170706 Town Hall MIN=
ATTENDANCE:
Andrew Gilvesy, Chair, Mayor Stephen Molnar, Councillor Penny Esseltine, Rick Strouth
Regrets: John Veldman
Staff: David Calder, Laurie Kirwin, Cephas Panschow, Tricia Smith
1. Call to Order
The meeting was called to order at 1:33 p.m.
2. Adoption of Agenda
Moved By: Mayor Molnar Seconded By: Rick Strouth
Resolution #1
THAT the Town Hall Project Steering Committee Agenda dated July 6, 2017 be approved as
amended.
Carried
3. Adoption of Minutes – June 29, 2017
Moved By: Councillor Esseltine Seconded By: Rick Strouth
Resolution #2
THAT the Town Hall Project Steering Committee Minutes dated June 29, 2017, be
approved.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
TOWN HALL PROJECT STEERING COMMITTEE
July 6, 2017
1:30 p.m.
Council Chambers
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Town Hall Project Steering Committee Meeting Minutes, July 6, 2017 - 2 -
5. Interview Process
The Committee reviewed the interview structure and questions provided for the RFP
proposal presentations.
David Calder, CAO indicated that a staff report will be on the July 10, 2017 Council Agenda
regarding the $25,000 funding request for drafting the RFP, vetting and selection process for
the Town Hall project.
6. Presentations – Request for Proposal
Proposals from:
i) Cambridge Solutions – Gerald Ford, President & John Miller, Chief Visionary Officer
The Committee Chair provided introductions of the committee and a summary of the
interview process and expectations.
A power point presentation was provided by the representatives of Cambridge
Solutions.
The committee was provided with an opportunity to ask questions of the presenters.
The project team would include John Miller as Project Lead, Gerald Ford as Project
Advisor, Deb Shoppero Propp as Legal Advisor, Anthony Sou, Business Analyst and
Lisa Klassen, Administrative Assistant.
The Town Hall Project Steering Committee will have the opportunity to review and
comment on the RFP.
An addendum to the proposal can be made to include any additional work required.
ii) Colliers Project Leaders – Josie Lee, Senior Advisor; Nick Given, Business
Development Manager, Susan Hersh, Principal, Hersh Project Consultants
The Committee Chair provided introductions of the committee and a summary of the
interview process and expectations.
A power point presentation was provided by the representatives of Colliers Project
Leaders.
The committee was provided with an opportunity to ask questions of the presenters.
The Committee will have the opportunity to provide assistance with the RFP
development.
Town Hall Project Steering Committee Meeting Minutes, July 6, 2017 - 3 -
The project team would include John Alley as Project Executive, Josie Lee, Senior
Advisor and Susan Hersh, Procurement Specialist.
The committee discussed the pros and cons for each presentation provided.
A concern was expressed regarding the potential for upsells for additional service
costs.
A recommendation was made for the Committee to make a final decision following
the July 10, 2017 Council meeting.
The committee was asked to direct any additional questions for the presenters
through staff.
The Committee to review the Town Hall project Owner Statement of Requirements.
Moved By: Rick Strouth Seconded By: Councillor Esseltine
THAT staff contact the lead person for Colliers Project Leaders to determine if there
will be a revised proposal submitted based on the information provided during their
presentation.
Carried
iii) Next Meeting – Thursday, July 13, 2017 – Noon
iv) Adjournment
The meeting of the Town Hall Project Steering Committee adjourned at 4:43 p.m.