210913 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, September 13, 2021
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Closed Session (5:00 p.m.)
Resolution # 2021-379
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
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THAT Council move into Closed Session to consider two personal matters about
identifiable individuals, including municipal or local board employees.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.4.2 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2021-380
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of September 13, 2021,
be approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Council recognized and thanked hydro, public works and fire communications
staff for their ongoing hard work in response to the severe weather event of
Sunday night.
Resolution # 2021-381
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
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THAT the minutes of the Council meeting held on August 9, 2021, and the
minutes of the Special Council meeting held on August 30, be approved.
Carried
7. Presentations
7.1 Chris Lockhart, Fleet Consultant at Enterprise Fleet Management
(EFM) Re: Fleet Replacement Program
Chris Lockhart, Fleet Consultant at Enterprise Fleet Management (EFM),
presented a fleet synopsis.
Opportunity was provided for comments and questions from Council.
There was discussion regarding the process for making recommendations
on when to sell a vehicle and what vehicles to select.
Resolution # 2021-382
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council receive the presentation by Chris Lockhart, Fleet
Consultant from Enterprise Fleet Management (EFM) regarding the fleet
replacement program, as information,
AND THAT staff be directed to report back to Council with any
recommendations.
Carried
8. Public Meetings
9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
12. COVID-19
Concerns were noted regarding the Community Centre including crowds
gathering at entrance doors waiting for them to be unlocked and that there is only
one available shower.
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Staff noted that proof of double vaccination for those 12 years and older will be
required to enter the Community Centre.
It was asked if the requirement of double vaccination would apply when the
Community Centre is being utilized in emergency situations. Staff noted that
facility use for emergency management was not identified as requiring proof of
vaccination.
Mayor Molnar asked that Deputy Mayor Beres assume position as Chair for the
remainder of the meeting.
13. Information Items
13.1 Optometry OHIP Crisis
13.2 Tillsonburg Senior Centre Re: Yearly Update
13.3 Oxford County Council Resolution Re: COVID-19 Workplace
Vaccination Policy
Resolution # 2021-383
Moved By: Mayor Molnar
Seconded By: Councillor Parker
THAT the government commits to a formal negotiation process and that
the government commits to reforms that no longer require Optometrists to
have to pay out of their own pockets to see patients;
AND THAT the Mayor correspond to the Minister of Health regarding
same.
Carried
Resolution # 2021-384
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receive the correspondence from local optometrist Emily
Manning dated August 10, 2021, and the correspondence from the
Tillsonburg Senior Centre dated August 24, 2021, and the Oxford County
Council resolution dated September 8, 2021, as information.
Carried
14. Quarterly Reports
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14.1 FIN 21-24 2021 Second Quarter Consolidated Financial Results
Resolution # 2021-385
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives report FIN 21-24 2021 Second Quarter
Consolidated Financial results as information.
Carried
14.2 FIN 21-25 2021 Second Quarter Finance and Corporate Services
Results
14.3 EDM 21-26 2021 Second Quarter Economic Development and
Marketing Results
14.4 FRS 21-08 2021 Second Quarter Fire Services Results
14.5 OPD 21-40 2021Second Quarter Operations and Development
Results
14.6 OPD 21-35 2021 Second Quarter Building, Planning, By-Law Services
Results
14.7 RCP 21-24 2021 Second Quarter Recreation, Culture and Parks
Results
Staff confirmed labour costs for the vaccination clinic were funded by
Southwestern Public Health.
Resolution # 2021-386
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives the 2021 Second Quarter Department Results, as
information.
Carried
15. Staff Reports
15.1 Chief Administrative Officer
15.1.1 CAO 21-11 Community Strategic Plan Rollout
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Physical copies of the community strategic plan to be provided to
Council members.
Resolution # 2021-387
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT report CAO 21-11 Community Strategic Plan Rollout be
received by Council for information;
AND THAT Council direct staff to bring back a staff report outlining
proposed Community Strategic Plan Goals for the upcoming year
and defining (lead, project team, anticipated completion, resources
required, and any dependencies or pre-requests) and Baseline
Measurements.
Carried
15.2 Corporate Services
15.2.1 CS 21-23 September 30, 2021
It was suggested that the clock tower lights be turned orange in
recognition.
Resolution # 2021-388
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
WHEREAS the Truth and Reconciliation Commission released its
final report on June 2, 2015, which included 94 Calls to Action to
redress the legacy of residential schools and advance the process
of Canadian reconciliation;
AND WHEREAS the recent discoveries of remains and unmarked
graves across Canada have led to increased calls for all levels of
government to address the recommendations in the TRC's Calls to
Action;
AND WHEREAS all Canadians and all orders of government have
a role to play in reconciliation;
AND WHEREAS Recommendation #80 of the Truth and
Reconciliation Commission called upon the federal government, in
collaboration with Aboriginal peoples, to establish, as a statutory
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holiday, a National Day for Truth and Reconciliation to ensure that
public commemoration of the history and legacy of residential
schools remains a vital component of the reconciliation process;
AND WHEREAS the Federal Government has announced
September 30th, 2021, as the first National Day for Truth and
Reconciliation (National Orange Shirt Day) and a statutory holiday;
THEREFORE, BE IT RESOLVED THAT the Council of the Town of
Tillsonburg does hereby commit to recognizing September 30,
2021, as the National Day for Truth and Reconciliation (National
Orange Shirt Day) by sharing the stories of residential school
survivors, their families, and communities.
Carried
15.2.2 CS 21-24 Land Acknowledgement
Resolution # 2021-389
Moved By: Councillor Esseltine
Seconded By: Mayor Molnar
THAT the following land acknowledgement statement be adopted
by council.
In Tillsonburg, as we gather on the traditional territory of indigenous
peoples, dating back countless generations, we acknowledge the
Anishinaabek (Ah-nish-in-a-bek), Haudenosaunee (Ho-den-no-
show-nee) and Attawandaron (Add-a-won-da-run) peoples,
showing respect for the long-standing relationships that Indigenous
Nations have to this land, as they are the original caretakers.
AND FURTHER THAT this acknowledgement statement be made
at the introduction of civic celebrations, official events. council
meetings and presentations, as well as being printed on significant
documents and the Town of Tillsonburg website.
Carried
15.3 Economic Development
15.4 Finance
15.4.1 FIN 21-26 2021 OILC Debentures
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Resolution # 2021-390
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council receives report FIN 21-26 2021 OILC Debentures;
AND THAT By-Law’s authorizing the Mayor and Treasurer to enter
into financing agreements with the Ontario Infrastructure and Lands
Corporation for $805,324 and $182,426, respectively, be brought
forward for Council consideration.
Carried
15.5 Fire and Emergency Services
15.6 Operations and Development
15.6.1 OPD 21-36 A and W Noise Mitigation
Resolution # 2021-391
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT report OPD 21-36 A&W Noise Mitigation be received as
information.
Carried
15.6.2 OPD 21-37 Building Inspector Intern Contract Extension
Resolution # 2021-392
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT report OPD 21-37 Building Inspector Intern Contract
Extension, be received as information;
AND THAT Council continues to support the requirements set in
the Ontario Building Code Act to ensure adequate staffing are in
place to administer the Ontario Building Code;
AND THAT Council directs staff to extend the Building Inspector
Intern contract until March 15, 2022;
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AND THAT Council approves the additional 2021 funding for this
position in the amount of $8,400 to be funded by the direct increase
in permit revenue/surplus;
AND THAT Council authorizes the pre-budget approval for 2022 to
fund this position in the amount of $14,400 to be supported by the
building permit reserve.
Carried
15.6.3 OPD 21-38 Tillsonburg Regional Airport Management Services
It was noted that the Tillsonburg Airport Advisory Committee
reviewed this staff report and were not supportive.
There was discussion regarding the contents of the report.
Staff noted that if approved staff would measure the success of the
contract by tracking any complaints/issues, holding monthly
meetings with the contractor and conducting a survey with the
airport community to ask for feedback on the new management
structure.
Staff noted that if this is not approved the Town would begin a
potentially lengthy recruitment process to fill the current vacancies.
There was discussion regarding the airports currently managed by
the proposed company. Reference checks have not been
completed at this time.
Resolution # 2021-393
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT report OPD 21-38 Tillsonburg Regional Airport Management
Services, be received as information;
AND THAT Council Authorizes the award of a one-year contract to
The Loomex Group for the provision Management Services for the
Tillsonburg Regional Airport.
Carried
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15.6.4 OPD 21-39 Utilization of the 2021 Tillsonburg Regional Airport
Grant
Staff will report to Oxford County Council in 2022.
Resolution # 2021-394
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT report OPD 21-39 Utilization of the 2021 Tillsonburg
Regional Airport Grant Revenue be received as information.
Carried
15.7 Recreation, Culture and Parks
15.7.1 RCP 21-23 RCP Semi-Annual Activity Report
Resolution # 2021-395
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT report RCP 21-23 Semi-Annual Activity Report be received
as information.
Carried
16. New Business
17. Consideration of Committee Minutes
17.1 Committee Minutes
Mayor Molnar left the meeting at 7:38 p.m.
Resolution # 2021-396
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receive the Tillsonburg Dog Park Advisory Committee
minutes dated August 10, 2021, the Cultural, Heritage and Special Awards
Advisory Committee minutes dated August 11, 2021, the Parks,
Beautification and Cemetery Advisory Committee minutes dated
September 2, 2021 and the Tillsonburg Airport Advisory Committee
minutes dated September 7, 2021, as information.
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Carried
17.2 Long Point Region Conservation Authority Board of Directors
Minutes
Resolution # 2021-397
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Long Point Region Conservation Authority Board of Directors
minutes dated July 7, 2021, be recieved as information.
Carried
18. Motions/Notice of Motions
Resolution # 2021-398
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT new appointees to Committees of Council be recognized by name and that
these names be included in both the Committee Appointment Report as well as
the resolution to amend the By-Law and its related Schedule.
Carried
19. Resolutions/Resolutions Resulting from Closed Session
20. By-Laws
20.1 By-Law 2021-097, to authorize an agreement with the Province of
Ontario (municipal modernization program intake 2)
20.2 By-Law 2021-098, to authorize an application to Ontario
Infrastructure and Lands Corporation (“OILC”)
20.3 By-Law 2021-099, to authorize an application to Ontario
Infrastructure and Lands Corporation (“OILC”)
Resolution # 2021-399
Moved By: Councillor Parker
Seconded By: Councillor Luciani
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THAT By-Law 2021-097, to authorize an agreement with the Province of
Ontario (municipal modernization program intake 2); and
By-Law 2021-098, to authorize an application to Ontario Infrastructure and
Lands Corporation (“OILC”); and
By-Law 2021-099, to authorize an application to Ontario Infrastructure and
Lands Corporation (“OILC”), be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
21. Confirm Proceedings By-law
Resolution # 2021-400
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2021-096, to Confirm the Proceedings of the Council meeting held
on September 13, 2021, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
22. Items of Public Interest
Upcoming Council meetings include:
• Monday, September 20, 2021 at 4:30 p.m. for the purpose of holding public
meetings for planning applications.
• Monday, September 27, 2021 at 6:00 p.m. regular meeting
23. Adjournment
Resolution # 2021-401
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the Council meeting of September 13, 2021 be adjourned at 7:43 p.m.
Carried