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200629 CHSA AGDThe Corporation of the Town of Tillsonburg Cultural, Heritage and Special Awards Advisory Committee June 29, 2020 2:30 p.m. Electronic Meeting AGENDA 1.Call to Order 2.Adoption of Agenda Proposed Resolution #1 Moved by: Seconded by: THAT the Agenda as prepared for the Cultural, Heritage and Special Awards Advisory Committee meeting of June 29, 2020, be adopted. 3.Disclosures of Pecuniary Interest and the General Nature Thereof 4.Adoption of Minutes of Previous Meeting Proposed Resolution #2 Moved by: Seconded by: THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee meeting of February 5, 2020, be approved. 5.Closed Session Proposed Resolution #3 Moved by: Seconded by: THAT the Cultural, Heritage and Special Awards Advisory Committee move into closed session to consider personal matters about an identifiable individual (Citizen of the Year Award) 6.General Business & Reports 6.1. Citizen of the Year Proposed Resolution #4 Moved by: Seconded by: THAT the Cultural, Heritage and Special Awards Advisory Committee selects ______________ to be the 2020 Citizen of the Year Award recipient. 7.Next Meeting 8. Adjournment Proposed Resolution #5 Moved by: Seconded by: THAT the June 29, 2020 Cultural, Heritage and Special Awards Advisory Committee meeting be adjourned at _____ p.m. The Corporation of the Town of Tillsonburg Cultural, Heritage and Special Awards Advisory Committee February 5, 2020 5:30 p.m. 200 Broadway, 2nd Floor, Market Room, Suite 203 MINUTES Present: Erin Getty, Carrie Lewis, Vern Fleming, Terry Fleming, Rosemary Dean, Penny Esseltine, Dr. Mark Dickson, Tabitha Verbuyst Staff: Laura Pickersgill, Legislative Services Coordinator Patty Phelps, Culture and Heritage Manager/Curator Absent With Regrets: Collette Takacs, James Murphy 1. Call to Order The meeting was called to order at 5:32 p.m. 2. Adoption of Agenda Resolution #1 Moved by: Terry Fleming Seconded by: Vern Fleming THAT the Agenda as prepared for the Cultural, Heritage and Special Awards Advisory Committee meeting of February 5, 2020, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Resolution #2 Moved by: Carrie Lewis Seconded by: Vern Fleming THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee meeting of January 8, 2020, be approved. Carried 5. General Business & Reports 5.1. Tillsonburg 150 Discussion The Committee discussed celebrating the 150th Town Incorporation Anniversary rather than the 200th Anniversary of the Town’s Founding. Staff explained the difference between what the incorporation date means and what the founding date means. 5.2. Cultural Grants Advertising Discussion The 2020 Budget was approved by Council with $6000 for distribution of cultural grants. Discussion was held around further advertising of the cultural grants. The cultural grants are being fully distributed each year and it is not necessary to advertise. Staff could advertise the grants on social media, the Town’s website and through service clubs if necessary. 5.3. Terms of Reference Discussion The amended Terms of Reference were circulated to the Committee as adopted by Council on January 27, 2020. Staff clarified that quarterly volunteer awards do not need to be endorsed by Council but that the Citizen of the Year selection does need to be endorsed by Council according to the Terms of Reference. 5.4. Volunteer Recognition- March 2020 Staff to recirculate the website link to the Volunteer Recognition Program. Advertising for the Q1 Volunteer Recognition award has been completed. 5.5. Citizen of the Year Discussion Staff to verify the budget for the 2020 Citizen of the Year Event. It was noted that the Ontario Senior’s Award no longer exists. 6. Next Meeting Wednesday, March 11, 2020 at 5:00 p.m. at the Corporate Office in the Market Room. 7. Adjournment Resolution #3 Moved by: Carrie Lewis Seconded by: Mark Dickson THAT the February 5, 2020 Cultural, Heritage and Special Awards Advisory Committee meeting be adjourned at 6:14 p.m. Carried