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151110 Development MINP a g e | 1 CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone # (519) 842-6428, Fax # (519) 842-9431 Web: www.tillsonburg.ca TOWN OF TILLSONBURG DEVELOPMENT COMMITTEE MINUTES DATE: Tuesday, November 10, 2015 TIME: 7:30 AM LOCATION: 10 Lisgar Ave – Board Room, Customer Service Centre Committee Members in Attendance: Andrew Burns, Lisa Gilvesy, Jesse Goossens, Councillor Jim Hayes, Kirby Heckford (7:42 AM), Scott McLean, Mayor Stephen Molnar, Lindsay Morgan, Ashton Nembhard, Randy Thornton, Cedric Tomico, John Veldman, Steve Spanjers Staff Present: David Calder, Cephas Panschow Regrets: Mike Bossy 1) Call to Order Meeting was called to order at 7:32 AM. 2) Adoption of Agenda Addition of Surplus Land Options Expansion added as item 6 (a) S. McLean – 1st J. Veldman – 2nd “Carried” 3) Disclosure of Pecuniary Interest None P a g e | 2 CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone # (519) 842-6428, Fax # (519) 842-9431 Web: www.tillsonburg.ca 4) Adoption of Minutes of October 13, 2015 Randy T – 1st C. Tomico – 2nd “That the Minutes of October 13, 2015 be approved.” “Carried” a) Business Arising from the Minutes: i) Memo from Director of RCP in response to Development Committee comments on Parkland Dedication Policy/Bylaw Memo provided in response to concerns raised by the Committee. Clarified that Town’s industrial park was exempt from any requirement as it is owned by the municipality. [Addition to Minutes: Subsequent to the meeting, Planning advised that Section 42 of the Planning Act provides enabling legislation for municipalities to collect a 2% cash-in-lieu of parkland fee, which is based on the value of the land being developed. While the 2% fee is authorized by provincial legislation, the value of the land needs to be determined by an appraisal of the property, which the Town has typically not required and this has resulted in a the 2% fee being foregone. If a municipality would like the option of accepting a lower fee, it must be authorized by a specific bylaw. Most municipalities have a parkland dedication bylaw to collect a set fee instead of requiring an appraisal for each development. This is often advantageous to the developer as it enables them to provide cash-in-lieu of putting in a park and also enables the municipality to centralize parks instead of having a lot of smaller parks. The draft bylaw further provides for additional reductions if developers provide “High Quality Park Infrastructure”.] 5) Standing Items a) Community Strategic Plan No update. b) Post-Secondary Education i) Education & Training Survey Results Staff reviewed the final survey results with the committee. In general, the most significant opportunity appears to be for shared costs on basic training requirements. Despite many respondents having access to onsite training facilities, there appears to be interest in shared facilities in the community.  One-third of respondents (30/91)from the manufacturing sector, 15% (14/91) from Other Services and 11% (10/91) from retailers  Largest number of respondents in the 0 – 5 employee, 6 – 25 employee and 26 – 100 employee categories  64% of respondents spend less than 2% of their annual revenue on training and education P a g e | 3 CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone # (519) 842-6428, Fax # (519) 842-9431 Web: www.tillsonburg.ca  20/51 respondents identified Health & Safety as the most important training need followed by IT/Computer/Technical training with 7/51 and Manufacturing training at 6/51  Totaling first, second and third most important training needs shows that there are 3,376 potential employees identified for Manufacturing training, 1,543 employees identified for Health & Safety training, 143 identified for Customer Service training, and 140 identified for IT/Computer/Technical training.  74% would consider partnering on training facilities and programs  Skills upgrading, basic training and academic courses were the three top identified areas for partnering Next steps include reaching out to respondents interested in collaboration on training needs, discussing results with post-secondary institutions and providing summary to Town Hall Task Force. Note that Chamber has supported this initiative and is committed to continuing to be involved. c) Tillsonburg Hydro Inc No update. d) Town Hall Task Force The Request for Proposal process for a Town space needs analysis has now closed and proposals are being evaluated. 6) New Business a) Report DCS 15-51 Surplus Land Options Staff reviewed report with committee. Rationale is interest received from a number of parties. No committee to sell any town owned lands at this time, but rather, just to explore opportunities and seek public input on possibility. May need to be done in conjunction with a parking study. Committee noted that lease options should also be included in the exploration. Process would include Development Committee and draft report would be brought back to the Committee for review. 7) Economic Development Update a) 253 Broadway The potential purchaser brought forward additional information at the October 28, 2015 Council meeting and advised that they had retained a new architect and were revising their plans. Development Committee to be circulated on updated plan. b) Integration of Town/Chamber/BIA Strategic Plans Preliminary scoping meeting was held on October 14, 2015. A second meeting to be held in January 2016 once updated strategies for the Chamber and BIA are completed. c) RFQ for Industrial Design Building Concepts Staff provided an update on the Request for Quotation process. Three companies provided a quotation with a company from outside Tillsonburg being the low quote. As 2015 funds were not available, funding to complete this has been included in the 2016 budget for consideration. Suggestion to conduct additional due diligence on low bidder. P a g e | 4 CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone # (519) 842-6428, Fax # (519) 842-9431 Web: www.tillsonburg.ca d) Q3 Report Staff provided an overview of Economic Development activity to the end of Q3. While some metrics are lower than target, expect to pick up in Q4 especially considering investment attraction activities being undertaken. 9) Liaison Updates e) Departmental Reports None. Invite Chief Building Official and Director of Operations to a future meeting. f) Tillsonburg District Chamber of Commerce Chamber in process of completing Strategic Plan update. g) Downtown Business Improvement Association BIA is meeting today to finalize 2016 budget. h) Tillsonburg District Real Estate Board As per reports provided, October was a very busy month with total and residential units sold up 1 and 1.7% respectively. Listings for month are down 4% with residential listings down nearly 17%. Concern raised regarding proposed plan to allow all Ontario municipalities the ability to pass their own bylaws regarding Land Transfer Tax. This was previously granted to the City of Toronto, but is being contemplated to be made available to all municipalities. Website has been developed: www.don’ttaxmydream.com i) Physician Recruitment/Oxford Physician Recruitment Work at both Town and County level is ongoing. Need to ensure efforts are coordinated and not duplicated. 8) Roundtable L. Gilvesy raised issue of the Estate Administration Tax Return, which came into effect January 1, 2015. Essentially, there is no mechanism for a clearance certificate to be provided so even if the return is filed within 90 days as required, the Ministry of Finance can re-assess for up to 4 years from the date of death. 9) Date of Next meeting 10) Adjournment R. Thornton moved that the meeting be adjourned at 8.52 AM.