210628 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, June 28, 2021
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Paul Groeneveld, Acting Fire Chief
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
David Drobitch, Manager of Parks and Facilities
Amelia Jaggard, Deputy Clerk
Regrets: Chris Baird, Director of Recreation, Culture and Parks
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Closed Session (5:00 p.m.)
2
Resolution # 2021-299
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move into Closed Session to consider three matters of a proposed or
pending acquisition or disposition of land by the municipality or local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.4.3 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2021-300
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of June 28, 2021, be approved.
Carried
4. Moment of Silence
Mayor Molnar recited a Traditional Territory Acknowledgment Statement.
Council held a moment of silence for the children found buried at sites of former
Indian Residential Schools.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
3
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-301
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the minutes of the Council meeting held on June 14, 2021, and the minutes of the
Council Planning meeting held on June 21, 2021, be approved.
Carried
7. Presentations
7.1 2020 Draft Financial Statements
Dianne Latta, Millard, Rouse and Rosebrugh LLP, appeared before
Council to present the 2020 draft financial statements.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-302
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council approves the 2020 Financial Statements as presented;
AND THAT the 2020 Management Letter be received.
Carried
7.2 Community Strategic Plan
Erin O’Hoski, Boulevard Strategy Group, was present to present the
Community Strategic Plan.
Opportunity was provided for comments and questions from Council.
There was discussion regarding how to include the community in
performance measurement.
Council reviewed feedback submitted by Council members as attached to
the agenda and made amendments to the plan.
Ms. O'Hoski confirmed that once the summary document is approved the
formatting will be updated to make the document more engaging for
circulation in mid-July.
4
Resolution # 2021-303
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the Community Strategic Plan be approved with the additional suggestions
adopted by Council and incorporated into it.
Carried
8. Public Meetings
9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
11.1 EDM 21-20 Economic Development Advisory Committee
Recommendation Regarding Industrial Street Naming
Jesse Goossens, Chair, Economic Development Advisory Committee,
appeared before Council.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-304
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report EDM 21-20 Economic Development Advisory
Committee Recommendation Regarding Industrial Street Naming;
AND THAT the future North/South roadway in the Van Norman Innovation Park
be named Innovation Way from Highway 3 South to the future intersection;
AND THAT the future East/West roadway in the Van Norman Innovation Park be
named Progress Drive from the future intersection West to the cul-de-sac.
Carried
12. COVID-19
Mayor Molnar provided a local update and shared informational resources.
13. Information Items
13.1 Knights of Columbus Re: Thank You
5
Resolution # 2021-305
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the correspondences from the Knights of Columbus
dated June 11, 2021, as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Corporate Services
14.3 Economic Development
14.3.1 EDM 21-19 Offers to Purchase – Alleyway between Coyle Lane
and Francis Street
Resolution # 2021-306
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receives report EDM 21-19 Offers to Purchase – Alleyway
between Coyle Lane and Frances Street;
AND THAT a By-Law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with Sandra Pake
for the property described as the North part of the Alleyway between
Francis Steet and Coyle Lane and to be described by a new reference
plan;
AND THAT a By-Law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with Christopher
Meloche for the property described as the middle North part of the
Alleyway between Francis Steet and Coyle Lane and to be described by a
new reference plan;
AND THAT a By-Law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with John Fish for
the property described as the Centre middle South part of the Alleyway
between Francis Steet and Coyle Lane and to be described by a new
reference plan;
AND THAT a By-Law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with Tracy
Dinsmore for the property described as the South part of the Alleyway
6
between Francis Steet and Coyle Lane and to be described by a new
reference plan.
Carried
14.4 Finance
14.4.1 FIN 21-16 Assessment Appeal Impact; 248 Broadway
There was discussion regarding how the funds are intended to be
recovered in the 2022 budget by reducing the façade contribution.
Resolution # 2021-307
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives report FIN 21-16 Assessment Appeal Impact; 248
Broadway as information;
AND THAT option C part two be selected to assist the BIA with managing
the financial impact resulting from the assessment appeal.
Carried
14.4.2 FIN 21-17 2020 Financial Statement Reconciliation
Resolution # 2021-308
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT Council receives report FIN 21-17 2020 Financial Statement
Reconciliation as information.
Carried
14.4.3 FIN 21-18 2020 Surplus Allocation
Resolution # 2021-309
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives report FIN 21-18 2020 Surplus Allocation as
information;
AND THAT Council approves the 2020 Operating Surplus of $195,388 be
contributed to the Tax Rate Stabilization Reserve, with $150,000
earmarked for 2021 Operating budget funding as previously approved.
7
Carried
14.4.4 FIN 21-19 2020 Summary of Reserves and Trusts
Resolution # 2021-310
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives report FIN 21-19 2020 Summary of Reserves and
Trusts as information.
Carried
14.4.5 FIN 21-20 Covid-19 Tax Deferral Report
Resolution # 2021-311
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives FIN 21-20 Covid-19 Tax Deferral Report as
information.
Carried
14.5 Fire and Emergency Services
14.5.1 FRS 21-07 Fire Services Radio Communications - Tower Site
Equipment
Resolution # 2021-312
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT staff report FRS 21-07 be received as information;
AND THAT Staff be directed to purchase and install radio equipment as
proposed on both the TFRS Reservoir and Community Service Centre
Towers from Five9 Solutions in the amount of $37,732.75 plus HST;
AND THAT the radio equipment and installation be debentured as
proposed in this report.
Carried
14.6 Operations and Development
14.7 Recreation, Culture and Parks
8
14.7.1 RCP 21-15 HVAC Replacement - Corporate Office
Resolution # 2021-313
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT report RCP 21-15 HVAC Replacement – Corporate Office be
received as information;
AND THAT Council direct staff to proceed immediately with the
replacement of the HVAC unit which serves the Corporate Office;
AND THAT the Annandale Boiler Replacement project as approved in the
2021 Capital Budget be deferred and re-budgeted for 2022 with the
funding amount of $50,000 through taxation reallocated to the HVAC
replacement and any residual dollars be contributed to the RCP reserve.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2021-314
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the Economic Development Advisory Committee minutes
dated June 8, 2021, the Culture, Heritage and Special Awards Committee
minutes dated June 9, 2021, and the Tillsonburg Airport Advisory Committee
minutes dated May 20, 2021 as information.
Carried
16.2 Long Point Region Conservation Authority Minutes
Resolution # 2021-315
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receives the Long Point Region Conservation Authority Minutes
dated May 5, 2021 and May 19, 2021, as information.
Carried
16.3 Police Services Board Minutes
9
Resolution # 2021-316
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Police Services Board meeting minutes dated
November 18, 2020, December 16, 2020, February 17, 2021 and April 21, 2021,
as information.
Carried
17. Motions/Notice of Motions
Councillor Esseltine requested that the following notice of motion be included on
the July 12, 2021 Council agenda.
Resolution #
Moved By: Councillor Esseltine
THAT Staff be directed to prepare a report regarding the development of a Traditional
Territory Acknowledgment Statement for the Town of Tillsonburg. Said draft Traditional
Territory Acknowledgement Statement to be included in the report. This
acknowledgement would appropriately be incorporated at the beginning of Town of
Tillsonburg Council meetings, gatherings, events or presentations, and be printed on the
town’s website.
The goal of this Statement would be to encourage the acknowledgement of the First
Peoples on whose traditional territories we live and work and show recognition and
respect for indigenous people.
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2021-070, to authorize an agreement of purchase and sale
with Sandra Pake
19.2 By-Law 2021-072, to authorize an agreement of purchase and sale
with Christopher Meloche
19.3 By-Law 2021-073, to authorize an agreement of purchase and sale
with John Fish
19.4 By-Law 2021-074, to authorize an agreement of purchase and sale
with Tracy Dinsmore
Resolution # 2021-317
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
10
THAT By-Law 2021-070, to authorize an agreement of purchase and sale with
Sandra Pake; and
By-Law 2021-072, to authorize an agreement of purchase and sale with
Christopher Meloche; and
By-Law 2021-073, to authorize an agreement of purchase and sale with John
Fish; and
By-Law 2021-074, to authorize an agreement of purchase and sale with Tracy
Dinsmore, be read for a first, second, third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2021-318
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2021-068, to Confirm the Proceedings of the Council meeting held on
June 28, 2021, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
21. Items of Public Interest
Staff noted that the Lake Lisgar Waterpark slide construction will be completed
tomorrow and that an approved permit is expected in one to two weeks.
Upcoming Council meetings include:
Monday, July 12, 2021 at 6:00 p.m. regular meeting
22. Adjournment
Resolution # 2021-319
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council meeting of June 28, 2021 be adjourned at 8:05 p.m.
Carried