180501 Town Hall MIN=
ATTENDANCE:
Mayor Stephen Molnar
Councillor Penny Esseltine
Jesse Goossens
Rick Strouth (arrived at 12:49pm )
John Veldman
David Calder, CAO
Cephas Panschow, Development Commissioner
Lana White, Executive Assistant/Deputy Clerk
Regrets:
Andrew Gilvesy
Dave Rushton, Director of Finance
1. Call to Order
The meeting was called to order at 12:20pm.
2. Adoption of Agenda
Resolution
Moved by: Councillor Esseltine Seconded by: J.Goossens
THAT the Town Hall Project Steering Committee Agenda dated May 1, 2018 be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
TOWN HALL PROJECT COMMITTEE
May 1, 2018
12:00 noon
Council Chambers
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Town Hall Project Steering Committee Meeting – Minutes - 2 -
4. Adoption of Minutes – April 3, 2018
Resolution
Moved by: J.Goossens Seconded by: Mayor Molnar
THAT the Town Hall Project Steering Committee Minutes dated April 3, 2018 be approved.
Carried
5. Other Business
i) Colliers Project Leaders Proposal for Advisory Services
D.Calder, D.Rushton and C.Panshow previously met and were in agreement that
Colliers should be retained for the work in Stage 1, that staff would be unable to do.
The fee is acceptable in terms of the current budget.
Once the proposal is signed, Colliers can begin their work.
Clarification was given in regards to the proposal.
Discussion was held regarding how to determine what sites are in play and not in
play, and how soon a decision can be reached. Timing of an up-date for Council,
including a recommendation and options, was also discussed.
It’s hoped that the parking study will help to narrow down the suitable sites.
Resolution
Moved by: J.Goossens Seconded by: Councillor Esseltine
THAT the Proposal for Advisory Services submitted by Colliers Project Leaders,
dated April 27, 2017, be received as information.
Carried
ii) Parking Study Presentation, by Development Commissioner
C.Panshow presented a powerpoint and provided a handout of the powerpoint. To
be circulated with the Minutes.
R.Strouth joined the meeting at 12:49pm.
Discussion was held and the following motion passed.
Town Hall Project Steering Committee Meeting – Minutes - 3 -
Moved by J.Goossens Seconded by: Councillor Esseltine
THAT the Town Hall Project Steering Committee recommend to the CAO, to proceed
with quotations for Stage 1, 1) a-d of the proposed services section of the Colliers
proposal (legal and topographic survey, environmental site assessment,
geotechnical analysis and hydrogeological analysis, water pressure test, summary of
zoning requirements) for lots 8a, 9a, 10a as identified in the Parking Study;
AND THAT the same information be provided to Colliers Project Leaders.
Carried
Targets:
- For next meeting (June 5), a recommendation on the quotes
- By the end of June, a recommendation to Council, with options.
D.Calder, D.Rushton and C.Panschow are meeting weekly.
6. Next Meeting – June 5, 2018
7. Adjournment
Resolution
Moved by R.Strouth Seconded by: J.Goossens
THAT the May 1, 2018 Town Hall Project Steering Committee meeting be adjourned at 1:06
pm.
Carried