170619 Town Hall MIN=
ATTENDANCE:
Mayor Stephen Molnar
Councillor Penny Esseltine
Andrew Gilvesy, Vice-Chair
Rick Strouth
John Veldman
David Calder
Cephas Panschow
Laurie Kirwin
Lana White
1. Call to Order - 3:11pm
2. Adoption of Agenda
Resolution #1
Moved By: P.Esseltine Seconded By: R.Strouth
THAT the Town Hall Project Steering Committee Agenda dated June 19, 2017 be approved.
Carried
3. Adoption of Minutes – March 15, 2017
Resolution #2
Moved By: Mayor Molnar Seconded By: P.Esseltine
THAT the Town Hall Project Steering Committee Minutes dated March 15, 2017 be
approved.
Carried
The Corporation of the Town of Tillsonburg
TOWN HALL PROJECT COMMITTEE
June 19, 2017
13:00 pm
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Town Hall Project Steering Committee Meeting – Minutes - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
None
5. Economic Development Commissioner – Presentation – Request for Proposal
Proposals from:
i) RFP Solutions
ii) Cambridge Solutions
iii) Collier International (provided at meeting)
The Development Commissioner presented his evaluation, discussing differences and
similarities of the proposals.
It was noted that we did not go out to get formal quotations. We went out to get various
components. This was about making sure the RFP is a good solid document.
Committee members asked various questions. What is Cambridge proposing to provide for
the price they quoted?
L.Kirwin suggested setting up meetings with them, to make presentations and take
questions.
A decision was not expected to be made at today’s meeting. Committee members were
asked to further review the material, as well as additional information that is expected,
before the next meeting. L.Kirwin to connect with the 3 companies.
Further discussion will be held at the next meeting, with the intention of making a decision
as to how to proceed.
Approval for funding will be needed from Council prior to proceeding.
Resolution #3
Moved By: J.Veldman Seconded By: R.Strouth
THAT the proposals received from RFP Solutions, Cambridge Solutions and Colliers
International be received.
Carried
Town Hall Project Steering Committee Meeting – Minutes - 3 -
6. Discussion - Additional Membership
Recognizing the values and contributions of the late Marty Klein, the following resolution
was passed.
Resolution #4
Moved By: Mayor Molnar Seconded By: R.Strouth
With respect and recognition of his contributions and commitment to the opportunity for a
new Town Hall facility in Tillsonburg,
BE IT RESOLVED THAT Marty Klein be recognized as Honourary Chair of the Town Hall
Project Steering Committee,
AND THAT this recommendation be forwarded to Council for support.
Carried
Discussion was held in regards to additional membership, supportive of the project, and with
skill sets that will take us to the next level. Recognizing quorum issues, it was suggested
that 1 or 2 additional members would be beneficial to the Committee. This can be through
advertising or bringing names forward for consideration.
Committee members were asked to think about this between now and the next meeting, at
which point it will be further discussed.
Also for the next meeting, a Chair will be determined by election.
7. Next Meeting – June 29, 2017 @ 12:00noon, 2 hours
8. Adjournment
Resolution #5
Moved By: P.Esseltine Seconded By: J.Veldman
THAT the Town Hall Project Steering Committee meeting be adjourned at 4:24pm.
Carried