141002 HBC MINMINUTES
Town of Tillsonburg
Meeting for the Heritage, Beautification & Cemetery Advisory Committee
October 2, 2014 (a) 9:00 a.m.
Marwood Lounge, Community Centre Complex
CALL TO ORDER: The meeting was called to order at 9:00 a.m. by Robert Marsden.
MEMBERS PRESENT: Charles Baldwin, Jeff Bunn, Ken Butcher, Rick Cox, Paul DeCloet, Robert Marsden,
Marian Smith, Brian Stephenson, Janet Wilkinson, Maurice Verhoeve
MEMBERS ABSENT/REGRETS: Paul DeCloet, Sandra Bray, Sue Saelens
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF: None declared
ADOPTION OF AGENDA:
• Resolved That the agenda as prepared for this meeting of October 2, 2014 be adopted. Moved by J.
Wilkinson, seconded by C. Baldwin. Carried.
ADOPTION OF MINUTES:
• Resolved That the minutes of September 4, 2014 be adopted as written. Moved by B. Stephenson,
seconded by J. Wilkinson. Carried.
BUSINESS ARISING OUT OF THE MINUTES:
1. Tree By-law: J. Bunn is reviewing the existing by-law and conducting research of the by-laws of other
towns. It is the responsibility of town staff to advise the committee in some cases. There is currently a 2 to
1 ratio replanting new tress to replace cut trees.
2. TD Friends of the Environment — application form is being completed by R. Cox and is due mid-October.
Project proposed is a tree plant between the Annandale ball diamonds on Concession St. E. using trees
from Long Point Conservation Authority.
3. Home Hardware tree funding — Dave Clergy has not heard anything further but has our name down as
party of Trees Canada and Home Hardware inititiative.
4. Rolph Street Designation Update: J. Bunn reported that the school board has withdrawn their object to
the heritage designation. At this time, awaiting Council approval.
5 Calendar update — It was felt that it is too late to proceed with the calendar for 2015. Matt Scholtz
published a book that has many of the same pictures.
6. Footprints in the Sand Plaque — due to disputed copyrights, this committee wishes to withdraw the
recommendation to install a plaque honouring the author. Moved by M. Smith and seconded by C. Baldwin
that the recommendation for a commemorative plaque be withdrawn effective immediately.
CORRESPONDENCE: None
R. Cox displayed a number of preliminary drawings from the consultant for improvement and beautification of
Tillsonburg Cemetery and asked for committee input. The priority is to plan for new columbarium locations.
Columbarium Plans: There was unanimous preference for Plan #2 with water feature because of connectivity. It
was suggested incorporate memorial plaques into the second plan but have them raised.
Infant/children Section: Option #1 was preferred as cremation burial area rather than an children's area. Option
#2 was felt more acceptable as infant/children area.
Old cemetery office building will be demolished and have a decorative fagade with an open patio type area
behind. The cenotaph would be relocated to this area. This could be a possible future columbarium location.
NEW BUSINESS:
1. Artificial Flowers in the Cemetery — deferred to next meeting. Need a policy/plan for appropriate removal.
2. Heritage Inventory List —deferred to next meeting.
3. Participark — there is a need for an inventory of trees and a plan for future management and improvement.
C. Baldwin to report next meeting.
4. Town beautification — Town budget deliberations take place in January. It was suggested that Tillsonburg
Horticultural Society make a recommendation to Council for beautification.
OTHER BUSINESS:
• J. Bunn advised there will be a newspaper notice early November for application for committees. Jeff will
also bring a few paper copies for committee members.
ROUND TABLE: None
NEXT MEETING DATE: November 6, 2014 at 9:00 a.m. in the Marwood Lounge.
ADJOURNMENT: Moved by M. Smith that the meeting adjourn at 10:15 a.m.