210712 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, July 12, 2021
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Paul Groeneveld, Acting Fire Chief
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
David Drobitch, Manager of Parks and Facilities
Amelia Jaggard, Deputy Clerk
Regrets: Chris Baird, Director of Recreation, Culture and Parks
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session (5:00 p.m.)
Resolution # 2021-324
Moved By: Councillor Parker
Seconded By: Councillor Luciani
2
THAT Council move into Closed Session to consider two personal matters about
identifiable individuals, including municipal or local board employees.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.4.2 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2021-325
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of July 12, 2021, be
approved.
Carried
4. Moment of Silence
Mayor Molnar recited a Traditional Territory Acknowledgment Statement.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-326
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
3
THAT the minutes of the Council meeting held on June 28, 2021, and the
minutes of the Special Council meeting held on June 29, 2021, be approved.
Carried
7. Presentations
8. Public Meetings
Resolution # 2021-327
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:04 p.m.
Carried
8.1 Application for Minor Variance A14-21 (Ritchie)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. A letter of opposition was received
following the publication of the agenda. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
Staff confirmed that residential use is not permitted in the proposed
structure. The purpose of the proposed structure is for personal storage.
Staff noted the applicant will be improving the su rface of the existing
driveway.
The applicant was not in attendance.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-328
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the Committee of Adjustment approve Application File A14-21,
submitted by Mark Ritchie, for lands described as Lot 12, Plan 551, Town
of Tillsonburg, as it relates to:
4
1. Relief of Section 5.1 – Table 5.1.1.4 – Lot Coverage, maximum for all
accessory buildings and structures, to increase the maximum permitted
ground floor area from 50 m2 (538.2 ft2) to 80 m2 (753.47 ft2) to permit
the construction of a detached accessory building.
Subject to the applicant obtaining a building permit for the proposed
accessory building within one year of the date of the Committee’s
Decision.
Carried
8.2 Application for Minor Variance A15-21 (Wall)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
Staff noted the driveway can accommodate two vehicles.
The applicant was not in attendance.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-329
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the Committee of Adjustment approve Application File A15-21,
submitted by Simon Wagler, for lands described as Lot 32, Plan 41M -369,
Town of Tillsonburg, as it relates to:
1. Relief of Section 7.2, R2 Zone Provisions – Front Yard, Minimum
Depth, to decrease the minimum required front yard depth from 6.0 m
(19.7 ft) to 5.0 m (16.4 ft), to facilitate the construction of a single detached
dwelling.
Subject to the following conditions:
a) The applicant shall obtain a building permit for the proposed single
detached dwelling within one year of the date of the Committee’s
Decision;
b) That the proposed relief only apply to the construction of a single
5
detached dwelling in a location and manner consistent with Plate 3 of
Report CP-2021-231.
Carried
Resolution # 2021-330
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:19 p.m.
Carried
9. Planning Reports
10. Delegations
10.1 Harnek Grewal Re: Waste material by-laws
Harnek Grewal appeared before Council to request that Council require
that owners build fences on the property line or that any property left on
the opposite side of a fence is the adjacent property owner's right to use.
Mr. Grewal asked that a $150 by-law ticket that he received be waived.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-331
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the delegation by Harnek Grewal regarding waste material by-laws
be received as information.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
It was asked when Council and Committee will return to in-person meetings. Staff
will update Council in the next week regarding returning to the hybrid meeting
format.
6
Mayor Molnar provided a local update and shared informational resources.
13. Information Items
13.1 Ministry of Transportation Re: Community Transportation (CT) Grant
Program Extension
13.2 Ministry of Municipal Affairs and Housing Re: Municipal
Modernization Phase 2 Funding
13.3 Solicitor General Re: Responding to Animals Left in Motor Vehicles
Staff noted that the proposed projects for the modernization funding will be
reviewed and that if additional monies are required a report will be brought
forward to Council.
It was confirmed that the inter-community transit funding has been
extended to 2025.
It was asked that the Town share the information provided by the Solicitor
General with the community.
Resolution # 2021-332
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the correspondence from the Ministry of
Transportation dated June 28, 2021, and the correspondence from the
Ministry of Municipal Affairs and Housing dated June 30, 2021, and the
correspondence from the Solicitor General dated July 8, 2021, as
information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Corporate Services
14.3 Economic Development
14.3.1 EDM 21-21 Offer to Purchase - Ravine Lands West of Borden
Crescent
7
There was discussion regarding the property's book value versus
the fair market value. Staff were asked to confirm the fair market
value of $24,000.
Resolution # 2021-333
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report EDM 21-21 Offer to Purchase –
Ravine Lands West of Borden Crescent;
AND THAT a By-Law be brought forward to authorize the Mayor
and Clerk to enter into an agreement of purchase and sale with
Tillsonburg Developments Inc in Trust for 2407774 Ontario Limited
for the property described Parts 1, 2, 3 and 4, Plan 41R-8799.
Carried
14.4 Finance
14.4.1 FIN 21-21 BIA Levy Assessment By-Law
Resolution # 2021-334
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT a By-law to amend the BIA By-Law 2013 to establish a
maximum and minimum levy for 164, 170, 200 and 248 Broadway
be brought forward for Council consideration.
Carried
14.4.2 FIN 21-22 Revised 2021 Final Tax By-Law Schedule A
Resolution # 2021-335
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT a By-law to amend the Tax Rate By-Law 2021-062 to replace
Schedule “A” be brought forward for Council consideration.
Carried
8
14.4.3 FIN 21-23 2022 Budget Process
It was noted that the third Thursday in December is a Tillsonburg
Airport Advisory Committee meeting date and it was asked on a go-
forward basis if this night could be avoided for Council Budget
meetings.
Resolution # 2021-336
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receives report FIN 21-23 2022 Budget Process;
AND THAT the following dates are scheduled for Council Budget
Meetings:
Monday, November 29, 2021 4:00 p.m. to 9:00 p.m.
Monday, December 6, 2021 9:00 a.m. to 3:00 p.m.
Thursday, December 16, 2021 4:00 p.m. to 9:00 p.m.
Monday, January 17, 2022 6:00 p.m. to 9:00 p.m.
Carried
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 21-27 Sign By-Law Amendment - COVID-19
Resolution # 2021-337
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives report OPD 21-27 Sign By-Law Amendment
– COVID-19 as information;
AND THAT a By-Law to amend By-Law 3798, being a by-law to
prohibit or regulate signs and other advertising devices and the
posting of notices within the Town of Tillsonburg, be brought
forward for Council’s consideration;
AND THAT a By-Law to amend By-Law 2021-004, being a
Schedule of Fees for certain Municipal applications, services and
9
permits in the Town of Tillsonburg, be brought forward for Council’s
consideration.
Carried
14.7 Recreation, Culture and Parks
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Staff are working on plans for Library Lane and Keating Alley redesign
concepts that will be brought forward as part of the 2022 budget
deliberations.
Resolution # 2021-338
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Accessibility Advisory Committee minutes dated June 8, 2021,
be received as information.
Carried
17. Motions/Notice of Motions
Resolution # 2021-339
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Staff be directed to prepare a report regarding the development of a
Traditional Territory Acknowledgment Statement for the Town of Tillsonburg.
Said draft Traditional Territory Acknowledgement Statement to be included in the
report. This acknowledgement would appropriately be incorporated at the
beginning of Town of Tillsonburg Council meetings, gatherings, events or
presentations, and be printed on the town’s website.
The goal of this Statement would be to encourage the acknowledgement of the
First Peoples on whose traditional territories we live and work and show
recognition and respect for indigenous people.
10
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2021-075, to authorize an agreement of purchase and sale
with Tillsonburg Developments Inc in Trust for 2407774 Ontario
Limited
19.2 By-Law 2021-076, to amend By-Law 2013 (BIA)
19.3 By-Law 2021-077, to amend By-Law 2021-062 (Tax Rates)
19.4 By-Law 2021-078, to amend By-Law 3798 (Sign By-Law)
19.5 By-Law 2021-079, to amend By-Law 2021-004 (Rates and Fees)
Resolution # 2021-340
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2021-075, to authorize an agreement of purchase and sale
with Tillsonburg Developments Inc in Trust for 2407774 Ontario Limited;
and
By-Law 2021-076, to amend By-Law 2013 (BIA); and
By-Law 2021-077, to amend By-Law 2021-062 (Tax Rates); and
By-Law 2021-078, to amend By-Law 3798 (Sign By-Law); and
By-Law 2021-079, to amend By-Law 2021-004 (Rates and Fees), be read
for a first, second, third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2021-341
Moved By: Councillor Parker
Seconded By: Councillor Luciani
11
THAT By-Law 2021-071, to Confirm the Proceedings of the Council meeting held
on July 12, 2021, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal
thereunto.
Carried
21. Items of Public Interest
Deputy Mayor Beres shared information regarding the new lawn poppy campaign
operated by the Tillsonburg Lions Club in partnership with the Legion. The lawn
poppy's can be purchased online at the Tillsonburg Lions Club's website
(https://e-clubhouse.org/sites/tillsonburg/).
Staff noted that the Lake Lisgar Waterpark slide is awaiting inspection after which
it will be ready for operation. Recreation, Culture and Parks Department is
working on plans for Stage 3. The Tillsonburg Community Centre is expected to
open Monday, July 19. Fitness programs will remain outdoors.
Upcoming Council meetings include:
Monday, August 8, 2021 at 6:00 p.m. regular meeting
22. Adjournment
Resolution # 2021-342
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council meeting of July 12, 2021 be adjourned at 7:34 p.m.
Carried