151001 HBC MIN=
Attendance: Charles Baldwin, Rick Cox, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden, Sue Saelens, Marian Smith, Janet Wilkinson and guest Christine Nagy
Regrets and Absent: Ken Butcher, Paul Wareing, Trisha Smith, Maurice Verhoeve
Call to Order: The meeting was called to order at 9:00 a.m. by Robert Marsden.
Adoption of Agenda
Moved By: J. Wilkinson
Seconded By: P. Esseltine
Proposed Resolution
THAT the Agenda as prepared for the Committee meeting of October 1, 2015 be adopted with additions and changes. Carried
Disclosure of Pecuniary Interest: None
Approval of previous minutes
Moved By: P. Esseltine
Seconded By: P. DeCloet
Proposed Resolution
THAT the minutes for the September 3, 2015 meeting be approved with the amendment that P. Esseltine was absent. Carried
Presentations and Deputations:
Rick Cox advised the committee that the Town had been selected to receive 750 Dutch tulip bulbs from Holland. This is in recognition of the anniversary of WWII and the relationship
between Holland and Canada. A condition of the gift is that a Dutch-Canadian Friendship Garden must be created and involve veterans, school children and anyone else in the community
who wants to take part. After discussion several potential locations, the committee chose the north east corner of the cemetery. This was deemed to be a site visible to all on a main
road and an appropriate welcome to the town. The site needs to be prepared for the bulbs to be planted by early November.
Moved By: M. Smith
Seconded By: S. Saelens
Proposed Resolution
THAT the north east corner of the cemetery be recommended for the location of the Dutch-Canadian Friendship Garden. Carried
Christine Nagy informed the committee of her background and association with Tillsonburg Horticultural Society. She explained how the Society has partnered with Tillsonburg BIA over
the last three years in an attempt to beautify the downtown area. This has been unsuccessful for a number of reasons. Christine requested a partnership of Tillsonburg Horticultural
Society, Tillsonburg BIA, Garden Gate and the Town of Tillsonburg to bring some beauty to Tillsonburg. She suggested permanent large pots placed mid-block rather than hanging baskets.
These would be planted with flowers for the spring to fall period and replaced with winter greenery for the winter months.
Moved By: S. Saelens
Seconded By: J. Wilkinson
Proposed Resolution
THAT a working group partnership of Tillsonburg Horticultural Society, Tillsonburg BIA, Garden Gate and the Town of Tillsonburg be formed to plan, design and implement a Town wide beautification
project. Carried.
In addition, it was felt that an official representative from Tillsonburg Horticultural Society would be an asset to this committee.
Moved By: P. Esseltine
Seconded By: R. Cox
Proposed Resolution
THAT this Committee request a revision to our Terms of Reference to allow an increase in the number of members to include a Tillsonburg Horticultural Society representative to be a part
of this Committee. Carried.
Moved By: P. Esseltine
Seconded By: M. Smith
Proposed Resolution
THAT a sub-committee be formed to implement the beautification project. Members will be P. Esseltine, S. Saelens, P. DeCloet and M. Smith. Christine Nagy will be the representative
from Tillsonburg Horticultural Society. Carried.
General Business and Reports:
Tree By-law: A new appendix was handed out to members. The amended bylaw and the appendix were reviewed by members. Corrections were noted
Moved By: P. Esseltine
Seconded By: S. Saelens
Proposed Resolution
THAT the Draft Tree By-law (replacing By-law 3135) and attached Appendix with corrections be recommended to Council for approval. Carried.
Terms of Reference – referred to next meeting.
Correspondence: None
Other Business:
P. Esseltine handed out Volunteer Service Recognition Awards to M. Smith and S. Saelens who were unable to attend the Town’s event.
C. Hill noted that the report on the Trottier woodlot handed out at the last meeting was for information only. Corey made available two other comprehensive risk assessment reports on
other trees in the town from Cambrian Forestry. These detail the health, condition and hazardousness of specific trees.
Littering – referred to next meeting.
R. Marsden mentioned an issue at the cemetery of the gates to the storage yard/work area are often left open. This is unsightly and he requested that the gates be closed when this area
is not in use.
Next meeting: November 5, 2015 at 9:00 a.m. in the Marwood Lounge.
Adjournment
Moved By: P. DeCloet
Proposed Resolution
THAT the October 1, 2015 meeting be adjourned at 10.40 a.m. Carried