191219 Museum AGD=
1. Call to Order
2. Adoption of Agenda
3. Disclosures of Pecuniary Interest and the General Nature Thereof
4. Adoption of Minutes of Previous Meeting
5. Delegations and Presentations
6. General Business & Reports
6.1. Financial
6.2. Tour Guides
6.3. Curator
7. Correspondence
8. Other Business
8.1. Security Protocol Review
8.2. Emergency Protocol and Plan
8.3. Terms of Reference-review changes
9. Next meeting- Thursday, January 23, 2021
10. Adjournment
The Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, December 19, 2019
4:30 pm
Program Room-2nd Floor Annandale NHS
30 Tillson Ave, Tillsonburg, ON N4G 2Z8
AGENDA
=
ATTENDANCE
Bob Marsden, Patty Phelps, Marianne Sandham, Dianne MacKeigan, Sherry Hamilton, Joan
Weston, Donna Scanlan, Chris Rosehart
MEMBERS ABSENT/REGRETS
Rosemary Dean
1. Call to Order
The meeting was called to order at 4:33 p.m.
2. Adoption of Agenda
Moved by: Joan Weston Seconded by: Marianne Sandham
Resolution #1
THAT the Agenda for the Museum Advisory Committee meeting of November 28, 2019 be
adopted with the following additions to Other Business proposed by Sherry Hamilton:
8.4-tours and penny sale
8.5-service club trees on the lawn
8.6-tour of Annandale for committee members
8.7-150th anniversary of the town
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof- none
4. Adoption of Minutes of Previous Meeting
4.1Minutes of the Meeting of October 24, 2019
Moved by: Joan Weston Seconded by: Marianne Sandham
The Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, November 28, 2019
4:30 pm
Program Room- 2nd floor Annandale NHS
30 Tillson Ave., Tillsonburg
MINUTES
Resolution #2
THAT the minutes of the meeting for the Museum Advisory Committee October 24,
2019 be adopted as circulated.
Carried
5. Delegations and Presentations- none
6. General Business & Reports
6.1. Financial- There is a balance of $152,577.89 in the Annandale House Trust
account.
6.2. Tour Guides-Guides were recruited for the November 22 weekend open house.
Two tours booked so far for December have guides booked.
6.3. Curator- The curator’s report was circulated and discussed and is attached.
Following the curator’s report Sherry Hamilton questioned whether the whole of the Corner
Gallery could be used for the penny sale next year instead of just a small section. She feels we
could make more income in the month from the penny sale than we would make in percentage
of sales of the artwork from the Oxford Creative Connections. Patty responded that it could be
done if the Creative Connections people were given sufficient notice.
Moved by: Patty Phelps Seconded by: Joan Weston
Resolution # 3
THAT the reports be accepted as discussed.
Carried
7. Correspondence- no response from follow-up e-mail regarding the safety of trees on the
front lawn.
8. Other Business
8.1. The terms of reference for our committee were reviewed and amended. Changes
will be made and typed and circulated for further review and adoption at December’s
meeting.
8.2. Kathleen Watkin is the new staff member at the museum. Most members have met
her.
8.3. Repairs have been completed on the Tillson Avenue porch.
8.4. Ticket sellers needed for the tours on December 2 and 12. Marianne Sandham will
cover the December 2 tour and Donna Scanlan will cover for December 12.
8.5. A question about the service club trees by Sherry Hamilton and whether they are on
every night. Patty responded that they are and they are on a timer. There was an issue
one night but she has fixed the problem. Sherry Hamilton proposed budgeting for a
conduit under the sidewalk and a pop-up outlet in the grass for tree lights and music on
the lawn groups. Patty responded that it is too late for this year but could be considered
for the 2021 budget process.
8.6 Sherry Hamilton would like a tour of the facility for new members of the committee to
familiarize them with the house and its special features. Patty suggested doing this in
January when the Christmas decorations come down. It will be done around the work
schedule of our members.
8.7. 2022 marks the 150th anniversary of the founding of Tillsonburg. Sherry Hamilton
and Joan Weston are annoyed that nothing has been done in the way of planning for this
event. Patty reported that her proposal had been given to the Culture, Heritage and
Special Awards Committee for planning around this event. Their meeting on December
4th will be devoted to preplanning for this. Sherry Hamilton will be attending their meeting
and will report back to our committee.
9 Next Meeting- Thursday, December 19, 2019
10. Adjournment
Moved by: Marianne Sandham
Resolution #4
THAT the meeting be adjourned at 5:50 p.m.
Carried