distributed interest earned from the
investment and reinvestment of contributions from markers can be used to stabilize,
maintain, secure and preserve markers in the cemetery. Interest earned from the
investment and reinvestment of money paid into the trust for purposes other than for
markers can be used to maintain, secure and preserve the cemetery, including its
grounds, buildings, structures and markers, and for the equipment used to maintain,
secure and preserve the cemetery. Regulation permits the operator to use income from
the fund or account to pay a worker wages and benefits for engaging in, or supervising,
the stabilization, maintenance, securing or preservation of markers, the cemetery or any
of its grounds, buildings, structures or markers; or the equipment used to maintain,
secure or preserve the cemetery.
Recommended Target Levels
N/A
COMMENTS:
The 2020 ending balance is $949,295.
Page 274 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
CEMETERY PRE-PAID TRUST
The Cemetery Pre-Paid Trust holds funds in trust for pre-paid cemetery services and has been
established under Part VI of the Funeral, Burial and Cremation Services Act, 2002, Section 52
and Ontario Regulation 30/11, Section 77-81.
Revenues
The Cemetery Pre-Paid revenues were collected from Cemetery customers for pre-paid
services up until 2014. They are no longer being collected as pre-paid services are not
being offered by the Tillsonburg Cemetery. Interest earned from the Trust is retained
within the Trust.
Expenditures
The funds in the Trust must be used for the purpose for which they were collected.
When one of the clients who has pre-paid for cemetery services has need of those
services, the funds held in trust plus the interest earned on those funds are used to pay
for the services. If the fee for the services is less than the funds plus interest, any
leftover must be returned to the estate of the client. If the fee is greater than the
accumulated funds, the difference is waived by the Town.
Recommended Target Levels
The target level is $0. As the pre-paid services are performed, the balance in the Trust
will decrease to zero.
COMMENTS:
There are Provincial regulations and annual reporting requirements associated with pre-paid
trusts that must be complied with as long as there are funds in the Trust.
The 2020 ending balance is $30,342 representing 65 prepayments.
Page 275 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
COMMUNITY TRUST
The Community Trust was established to receive, maintain, control and use donations for
community designated purposes. The Trust was defined and Trustees appointed By-Law 4322
on the 24th day of June, 2019.
Revenues
The Community Trust revenues are from Donations and Bequeaths received and
deposited into this trust account. Funds in the Community Trust may be invested in
such securities as the trustees may invest in under the Trustee Act, and the earnings
derived from the investment of such monies form part of the trust fund.
Expenditures
This Community Trust shall be disbursed by the Trustees. These funds will be disbursed
to focus on community purposes such as heritage designations, disaster relief, fire
safety, parades, festivals, theatre and so on.
Recommended Target Levels
The recommended minimum target shall be $50,000.
COMMENTS:
The 2020 ending balance is $77,967.
CONSOLIDATED ACCOUNTS: PURPOSE:
John Scott $5,069 Poor of Tillsonburg
John McIntyre $2,952 Sick children
John Law $33,175 Bands, concerts, & musical entertainment
Emergency $2,589 Citizens affected by a fire or other disaster
LACAC $8,254 Public awareness of heritage conservation
Fire Safety House $1,247 Fire safety
Rowing $38 Sponsorship of rowing athletes
Youth Request $18,200 Special project grants and bursaries for
youth
Christmasfest $6,442
Page 276 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
LAKE LISGAR REVITALIZATION TRUST
The Lake Lisgar Revitalization Trust is to be used for generating funds for the care and
maintenance of the water quality of Lake Lisgar and the shorelines in and around Lake Lisgar.
Revenues
The Lake Lisgar Revitalization Trust revenues are from donations, bequests, grants and
fundraising activities. If the balance in the Trust is less than the targeted minimum, there
may be contributions from the Town’s operating budget. Interest earned on the funds in
the Trust will be retained in the Trust.
Expenditures
Eligible expenditures include projects upstream of the Lake like sediment ponds and
erosion mitigation. Eligible expenses also include equipment, project expenses,
scientific research, water quality monitoring, grant matching, and activities or projects
that inform people about the importance of water quality and how they can assist with
keeping Lake Lisgar clean.
Recommended Target Levels
The recommended target minimum is $50,000.
COMMENTS:
The 2020 ending balance is $29,374.
CONSOLIDATED ACCOUNTS: PURPOSE:
Lake Lisgar Trust $15,825 Purchase parkland and equipment
Fountain Trust $13,549 Maintain the Lake Lisgar fountain
Lake Lisgar Water Quality Trust* $0 Maintaining and protecting of the overall
health of Lake Lisgar
*New for 2021.
Page 277 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
PARKLAND TRUST RESERVE
The Parkland Trust Reserve provides a source of funds for Parkland acquisition, projects and
equipment. Within the Parkland Reserve is a separate Memorials component that will fund
replacements and maintenance of memorial benches and trees in Town Parks. The Trust was
defined and Trustees appointed through By-Law 4322 on the 24th day of June, 2019.
Revenues
The Parkland Trust Reserve revenues are from contributions from land developers and
severances remitted under Section 51.1 (3) of the Planning Act R.S.O. (1990), from the
sale of land previously designated for parkland purposes, and from donations. The
Memorials Component will receive 10% of each memorial bench & tree fee. The
Reserve will also retain interest earned by the funds in the Reserve.
Expenditures
The Parkland Reserve is to be used for Parks planning and plan implementation,
surveys, landscaping projects, park amenities and other special Parks projects. Funds
in the Memorials component will be used to replace, repair or maintain memorial
benches and trees in Town Parks.
Recommended Target Levels
The recommended target minimum is $10,000.
COMMENTS:
The 2020 ending balance is $24,023.
CONSOLIDATED ACCOUNTS: PURPOSE:
Parkland Trust $22,343 Purchase parkland and equipment
Arbour Day $1,680 Plant trees
Fountain Trust (moved to Lake Lisgar Trust)
Page 278 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
SCHOLARSHIP TRUST
The Scholarship Trust was established to receive, maintain, control and use donations for
scholarship awards. The Trust was defined and Trustees appointed through By-Law 4322 on
the 24th day of June, 2019.
Revenues
The Scholarship Trust revenues are from donations and bequeaths for the Town which
are deposited to the trust account. The trust funds may be invested in such securities as
the trustees determine under the Trustee Act and the earnings derived from the
investment of such monies form part of the trust fund.
Expenditures
The Scholarship Trust funds shall be disbursed by the trustees on choosing a suitable
recipient of a scholarship. The request for funds shall be provided from Tillsonburg High
Schools and/or from neighboring Public or Private Schools to which Tillsonburg
residents attend.
Recommended Target Levels
The recommended minimum target shall be $20,000.
COMMENTS:
The 2020 ending balance is $35,767.
CONSOLIDATED ACCOUNTS: PURPOSE:
Police Services Board Trust (PSB) $30,232 Police (Foundations) Studies
M.L. Covey Trust $5,535 Modern Language Studies
Page 279 of 371
2020 TOWN OF TILLSONBURG STATEMENT OF RESERVES AND TRUSTS
J.L. SCOTT MCLEAN OUTDOOR RINK TRUST
The J.L. Scott McLean Fund is to be used for capital expenses and ongoing facility
improvements related to the construction of the outdoor refrigerated ice pad/basketball court
facility behind the Tillsonburg Community Centre. The Trust was defined and Trustees
appointed through By-Law 4126, Schedule A, on the 21st day of August, 2017.
Revenues
The J.L. Scott McLean Fund revenues are from donations received by the Town.
Donations received herein shall be deposited into this trust account and may be invested
in such securities as the trustees may invest in under the Trustee Act, and the earnings
derived from the investment of such monies form part of the trust fund.
Expenditures
The J.L. Scott McLean Fund shall be disbursed by the trustees. Trustees are to
determine the disbursement of the funds to focus on the construction of a new outdoor
refrigerated ice pad/ basketball court facility in Memorial Park, the refrigeration of the
facility and improvements to the facility.
COMMENTS:
The 2020 ending balance is $92,871.
Page 280 of 371
Page 1 of 3
Subject: Covid-19 Tax Deferral Report
Report Number: FIN 21-20
Department: Finance
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, June 28, 2021
RECOMMENDATION
THAT Council receives FIN 21-20 Covid-19 Tax Deferral Report as information.
BACKGROUND
At the Council meeting held on the May 10, 2021 the following resolution was passed:
Resolution # 2021-231
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council endorse and request that Staff implement a property tax deferral
for anyone who cannot make payments in May due to financial restraints
recognizing that lockdowns, layoffs and shuttered businesses are creating undue
hardships;
AND THAT the deferral program be similar in nature to the one that was
implemented in 2020;
AND THAT the deferral be interest free and penalty free and that payments are
deferred to August, 2021 at which time pending the status of lockdowns may be
revisited for an extension;
AND THAT the Town of Tillsonburg Council recognize that only the Town’s
portion of taxes can be deferred by said Council and hereby request that this
resolution be forwarded to the County of Oxford for consideration of deferring
County property tax due in May to support those that may not be in the financial
position to meet the current deadlines.
This report is to provide Council with an update on the participation of the May property
tax installment deferral option.
Page 281 of 371
FIN 21-20
Page 2 of 3
DISCUSSION
Upon the direction provided by Council, staff immediately set into place a deferral
application identical to that utilized in 2020 for the same purpose. Information regarding
the deferral application option was advertised through the Town newsletter and website.
The Town received three deferral applications for a total of $16,365. Deferrals
organized by property class are outlined in the below table with comparative 2020
figures.
FINANCIAL IMPACT
All deferred taxes are expected to be collected by August 1, 2021 at which time penalty
and interest will commence on unpaid balances.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
2020 2021
Residential 16,817$ 1,698$
Commercial 52,724 14,667
Industrial 71,366 -
Large Industrial 35,282 -
New Commercial 18,498 -
Commercial and Residential 6,869 -
Multi -Residential 32,742 -
Shopping Centre 60,390 -
294,688$ 16,365$
Class Total Deferred
Page 282 of 371
FIN 21-20
Page 3 of 3
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
None.
Page 283 of 371
Page 1 of 5
Subject: Fire Services Radio Communications – Tower Sites
Report Number: FRS 21-07
Department: Fire Services
Submitted by: Paul Groeneveld, Acting Fire Chief
Meeting Type: Council Meeting
Meeting Date: Monday, June 28, 2021
RECOMMENDATION
THAT staff report FRS 21-07 be received as information;
AND THAT Staff be directed to purchase and install radio equipment as proposed on
both the TFRS Reservoir and Community Service Centre Towers from Five9 Solutions
in the amount of $37,732.75 plus HST;
AND THAT the radio equipment and installation be debentured as proposed in this
report.
BACKGROUND
Tower Site Radio Equipment Assessment
On April 18th, 2021 Staff received a Health and Safety Concern following the fire at 148
Concession Street. The concern was related to the poor quality of the radio
communications on scene and inside the building during firefighting evolutions.
Staff was made aware that the Tillsonburg Fire and Rescue Services radio tower
equipment, in-vehicle radios and portable radios had not been serviced or maintained
on a regular schedule.
Staff utilized Five9 Solutions to assess the condition of all radio tower equipment, in
vehicle radios and portable radios.
Page 284 of 371
FRS 21-07
Page 2 of 5
Five9 Solutions advised staff that the tower equipment was working good at the time.
Five9 Solutions also advised that should this equipment become defective they will not
be able to repair or acquire parts due to the age (20+ years) of the equipment.
On June 14, 2021 the radio equipment on the Reservoir Tower site malfunctioned and
Fire Comm was unable to notify and communicate with TFRS members via normal
channels.
Five9 Solutions attended and evaluated the radio equipment. Five9 staff were able to
re-boot the repeater and restore the use of the equipment on a temporary basis. Five9
also advised that the equipment will continue to malfunction, which it has on a number
of occasions following June 14, 2021.
The CSC Tower is used as a back-up in case of a malfunction of the Reservoir Tower.
On June 14, 2021 Fire Comm staff moved communications over to the CSC Tower until
the Reservoir Tower was re-booted. Five9 does not recommend operating off the CSC
Tower for any length of time, and has previously recommended the equipment be
upgraded as well.
Town Purchasing Policy
The Town Purchasing Policy provides for emergency purchases as follows;
When an emergency occurs that, at the discretion of the CAO, Director, Fire Chief, or
Department Manager, constitutes immediate danger to health, safety, life or property, or
requires the immediate procurement of goods and services, the Department Manager or
his/her designate may purchase through sole sources such required Goods or Services
upon consultation with the Director or Treasurer. A follow-up report to Council is
required for all Emergency Purchases over $25,000.
"Emergency" shall mean a situation, or the threat of an impending situation, where
serious delay may affect the life, safety, health or welfare of the general public, cause
damage to the environment or to the property of the residents of the Town, or to prevent
serious damage, disruption of work, or to restore or to maintain essential service to a
minimum level.
The Policy also provides for the Sole Sourcing of purchases;
“Sole Source” is defined as any contract entered into without a competitive process,
based on a justification that only one known source exists or that only one single
supplier can fulfill the requirements.
Page 285 of 371
FRS 21-07
Page 3 of 5
DISCUSSION
System Upgrades
The radio equipment on both the Reservoir and CSC Towers are beyond their
serviceable life expectancy. The Reservoir Tower equipment is not repairable and will
continue to malfunction and eventually stop functioning.
The radio equipment on the CSC Tower is currently functioning below capacity and
works as a backup in case of a Reservoir Tower malfunction. Five9 Solutions has
recommended that this site be upgraded as well due to its age and being beyond its
serviceable life expectancy.
New radio equipment will provide the Town with reliable communications for the TFRS
for many years (15 – 20 years) and will be compatible with digital communications
platforms should the Town move in that direction in the future.
Further, the new equipment will have simulcast capability (when activated) which
provides enhanced coverage through both towers by monitoring/transmitting the radio
communications at the same time. Simulcasting will provide a broader reaching and
more effective communications system for fire services. This would also eliminate the
current situation of both towers transmitting radio communications at the same time
from the fire ground to Fire Comm.
The cost to activate the simulcast feature is approximately $500 - $600 per month
($6,000 - $7,200 annually). This feature requires an additional network connectivity
between the two sites. Staff suggests this be included in the 2022 Operating Budget.
Staff recommends that the Town upgrade the radio equipment on both the Reservoir
and CSC Towers to mitigate any potential for lapse in fire communications in the future.
Purchasing Policy
Emergency Purchase
Staff has exercised their authority under the Town’s Purchasing Policy Emergency
purchase clause by ordering the equipment for the Towers as proposed. The delivery
time for the equipment is 4 – 6 weeks.
Sole Sourcing
Five9 Solutions is contracted by the Town to provide repairs and maintenance on the
Fire Communications Centre radio equipment. Staff has exercised the sole sourcing
clause under the Purchasing Policy and has ordered the above proposed radio
equipment from Five9 Solutions. Further, the immediate need for this equipment would
Page 286 of 371
FRS 21-07
Page 4 of 5
support sole sourcing as the RFP process would extend the time to purchase and install
to approximately six months or more.
FINANCIAL IMPACT/FUNDING SOURCE
The cost to replace the radio equipment will be a capital expense that was not
accounted for in the 2021 budget.
Staff has acquired a quote from Five 9 Solutions to provide and install new radio
equipment on both towers (Attachment).
Reservoir Tower $20,191.25 + HST
CSC Tower $17,541.50 + HST
Total $37,732.75 + HST
The current Fire Services Equipment Reserve has an uncommitted balance of $28,897.
Purchasing the radio equipment from this reserve will deplete the reserve while still
requiring additional funding. Staff is recommending the equipment be debentured as
part of the Town’s 2021 debenture application through Infrastructure Ontario. Debt
financing the capital asset aligns the useful life of the acquisition with the repayment
period while retaining the reserve for future lower-dollar unbudgeted variances or capital
requirements. The principal and interest obligation, payable commencing 2022, will be
included in the subsequent operating budget.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
Page 287 of 371
FRS 21-07
Page 5 of 5
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – Five9 Solutions Inc. – Quote SO000363
Appendix B – Five9 Solutions Inc. – Quote SO000364
Page 288 of 371
Sales Quote
Sales Quote #:
SO000363
353 Manitou Dr.
Unit #59
Kitchener, ON N2C1L5
Phone: 1-855-459-2020
Tax ID: 754701936RT0001
Five9 Solutions Inc.
Vanessa DevolinBill To:
Tillsonburg
200 Broadway
2nd Floor Suite 204
Tillsonburg, ON, N4G 5A7
Ship To:Tillsonburg Fire & Rescue Services
80 Conession St E
Tillsonburg, ON, N4G 4Z8
Five9 PersonnelRoger RubyNet 30.06/16/2021
SHIPPED VIASALESPERSONPAYMENT TERMSCUSTOMER ORDER #QUOTE DATE
Items
AmountUnit PriceUnit of
MeasureQuantityDescriptionItem #
$50.00$50.001On-Site FeeOn-Site Fee
$1,200.00$1,200.001Project Labour RateProject Labour
$10,050.00$10,050.00Each1Kairos 136-174Mhz RepeaterKA-160
$1,930.00$1,930.00Each1Crescend RF Power Amplifier with Power supply- 10-20W input40-100W Output -13.8V/23Amp powerP10-10DE1-C5-001
$890.00$890.00Each10 Amps 13.8 VOLTS SWITCHING RACK MOUNT POWER
SUPPLY (Two supplies on one 19 in rack)
AST-SRM-50M-
2
$11.00$5.50Each2SMA (M) STRAIGHT RG58 LMR-195 CRIMPRFI-RSA-3000-
C
$9.50$0.95Feet10Coax, 195 type .195 FOAM POLYETHYLENE BRAIDEDTMC-LMR-195
$8.95$8.95Each1Connector, N (M) STRAIGHT LMR-195 RG-58 CRIMPRFI-RFN-1005-3C
$8.05$8.05Each1Connector, N (F) STRAIGHT RG58 LMR-195 CRIMPRFI-RFN-1027
$75.00$75.00Each1Hammond RAS Series Vented Universal Rack Shelf - 2U 15
depth
RASV190315BK
1
$173.00$173.00Each1Power, Data, Audio Cables. Db 25 Conns. Ground line and lugsMisc Cable
$1,325.00$1,325.00Each1Eaton, 9PX RT, 1000 120 V, 1000/900 VA/WATTS9PX1000RT
$895.00$895.00Each1Eaton 9PX EBM, RT, 48V9PXEBM48RT
$468.75$468.75Each1Eaton, Network Card, Gigabit, w/UL2900-1 Cyber Security
CertificationNETWORK-M2
$410.00$410.00Each1IP-Based DMR Net ControlKA-NET-RC
$2,240.00$2,240.00Each1Simulcast License Tier 2KA-SI-T2
$447.00$447.00Each1DMR Vocoder 2lines+ GPS ReceiverKA-VOC-2
Tax Summary
$2,624.86HST
Quotation for supply, configure, install, commission, and test
replacement repeater and associated equipment at Reservoir Site.
- Remove existing RKR1225 and PA.
- Install replacement equipment.
- Note that the new equipment will be tested and connected via test
endpoint in the Five9 Office prior for full test & verification purposes
with Avtec Console.
Comments:
$22,816.11Total Amount
$2,624.86TAX
$0.00OTHER CHARGES
-$0.00DISCOUNT
$20,191.25SUBTOTAL
Page 1 of 3
Page 289 of 371
SO000363
Sales Quote #:Five9 Solutions Inc.
Signature: ______________________________________________________________ Date: _________________________
Page 2 of 3
Page 290 of 371
SO000363
Sales Quote #:Five9 Solutions Inc.
Terms and Conditions
This proposal is valid for 30 days from date of submission, after which it is subject to change without notice.
Specified Delivery commences upon acceptance of order by Five9 Solutions Inc.
Page 3 of 3
Page 291 of 371
Sales Quote
Sales Quote #:
SO000364
353 Manitou Dr.
Unit #59
Kitchener, ON N2C1L5
Phone: 1-855-459-2020
Tax ID: 754701936RT0001
Five9 Solutions Inc.
Vanessa DevolinBill To:
Tillsonburg
200 Broadway
2nd Floor Suite 204
Tillsonburg, ON, N4G 5A7
Ship To:Tillsonburg Fire & Rescue Services
80 Conession St E
Tillsonburg, ON, N4G 4Z8
Five9 PersonnelRoger RubyNet 30.06/16/2021
SHIPPED VIASALESPERSONPAYMENT TERMSCUSTOMER ORDER #QUOTE DATE
Items
AmountUnit PriceUnit of
MeasureQuantityDescriptionItem #
$50.00$50.001On-Site FeeOn-Site Fee
$1,200.00$1,200.001Project Labour RateProject Labour
$10,050.00$10,050.00Each1Kairos 136-174Mhz RepeaterKA-160
$1,930.00$1,930.00Each1Crescend RF Power Amplifier with Power supply- 10-20W input40-100W Output -13.8V/23Amp powerP10-10DE1-C5-001
$449.00$449.00Each1Mikrotik RouterRB4011iGS+RM
$890.00$890.00Each10 Amps 13.8 VOLTS SWITCHING RACK MOUNT POWER
SUPPLY (Two supplies on one 19 in rack)
AST-SRM-50M-
2
$11.00$5.50Each2SMA (M) STRAIGHT RG58 LMR-195 CRIMPRFI-RSA-3000-
C
$9.50$0.95Feet10Coax, 195 type .195 FOAM POLYETHYLENE BRAIDEDTMC-LMR-195
$8.95$8.95Each1Connector, N (M) STRAIGHT LMR-195 RG-58 CRIMPRFI-RFN-1005-3C
$8.05$8.05Each1Connector, N (F) STRAIGHT RG58 LMR-195 CRIMPRFI-RFN-1027
$75.00$75.00Each1Hammond RAS Series Vented Universal Rack Shelf - 2U 15
depth
RASV190315BK
1
$173.00$173.00Each1Power, Data, Audio Cables. Db 25 Conns. Ground line and lugsMisc Cable
$2,240.00$2,240.00Each1Simulcast License Tier 2KA-SI-T2
$447.00$447.00Each1DMR Vocoder 2lines+ GPS ReceiverKA-VOC-2
Tax Summary
$2,280.40HST
Signature: ______________________________________________________________ Date: _________________________
Quotation for supply, configure, install, commission, and test
replacement repeater and associated equipment at the CSC
- Remove existing RKR1225 and PA.
- Install replacement equipment.
- Note that the new equipment will be tested and connected via test
endpoint in the Five9 Office prior for full test & verification purposes
with Avtec Console.
Comments:
$19,821.90Total Amount
$2,280.40TAX
$0.00OTHER CHARGES
-$0.00DISCOUNT
$17,541.50SUBTOTAL
Page 1 of 2
Page 292 of 371
SO000364
Sales Quote #:Five9 Solutions Inc.
Terms and Conditions
This proposal is valid for 30 days from date of submission, after which it is subject to change without notice.
Specified Delivery commences upon acceptance of order by Five9 Solutions Inc.
Page 2 of 2
Page 293 of 371
Page 1 of 3
Subject: HVAC Replacement – Corporate Office
Report Number: RCP 21-15
Department: Recreation, Culture and Parks
Submitted by: Christopher Baird, Director of Recreation, Culture and Parks
Meeting Type: Council Meeting
Meeting Date: Monday, June 28, 2021
RECOMMENDATION
THAT report RCP 21-15 HVAC Replacement – Corporate Office be received as
information;
AND THAT Council direct staff to proceed immediately with the replacement of
the HVAC unit which serves the Corporate Office;
AND THAT the Annandale Boiler Replacement project as approved in the 2021
Capital Budget be deferred and re-budgeted for 2022 with the funding amount
of $50,000 through taxation reallocated to the HVAC replacement and any
residual dollars be contributed to the RCP reserve.
BACKGROUND
The main Heating Ventilation & Air Conditioning (HVAC) roof top unit that
serves our Corporate Offices and Council Chambers is in immediate need of
replacement. Facilities staff continue to respond to regular failures and
breakdown. This unit is approximately 19 years old and at the complete end of
its usable life.
With the onset of warmer summer temperatures, the unit will be severely
pressed to supply adequate temperature levels and fresh air supply across the
offices and Council Chambers; the reliability continues to be in question.
Standalone repairs are estimated to be in excess of $10,000. For this reason,
staff are recommending that the unit be replaced as soon as possible. It is
Page 294 of 371
RCP 21-15
Page 2 of 3
unfortunately impractical to postpone until 2022 due to the imminent repeated
downtime and repair costs.
DISCUSSION
RCP Facilities staff have been in discussion with Strathallen, the Corporate
office Landlord, as there are a number of terms and conditions that indicate that
the Town is responsible for full and future replacement costs of the existing
equipment. Staff continues to seek some form of mutual cost sharing as a
means of softening the overall financial impact of this unplanned replacement
however, in the near term, a solution is essential to maintain the effective use of
the corporate office going forward.
Should additional information come forward between the preparation of this
report and the meeting date of June 28, 2021, it will be fully reported to Council
upon receipt.
CONSULTATION
This report has been prepared in consultation with Facilities staff, Finance and
the CAO.
FINANCIAL IMPACT/FUNDING SOURCE
The HVAC equipment was not identified in any upcoming replacement
schedule(s) and funds have not been budgeted in 2021. Preliminary quotes for
the replacement and installation are approximately $32,000 to $40,000.
Staff are recommending that the Annandale Boiler Replacement project as
approved in the 2021 Capital Budget be deferred and re-budgeted for 2022 and
that the associated funding amount of $50,000 through taxation be reallocated
to the HVAC replacement with any residual funds contributed to the RCP
reserve. The existing boiler system has been analyzed and staff are confident
that it can continue to function for another winter season.
This recommended course of action will provide Council with an option to
address the office HVAC system concerns with no adverse impact to 2021
financials.
If staff are successful in reaching some form of cost sharing opportunity with
Strathallen, the offset could be used to fund other capital needs in 2022 and
beyond.
Page 295 of 371
RCP 21-15
Page 3 of 3
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local
government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of
employment opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with
Tillsonburg’s economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young
professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
None.
Page 296 of 371
The Corporation of the Town of Tillsonburg
Economic Development Advisory Committee Meeting
June 8, 2021
7:30 a.m.
Electronic Meeting MINUTES
Present: Councillor Deb Gilvesy, Andrew Burns, Cedric Tomico, Kirby Heckford, Jesse
Goossens, Mayor Stephen Molnar, Suzanne Renken, Jeff VanRybroeck, Collette
Takacs, Steve Spanjers, Lisa Gilvesy, Randy Thornton
Staff: Kyle Pratt, CAO; Laura Pickersgill, Executive Assistant; Lisa Jibson, Executive
Assistant; Cephas Panschow, Development Commissioner
Regrets: Lindsay Morgan-Jacko
1. Call to Order
The meeting was called to order at 7:34 a.m. 2. Introduction of Executive Assistant, Lisa Jibson
Lisa Jibson was introduced to the Committee and she will be filling the Executive
Assistant role during Laura’s maternity leave. 3. Adoption of Agenda
Resolution #1
Moved by: Jeff VanRybroeck Seconded by: Suzanne Renken THAT the Agenda as prepared for the Economic Development Advisory Committee meeting of June 8, 2021, be adopted.
Carried 4. Adoption of Previous Minutes
Resolution #2
Moved by: Councillor Deb Gilvesy Seconded by: Andrew Burns THAT the Minutes as prepared for the Economic Development Advisory Committee meeting of May 11, 2021, be adopted.
Carried 5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared. 6. Presentations
Page 297 of 371
7. General Business & Reports 6.1 Monthly Projects Update
Cephas provided an overview of the monthly projects update. 6.2 VanNorman Innovation Park- Street Naming
Cephas provided an overview of options for naming of the two streets in VanNorman
Innovation Park. Opportunity was provided for members to provide feedback on naming options.
Resolution #3
Moved by: Randy Thornton Seconded by: Councillor Deb Gilvesy THAT the Economic Development Advisory Committee recommends to Council that the names “Innovation Way” (currently named Clearview Drive South) and “Progress
Drive” (Future Street A) be the established road names for the two roads being developed inside of Van Norman Innovation Park.
Carried
6.3 Economic Development Strategy Update- Streamlining & Next Steps
Cephas will complete this update and send to the group in the coming days. This will be placed as item one on the next agenda.
6.4 Gas Station on Oxford Street (bridge by Tillson Ave)- Councillor Gilvesy
There was a discussion held regarding difficulties experienced for this property to be sold from the current owner. Staff to review this issue with the Town Building
Department and bring back options at a future meeting on potential courses of action
to mitigate this issue. There may be funding available through FCM for property
clean up resources. 6.5 Circulation: Application for Official Plan Amendment & Zone Change- File #
OP 21-04-7 & ZN 21-04 (circulated May 27 by email)
Staff are finalizing how the circulation process for these types of applications will operate.
Opportunity was provided for members to give feedback and comments on this specific application. The following comments were received:
• Concerns about already very limited affordable housing options in the Town and how restricting ground floor retail, even if in the downtown, could
exacerbate this.
• Consider exemption for new development as, presumably, it would have gone through an approval process
• Supportive that this application allows for upper floor residential living in the
downtown core
Page 298 of 371
• Restricting ground floor residential from being permitted on Broadway
(extending the current zone south to London St) is of primary importance, but
less concerned about side streets
• While this may be an extra step or red tape for members of the public, important to remember that even if rezoned, specific developments could
seek exemptions to the restriction through a rezoning.
• Although there may be pressures to convert existing commercial/retail space to residential, it is important protect downtown retail space to allow for future commercial and retail growth. There has been significant new businesses
that have opened during the pandemic that have replaced some that have
shut down and overall the BIA believes there has been net growth over the
past year. Randy Thornton and Jeff VanRybroeck left the meeting at 8:51 a.m. 6.5 Tillsonburg Hydro Inc.
No new updates. 6.6 Town Hall Task Force
Staff will be reviewing quotes for an updated space needs study consultant and
bringing them to Committee to follow through next steps. 6.7 Physician Recruitment & Retention Committee
No new updates. 6.8 Community Strategic Plan
The drafted Community Strategic Plan is on schedule to go to Council for final
adoption at the end of June.
Mayor Molnar left the meeting at 9:04 a.m. 8. Community Organization Updates 7.1 Downtown Business Improvement Association 7.1.1 Monthly Report
Cedric provided some additional background information on the tax adjustment issue
the BIA is currently experiencing. 7.2 Tillsonburg District Chamber of Commerce
The Chamber, along with many business owners, participated in a very interactive
discussion yesterday with the Minister of Small Business and Red Tape Reduction
that allowed for local and direct comments and concerns to be brought forward. The rapid antigen kits have been ordered and will be distributed once received.
Page 299 of 371
The Awards of Excellence voting process will begin soon. 7.3 Tillsonburg District Real Estate Board
7.3.1 Listings & Statistics There were no comments regarding this item. 9. Round Table
There have been four land sales in Van Norman Innovation Park. 10. Next Meeting
July 13, 2021 7:30 a.m. 11. Adjournment
Resolution #4 Moved by: Cedric Tomico
Seconded by: Suzanne Renken THAT the June 8, 2021 Economic Development Advisory Committee meeting be
adjourned at 9:19 a.m. Carried
Page 300 of 371
The Corporation of the Town of Tillsonburg
Culture, Heritage and Special Awards Committee Meeting
June 9, 2021
Electronic Meeting
MINUTES
Present: Collette Takacs, Carrie Lewis, Rosemary Dean (joined at 4:28 p.m.),
Councillor Penny Esseltine
Absent with Regrets: Tabitha Verbuyst, Terry Fleming
Staff: Laura Pickersgill, Executive Assistant; Patricia Phelps, Curator/Manager of
Culture & Heritage; Lisa Jibson, Acting Executive Assistant
1. Call to Order
The meeting was called to order at 4:08 p.m.
2. Re-Introduction of Executive Assistant – Lisa Jibson
3. Adoption of Agenda
Resolution #1
Moved by: Penny Esseltine
Seconded by: Carrie Lewis
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of June 9, 2021, be adopted.
Carried
4. Minutes from the Previous Meeting
Resolution #2
Moved by: Carrie Lewis
Seconded by: Penny Esseltine
THAT the Minutes as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of May 5, 2021, be adopted.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Page 301 of 371
There were no disclosures of pecuniary interest declared.
6. Presentations
7. General Business & Reports
7.1 Tillsonburg 150 Subcommittee Nominations
At the Council Meeting on June 14th, a report is going to council to seek Council’s
approval for establishing the Tillsonburg 150 Subcommittee. If approved, staff will
proceed with advertising the vacancies for the Committee. The report includes a
recommendation to have three members of the existing Culture, Heritage and
Special Awards Committee to form part of the membership on the Tillsonburg 150
Subcommittee.
Resolution #3
THAT the Tillsonburg 150 Planning Subcommittee be composed of the following
existing Culture, Heritage and Special Awards Committee Members:
Collette Takacs, Carrie Lewis and Rosemary Dean
Moved: Carrie Lewis
Seconded: Penny Esseltine
Carried
7.2 Citizen of the Year- 2021
Staff noted that the advertisement for nominations has gone out with a deadline of
July 9th. The advertisement is available in the Community Update section of the
newspaper, the Town website and the Town’s social media page.
Hard copies will be available at Town facilities.
7.3 Municipal Register of Heritage Designated Properties
It was noted that heritage designation for Rolph Street School is up for potential
repeal at the June 14th Council meeting. It was suggested that a registry be
established consisting of properties of historical significance in the Town.
Properties included on this type of registry do not require a heritage designation by-
law to be passed. It was suggested that properties included on this registry could
still be affected by higher insurance rates but likely not as much effect as if the
property holds a heritage designation on it. This will remain as a standing item on
the agenda and ongoing project for the Committee.
Resolution #4
Page 302 of 371
Moved by: Carrie Lewis
Seconded by: Rosemary Dean
THAT the Culture, Heritage and Special Awards Committee pursue a direction that
adds Listed (or non-designated) Properties to the Town of Tillsonburg Municipal
Register of Heritage Properties as a means to identify properties that have cultural
heritage value or interest to the community in addition to those that are currently
designated.
Carried
7.4 Volunteer of the Month (Spring) – Jennifer Farkas
Jennifer has been made aware she was chosen and will be attending the June 14th,
council meeting virtually. Staff Action – promote the advertising for volunteer
recognition program in newspaper, social media etc.
Nominations for Volunteer of the Quarter – quarterly nominations are currently open.
The public can go online and get the application.
8. Round Table
Patty noted that the museum will not open until August 3 but there will be online
activities held during June and July. The Museum has created “Canada Day in a
Bag”.
These bags will be available for parking lot pick up two days before Canada Day.
9. Adjournment
Resolution #5
Moved by: Penny Esseltine
Seconded by: Carrie Lewis
THAT the June 9, 2021 Culture, Heritage and Special Awards Committee meeting
be adjourned at 4:43 p.m.
Carried
10. Next Meeting
July 7, 2021
Page 303 of 371
The Corporation of the Town of Tillsonburg
TILLSONBURG AIRPORT ADVISORY COMMITTEE
May 20, 2021
5:30 p.m.
Electronic Meeting
MINUTES
ATTENDANCE
Euclid Benoit, Dan Cameron, Valerie Durston, Deb Gilvesy, Mark Renaud, David Brandon, Jeff Miller, Emily
Crombez
Absent: Jeff Dean
Staff: Dan Locke, Carlos Reyes
MEMBERS ABSENT/REGRETS
None
1. Call to Order
The meeting was called to order at 5:33 p.m. Mark Renaud sat as the Chair for the meeting.
2. Adoption of Agenda
Resolution #1
Moved By: Dan Cameron Seconded By: Emily Crombez
THAT the Agenda as amended for the Tillsonburg Airport Advisory Committee meeting of May
20, 2021 be adopted,
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None Declared
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved By: Deb Gilvesy Seconded By: Valerie Durston
THAT the Minutes of the Tillsonburg Airport Advisory Committee Meeting of April 15, 2021, be
approved.
Carried
5. Delegations and Presentations - None
Page 304 of 371
Tillsonburg Airport Advisory Committee Meeting Minutes, May 20, 2021 - 2 -
6. General Business & Reports
6.1. New Hangar Update - Dan L. gave an update that a new application is anticipated to come forward to
Council on June 14th for Lot #6 on Taxiway G1. This is the last available and is just past the end of the
Taxiway G1.
Construction of Lot#1&2 on Taxiway G3 and Lot #5 on Taxiway G1 Staff will investigate new starting
construction dates now that the Covid restrictions are starting to lessen. The builder may be in a better
position to move forward.
Emails have been sent to the owners asking for dates for the paving of the Hangar Apron for Lot #3 and
4 on Taxiway G1.
Deb Gilvesy asked about Staff working with Applicants to build additional hangars. Dan conveyed that
he does work with the applicants and that the last available lot has been taken and a waiting list has
been created.
6.2. Safety Spreadsheet Follow-up – Dan L. One reported issue which was documented and the issue was
addressed, FOD on the Taxiways.
6.3. End of Runway Trees - Dan mentioned that he will be setting up meeting with the property owners to
start the discussions.
6.4. Master plan Brief update – Dan L. Final Draft to be circulated in June to the Committee for their
comment. Master Plan presentation to go forward to Council anticipated to be in July.
6.5. Maintenance around Hangars – Dan L informed the group that a hangar was reported to be damaged
by the grass cutting equipment. The Town equipment was checked and no equipment lines up with the
damage. However, it is unlike to be from any other activity. Lease agreements are being checked but
general they indicate 1m buffer around each hangar where the maintenance is the responsibility of the
hangar owner. An email will be going out to the tenants that Staff will be staying away from the hangars
and that each tenant will be required to maintain the 1 meter buffer area around their hangar.
6.6. Update on the Hydro – Dan conveyed that ERTH Corp. is working on getting this resolved with
Hydro One. Dan also conveyed that at the end of this he would like to have something in writing
from Hydro One to support what Hydro servicing is available and that it is very difficult when he is
working with applicants to be able to give them a definitive answer on whether Hydro is available or
not.
6.7. RATI Funding update – Dan conveyed that he checked in with the Federal ECDEV liaison this week
and no decision has been made as of yet. They will be in touch when they have made their decisions.
6.8. Social Media – Mark spoke to the importance of increasing our image. Carlos commented that the
Transit Coordinator role may be able to assist in increasing an online social media presence for the
Airport.
Page 305 of 371
Tillsonburg Airport Advisory Committee Meeting Minutes, May 20, 2021 - 3 -
6.9. ECDEV and TAAC Relationship - Mark spoke that he would like to see a stronger relationship with the
ECDEV folks to assist in promoting the Airport and look for mutually beneficial opportunities.
7. Correspondence - None
8. Other Business –
8.1 Mayor Molnar shared by email that Minister Mulroney has appointed him to the Southwestern Ontario
Master Transportation Plan Task Force (by Minister Mulroney), He will be the Co-chair of the Aviation
(Air Travel) Committee along with Mayor Bradley of Sarnia.
8.2 Mark shared that he had spoken with Dan Locke about having the old Tillsonburg Airport sign out on
Hwy #19
8.3 Mark shared that he and Dan had spoken about the Illuminated Sign on Hwy #19 and when the final
repair will be completed. Dan indicated that he had sent a request to the sign contractor to get the work
completed ASAP as the ground is now dry and should be fine for equipment to be on.
9. Next Meeting
The next meeting of the Tillsonburg Airport Advisory Committee will be at 5:30 p.m. on June17th, 2021.
10. Adjournment
Resolution #3
Moved By: Jeff Miller Seconded By: Emily Crombez
THAT the Tillsonburg Airport Advisory Committee Meeting of May 20, 2021 be adjourned 6:45
p.m.
Carried
Page 306 of 371
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Virtual Meeting Minutes of May 5, 2021
Approved June 2, 2021
The Board of Directors Meeting was held via videoconference, on Wednesday, May 5, 2021
pursuant to section C.9, of the LPRCA’s Administrative By-Law.
Members in attendance:
Michael Columbus, Chair Norfolk County
John Scholten, Vice-Chair Township of Norwich
Dave Beres Town of Tillsonburg
Robert Chambers County of Brant
Kristal Chopp Norfolk County
Valerie Donnell Municipality of Bayham/Township of Malahide
Tom Masschaele Norfolk County
Stewart Patterson Haldimand County
Ian Rabbitts Norfolk County
Peter Ypma Township of South-West Oxford
Regrets:
Ken Hewitt Haldimand County
Staff in attendance:
Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services
Ben Hodi, Manager of Watershed Services
Zachary Cox, Marketing Coordinator
Dana McLachlan, Administrative Assistant
1. Welcome and Call to Order
The chair called the meeting to order at 6:30 p.m., Wednesday, May 5, 2021.
2. Additional Agenda Items
There were no additional agenda items.
3. Declaration of Conflicts of Interest
None were declared.
4. Delegations
Page 307 of 371
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 2 -
a) Carlotta James Re: The Monarch Ultra Relay Run
Carlotta James started the Monarch Ultra Relay Run in 2019 to raise awareness of the
population decline of the monarch butterfly. The relay teams travelled 4,300km from
Southern Ontario to Mexico, the same distance travelled by monarchs on their annual
migration.
The run is hosted biannually but has been impacted by the COVID-19 pandemic. This
year’s run will take place in Southern Ontario for 84 runners. The 1,800km route will
take runners through Port Dover, Normandale, Port Ryerse, Simcoe Waterford, Delhi
with stops in Tillsonburg Brantford and Nanticoke. There is also a 10km
run/walk/bike/hike open to 430 participants to reach the collective goal of 4,300km.
Each participant is asked to raise funds for Camp Kawartha.
https://raceroster.com/events/2021/46455/monarch-ultra-virtual-10k
A-49/21
Moved by T. Masschaele
Seconded by D. Beres
That the LPRCA Board of Directors receives the Monarch Ultra Relay Run presentation
by Carlotta James as information
CARRIED
b) Garrett Reid and Garth Potruff Re: User Fees
Garrett Reid, owner/operator of Explore Green Adventures partners with Garth Potruff,
owner of Grand River Rafting, to provide Turbo Tubing trips down Big Creek. The trips
are launched from Rowan Mills Conservation Area owned by LPRCA.
LPRCA approved new fees for operators conducting business on its properties for
2021: $350 flat seasonal fee plus $4 per person. Mr. Pottruff noted that usage of the
Rowan Mills CA has increased and suggested LPRCA provide washroom and garbage
facilities and charge user fees to the general public. He also requested the operator per
person fee be reduced from $4 to $1 and assign trailer parking at Rowan Mills to
Explore Green Adventures. If no infrastructure improvements are forthcoming, Mr.
Pottruff requested the flat fee of $350 only with no per person cost.
Staff will prepare a report for the Board within the next two weeks.
A-50/21
Moved by T. Masschaele
Seconded by V. Donnell
That the delegation of Garrett Reid and Garth Pottruff regarding User Fees be received
as information.
CARRIED
Page 308 of 371
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 3 -
5. Minutes of the Previous Meeting
a) Board of Directors Meeting of April 7, 2021
There were no questions or comments.
A-51/21
Moved by I. Rabbitts
Seconded by P. Ypma
That the minutes of the LPRCA Board of Directors Meeting held April 7, 2021 be
adopted as circulated.
CARRIED
6. Business Arising
a) Free Park Pass Lending Program.
Staff researched comparators and provided four potential options and costs to provide
free passes to promote day-use at the campgrounds.
As it was very close to the 2021 park opening, it was determined that a free park pass
lending program would be deferred and considered for the 2022 budget.
A-52/21
Moved by J. Scholten
Seconded by D. Beres
That the LPRCA Board of Directors receives the Free Park Pass Lending Program
report as information;
And
THAT further discussion take place during 2022 budget deliberations.
CARRIED
7. Review of Committee Minutes
There were no committee meeting minutes for review.
8. Correspondence
There was no correspondence for review.
Page 309 of 371
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 4 -
9. Development Applications
a) Staff Approved applications
Staff approved 33 applications since the last meeting held April 7, 2021. Shoreline
protection upgrades, and raising and floodproofing dwellings and cottages continue to
be completed within the watershed.
LPRCA-26/21, LPRCA-33/21, LPRCA-61/21, LPRCA-62/21, LPRCA-65/21, LPRCA-
71/21, LPRCA-72/21, LPRCA-73/21, LPRCA-74/21, LPRCA-75/21, LPRCA-76/21,
LPRCA-77/21, LPRCA-78/21, LPRCA-79/21, LPRCA-80/21, LPRCA-81/21, LPRCA-
82/21, LPRCA-83/21, LPRCA-84/21, LPRCA-85/21, LPRCA-86/21, LPRCA-87/21,
LPRCA-88/21, LPRCA-89/21, LPRCA-90/21, LPRCA-91/21, LPRCA-92/21, LPRCA-
93/21, LPRCA-95/21, LPRCA-96/21, LPRCA-97/21, LPRCA-100/21and LPRCA-102/21.
All of the staff approved applications met the requirements as set out in Section 28 of
the Conservation Authorities Act.
A-53/21
Moved by P. Ypma
Seconded by I. Rabbitts
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated April 26, 2021 as information.
CARRIED
b) New applications
The Planning Department staff recommended seven applications for approval.
Applications consisted of new dwellings, a dwelling replacement, and associated
grading.
A-54/21
Moved by I. Rabbitts
Seconded by T. Masschaele
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-104/21 LPRCA-107/21 LPRCA-113/21
LPRCA-105/21 LPRCA-108/21
LPRCA-106/21 LPRCA-109/21
Page 310 of 371
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 5 -
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
10. New Business
a) General Manager’s Report
On April 9, 2021 , a controlled burn on a property neighbouring the Wilson Tract got out
of control. The fire department worked with staff to put out hotspots over the next few
days. Approximately 7.13 acres on the western boundary were affected.
Management continues to monitor COVID-19 information from the local health units and
federal and municipal governments. All staff continue to follow COVID protocols.
A-55/21
Moved by P. Ypma
Seconded by K. Chopp
That the LPRCA Board of Directors receives the General Manager’s Report for April
2021 as information.
CARRIED
b) Conservation Ontario Annual General Meeting
The board was apprised of key items addressed at the 2021 Conservation Ontario
Annual General Meeting. One of those items was Conservation Ontario’s (CO)
formation of a Steering Committee to address governance accountability and
transparency.
The Steering Committee developed the Governance Accountability and Transparency
Initiative and has asked each conservation authority to commit to updating
Administrative By-Laws to fulfill legislative amendments to the Conservation Authorities
Act, proactively report on priorities that were proclaimed on February 2, 2021, and
promote/demonstrate results.
A-56/21
Moved by V. Donnell
Seconded by I. Rabbitts
WHEREAS the provincial government has passed legislative amendments related to
the governance of Conservation Authorities;
Page 311 of 371
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 6 -
AND WHEREAS the Conservation Authorities remain committed to fulfilling accountable
and transparent governance;
THEREFORE, BE IT RESOLVED THAT the Long Point Region Conservation Authority
endorse the three key actions developed by the Conservation Ontario Steering
Committee to update CA Administrative By-laws, to report proactively on priorities, and
to promote/demonstrate results;
AND THAT staff be directed to work with Conservation Ontario to implement these
actions and to identify additional improvements and best management practices.
.
CARRIED
c) 1st Quarter 2021 Budget Performance Report
The Manager of Corporate Services reviewed the overall financial picture to March 31,
2021.
Revenues to date represent 26.3% of the annual budget and expenditures 16.8%.
The campgrounds were opened to seasonal campers as of May 1, 2021 as allowed
under the provincial governments Rules for Areas in Stage 1. Providing the shutdown is
not extended, LPRCA will open for day-use May 22 and for nightly camping on June 3.
The number of seasonal sites registered to date is 372, up 14% from last year. Forestry
revenues have exceeded the 2021 budget due to the high demand for lumber created
by the pandemic.
A-57/21
Moved by T. Masschaele
Seconded by K. Chopp
THAT the LPRCA Board of Directors receives the Q1 Financial Report – March 31,
2021 for the period up to and including March 31st, 2021 as information.
CARRIED
d) Administrative By-Law
Amendments to the Conservation Authorities Act through Bill 229 require amendments
to the LPRCA Administrative By-Law.
The changes pertain to Powers of Authorities, Governance, and Meeting Procedures.
Specifically, staff are now required to gain permission to access sites; the power to
expropriate land has been removed; the Chair and Vice-Chair positions are limited to 2-
year terms and must rotate among participating municipalities (may request exception);
audited financial statements must be made public within 60 days; draft minutes must be
made public within 30 days following a meeting; and, at least 70% of municipal
appointees must be municipal councillors.
Page 312 of 371
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 7 -
A-58/21
Moved by I. Rabbitts
Seconded by R. Chambers
THAT the LPRCA Board of Directors repeals the LPRCA Administrative By-Law
(Resolution A-94/20) adopted October 7, 2020;
And,
That the LPRCA Board of Directors adopts the LPRCA Administrative By-Law as
presented.
CARRIED
e) Provincial Offences Officer Designations
Two staff members recently completed a virtual Level 1 Provincial Offences Officer
training session. Upon board approval there will be three qualified Provincial Offences
Officers providing enforcement throughout the parks.
A-59/21
Moved by J. Scholten
Seconded by B. Donnell
THAT the LPRCA Board of Directors designates Rebecca Dancey and Mandy Kromplak
as Provincial Offences Officers in accordance with the Provincial Offences Act for the
purpose of enforcing the Trespass to Property Act and the Conservation Authorities Act.
CARRIED
f) Forest Management Prescriptions / Operating Plans
Using information provided in the ecological surveys, staff prepare prescriptions /
operating plans for the forest tracts that will receive some form of silvicultural treatment.
Upon approval, staff will mark the property then tender out a contract. Prescriptions /
operating plans for the Nemeth Tract and the Gage Tract were presented for approval.
A-60/21
Moved by T. Masschaele
Seconded by D. Beres
THAT the LPRCA Board of Directors approves two prescriptions/operating plans: 1) the
Nemeth Tract (hardwoods only) on the 10th Concession of North Walsingham Township;
2) the Gage Tract located on Windham Road #7 of Windham Township.
Page 313 of 371
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 8 -
CARRIED
g) Timber Tender LP-338-21
The Parrott Tract is located in MIddleton Township, Norfolk County. Two bids were
received by the deadline and staff recommended the tender be awarded to the highest
bidder.
A-61/21
Moved by V. Donnell
Seconded by K. Chopp
THAT the LPRCA Board of Directors accepts the tender submitted by Leonard Pilkey.
for marked standing timber at the Parrott Tract – LP-338-21 for a total tendered price of
$130,750.
CARRIED
14. Adjournment
The Chair adjourned the meeting at 7:15 p.m.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
Page 314 of 371
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Virtual Meeting Minutes of May 19, 2021
Approved June 2, 2021
The Board of Directors Meeting was held via videoconference, on Wednesday, May 19, 2021
pursuant to section C.9, of the LPRCA’s Administrative By-Law.
Members in attendance:
Michael Columbus, Chair Norfolk County
John Scholten, Vice-Chair Township of Norwich
Robert Chambers County of Brant
Kristal Chopp Norfolk County
Valerie Donnell Municipality of Bayham/Township of Malahide
Ken Hewitt Haldimand County
Tom Masschaele Norfolk County
Stewart Patterson Haldimand County
Regrets:
Dave Beres Town of Tillsonburg
Ian Rabbitts Norfolk County
Peter Ypma Township of South-West Oxford
Staff in attendance:
Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services
Zachary Cox, Marketing Coordinator
Dana McLachlan, Administrative Assistant
1. Welcome and Call to Order
The chair called the meeting to order at 11:30 a.m., Wednesday, May 19, 2021.
2. Additional Agenda Items
There were no additional agenda items.
3. Declaration of Conflicts of Interest
None were declared.
4. Closed Session
Page 315 of 371
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 2 -
A-62/21
Moved by J. Scholten
Seconded by K. Chopp
Personal matters about an identifiable individual, including employees of the
Authority
Litigation or potential litigation, including matters before administrative tribunals
(e.g. Local Planning Appeal Tribunal), affecting the Authority;
A trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the Authority, which, if disclosed, could
reasonably be expected to prejudice significantly the competitive position or
interfere significantly with the contractual or other negotiations of a person, group
of persons, or organization;
CARRIED
A-63/21
Moved by T. Masschaele
Seconded by S. Patterson
That the LPRCA Board of Directors does now adjourn from the closed session.
CARRIED
A-64/21
Moved by V. Donnell
Seconded by K. Chopp
That the LPRCA Board of Directors receives the UserFees – Grand River Rafting
Company report as information;
And,
THAT the LPRCA Board of Directors instruct staff to proceed under the current fee
structure as approved January 13, 2021.
CARRIED
14. Adjournment
The Chair adjourned the meeting at 12:35 p.m.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
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Page 326 of 371
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-___
A BY-LAW to authorize an agreement of purchase and sale with Sandra Pake.
WHEREAS the Town of Tillsonburg is desirous of entering into an agreement of
purchase and sale for lands described as the North part of the Alleyway between
Francis Steet and Coyle Lane and to be described by a new reference plan.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. That the authorization is hereby given for the sale of those lands
described as the North part of the Alleyway between Francis Steet and Coyle
Lane and to be described by a new reference plan, subject to those terms and
provisions outlined within the offer of purchase and sale as attached hereto as
Schedule A;
2. That the agreement of purchase and sale attached hereto as Schedule A forms
part of this By-Law.
3. That this by-law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 28th day of JUNE, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th day of JUNE, 2021.
___________________________
MAYOR – Stephen Molnar
______________________________
CLERK – Michelle Smibert
Page 327 of 371
AGREEMENT OF PURCHASE AND SALE (the "Agreement" or "APS")
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Vendor")
-and-
SANDRA PAKE
(the "Purchaser")
WHEREAS the Vendor is the owner, in fee simple, of the lands and premises described in Schedule
"A" (the "Property");
NOW THEREFORE IN CONSIDERATION of the mutual covenants and premises in this Agreement,
the parties agree as follows:
SECTION I -GENERAL
1. The Purchaser agrees to purchase the Property and the Vendor agrees to sell the Property
according to the terms of this Agreement.
2. In consideration of the agreement referred to in the preceding paragraph, the Purchaser shall
pay to the Vendor a Purchase Price calculated at $1.00. North portion of Property bordering
Coyle Lane and Lot 263 -12.007 feet wide by 44.685 feet long.
3. The Purchase Price shall be paid as follows:
(a) Five Hundred Dollars ($500.00) deposit is payable by the Purchaser by certified
cheque or Bank Draft upon Acceptance of this Agreement, to be held on an interest
free basis by the Solicitor for the Vendor as a deposit pending completion of this
transaction on account of the Purchase Price on completion, or if this Agreement is not
completed through no fault of the Purchaser, the deposit shall be returned to the
Purchaser; and
(b) the balance of the Purchase Price, subject to adjustments, shall be paid to the Vendor
on the Completion Date, by certified cheque or bank draft.
SECTION II -PURCHASE OF PROPERTY
4. Irrevocable Date
(a)
(b)
This APS shall be irrevocable and open for acceptance by the Vendor until 6:00 p.m.
on the 4th day of July, 2021 ("Acceptance"), and when accepted shall constitute .a
binding contract of purchase and sale, otherwise the APS shall be null and void and all
deposit monies paid shall be returned to the Purchaser without deduction.
Acceptance shall mean the date upon which the Mayor and Clerk of the Town of
Tillsonburg, or such other persons as the Vendor may authorize from time to timei sign
and execute this APS subsequent to the requirement that the Council of The
Corporation of the Town of Tillsonburg has passed a resolution or by-law authorizing
and approving the sale of the Property to the Purchaser pursuant to the terms of this
APS.
(c) The parties agree and acknowledge that negotiation of this APS is not a valid and
bind.)? agreement until accepted by the Council of The Corporation of the Town of
Buyer's lnitia~ Seller's Initials __ _
Page 328 of 371
Tillsonburg. The Chief Administrative Officer of the Town of Tillsonburg, or his or her
designate, shall negotiate the terms of this APS in good faith. However, the negotiation
of the terms of this APS by the Chief Administrative Officer of the Town of Tillsonburg,
or his or her designate, in no ways binds The Corporation of the Town of Tillsonburg
until such time as this APS is authorized and approved by the Council of The
Corporation of the Town of Tillsonburg.
5. Council Approval
(a) This transaction is subject to compliance with Section 270 of the Municipal Act, 2001,
S.O. 2001, c. 25 as amended and the approval of the Council of The Corporation of the
Town of Tillsonburg in its sole and absolute discretion by resolution or by-law.
6. Deed/Transfer
(a) The Vendor agrees to deed or transfer the Property to the Purchaser subject to the
terms of this Agreement.
7. Completion Date
(a) The closing of this transaction shall take place on July 28th, 2021, or such other date
as mutually agreed upon (the "Completion Date") at which time possession of the
Property in "as is, where is" condition shall be given to the Purchaser other than as
provided in this APS. The Vendor acknowledges that it has the right and authority to
sell the Property.
8. Documents, Reports and Information
(a) The Vendor will produce and deliver to the Purchaser by July sth, 2021 any documents,
reports or information in its possession in respect to the Property. The Purchaser
agrees to return all of the above documentation to the Vendor if this transaction is not
completed.
SECTION Ill -CONDITIONS, REPRESENTATIONS AND WARRANTIES
9. "As Is" Condition
(a) The Purchaser acknowledges that it is acquiring the Property in an "as is" condition and
that it must satisfy itself by July 5th, 2021 regarding the condition of the Property
including, but not limited to, all existing physical conditions of this Property,
environmental conditions, fitness for any purpose, suitability for construction, soil
bearing capacity for any building proposed, and the availability of municipal services
and utilities necessary for the Purchaser's proposed use of the Property. The
Purchaser acknowledges that the Vendor shall not be responsible for any physical
deficiencies of the Property or for any past, present or future environmental liabilities
and hereby waives any claims against the Vendor in respect of any environmental
liabilities on the Property. The Purchaser agrees to sign a release and indemnity in
favour of the Vendor on or before closing with respect to matters set out in the
preceding sentence. If the Purchaser is for any reason whatsoever dissatisfied with
the Property, it shall deliver written notice to that effect to the Vendor by no later than
the time specified herein, and this Agreement shall be terminated and the deposit shall
be returned to the Purchaser without interest or deduction. If the Vendor is notified
that the condition of the Property is not satisfactory, then the Purchaser shall, prior to
receiving its deposit monies back and prior to being entitled to a full release from·the
Vendor with respect to this Agreement, restore the Property to its original condition as
it existed prior to such testing or inspection by the Purchaser, at the Purchaser's sole
expense. If the Purchaser fails to deliver written notice to the Vendor within the time
specified herein regarding this condition, this condition shall be deemed to have been
waived by the Purchaser.
10. Other Conditions
(a) This APS and completion of this transaction is subject to the conditions set out in
Schedules "A" and "B".
11. Investigation by the Purchaser
(a) The Purchaser acknowledges having inspected the Property prior to executing the APS
and_f;Vcierstands that upon Acceptance by the Vendor, and subject to any conditions
Buyer's Initial~ Seller's Initials __ _
Page 329 of 371
- ---------------------------
herein, there shall be a binding agreement of purchase and sale between the Purchaser
and the Vendor. It shall be the Purchaser's responsibility to provide, at its own expense,
any soil bearing capacity tests or environmental inspection, as may be required or
desired, and the Vendor shall grant the Purchaser access for such testing or inspection
at all reasonable times, on reasonable notice, for the purpose of conducting reasonable
inspections.
12. Future Use
(a) The Vendor and the Purchaser agree that there is no condition, express or implied,
representation or warranty of any kind that the future intended use of the Property by
the Purchaser is or will be lawful except as may be specifically stipulated elsewhere in
this Agreement.
13. Provision of Plans
(a) The Purchaser agrees and covenants that prior to the issuance of a building permit,
the Purchaser shall provide to the Town of Tillsonburg a plan showing the location of
the building(s) and outside storage, the front elevation of the building(s), the exterior
building materials, the landscaping treatment and the screening of outside storage. The
provisions of this paragraph shall suNive closing.
14. Reasonable Assistance
(a) The Vendor agrees to provide reasonable assistance and co-operation to the
Purchaser in obtaining the necessary approvals for the development of the Property
subject to the Purchaser's compliance with all relevant building codes, by-laws, land
use controls, any other statutory requirements and payment of the fees provided for in
the Town of Tillsonburg's current fees by-law.
15. Development Covenants and Restrictions
(a) The Property shall be subject to the development covenants and restrictions more
particularly set out in Schedule "D" attached to this APS, which shall survive the
completion of this transaction and run with the Property. The development covenants
and restrictions shall be registered on title by the Vendor. In the event that the said
covenants and restrictions are not registered on title to the Property on or before
elosing, the Purehaser eovenants and agrees to eonsent to the registration of the
eovenants and restrietions after Giesing.
16. Property Not for Resale
{a) The Purchaser covenants that it is purchasing the Property for the purpose of
consolidating the parcel with the Purchaser's adjoining property and not for the
purpose of resale of vacant land.
SECTION IV-PRIOR TO COMPLETION DATE
17. Purchaser May Inspect the Property
(a) The Purchaser, its agents and contractors shall be permitted to inspect the Property
and any buildings as frequently as is reasonably necessary between the date of
Acceptance and the Completion Date at reasonable times and upon reasonable notice
to the Vendor.
18. Insurance
(a) Pending closing, the Vendor shall hold all insurance policies and the proceeds thereof
in trust for the parties as their interest may appear and in the event of damage to the
Property. The Purchaser may elect to either receive the proceeds of the insurance and
complete the purchase or to cancel the APS and have all the deposit monies paid to
the Vendor returned together with all interest earned thereon without deduction.
SECTION V -COMPLETING THE TRANSACTION
19. Dee~
Buyer's Initials Seller's Initials __ _
Page 330 of 371
(a) The Deed or Transfer of the Property will be prepared by the Vendor at the expense of
the Purchaser in a form acceptable to the solicitors for the Purchaser and the Purchaser
will pay all Land Transfer Tax, Harmonized Sales Tax and other costs in connection
with the registration of it.
20. Electronic Registration
(a) The parties agree that the transaction shall be completed by electronic registration
pursuant to Part Ill of the Land Registration Reform Act, R.S.O. 1990, c.L.4 as
amended. The parties acknowledge and agree that the delivery and release of
documents may, at the discretion of the lawyer: a) not occur contemporaneously with
the registration of the transfer/deed and other registrable documentation, and b) be
subject to conditions whereby the lawyer receiving documents and/or money will be
required to hold them in trust and not release them except in accordance with the terms
of a written agreement between the lawyers entered into in the form of the Document
Registration Agreement adopted by the Joint LSUC-OBOA Committee on Elective
Registration of Title Documents.
21. Survey or Reference Plan
(a) The parties acknowledge that a survey, at the Purchaser's expense, is required and
a Reference Plan may be registered on title and may be used to provide a registrable
description of the Property and any easements.
22. Letters and Reports from Officials of the Vendor
(a) On or before the requisition date, the Vendor agrees to provide to the Purchaser, if
requested, at the Vendor's expense, letters or reports from the Building and Zoning
Department of the Town of Tillsonburg and the Fire Chief of the Town of Tillsonburg
regarding the status of compliance with all codes, by-laws, rules and regulations with
respect to the Property and any buildings located thereon.
23. Examination of Title
(a) Title to the Property shall be good and marketable and free from all encumbrances
except for any service easements or rights-of-way to be reserved in favour of the
Vendor and for any easements or rights-of-way registered on title and any minor
encroachments shown on the survey or Reference Plan delivered to the Purchaser.
Any required easement shall be in the form set out in Schedule "C".
(b) The Purchaser is allowed until July 14th, 2021 to examine the title to the Property. If
on or before this date the Purchaser furnishes the Vendor in writing with any valid
objections: to the title; to any undisclosed outstanding work orders; to undisclosed non-
compliance with the municipal by-laws or covenants and restrictions which run with the
land and cannot be resolved before the Completion Date; as to any objection of which
the Vendor shall be unable to remedy or correct by the Completion Date and which the
Purchaser will not waive, then this APS shall, notwithstanding any intermediate acts or
negotiations, be terminated and the deposit shall be returned to the Purchaser without
deduction and the Vendor and the Purchaser shall not be liable for any costs, damages,
compensation or expenses.
24. Vendor to Discharge all Encumbrances
(a) The Vendor agrees to obtain and register at its own expense, on or before the
Completion Date, a discharge of all liens, encumbrances, agreements and mortgages
now registered against the Property and not assumed by the Purchaser. The Vendor
further covenants and agrees to discharge, on or before the Completion Date, any and
all liens, chattel mortgages, assignments or any other security interest given by the
Vendor against its personal Property.
25. Adjustments
(a) The Vendor agrees that all deposits, if any, held by the Vendor not including interest
thereon shall be credited to the Purchaser in the Statement of Adjustments prepared
for the Completion Date.
(b) Any rents, mortgage, interest, taxes, local improvements, water and assessment rates
shall be apportioned and allowed to the Completion Date, the day itself to be
apportioned to the Purchaser.
26. Deliveries ~e Vendor To The Purchaser on Closing
Buyer's Initials# Seller's Initials __ _
Page 331 of 371
(a) The Vendor covenants and agrees to deliver to the Purchaser on the Completion Date,
all such deliveries to be a condition of the Purchaser's obligation to close this
transaction, the following:
(i) a deed/transfer of the Property;
(ii) any survey or reference plan of the Property in the possession of the Vendor;
(iii) a Statutory Declaration by an authorized officer of the Vendor stating that
accurateness and truthfulness of all of the representations and warranties;
(iv) a Statutory Declaration by an authorized officer of the Vendor as to possession
of the Property in a form acceptable to the solicitors for the Purchaser;
(v) a Statutory Declaration by an authorized officer of the Vendor that it is not now,
and upon completion will not be, a "non-resident person" within the meaning
and for the purpose of Section 116 of the Income Tax Act, R.S.C., 1985, c. 1
(5th Supp.) as amended;
(vi) certified copies of all appropriate certificates, by-laws and other documents of
Vendor authorizing the transaction herein; and
(vii) such further documentation and assurances as the Purchaser may reasonably
require to complete the transaction contemplated by the APS.
27. Harmonized Sales Tax
(a) The parties hereto acknowledge and agree that the transaction contemplated herein is
subject to the Harmonized Sales Tax (HST) under the Excise Tax Act, R.S.C., 1985, c.
E-15 (the "Act") and that the Purchase Price does not include HST. The Vendor shall
provide the Purchaser with its HST Business Number. The Purchaser shall pay to the
Vendor any HST imposed under the Act payable in connection with the transfer of the
Property to the Purchaser, or as it may direct, unless the Purchaser or its nominee, or
its assignee, provides:
(i) a certificate on or before the Completion Date containing a representation and
warranty to the Vendor that:
(1) it is registered for the purpose of the HST on the Completion Date and
specifying the HST registration number;
(2) it will self-assess the HST on its GST/HST return or file the prescribed
form pursuant to subsection 228(4) of the Act in connection with the
purchase of the Property;
(3) the Property transferred pursuant to this APS is being purchased by the
Purchaser, or its nominee or assignee, as principal for its own account
and is not being purchased by the Purchaser as agent, trustee or
otherwise on behalf of or for another person, and does not constitute a
supply of residential complex made to an individual for the purpose of
paragraph 221 (2)(b) of the Act;
(4) an indemnity, indemnifying and saving harmless the Vendor from any
HST payable on this transaction and penalty and interest relating to
HST; and
(5) a notarial true copy of its HST registration confirmation.
SECTION VI -MISCELLANEOUS
28. Entire Agreement
(a) There is no representation, warranty, collateral agreement or condition affecting this
Agreement of the Property other than expressed herein.
Buyers lnitia~ Sellers Initials __ _
Page 332 of 371
29. Tender
(a) Any tender of documents or moneys hereunder may be made upon the solicitor acting
for the party upon whom tender is desired, and it shall be sufficient that a negotiable,
certified cheque or bank draft may be tendered instead of cash.
30. Time of Essence
(a) Time shall be of the essence of this Agreement.
31. Planning Act
(a) This Agreement shall be effective only if the provisions of Section 50 of the Planning
Act, R.S.O. 1990, c.P.13, as amended are complied with.
32. Notices
(a) All notices in this Agreement shall be in writing and shall be deemed to have been given
if delivered by hand or mailed by ordinary mail, postage prepaid, addressed to the
solicitor for the person to whom such notice is intended to be given at the following
addressed:
Solicitors for the Vendor:
Duncan, Linton LLP
ATTENTION: Steven Ross
45 Erb Street West
Waterloo, ON N2J 4B5
Fax: (519) 886-8651
with a copy delivered to:
The Corporation of the Town of Tillsonburg
ATTENTION: Development Commissioner
204-200 Broadway
Tillsonburg, ON N4G 5A7
Fax: 519-842-9431
Solicitors for the Purchaser:
Mandryk, Morgan & Vervaeke Associates at Law
ATTENTION: James R. Morgan
40 Brock Street West
Tillsonburg, ON N4G 2A2
Fax: 519-842-7659
If mailed, such notices must also be given by facsimile transmission on the date it was
so mailed. If so given, such notices shall be deemed to have been received on the first
business day following the date it was delivered or marked mailed out.
33. Successors and Assigns
(a) The Purchaser shall be permitted to assign all of its right, title and interest in and to this
APS with the Vendor's written approval ... which shall not be unreasonably withheld ...
including assignment to another corporation with the same shareholders as the
Purchaser. Subject to the restrictions in the preceding sentence, the Vendor agrees to
engross the Transfer/Deed of Land as directed by the Purchase on the completion Date
as the Purchaser may elect, and the Vendor agrees to complete the transaction
contemplated by this APS on the Completion Date with such assignee or nominee. The
Purchaser is released from all liability hereunder, if it assigns its interest in this APS.
This Agreement shall be binding upon the parties hereto and their respective
successors and assigns.
34. Sche~~les},f'
Buyer's lnitia~ Seller's Initials __ _
Page 333 of 371
(a) The following Schedules shall form an integral part of this Agreement:
(i) Schedule "A" Description of the Property
35. Acceptance by Fax or Email
(a) The Purchaser and Vendor acknowledge and agree that the communication of this
Agreement of Purchase and Sale may be transmitted by way of facsimile or electronic
mail, and that they agree to accept such signatures and documents to be legal and
binding upon them.
36. Counterparts
(a) This Agreement may be signed in any number of counterparts, each of which is
considered to be an original, and all of which are considered to be the same documents.
37. Severability
(a) If any provision of this Agreement, or the application thereof to any circumstances, shall
be held to be invalid or unenforceable, then the remaining provisions of this Agreement,
or the application thereof to other circumstances, shall not be affected, and shall be
valid and enforceable.
Buyers Initial~ Seller's Initials __ _
Page 334 of 371
IN WITNESS WHEREOF the Purchaser has executed this Agreement:
Dated at~// Son buI5, Ontario this ; 3Aday of h,PLL_ '2021.
** Per:6b €:::=-;__A_
Title:
Name:
Title:
I/We have authority to bind the Corporation.
The Vendor hereby accepts this Agreement according to its terms.
Dated at Tillsonburg, Ontario this ___ day of ______ , 2021.
IN WITNESS WHEREOF the Vendor has executed this Agreement:
Buyer's lnlti~
The Corporation of the Town of
Tillson burg
Stephen Molnar
Mayor
Michelle Smibert
Clerk
We have authority to bind The Corporation
of the Town of Tillsonburg.
Seller's Initials __ _
Page 335 of 371
SCHEDULE "A" -LEGAL DESCRIPTION OF THE PROPERTY
ALL AND SINGULAR that certain parcel or tract of land and premises situated, lying and being in the
Town of Tillsonburg in the County of Oxford, being compromised of a portion of described as Alley,
Plan 500, North of Frances Street Abutting Lot 260 To 263, and to be described by a new reference
plan:
Buyer's lnitia~ Seller's Initials __ _
Page 336 of 371
Buyer's Initial~ Seller's Initials __ _
Page 337 of 371
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-___
A BY-LAW to authorize an agreement of purchase and sale with Christopher
Meloche.
WHEREAS the Town of Tillsonburg is desirous of entering into an agreement of
purchase and sale for lands described as the middle North part of the Alleyway between
Francis Steet and Coyle Lane and to be described by a new reference plan.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. That the authorization is hereby given for the sale of those lands
described as the middle North part of the Alleyway between Francis Steet and
Coyle Lane and to be described by a new reference plan, subject to those terms
and provisions outlined within the offer of purchase and sale as attached hereto
as Schedule A;
2. That the agreement of purchase and sale attached hereto as Schedule A forms
part of this By-Law.
3. That this by-law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 28th day of JUNE, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th day of JUNE, 2021.
___________________________
MAYOR – Stephen Molnar
______________________________
CLERK – Michelle Smibert
Page 338 of 371
Pa e
AGREEMENT OF PURCHASE AND SALE (the "Agreement" or "APS")
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Vendor'')
-and-
CHRISTOPHER MELOCHE
(the "Purchaser'')
WHEREAS the Vendor is the owner, in fee simple, of the lands and premises described in Schedule
"A" (the "Property");
NOW THEREFORE IN CONSIDERATION of the mutual covenants and premises in this Agreement,
the parties agree as follows:
SECTION I -GENERAL
1. The Purchaser agrees to purchase the Property and the Vendor agrees to sell the Property
according to the terms of this Agreement.
2. In consideration of the agreement referred to in the preceding paragraph, the Purchaser shall
pay to the Vendor a Purchase Price calculated at $1.00. Portion abutting East side of Lot 262
-12.007 feet wide by approximately 40 feet long.
3. The Purchase Price shall be paid as follows:
(a) Five Hundred Dollars ($500.00) deposit is payable by the Purchaser by certified
cheque or Bank Draft upon Acceptance of this Agreement, to be held on an interest
free basis by the Solicitor for the Vendor as a deposit pending completion of this
transaction on account of the Purchase Price on completion, or if this Agreement is not
completed through no fault of the Purchaser, the deposit shall be returned to the
Purchaser; and
(b) the balance of the Purchase Price, subject to adjustments, shall be paid to the Vendor
on the Completion Date, by certified cheque or bank draft.
SECTION II -PURCHASE OF PROPERTY
4. Irrevocable Date
(a) This APS shall be irrevocable and open for acceptance by the Vendor until 6:00 p.m.
on the 4th day of July , 2021 ("Acceptance"), and when accepted shall constitute a
binding contract of purchase and sale, otherwise the APS shall be null and void and all
deposit monies paid shall be returned to the Purchaser without deduction.
(b) Acceptance shall mean the date upon which the Mayor and Clerk of the Town of
Tillsonburg, or such other persons as the Vendor may authorize from time to time, sign
and execute this APS subsequent to the requirement that the Council of The
Corporation of the Town of Tillsonburg has passed a resolution or by-law authorizing
and approving the sale of the Property to the Purchaser pursuant to the terms of this
APS.
(c) The parties agree and acknowledge that negotiation of this APS is not a valid and
binding agreement until accepted by the Council of The Corporation of the Town of
Buyer's Initials tJ/l'1 Seller's Initials __ _
Page 339 of 371
Tillsonburg. The Chief Administrative Officer of the Town of Tillsonburg, or his or her
designate, shall negotiate the terms of this APS in good faith. However, the negotiation
of the terms of this APS by the Chief Administrative Officer of the Town of Tillsonburg,
or his or her designate, in no ways binds The Corporation of the Town of Tillsonburg
until such time as this APS is authorized and approved by the Council of The
Corporation of the Town of Tillsonburg.
5. Council Approval
(a) This transaction is subject to compliance with Section 270 of the Municipal Act, 2001,
S.O. 2001, c. 25 as amended and the approval of the Council of The Corporation of the
Town of Tillsonburg in its sole and absolute discretion by resolution or by-law.
6. Deed/Transfer
(a) The Vendor agrees to deed or transfer the Property to the Purchaser subject to the
terms of this Agreement.
7. Completion Date
(a) The closing of this transaction shall take place on July 28th, 2021, or such other date
as mutually agreed upon (the "Completion Date") at which time possession of the
Property in "as is, where is" condition shall be given to the Purchaser other than as
provided in this APS. The Vendor acknowledges that it has the right and authority to
sell the Property.
8. Documents, Reports and Information
(a) The Vendor will produce and deliver to the Purchaser by July 5th, 2021 any documents,
reports or information in its possession in respect to the Property. The Purchaser
agrees to return all of the above documentation to the Vendor if this transaction is not
completed.
SECTION Ill -CONDITIONS, REPRESENTATIONS AND WARRANTIES
9. "As Is" Condition
(a) The Purchaser acknowledges that it is acquiring the Property in an "as is" condition and
that it must satisfy itself by July 5th , 2021 regarding the condition of the Property
including, but not limited to, all existing physical conditions of this Property,
environmental conditions, fitness for any purpose, suitability for construction, soil
bearing capacity for any building proposed, and the availability of municipal services
and utilities necessary for the Purchaser's proposed use of the Property. The
Purchaser acknowledges that the Vendor shall not be responsible for any physical
deficiencies of the Property or for any past, present or future environmental liabilities
and hereby waives any claims against the Vendor in respect of any environmental
liabilities on the Property. The Purchaser agrees to sign a release and indemnity in
favour of the Vendor on or before closing with respect to matters set out in the
preceding sentence. If the Purchaser is for any reason whatsoever dissatisfied with
the Property, it shall deliver written notice to that effect to the Vendor by no later than
the time specified herein, and this Agreement shall be terminated and the deposit shall
be returned to the Purchaser without interest or deduction. If the Vendor is notified
that the condition of the Property is not satisfactory, then the Purchaser shall, prior to
receiving its deposit monies back and prior to being entitled to a full release from the
Vendor with respect to this Agreement, restore the Property to its original condition as
it existed prior to such testing or inspection by the Purchaser, at the Purchaser's sole
expense. If the Purchaser fails to deliver written notice to the Vendor within the time
specified herein regarding this condition, this condition shall be deemed to have been
waived by the Purchaser.
1 O. Other Conditions
(a) This APS and completion of this transaction is subject to the conditions set out in
Schedules "A" and "B".
11. Investigation by the Purchaser
(a) The Purchaser acknowledges having inspected the Property prior to executing the APS
an~_J,J_!lderstands that upon Acceptance by the Vendor, and subject to any conditions
Buyer's Initials~ · Seller's Initials __ _
Page 340 of 371
herein, there shall be a binding agreement of purchase and sale between the Purchaser
and the Vendor. It shall be the Purchaser's responsibility to provide, at its own expense,
any soil bearing capacity tests or environmental inspection, as may be required or
desired, and the Vendor shall grant the Purchaser access for such testing or inspection
at all reasonable times, on reasonable notice, for the purpose of conducting reasonable
inspections.
12. Future Use
(a) The Vendor and the Purchaser agree that there is no condition, express or implied,
representation or warranty of any kind that the future intended use of the Property by
the Purchaser is or will be lawful except as may be specifically stipulated elsewhere in
this Agreement.
13. Provision of Plans
(a) The Purchaser agrees and covenants that prior to the issuance of a building permit,
the Purchaser shall provide to the Town of Tillsonburg a plan showing the location of
the building(s) and outside storage, the front elevation of the building(s), the exterior
building materials, the landscaping treatment and the screening of outside storage. The
provisions of this paragraph shall survive closing.
14. Reasonable Assistance
(a) The Vendor agrees to provide reasonable assistance and co-operation to the
Purchaser in obtaining the necessary approvals for the development of the Property
subject to the Purchaser's compliance with all relevant building codes, by-laws, land
use controls, any other statutory requirements and payment of the fees provided for in
the Town of Tillsonburg's current fees by-law.
15. Development Covenants and Restrictions
(a) The Property shall be subject to the development covenants and restrictions more
particularly set out in Schedule "D" attached to this APS, which shall survive the
completion of this transaction and run with the Property. The development covenants
and restrictions shall be registered on title by the Vendor. In the event that the said
covenants and restrictions are not registered on title to the Property on or before
elosing, the Purehaser eovenants and agrees to eonsent to the registration of the
eovenants and restrietions after elosing.
16. Property Not for Resale
(a) The Purchaser covenants that it is purchasing the Property for the purpose of
consolidating the parcel with the Purchaser's adjoining property and not for the
purpose of resale of vacant land.
SECTION IV-PRIOR TO COMPLETION DATE
17. Purchaser May Inspect the Property
(a) The Purchaser, its agents and contractors shall be permitted to inspect the Property
and any buildings as frequently as is reasonably necessary between the date of
Acceptance and the Completion Date at reasonable times and upon reasonable notice
to the Vendor.
18. Insurance
(a) Pending closing, the Vendor shall hold all insurance policies and the proceeds thereof
in trust for the parties as their interest may appear and in the event of damage to the
Property. The Purchaser may elect to either receive the proceeds of the insurance and
complete the purchase or to cancel the APS and have all the deposit monies paid to
the Vendor returned together with all interest earned thereon without deduction.
19. Deed/Transfer
Buyer's Initials (!/41
SECTION V -COMPLETING THE TRANSACTION
Seller's Initials __ _
Page 341 of 371
(a) The Deed or Transfer of the Property will be prepared by the Vendor at the expense of
the Purchaser in a form acceptable to the solicitors for the Purchaser and the Purchaser
will pay all Land Transfer Tax, Harmonized Sales Tax and other costs in connection
with the registration of it.
20. Electronic Registration
(a) The parties agree that the transaction shall be completed by electronic registration
pursuant to Part Ill of the Land Registration Reform Act, R.S.O. 1990, c.L.4 as
amended. The parties acknowledge and agree that the delivery and release of
documents may, at the discretion of the lawyer: a) not occur contemporaneously with
the registration of the transfer/deed and other registrable documentation, and b) be
subject to conditions whereby the lawyer receiving documents and/or money will be
required to hold them in trust and not release them except in accordance with the terms
of a written agreement between the lawyers entered into in the form of the Document
Registration Agreement adopted by the Joint LSUC-OBOA Committee on Elective
Registration of Title Documents.
21. Survey or Reference Plan
(a) The parties acknowledge that a survey, at the Purchaser's expense, is required and
a Reference Plan may be registered on title and may be used to provide a registrable
description of the Property and any easements.
22. Letters and Reports from Officials of the Vendor
(a) On or before the requisition date, the Vendor agrees to provide to the Purchaser, if
requested, at the Vendor's expense, letters or reports from the Building and Zoning
Department of the Town of Tillsonburg and the Fire Chief of the Town of Tillsonburg
regarding the status of compliance with all codes, by-laws, rules and regulations with
respect to the Property and any buildings located thereon.
23. Examination of Title
(a) Title to the Property shall be good and marketable and free from all encumbrances
except for any service easements or rights-of-way to be reserved in favour of the
Vendor and for any easements or rights-of-way registered on title and any minor
encroachments shown on the survey or Reference Plan delivered to the Purchaser.
Any required easement shall be in the form set out in Schedule "C".
(b) The Purchaser is allowed until July 14th, 2021 to examine the title to the Property. If
on or before this date the Purchaser furnishes the Vendor in writing with any valid
objections: to the title; to any undisclosed outstanding work orders; to undisclosed non-
compliance with the municipal by-laws or covenants and restrictions which run with the
land and cannot be resolved before the Completion Date; as to any objection of which
the Vendor shall be unable to remedy or correct by the Completion Date and which the
Purchaser will not waive, then this APS shall, notwithstanding any intermediate acts or
negotiations, be terminated and the deposit shall be returned to the Purchaser without
deduction and the Vendor and the Purchaser shall not be liable for any costs, damages,
compensation or expenses.
24. Vendor to Discharge all Encumbrances
(a) The Vendor agrees to obtain and register at its own expense, on or before the
Completion Date, a discharge of all liens, encumbrances, agreements and mortgages
now registered against the Property and not assumed by the Purchaser. The Vendor
further covenants and agrees to discharge, on or before the Completion Date, any and
all liens, chattel mortgages, assignments or any other security interest given by the
Vendor against its personal Property.
25. Adjustments
(a) The Vendor agrees that all deposits, if any, held by the Vendor not including interest
thereon shall be credited to the Purchaser in the Statement of Adjustments prepared
for the Completion Date.
(b) Any rents, mortgage, interest, taxes, local improvements, water and assessment rates
shall be apportioned and allowed to the Completion Date, the day itself to be
apportioned to the Purchaser.
26. Deliveries .lfyJJie Vendor To The Purchaser on Closing
Buyer's Initials~ Seller's Initials __ _
Page 342 of 371
(a) The Vendor covenants and agrees to deliver to the Purchaser on the Completion Date,
all such deliveries to be a condition of the Purchaser's obligation to close this
transaction, the following:
(i) a deed/transfer of the Property;
(ii) any survey or reference plan of the Property in the possession of the Vendor;
(iii) a Statutory Declaration by an authorized officer of the Vendor stating that
accurateness and truthfulness of all of the representations and warranties;
(iv) a Statutory Declaration by an authorized officer of the Vendor as to possession
of the Property in a form acceptable to the solicitors for the Purchaser;
(v) a Statutory Declaration by an authorized officer of the Vendor that it is not now,
and upon completion will not be, a "non-resident person" within the meaning
and for the purpose of Section 116 of the Income Tax Act, R.S.C., 1985, c. 1
(5th Supp.) as amended;
(vi) certified copies of all appropriate certificates, by-laws and other documents of
Vendor authorizing the transaction herein; and
(vii) such further documentation and assurances as the Purchaser may reasonably
require to complete the transaction contemplated by the APS.
27. Harmonized Sales Tax
(a) The parties hereto acknowledge and agree that the transaction contemplated herein is
subject to the Harmonized Sales Tax (HST) under the Excise Tax Act, R.S.C., 1985, c.
E-15 (the "Act") and that the Purchase Price does not include HST. The Vendor shall
provide the Purchaser with its HST Business Number. The Purchaser shall pay to the
Vendor any HST imposed under the Act payable in connection with the transfer of the
Property to the Purchaser, or as it may direct, unless the Purchaser or its nominee, or
its assignee, provides:
(i) a certificate on or before the Completion Date containing a representation and
warranty to the Vendor that:
(1) it is registered for the purpose of the HST on the Completion Date and
specifying the HST registration number;
(2) it will self-assess the HST on its GST/HST return or file the prescribed
form pursuant to subsection 228(4) of the Act in connection with the
purchase of the Property;
(3) the Property transferred pursuant to this APS is being purchased by the
Purchaser, or its nominee or assignee, as principal for its own account
and is not being purchased by the Purchaser as agent, trustee or
otherwise on behalf of or for another person, and does not constitute a
supply of residential complex made to an individual for the purpose of
paragraph 221 (2)(b) of the Act;
(4) an indemnity, indemnifying and saving harmless the Vendor from any
HST payable on this transaction and penalty and interest relating to
HST; and
(5) a notarial true copy of its HST registration confirmation.
SECTION VI -MISCELLANEOUS
28. Entire Agreement
(a) There is no representation, warranty, collateral agreement or condition affecting this
Agreement of the Property other than expressed herein.
Buyer's Initials fJf1 Seller's Initials __ _
Page 343 of 371
29. Tender
(a) Any tender of documents or moneys hereunder may be made upon the solicitor acting
for the party upon whom tender is desired, and it shall be sufficient that a negotiable,
certified cheque or bank draft may be tendered instead of cash.
30. Time of Essence
(a) Time shall be of the essence of this Agreement.
31. Planning Act
(a) This Agreement shall be effective only if the provisions of Section 50 of the Planning
Act, R.S.O. 1990, c.P.13, as amended are complied with.
32. Notices
(a) All notices in this Agreement shall be in writing and shall be deemed to have been given
if delivered by hand or mailed by ordinary mail, postage prepaid, addressed to the
solicitor for the person to whom such notice is intended to be given at the following
addressed:
Solicitors for the Vendor:
Duncan, Linton LLP
ATTENTION: Steven Ross
45 Erb Street West
Waterloo, ON N2J 4B5
Fax: (519) 886-8651
with a copy delivered to:
The Corporation of the Town of Tillsonburg
ATTENTION: Development Commissioner
204-200 Broadway
Tillsonburg, ON N4G 5A7
Fax: 519-842-9431
Solicitors for the Purchaser:
Mandryk, Morgan & Vervaeke Associates at Law
ATTENTION: James R. Morgan
40 Brock Street West
Tillsonburg, ON N4G 2A2
Fax: 519-842-7659
If mailed, such notices must also be given by facsimile transmission on the date it was
so mailed. If so given, such notices shall be deemed to have been received on the first
business day following the date it was delivered or marked mailed out.
33. Successors and Assigns
(a) The Purchaser shall be permitted to assign all of its right, title and interest in and to this
APS with the Vendor's written approval,,_ which shall not be unreasonably withheld,,_
including assignment to another corporation with the same shareholders as the
Purchaser. Subject to the restrictions in the preceding sentence, the Vendor agrees to
engross the Transfer/Deed of Land as directed by the Purchase on the completion Date
as the Purchaser may elect, and the Vendor agrees to complete the transaction
contemplated by this APS on the Completion Date with such assignee or nominee. The
Purchaser is released from all liability hereunder, if it assigns its interest in this APS.
This Agreement shall be binding upon the parties hereto and their respective
successors and assigns.
34. SchedulesdM.,.,
Buyer's lnitials_{,Jr_'_f Seller's Initials __ _
Page 344 of 371
(a) The following Schedules shall form an integral part of this Agreement:
(i) Schedule "A" Description of the Property
35. Acceptance by Fax or Email
(a) The Purchaser and Vendor acknowledge and agree that the communication of this
Agreement of Purchase and Sale may be transmitted by way of facsimile or electronic
mail, and that they agree to accept such signatures and documents to be legal and
binding upon them.
36. Counterparts
(a) This Agreement may be signed in any number of counterparts, each of which is
considered to be an original, and all of which are considered to be the same documents.
37. Severability
(a) If any provision of this Agreement, or the application thereof to any circumstances, shall
be held to be invalid or unenforceable, then the remaining provisions of this Agreement,
or the application thereof to other circumstances, shall not be affected, and shall be
valid and enforceable.
Buyer's Initials ~ Seller's Initials __ _
Page 345 of 371
IN WITNESS WHEREOF the Purchaser has executed this Agreement:
Dated at Jt'//fo1JR{j , Ontario this /L/1/... day of J,,, e '2021.
** Per:~~
Name: Rhristog.her Meloche
Title: f/ur c A Cl ) er
Name:
Title:
I/We have authority to bind the Corporation.
The Vendor hereby accepts this Agreement according to its terms.
Dated at Tillsonburg, Ontario this ___ day of ______ , 2021.
IN WITNESS WHEREOF the Vendor has executed this Agreement:
Buyer's Initials ~
The Corporation of the Town of
Tillson burg
Stephen Molnar
Mayor
Michelle Smibert
Clerk
We have authority to bind The Corporation
of the Town of Tillsonburg.
Seller's Initials __ _
Page 346 of 371
SCHEDULE "A" -LEGAL DESCRIPTION OF THE PROPERTY
ALL AND SINGULAR that certain parcel or tract of land and premises situated, lying and being in the
Town of Tillsonburg in the County of Oxford, being compromised of a portion of described as Alley,
Plan 500, North of Frances Street Abutting Lot 260 To 263, and to be described by a new reference
plan:
Buyer's Initials t/f'1 Seller's Initials __ _
Page 347 of 371
Buyer's Initials~ Seller's Initials __ _
Page 348 of 371
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-___
A BY-LAW to authorize an agreement of purchase and sale with John Fish.
WHEREAS the Town of Tillsonburg is desirous of entering into an agreement of
purchase and sale for lands described as the Centre middle South part of the Alleyway
between Francis Steet and Coyle Lane and to be described by a new reference plan.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. That the authorization is hereby given for the sale of those lands
described as the Centre middle South part of the Alleyway between Francis Steet
and Coyle Lane and to be described by a new reference plan, subject to those
terms and provisions outlined within the offer of purchase and sale as attached
hereto as Schedule A;
2. That the agreement of purchase and sale attached hereto as Schedule A forms
part of this By-Law.
3. That this by-law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 28th day of JUNE, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th day of JUNE, 2021.
___________________________
MAYOR – Stephen Molnar
______________________________
CLERK – Michelle Smibert
Page 349 of 371
AGREEMENT OF PURCHASE AND SALE (the "Agreement" or "APS")
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Vendor'')
-and-
JOHN FISH
(the "Purchaser'')
WHEREAS the Vendor is the owner, in fee simple, of the lands and premises described in Schedule
"A" (the "Property");
NOW THEREFORE IN CONSIDERATION of the mutual covenants and premises in this Agreement,
the parties agree as follows:
SECTION I -GENERAL
1. The Purchaser agrees to purchase the Property and the Vendor agrees to sell the Property
according to the terms of this Agreement.
2. In consideration of the agreement referred to in the preceding paragraph, the Purchaser shall
pay to the Vendor a Purchase Price calculated at $1.00. Portion abutting East side of Lot 261
-12.007 feet wide by approximately 40 feet long.
3. The Purchase Price shall be paid as follows:
(a) Five Hundred Dollars ($500.00) deposit is payable by the Purchaser by certified
cheque or Bank Draft upon Acceptance of this Agreement, to be held on an interest
free basis by the Solicitor for the Vendor as a deposit pending completion of this
transaction on account of the Purchase Price on completion, or if this Agreement is not
completed· through no fault of the Purchaser, the deposit shall be returned to the
Purchaser; and
(b) the balance of the Purchase Price, subject to adjustments, shall be paid to the Vendor
on the Completion Date, by certified cheque or bank draft.
SECTION II -PURCHASE OF PROPERTY
4. Irrevocable Date
(a) This APS shall be irrevocable and open for acceptance by the Vendor until 6:00 p.m.
on the 4th day of July, 2021 ("Acceptance"), and when accepted shall constitute a
binding contract of purchase and sale, otherwise the APS shall be null and void and all
deposit monies paid shall be returned to the Purchaser without deduction.
(b) Acceptance shall mean the date upon which the Mayor and Clerk of the Town of
Tillsonburg, or such other persons as the Vendor may authorize from time to time, sign
and execute this APS subsequent to the requirement that the Council of The
Corporation of the Town of Tillsonburg has passed a resolution or by-law authorizing
and approving the sale of the Property to the Purchaser pursuant to the terms of this
APS.
(c) The parties agree and acknowledge that negotiation of this APS is not a valid and
binding agreement until accepted by the Council of The Corporation of the Town of
Buyers lnitials-4 Sellers Initials __ _
Page 350 of 371
Tillsonburg. The Chief Administrative Officer of the Town of Tillsonburg, or his or her
designate, shall negotiate the terms of this APS in good faith. However, the negotiation
of the terms of this APS by the Chief Administrative Officer of the Town of Tillsonburg,
or his or her designate, in no ways binds The Corporation of the Town of Tillsonburg
until such time as this APS is authorized and approved by the Council of The
Corporation of the Town of Tillsonburg.
5. Council Approval
(a) This transaction is subject to compliance with Section 270 of the Municipal Act, 2001,
S.O. 2001, c. 25 as amended and the approval of the Council of The Corporation of the
Town of Tillsonburg in its sole and absolute discretion by resolution or by-law.
6. Deed/Transfer
(a) The Vendor agrees to deed or transfer the Property to the Purchaser subject to the
terms of this Agreement.
7. Completion Date
(a) The closing of this transaction shall take place on July 28th, 2021, or such other date
as mutually agreed upon (the "Completion Date") at which time possession of the
Property in "as is, where is" condition shall be given to the Purchaser other than as
provided in this APS. The Vendor acknowledges that it has the right and authority to
sell the Property.
8. Documents, Reports and Information
(a) The Vendor will produce and deliver to the Purchaser by July 5th, 2021 any documents,
reports or information in its possession in respect to the Property. The Purchaser
agrees to return all of the above documentation to the Vendor if this transaction is not
completed.
SECTION Ill -CONDITIONS, REPRESENTATIONS AND WARRANTIES
9. "As Is" Condition
(a) The Purchaser acknowledges that it is acquiring the Property in an "as is" condition and
that it must satisfy itself by July 5th, 2021 regarding the condition of the Property
including, but not limited to, all existing physical conditions of this Property,
environmental conditions, fitness for any purpose, suitability for construction, soil
bearing capacity for any building proposed, and the availability of municipal services
and utilities necessary for the Purchaser's proposed use of the Property. The
Purchaser acknowledges that the Vendor shall not be responsible for any physical
deficiencies of the Property or for any past, present or future environmental liabilities
and hereby waives any claims against the Vendor in respect of any environmental
liabilities on the Property. The Purchaser agrees to sign a release and indemnity in
favour of the Vendor on or before closing with respect to matters set out in the
preceding sentence. If the Purchaser is for any reason whatsoever dissatisfied with
the Property, it shall deliver written notice to that effect to the Vendor by no later than
the time specified herein, and this Agreement shall be terminated and the deposit shall
be returned to the Purchaser without interest or deduction. If the Vendor is notified
that the condition of the Property is not satisfactory, then the Purchaser shall, prior to
receiving its deposit monies back and prior to being entitled to a full release from the
Vendor with respect to this Agreement, restore the Property to its original condition as
it existed prior to such testing or inspection by the Purchaser, at the Purchaser's sole
expense. If the Purchaser fails to deliver written notice to the Vendor within the time
specified herein regarding this condition, this condition shall be deemed to have been
waived by the Purchaser.
10. Other Conditions
(a) This APS and completion of this transaction is subject to the conditions set out in
Schedules "A" and "B".
11. Investigation by the Purchaser
(a) The Purchaser acknowledges having inspected the Property prior to executing the APS
and unj)}rstands that upon Acceptance by the Veodor, and subject to any conditions
Buyer's Initials~ Seller's Initials
Page 351 of 371
herein, there shall be a binding agreement of purchase and sale between the Purchaser
and the Vendor. It shall be the Purchaser's responsibility to provide, at its own expense,
any soil bearing capacity tests or environmental inspection, as may be required or
desired, and the Vendor shall grant the Purchaser access for such testing or inspection
at all reasonable times, on reasonable notice, for the purpose of conducting reasonable
inspections.
12. Future Use
(a) The Vendor and the Purchaser agree that there is no condition, express or implied,
representation or warranty of any kind that the future intended use of the Property by
the Purchaser is or will be lawful except as may be specifically stipulated elsewhere in
this Agreement.
13. Provision of Plans
(a) The Purchaser agrees and covenants that prior to the issuance of a building permit,
the Purchaser shall provide to the Town of Tillsonburg a plan showing the location of
the building(s) and outside storage, the front elevation of the building(s), the exterior
building materials, the landscaping treatment and the screening of outside storage. The
provisions of this paragraph shall survive closing.
14. Reasonable Assistance
(a) The Vendor agrees to provide reasonable assistance and co-operation to the
Purchaser in obtaining the necessary approvals for the development of the Property
subject to the Purchaser's compliance with all relevant building codes, by-laws, land
use controls, any other statutory requirements and payment of the fees provided for in
the Town of Tillsonburg's current fees by-law.
15. Development Covenants and Restrictions
(a) The Property shall be subject to the development covenants and restrictions more
particularly set out in Schedule "D" attached to this APS, which shall survive the
completion of this transaction and run 1uith the Property. The development covenants
and restrictions shall be registered on title by the Vendor. In the event that the said
covenants and restrictions are not registered on title to the Property on or before
elosing, the Purehaser eovenants and agrees to eonsent to the registration of the
eovenants and restrietions after elosing.
16. Property Not for Resale
(a) The Purchaser covenants that it is purchasing the Property for the purpose of
consolidating the parcel with the Purchaser's adjoining property and not for the
purpose of resale of vacant land.
SECTION IV-PRIOR TO COMPLETION DATE
17. Purchaser May Inspect the Property
(a) The Purchaser, its agents and contractors shall be permitted to inspect the Property
and any buildings as frequently as is reasonably necessary between the date of
Acceptance and the Completion Date at reasonable times and upon reasonable notice
to the Vendor.
18. Insurance
(a) Pending closing, the Vendor shall hold all insurance policies and the proceeds thereof
in trust for the parties as their interest may appear and in the event of damage to the
Property. The Purchaser may elect to either receive the proceeds of the insurance and
complete the purchase or to cancel the APS and have all the deposit monies paid to
the Vendor returned together with all interest earned thereon without deduction.
SECTION V -COMPLETING THE TRANSACTION
19. Deed/Transfer
Buyer's lnitia~ Seller's Initials __ _
Page 352 of 371
(a) The Deed or Transfer of the Property will be prepared by the Vendor at the expense of
the Purchaser in a form acceptable to the solicitors for the Purchaser and the Purchaser
will pay all Land Transfer Tax, Harmonized Sales Tax and other costs in connection
with the registration of it.
20. Electronic Registration
(a) The parties agree that the transaction shall be completed by electronic registration
pursuant to Part Ill of the Land Registration Reform Act, R.S.O. 1990, c.L.4 as
amended. The parties acknowledge and agree that the delivery and release of
documents may, at the discretion of the lawyer: a) not occur contemporaneously with
the registration of the transfer/deed and other registrable documentation, and b) be
subject to conditions whereby the lawyer receiving documents and/or money will be
required to hold them in trust and not release them except in accordance with the terms
of a written agreement between the lawyers entered into in the form of the Document
Registration Agreement adopted by the Joint LSUC-OBOA Committee on Elective
Registration of Title Documents.
21. Survey or Reference Plan
(a) The parties acknowledge that a survey, at the Purchaser's expense, is required and
a Reference Plan may be registered on title and may be used to provide a registrable
description of the Property and any easements.
22. Letters and Reports from Officials of the Vendor
(a) On or before the requisition date, the Vendor agrees to provide to the Purchaser, if
requested, at the Vendor's expense, letters or reports from the Building and Zoning
Department of the Town of Tillsonburg and the Fire Chief of the Town of Tillsonburg
regarding the status of compliance with all codes, by-laws, rules and regulations with
respect to the Property and any buildings located thereon.
23. Examination of Title
(a) Title to the Property shall be good and marketable and free from all encumbrances
except for any service easements or rights-of-way to be reserved in favour of the
Vendor and for any easements or rights-of-way registered on title and any minor
encroachments shown on the survey or Reference Plan delivered to the Purchaser.
Any required easement shall be in the form set out in Schedule "C".
(b) The Purchaser is allowed until July 14th, 2021 to examine the title to the Property. If
on or before this date the Purchaser furnishes the Vendor in writing with any valid
objections: to the title; to any undisclosed outstanding work orders; to undisclosed non-
compliance with the municipal by-laws or covenants and restrictions which run with the
land and cannot be resolved before the Completion Date; as to any objection of which
the Vendor shall be unable to remedy or correct by the Completion Date and which the
Purchaser will not waive, then this APS shall, notwithstanding any intermediate acts or
negotiations, be terminated and the deposit shall be returned to the Purchaser without
deduction and the Vendor and the Purchaser shall not be liable for any costs, damages,
compensation or expenses.
24. Vendor to Discharge all Encumbrances
(a) The Vendor agrees to obtain and register at its own expense, on or before the
Completion Date, a discharge of all liens, encumbrances, agreements and mortgages
now registered against the Property and not assumed by the Purchaser. The Vendor
further covenants and agrees to discharge, on or before the Completion Date, any and
all liens, chattel mortgages, assignments or any other security interest given by the
Vendor against its personal Property.
25. Adjustments
(a) The Vendor agrees that all deposits, if any, held by the Vendor not including interest
thereon shall be credited to the Purchaser in the Statement of Adjustments prepared
for the Completion Date.
(b) Any rents, mortgage, interest, taxes, local improvements, water and assessment rates
shall be apportioned and allowed to the Completion Date, the day itself to be
apportioned to the Purchaser.
26. Deliveries by the Vendor To The Purchaser on Closing
Buyer's Initial~ Seller's Initials __ _
Page 353 of 371
(a) The Vendor covenants and agrees to deliver to the Purchaser on the Completion Date,
all such deliveries to be a condition of the Purchaser's obligation to close this
transaction, the following:
(i) a deed/transfer of the Property;
(ii) any survey or reference plan of the Property in the possession of the Vendor;
(iii) a Statutory Declaration by an authorized officer of the Vendor stating that
accurateness and truthfulness of all of the representations and warranties;
(iv) a Statutory Declaration by an authorized officer of the Vendor as to possession
of the Property in a form acceptable to the solicitors for the Purchaser;
(v) a Statutory Declaration by an authorized officer of the Vendor that it is not now,
and upon completion will not be, a "non-resident person" within the meaning
and for the purpose of Section 116 of the Income Tax Act, R.S.C., 1985, c. 1
(5th Supp.) as amended;
(vi) certified copies of all appropriate certificates, by-laws and other documents of
Vendor authorizing the transaction herein; and
(vii) such further documentation and assurances as the Purchaser may reasonably
require to complete the transaction contemplated by the APS.
27. Harmonized Sales Tax
(a) The parties hereto acknowledge and agree that the transaction contemplated herein is
subject to the Harmonized Sales Tax (HST) under the Excise Tax Act, R.S.C., 1985, c.
E-15 (the "Act") and that the Purchase Price does not include HST. The Vendor shall
provide the Purchaser with its HST Business Number. The Purchaser shall pay to the
Vendor any HST imposed under the Act payable in connection with the transfer of the
Property to the Purchaser, or as it may direct, unless the Purchaser or its nominee, or
its assignee, provides:
(i) a certificate on or before the Completion Date containing a representation and
warranty to the Vendor that:
(1) it is registered for the purpose of the HST on the Completion Date and
specifying the HST registration number;
(2) it will self-assess the HST on its GST/HST return or file the prescribed
form pursuant to subsection 228(4) of the Act in connection with the
purchase of the Property;
(3) the Property transferred pursuant to this APS is being purchased by the
Purchaser, or its nominee or assignee, as principal for its own account
and is not being purchased by the Purchaser as agent, trustee or
otherwise on behalf of or for another person, and does not constitute a
supply of residential complex made to an individual for the purpose of
paragraph 221 (2)(b) of the Act;
(4) an indemnity, indemnifying and saving harmless the Vendor from any
HST payable on this transaction and penalty and interest relating to
HST; and
(5) a notarial true copy of its HST registration confirmation.
SECTION VI -MISCELLANEOUS
28. Entire Agreement
(a) There is no representation, warranty, collateral agreement or condition affecting this
Agreement of the Property other than expressed herein.
Buyer's Initial~ Seller's Initials __ _
Page 354 of 371
29. Tender
(a) Any tender of documents or moneys hereunder may be made upon the solicitor acting
for the party upon whom tender is desired, and it shall be sufficient that a negotiable,
certified cheque or bank draft may be tendered instead of cash.
30. Time of Essence
(a) Time shall be of the essence of this Agreement.
31. Planning Act
(a) This Agreement shall be effective only if the provisions of Section 50 of the Planning
Act, R.S.O. 1990, c.P.13, as amended are complied with.
32. Notices
(a) All notices in this Agreement shall be in writing and shall be deemed to have been given
if delivered by hand or mailed by ordinary mail, postage prepaid, addressed to the
solicitor for the person to whom such notice is intended to be given at the following
addressed:
Solicitors for the Vendor:
Duncan, Linton LLP
ATTENTION: Steven Ross
45 Erb Street West
Waterloo, ON N2J 4B5
Fax: (519) 886-8651
with a copy delivered to:
The Corporation of the Town of Tillsonburg
ATTENTION: Development Commissioner
204-200 Broadway
Tillsonburg, ON N4G 5A7
Fax: 519-842-9431
Solicitors for the Purchaser:
Mandryk, Morgan & Vervaeke Associates at Law
ATTENTION: James R. Morgan
40 Brock Street West
Tillsonburg, ON N4G 2A2
Fax: 519-842-7659
If mailed, such notices must also be given by facsimile transmission on the date it was
so mailed. If so given, such notices shall be deemed to have been received on the first
business day following the date it was delivered or marked mailed out.
33. Successors and Assigns
(a) The Purchaser shall be permitted to assign all of its right, title and interest in and to this
APS with the Vendor's written approval,_ which shall not be unreasonably withheld ..
including assignment to another corporation with the same shareholders as the
Purchaser. Subject to the restrictions in the preceding sentence, the Vendor agrees to
engross the Transfer/Deed of Land as directed by the Purchase on the completion Date
as the Purchaser may elect, and the Vendor agrees to complete the transaction
contemplated by this APS on the Completion Date with such assignee or nominee. The
Purchaser is released from all liability hereunder, if it assigns its interest in this APS.
This Agreement shall be binding upon the parties hereto and their respective
successors and assigns.
34. Schedules L
Buyer's lnitialsp Seller's Initials __ _
Page 355 of 371
(a) The following Schedules shall form an integral part of this Agreement:
(i) Schedule "A" Description of the Property
35. Acceptance by Fax or Email
(a) The Purchaser and Vendor acknowledge and agree that the communication of this
Agreement of Purchase and Sale may be transmitted by way of facsimile or electronic
mail, and that they agree to accept such signatures and documents to be legal and
binding upon them.
36. Counterparts
(a) This Agreement may be signed in any number of counterparts, each of which is
considered to be an original, and all of which are considered to be the same documents.
37. Severability
(a) If any provision of this Agreement, or the application thereof to any circumstances, shall
be held to be invalid or unenforceable, then the remaining provisions of this Agreement,
or the application thereof to other circumstances, shall not be affected, and shall be
valid and enforceable.
Buyer's Initial~ 0
Seller's Initials ---
Page 356 of 371
IN WITNESS WHEREOF the Purchaser has executed this Agreement:
Dated atJr//Je.11/t1a C=~/11, Ontario this f} ·' day of .1 '{?B. , 2021.
**
Per:~
Name:
Title:
I/We have authority to bind the Corporation.
The Vendor hereby accepts this Agreement according to its terms.
Dated at Tillsonburg, Ontario this ___ day of ______ , 2021.
IN WITNESS WHEREOF the Vendor has executed this Agreement:
Buyer's Initials#
The Corporation of the Town of
Tillson burg
Stephen Molnar
Mayor
Michelle Smibert
Clerk
We have authority to bind The Corporation
of the Town of Tillsonburg.
Seller's Initials __ _
Page 357 of 371
SCHEDULE "A" -LEGAL DESCRIPTION OF THE PROPERTY
ALL AND SINGULAR that certain parcel or tract of land and premises situated, lying and being in the
Town of Tillsonburg in the County of Oxford, being compromised of a portion of described as Alley,
Plan 500, North of Frances Street Abutting Lot 260 To 263, and to be described by a new reference
plan:
Buyer's Initial# Seller's Initials __ _
Page 358 of 371
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-___
A BY-LAW to authorize an agreement of purchase and sale with Tracy Dinsmore.
WHEREAS the Town of Tillsonburg is desirous of entering into an agreement of
purchase and sale for lands described as the South part of the Alleyway between
Francis Steet and Coyle Lane and to be described by a new reference plan.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. That the authorization is hereby given for the sale of those lands
described as the South part of the Alleyway between Francis Steet and Coyle
Lane and to be described by a new reference plan, subject to those terms and
provisions outlined within the offer of purchase and sale as attached hereto as
Schedule A;
2. That the agreement of purchase and sale attached hereto as Schedule A forms
part of this By-Law.
3. That this by-law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 28th day of JUNE, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th day of JUNE, 2021.
___________________________
MAYOR – Stephen Molnar
______________________________
CLERK – Michelle Smibert
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Pa e
AGREEMENT OF PURCHASE AND SALE (the "Agreement" or "APS")
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Vendor'')
-and-
TRACY DINSMORE
(the "Purchaser'')
WHEREAS the Vendor is the owner, in fee simple, of the lands and premises described in Schedule
"A" (the "Property");
NOW THEREFORE IN CONSIDERATION of the mutual covenants and premises in this Agreement,
the parties agree as follows:
SECTION I -GENERAL
1. The Purchaser agrees to purchase the Property and the Vendor agrees to sell the Property
according to the terms of this Agreement.
2. In consideration of the agreement referred to in the preceding paragraph, the Purchaser shall
pay to the Vendor a Purchase Price calculated at $1.00. South portion West of Lot 259 -12.007
feet wide by approximately 40 feet long.
3. The Purchase Price shall be paid as follows:
(a) Five Hundred Dollars ($500.00) deposit is payable by the Purchaser by certified
cheque or Bank Draft upon Acceptance of this Agreement, to be held on an interest
free basis by the Solicitor for the Vendor as a deposit pending completion of this
transaction on account of the Purchase Price on completion, or if this Agreement is not
completed through no fault of the Purchaser, the deposit shall be returned to the
Purchaser; and
(b) the balance of the Purchase Price, subject to adjustments, shall be paid to the Vendor
on the Completion Date, by certified cheque or bank draft.
SECTION 11 -PURCHASE OF PROPERTY
4. Irrevocable Date
(a) This APS shall be irrevocable and open for acceptance by the Vendor until 6:00 p.m.
on the 4th day of July, 2021 ("Acceptance"), and when accepted shall constitute a
binding contract of purchase and sale, otherwise the APS shall be null and void and all
deposit monies paid shall be returned to the Purchaser without deduction.
(b) Acceptance shall mean the date upon which the Mayor and Clerk of the Town of
Tillsonburg, or such other persons as the Vendor may authorize from time to time, sign
and execute this APS subsequent to the requirement that the Council of The
Corporation of the Town of Tillsonburg has passed a resolution or by-law authorizing
and approving the sale of the Property to the Purchaser pursuant to the terms of this
APS.
(c) The parties agree and acknowledge that negotiation of this APS is not a valid and
binding agreement until accepted by the Council of The Corporation of the Town of
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Tillsonburg. The Chief Administrative Officer of the Town of Tillsonburg, or his or her
designate, shall negotiate the terms of this APS in good faith. However, the negotiation
of the terms of this APS by the Chief Administrative Officer of the Town of Tillsonburg,
or his or her designate, in no ways binds The Corporation of the Town of Tillsonburg
until such time as this APS is authorized and approved by the Council of The
Corporation of the Town of Tillsonburg.
5. Council Approval
(a) This transaction is subject to compliance with Section 270 of the Municipal Act, 2001,
S.O. 2001, c. 25 as amended and the approval of the Council of The Corporation of the
Town of Tillsonburg in its sole and absolute discretion by resolution or by-law.
6. Deed/Transfer
(a) The Vendor agrees to deed or transfer the Property to the Purchaser subject to the
terms of this Agreement.
7. Completion Date
(a) The closing of this transaction shall take place on July 28th, 2021, or such other date
as mutually agreed upon (the "Completion Date") at which time possession of the
Property in "as is, where is" condition shall be given to the Purchaser other than as
provided in this APS. The Vendor acknowledges that it has the right and authority to
sell the Property.
8. Documents, Reports and Information
(a) The Vendor will produce and deliver to the Purchaser by July Gt\ 2021 any documents,
reports or information in its possession in respect to the Property. The Purchaser
agrees to return all of the above documentation to the Vendor if this transaction is not
completed.
SECTION Ill -CONDITIONS, REPRESENTATIONS AND WARRANTIES
9. "As Is" Condition
(a) The Purchaser acknowledges that it is acquiring the Property in an "as is" condition and
that it must satisfy itself by July 5th, 2021 regarding the condition of the Property
including, but not limited to, all existing physical conditions of this Property,
environmental conditions, fitness for any purpose, suitability for construction, soil
bearing capacity for any building proposed, and the availability of municipal services
and utilities necessary for the Purchaser's proposed use of the Property. The
Purchaser acknowledges that the Vendor shall not be responsible for any physical
deficiencies of the Property or for any past, present or future environmental liabilities
and hereby waives any claims against the Vendor in respect of any environmental
liabilities on the Property. The Purchaser agrees to sign a release and indemnity in
favour of the Vendor on or before closing with respect to matters set out in the
preceding sentence. If the Purchaser is for any reason whatsoever dissatisfied with
the Property, it shall deliver written notice to that effect to the Vendor by no later than
the time specified herein, and this Agreement shall be terminated and the deposit shall
be returned to the Purchaser without interest or deduction. If the Vendor is notified
that the condition of the Property is not satisfactory, then the Purchaser shall, prior to
receiving its deposit monies back and prior to being entitled to a full release from the
Vendor with respect to this Agreement, restore the Property to its original condition as
it existed prior to such testing or inspection by the Purchaser, at the Purchaser's sole
expense. If the Purchaser fails to deliver written notice to the Vendor within the time
specified herein regarding this condition, this condition shall be deemed to have been
waived by the Purchaser.
10. Other Conditions
(a) This APS and completion of this transaction is subject to the conditions set out in
Schedules "A" and "B".
11. Investigation by the Purchaser
(a) The Purchaser acknowledges having inspected the Property prior to executing the APS
and understands that upon Acceptance by the Vendor, and subject to any conditions
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herein, there shall be a binding agreement of purchase and sale between the Purchaser
and the Vendor. It shall be the Purchaser's responsibility to provide, at its own expense,
any soil bearing capacity tests or environmental inspection, as may be required or
desired, and the Vendor shall grant the Purchaser access for such testing or inspection
at all reasonable times, on reasonable notice, for the purpose of conducting reasonable
inspections.
12. Future Use
(a) The Vendor and the Purchaser agree that there is no condition, express or implied,
representation or warranty of any kind that the future intended use of the Property by
the Purchaser is or will be lawful except as may be specifically stipulated elsewhere in
this Agreement.
13. Provision of Plans
(a) The Purchaser agrees and covenants that prior to the issuance of a building permit,
the Purchaser shall provide to the Town of Tillsonburg a plan showing the location of
the building(s) and outside storage, the front elevation of the building(s), the exterior
building materials, the landscaping treatment and the screening of outside storage. The
provisions of this paragraph shall survive closing.
14. Reasonable Assistance
(a) The Vendor agrees to provide reasonable assistance and co-operation to the
Purchaser in obtaining the necessary approvals for the development of the Property
subject to the Purchaser's compliance with all relevant building codes, by-laws, land
use controls, any other statutory requirements and payment of the fees provided for in
the Town of Tillson burg's current fees by-law.
15. Development Covenants and Restrictions
(a) The Property shall be subject to the development covenants and restrictions more
particularly set out in Schedule "D" attached to this APS, which shall survive the
completion of this transaction and run \Nith the Property. The development covenants
and restrictions shall be registered on title by the Vendor. In the event that the said
covenants and restrictions are not registered on title to the Property on or before
closing, the Purchaser covenants and agrees to consent to the registration of the
covenants and restrictions after closing.
16. Property Not for Resale
(a) The Purchaser covenants that it is purchasing the Property for the purpose of
consolidating the parcel with the Purchaser's adjoining property and not for the
purpose of resale of vacant land.
SECTION IV-PRIOR TO COMPLETION DATE
17. Purchaser May Inspect the Property
(a) The Purchaser, its agents and contractors shall be permitted to inspect the Property
and any buildings as frequently as is reasonably necessary between the date of
Acceptance and the Completion Date at reasonable times and upon reasonable notice
to the Vendor.
18. Insurance
(a) Pending closing, the Vendor shall hold all insurance policies and the proceeds thereof
in trust for the parties as their interest may appear and in the event of damage to the
Property. The Purchaser may elect to either receive the proceeds of the insurance and
complete the purchase or to cancel the APS and have all the deposit monies paid to
the Vendor returned together with all interest earned thereon without deduction.
SECTION V -COMPLETING THE TRANSACTION
19. Deed/Transfer
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(a) The Deed or Transfer of the Property will be prepared by the Vendor at the expense of
the Purchaser in a form acceptable to the solicitors for the Purchaser and the Purchaser
will pay all Land Transfer Tax, Harmonized Sales Tax and other costs in connection
with the registration of it.
20. Electronic Registration
(a) The parties agree that the transaction shall be completed by electronic registration
pursuant to Part Ill of the Land Registration Reform Act, R.S.O. 1990, c.L.4 as
amended. The parties acknowledge and agree that the delivery and release of
documents may, at the discretion of the lawyer: a) not occur contemporaneously with
the registration of the transfer/deed and other registrable documentation, and b) be
subject to conditions whereby the lawyer receiving documents and/or money will be
required to hold them in trust and not release them except in accordance with the terms
of a written agreement between the lawyers entered into in the form of the Document
Registration Agreement adopted by the Joint LSUC-OBOA Committee on Elective
Registration of Title Documents.
21. Survey or Reference Plan
(a) The parties acknowledge that a survey, at the Purchaser's expense, is required and
a Reference Plan may be registered on title and may be used to provide a registrable
description of the Property and any easements.
22. Letters and Reports from Officials of the Vendor
(a) On or before the requisition date, the Vendor agrees to provide to the Purchaser, if
requested, at the Vendor's expense, letters or reports from the Building and Zoning
Department of the Town of Tillsonburg and the Fire Chief of the Town of Tillsonburg
regarding the status of compliance with all codes, by-laws, rules and. regulations with
respect to the Property and any buildings located thereon.
23. Examination of Title
(a) Title to the Property shall be good and marketable and free from all encumbrances
except for any service easements or rights-of-way to be reserved in favour of the
Vendor and for any easements or rights-of-way registered on title and any minor
encroachments shown on the survey or Reference Plan delivered to the Purchaser.
Any required easement shall be in the form set out in Schedule "C".
(b) The Purchaser is allowed until July 14th, 2021 to examine the title to the Property. If
on or before this date the Purchaser furnishes the Vendor in writing with any valid
objections: to the title; to any undisclosed outstanding work orders; to undisclosed non-
compliance with the municipal by-laws or covenants and restrictions which run with the
land and cannot be resolved before the Completion Date; as to any objection of which
the Vendor shall be unable to remedy or correct by the Completion Date and which the
Purchaser will not waive, then this APS shall, notwithstanding any intermediate acts or
negotiations, be terminated and the deposit shall be returned to the Purchaser without
deduction and the Vendor and the Purchaser shall not be liable for any costs, damages,
compensation or expenses.
24. Vendor to Discharge all Encumbrances
(a) The Vendor agrees to obtain and register at its own expense, on or before the
Completion Date, a discharge of all liens, encumbrances, agreements and mortgages
now registered against the Property and not assumed by the Purchaser. The Vendor
further covenants and agrees to discharge, on or before the Completion Date, any and
all liens, chattel mortgages, assignments or any other security interest given by the
Vendor against its personal Property.
25. Adjustments
(a) The Vendor agrees that all deposits, if any, held by the Vendor not including interest
thereon shall be credited to the Purchaser in the Statement of Adjustments prepared
for the Completion Date.
(b) Any rents, mortgage, interest, taxes, local improvements, water and assessment rates
shall be apportioned and allowed to the Completion Date, the day itself to be
apportioned to the Purchaser.
26. Deliveries by the Vendor To The Purchaser on Closing
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(a) The Vendor covenants and agrees to deliver to the Purchaser on the Completion Date,
all such deliveries to be a condition of the Purchaser's obligation to close this
transaction, the following:
(i) a deed/transfer of the Property;
(ii) any survey or reference plan of the Property in the possession of the Vendor;
(iii) a Statutory Declaration by an authorized officer of the Vendor stating that
accurateness and truthfulness of all of the representations and warranties;
(iv) a Statutory Declaration by an authorized officer of the Vendor as to possession
of the Property in a form acceptable to the solicitors for the Purchaser;
(v) a Statutory Declaration by an authorized officer of the Vendor that it is not now,
and upon completion will not be, a "non-resident person" within the meaning
and for the purpose of Section 116 of the Income Tax Act, R.S.C., 1985, c. 1
(5th Supp.) as amended;
(vi) certified copies of all appropriate certificates, by-laws and other documents of
Vendor authorizing the transaction herein; and
(vii) such further documentation and assurances as the Purchaser may reasonably
require to complete the transaction contemplated by the APS.
27. Harmonized Sales Tax
(a) The parties hereto acknowledge and agree that the transaction contemplated herein is
subject to the Harmonized Sales Tax (HST) under the Excise Tax Act, R.S.C., 1985, c.
E-15 (the "Act") and that the Purchase Price does not include HST. The Vendor shall
provide the Purchaser with its HST Business Number. The Purchaser shall pay to the
Vendor any HST imposed under the Act payable in connection with the transfer of the
Property to the Purchaser, or as it may direct, unless the Purchaser or its nominee, or
its assignee, provides:
(i) a certificate on or before the Completion Date containing a representation and
warranty to the Vendor that:
(1) it is registered for the purpose of the HST on the Completion Date and
specifying the HST registration number;
(2) it will self-assess the HST on its GST/HST return or file the prescribed
form pursuant to subsection 228(4) of the Act in connection with the
purchase of the Property;
(3) the Property transferred pursuant to this APS is being purchased by the
Purchaser, or its nominee or assignee, as principal for its own account
and is not being purchased by the Purchaser as agent, trustee or
otherwise on behalf of or for another person, and does not constitute a
supply of residential complex made to an individual for the purpose of
paragraph 221 (2)(b) of the Act;
(4) an indemnity, indemnifying and saving harmless the Vendor from any
HST payable on this transaction and penalty and interest relating to
HST; and
(5) a notarial true copy of its HST registration confirmation.
SECTION VI -MISCELLANEOUS
28. Entire Agreement
(a) There is no representation, warranty, collateral agreement or condition affecting this
Agreement of the Property other than expressed herein.
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29. Tender
(a) Any tender of documents or moneys hereunder may be made upon the solicitor acting
for the party upon whom tender is desired, and it shall be sufficient that a negotiable,
certified cheque or bank draft may be tendered instead of cash.
30. Time of Essence
(a) Time shall be of the essence of this Agreement.
31. Planning Act
(a) This Agreement shall be effective only if the provisions of Section 50 of the Planning
Act, R.S.O. 1990, c.P.13, as amended are complied with.
32. Notices
(a) All notices in this Agreement shall be in writing and shall be deemed to have been given
if delivered by hand or mailed by ordinary mail, postage prepaid, addressed to the
solicitor for the person to whom such notice is intended to be given at the following
addressed:
Solicitors for the Vendor:
Duncan, Linton LLP
ATTENTION: Steven Ross
45 Erb Street West
Waterloo, ON N2J 4B5
Fax: (519) 886-8651
with a copy delivered to:
The Corporation of the Town of Tillsonburg
ATTENTION: Development Commissioner
204-200 Broadway
Tillsonburg, ON N4G SA?
Fax: 519-842-9431
Solicitors for the Purchaser:
Mandryk, Morgan & Vervaeke Associates at Law
ATTENTION: James R. Morgan
40 Brock Street West
Tillsonburg, ON N4G 2A2
Fax: 519-842-7659
If mailed, such notices must also be given by facsimile transmission on the date it was
so mailed. If so given, such notices shall be deemed to have been received on the first
business day following the date it was delivered or marked mailed out.
33. Successors and Assigns
(a) The Purchaser shall be permitted to assign all of its right, title and interest in and to this
APS with the Vendor's written approval ... which shall not be unreasonably withheld ...
including assignment to another corporation with the same shareholders as the
Purchaser. Subject to the restrictions in the preceding sentence, the Vendor agrees to
engross the Transfer/Deed of Land as directed by the Purchase on the completion Date
as the Purchaser may elect, and the Vendor agrees to complete the transaction
contemplated by this APS on the Completion Date with such assignee or nominee. The
Purchaser is released from all liability hereunder, if it assigns its interest in this APS.
This Agreement shall be binding upon the parties hereto and their respective
successors and assigns.
34. Schedules
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(a) The following Schedules shall form an integral part of this Agreement:
(i) Schedule "A" Description of the Property
35. Acceptance by Fax or Email
(a) The Purchaser and Vendor acknowledge and agree that the communication of this
Agreement of Purchase and Sale may be transmitted by way of facsimile or electronic
mail, and that they agree to accept such signatures and documents to be legal and
binding upon them.
36. Counterparts
(a) This Agreement may be signed in any number of counterparts, each of which is
considered to be an original, and all of which are considered to be the same documents.
37. Severability
(a) If any provision of this Agreement, or the application thereof to any circumstances, shall
be held to be invalid or unenforceable, then the remaining provisions of this Agreement,
or the application thereof to other circumstances, shall not be affected, and shall be
valid and enforceable.
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IN WITNESS WHEREOF the Purchaser has executed this Agreement:
Dated at Tilsonbu:J , Ontario this 1·~ day of 'juAe... '2021.
Name:
Title:
I/We have authority to bind the Corporation.
The Vendor hereby accepts this Agreement according to its terms.
Dated at Tillsonburg, Ontario this ___ day of ______ , 2021.
IN WITNESS WHEREOF the Vendor has executed this Agreement:
Buyer's Initials ID ·
The Corporation of the Town of
Tillson burg
Stephen Molnar
Mayor
Michelle Smibert
Clerk
We have authority to bind The Corporation
of the Town of Tillsonburg.
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SCHEDULE "A" -LEGAL DESCRIPTION OF THE PROPERTY
ALL AND SINGULAR that certain parcel or tract of land and premises situated, lying and being in the
Town of Tillsonburg in the County of Oxford, being compromised of a portion of described as Alley,
Plan 500, North of Frances Street Abutting Lot 260 To 263, and to be described by a new reference
plan:
• ...
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2021-068
A BY-LAW to confirm the proceedings of Council at its meeting held on June 28,
2021.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meeting held on June 28, 2021, with respect to every report, motion, by-law, or
other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. That this By-Law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 28th DAY OF JUNE, 2021.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY OF JUNE, 2021.
________________________________ MAYOR – Stephen Molnar
_______________________________
CLERK – Michelle Smibert
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