201111 Recreation MIN The Corporation of the Town of Tillsonburg
Recreation & Sports Advisory Committee
November 11, 2020
6:00 p.m.
Teleconference
MINUTES
Present: Chris Parker, Susie Wray, Carrie Lewis, Eugene Todd, Dace Zvanitajs
Absent with Regrets: Don Baxter, Kim Sage, Jeff Vanrybroeck
Also Present:
Andrea Greenway, Margaret Puhr
1. Call to Order
The meeting was called to order at 6:05 p.m.
2. Adoption of Agenda
Proposed Resolution #1
Moved by: Chris Parker
Seconded by: Susie Wray
THAT the Agenda as prepared for the Sports and Recreation Advisory Committee
meeting of November 11, 2020, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Proposed Resolution #2
Moved by: Carrie Lewis
Seconded by: Chris Parker
THAT the Sports & Recreation Advisory Committee Meeting Minutes of September
16, 2019 be approved.
Carried
5. Presentations/Deputations
6. General Business & Reports
6.1. Clarico departmental review – update – the report has been circulated, some
discussion points:
Committee: Recreation & Parks Advisory Committee Page - 2 - of 2
Date: November 11, 2020
- The recreation guide is online and winter issue will be an online version as
well. It is getting a good response and staff have the ability to print out paper
copy of the guide or just individual pages for those who don’t get online.
- Software – in April the current software, Legend, was bought out by TSG as
was PerfectMind software. Legend has proved to be difficult to work with and
the town will be transitioning to PerfectMind for 2021. Andrea is working
through the transition timeline and hopes to have it ready for Spring 2021.
- Non-resident fee was proposed, however at this time it will not be
implemented. This fee has been part of the service provision discussion for
20+ years, with many reasons for and against. It will be further explored in
2021 or perhaps as a part of the next Master Plan public engagement
process.
- Water park recommendations – some will be implemented, others are not
suited for our community. The federal grant money still hasn’t been
announced.
- Some of the other recommendations are also being implemented.
6.2. COVID-19 update – programs and facilities are running on modified basis
following the SWPH and provincial guidelines. There is a plan in place to adjust
to various potential restrictions, which would mostly focus on participant
numbers and spectators. The recently released government framework is a
good guide for planning and answering user’s questions. Programs are running
at capacity and participants are happy to be able to use the community centre.
Facilities/meeting rooms are not being rented out currently, they are being used
for programming and internal staff meetings. The 2021 budget is set assuming
that COVID will be a factor for at least 6 more months, with variables for the rest
of the year included as well.
7. Correspondence - none
8. Other Business:
9. Next Meeting: December 9 at 6:00pm. The committee will meet electronically,
unless otherwise advised.
10. Adjournment
Proposed Resolution #4
Moved by: Chris Parker
Seconded by: Carrie Lewis
THAT the November 11, 2020 Recreation and Sports Advisory Committee meeting
be adjourned at 6:42p.m.