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140501 HBC MINMINUTES Town of Tillsonburg Meeting for the Heritage, Beautification & Cemetery Advisory Committee May 1. 2014 (cry. 9:00 a.m. Marwood Lounge, Community Centre Complex CALL TO ORDER: The meeting was called to order at 9:00 a.m. by Robert Marsden. MEMBERS PRESENT: Kelly Batt, Jeff Bunn, Ken Butcher, Robert Marsden, Marian Smith, Brian Stephenson, Janet Wilkinson MEMBERS ABSENT/REGRETS: Charles Baldwin, Sandra Bray, Paul DeCloet, Sue Saelens, Maurice Verhoeve DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF: None declared ADOPTION OF AGENDA: Resolved That the agenda as prepared for this meeting of May 1, 2014 be adopted. Moved by Brian Stephenson, seconded by Janet Wilkinson. Carried. ADOPTION OF MINUTES: The minutes of April 3, 2014 were adopted as written. The minutes of the special meeting of April 17 were adopted with amendments for attendance. Moved by Brian Stephenson, seconded by Janet Wilkinson. Carried. MINUTES & BUSINESS ARISING OUT OF THE MINUTES: -t 1`2 (c,1,n (mac x 4-e J&, -,k a'�- " 1. Tree By-law: as neither Paul DeCloet nor Charles Baldwin were able to attend this meeting, this has been deferred to the next meeting. 2. Rolph Street Designation Update: The school board has delayed the selling of Rolph Street School for two years but it was felt by this committee that there is an advantage to having the heritage designation in place before the sale. Jeff Bunn will talk to the clerk to see if this can be put before Council again for a decision. 3. Keep Tillsonburg Beautiful update: Everything is in place for the event this Saturday, May 1. Everyone is welcome to attend. 4. Alabastine Wilkinson Trust — Janet gave an update on the grants that were approved for 2013. The application must go through Oxford Community Foundation. 5. Home Hardware tree funding update — As Charles Baldwin was unable to attend this meeting, this has been deferred to the next meeting. 6. Calendar update — Twelve pictures must be chosen. Robert will contact John Armstrong for assistance with choosing pictures for the calendar and adding a brief narrative for each picture. Kelly can arrange for quotes from local printers once the pictures, calendar style, font, etc. is chosen. 7. TD Bank "Friends of the Environment' grant — Charles is getting details on how to apply for the grant. CORRESPONDENCE: an official resignation was received from John Armstrong. Moved by Brian Stephenson, seconded by Janet Wilkinson that this resignation be accepted. Carried. NEW BUSINESS: Scattering Gardens - Ken Butcher circulated information on different scattering gardens and discussed costs at some of these locations. Costs must be recoverable with sufficient profit to provide for future maintenance, new scattering gardens, etc. A plan for plaques to record the scattering is important to families. This is an economical choice for families. However, the scattering garden must be included in the Master Plan for the cemetery. The Master Plan will be for the next 20-25 years and must take into account the best possible use for the remaining available space. 2. Future Heritage Designations — A goal for this committee might be to designate one house per year. The Chair suggested that the next house to consider might be the one on the comer of Bear and Rolph Streets across from the hospital. It is a two story white house with red trim and appears to be still mainly original. L ROUND TABLE: • Brian Stephenson —circulated a poster commemorating the 50th anniversary celebrations for Margaret Fishback Powers, a local resident who wrote the poem "Footprints in the Sand". • RESOLVED THAT Council be asked to consider placing a plaque at Lake Lisgar commemorating the 50th anniversary of the poem written by Margaret Fishback Powers and that this plaque include the poem. Moved by Janet Wilkinson, seconded by Marian Smith. Carried. • The weekend of June 13 and June 14 is also Turtlefest in Tillsonburg with many activities taking place. • Tillsonburg Horticultural Society's Annual Plant Auction takes place May 20 at 6 p.m. in the Lions Auditorium. NEXT MEETING DATE: June 5, 2014 at 9:00 a.m. in the Marwood Lounge. ADJOURNMENT: Moved by Brian Stephenson that the meeting adjourn at 10:00 a.m.