200205 CHSA AGDThe Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
February 5, 2020
5:30 p.m.
200 Broadway, 2nd Floor, Market Room (Formerly Suite 203)
AGENDA
1.Call to Order
2.Adoption of Agenda
Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of February 5, 2020, be adopted.
3.Disclosures of Pecuniary Interest and the General Nature Thereof
4.Adoption of Minutes of Previous Meeting (attached)
Resolution #2
Moved by:
Seconded by:
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of January 8, 2020, be approved.
5.General Business & Reports
5.1. Tillsonburg 150 Discussion
5.2. Cultural Grants Advertising Discussion
5.3 Terms of Reference Discussion
5.4 Volunteer Recognition- March 2020
5.5 Citizen of the Year Discussion
6.Next Meeting
Wednesday, March 4, 2020 at 5:30 p.m. at the Corporate Office in the Market Room
(Formerly Suite 203).
7.Adjournment
Resolution #3
Moved by:
Seconded by:
THAT the February 5, 2020 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at _____ p.m.
The Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
January 8, 2020
5:30 p.m.
200 Broadway, 2nd Floor, Suite 203
MINUTES
Present:
Collette Takacs, Chair; Carrie Lewis, Vern Fleming, Terry Fleming, Erin Getty,
Rosemary Dean, Penny Esseltine, James Murphy (arrived at 5:32 p.m.)
Staff:
Laura Pickersgill, Legislative Services Coordinator
Patty Phelps, Culture and Heritage Manager/Curator
Absent with Regrets:
Mark Dickson
1.Call to Order
The meeting was called to order at 5:28 p.m.
2.Adoption of Agenda
Resolution #1
Moved by: Erin Getty
Seconded by: Carrie Lewis
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of January 8, 2020, be adopted, as amended.
Carried
3.Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4.Adoption of Minutes of Previous Meeting
Resolution #2
Moved by: Carrie Lewis
Seconded by: Erin Getty
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of November 6, 2019, be approved.
Carried
5. General Business & Reports
5.1. Volunteer of the Month Awards
Staff noted that the Volunteer of the Month awards have been recently
advertised in the Community Update section of the Tillsonburg newspaper and
that more frequent advertising of this program will occur.
Members discussed that a “monthly” volunteer award is too frequent and that not
enough nominations are received to fulfill this mandate. The Committee passed
the following resolution:
Resolution #3
Moved by: Erin Getty
Seconded by: Carrie Lewis
THAT the Cultural, Heritage, Special Awards Advisory Committee approves the
amendment to the Terms of Reference to amend the Volunteer of the Month
award to be a Volunteer Recognition Award and is to be presented at the last
meeting of each quarter to Council.
Carried
5.2. Century Plaque Program
Staff noted that the Century Plaque Program was advertised in the Community
Update section of the Tillsonburg newspaper. The sample plaque and related
correspondence is to be displayed for the public at the Annandale Museum.
5.3. Tillsonburg 150
Discussion was held regarding events to host to celebrate Tillsonburg’s 150th
Birthday. The Town became incorporated and received Royal Assent on March
2, 1872 and the first Council Meeting was held on March 29, 1872. The year
2025 is the 200th Anniversary of when George Tillson founded the community.
It was suggested that a poster contest for the schools could be hosted as a way
of recognizing Tillsonburg 150. Members discussed the possibility of hosting a
birthday party at the Museum.
Staff to plan and advertise a public forum at the Museum on Tuesday, April 7,
2020 at 7:00 p.m. This forum would invite community members to brainstorm
ideas for celebrating Tillsonburg 150 and indicating any volunteer participation
they may have to offer.
5.4. Resignation of Committee Member
It was noted that according to the Memorandum of Understanding between the
Town of Tillsonburg and the Station Arts Centre that a member from the Station
Arts Centre will sit as a representative on the Cultural, Heritage and Special
Awards Advisory Committee. Staff to amend the Terms of Reference and
provide to Council for approval.
5.5. Change of Funding
It was noted that Council $6500 is included in the 2020 Draft Budget for Cultural
Grants. An additional $3500 was allocated to the Tillsonburg Santa Claus
Parade.
It was suggested that more promotion of the Cultural Grants available would be
beneficial.
6. Next Meeting
Wednesday, February 5, 2020 at 5:30 p.m. at the Corporate Office in Suite 203
7. Adjournment
Resolution #4
Moved by: Carrie Lewis
Seconded by: Erin Getty
THAT the January 8, 2020 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at 6:16 p.m.
Carried