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210907 Airport Advisory Committee MinutesPage 1 of 4 The Corporation of the Town of Tillsonburg Tillsonburg Airport Advisory Committee September 7, 2021 5:00 p.m. Electronic Meeting MINUTES Present: David Brandon, Dan Cameron, Emily Crombez, Valerie Durston, Councillor Deb Gilvesy, Jeff Miller and Mark Renaud. Absent with Regrets: Euclid Benoit and Jeff Dean. Also Present: Carlos Reyes, Director of Operations and Development Richard Sparham, Manager of Public Works Amelia Jaggard, Deputy Clerk 1. Call to Order The meeting was called to order at 5:00 p.m. 2. Adoption of Agenda Resolution #1 Moved by: Jeff Miller Seconded by: Emily Crombez THAT the Agenda as prepared for the Tillsonburg Airport Advisory Committee meeting of September 7, 2021, be adopted. Carried 3. Minutes of the Previous Meeting Jeff Miller to be marked as present in previous minutes. Page 2 of 4 Resolution #2 Moved by: Councillor Deb Gilvesy Seconded by: Emily Crombez THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated June 17, 2021, as amended be approved. 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. New Manager of Public Works Introduction Carlos Reyes introduced new Manager of Public Works Richard Sparham. 6. Tillsonburg Regional Airport Management Services Staff provided an overview of the report. There was discussion regarding the contents of the report. Staff have not contacted other airports currently managed by the proposed company at this time but made note to do so. It was suggested that the proposed new management structure is not needed at this time and that the Town should continue to manage the airport. Staff explained that any identified issues or concerns raised by the proposed new management would be processed through the Town’s work management system MESH. Social media and website responsibility would remain with the Town as proposed in the contract. Staff noted that the Town’s Transit Coordinator will be assisting with promoting the Airport. It was suggested that if approved the Town should conduct a survey with the airport community to ask for feedback on the new management structure. Staff explained the proposed reporting relationship between the proposed company and the Town, noting the requirement for a monthly operations report to be submitted to the Town. Staff noted that the proposed company would select a manager and the Town would approve. There was discussion regarding the airports currently managed by the proposed company and how they compare to Tillsonburg. Page 3 of 4 Resolution #3 Moved by: Councillor Deb Gilvesy Seconded by: Valerie Durston THAT the Airport Advisory Committee support the recommendation as contained in staff report OPD 21-38 Tillsonburg Regional Airport Management Services. Councillor Deb Gilvesy called for a recorded vote. Councillor Deb Gilvesy – No Euclid Benoit – Absent David Brandon – No Dan Cameron – No Emily Crombez – No Jeff Dean - Absent Valerie Durston – Yes Jeff Miller – No Mark Renaud – Yes Defeated. Resolution #4 Moved by: Emily Crombez Seconded by: Dan Cameron THAT the Airport Advisory Committee does not support the recommendation as presented in staff report OPD 21-38 Tillsonburg Regional Airport Management Services. Carried. 7. General Business and Reports 7.1. Hangar Updates – Staff Staff provided an update. 7.2. Safety Spreadsheet – Staff Staff provided an update. It was suggested that tenants be notified regarding fuel shortages. 7.3. End of Runway Trees – Staff Page 4 of 4 No updates at this time, staff are working on it. It was asked if the stumps will need to be removed. Other trees of concern were noted. 7.4. Master Plan brief update – Staff The Master Plan was approved in principal and staff will proceed with projects as identified in plan. RATI Funding update and ramp expansion discussed. It was recommended to consider future relocation of fuel tanks. 7.5. Update on the Hydro issue – Staff In progress, staff to provide an update. 7.6. RATI Funding update – Staff Discussed under 7.4. 7.7. Fuel Sales and Airport Movement – Staff 2021 fuel sales by type to be circulated following the meeting. Staff to clarify what each classification includes. There was discussion regarding Ornge utilization of the airport. It was asked if staff can ask Ornge for details on their utilization of the airport. 8. Next Meeting October 21, 2021 at 5:30 p.m. 9. Adjournment Resolution #3 Moved by: Emily Crombez Seconded by: Dan Cameron THAT the September 7, 2021 Tillsonburg Airport Advisory Committee meeting be adjourned at 6:42 p.m. Carried