180703 Town Hall MIN=
ATTENDANCE:
Mayor Stephen Molnar
Councillor Penny Esseltine
Andrew Gilvesy, Chair
Jesse Goossens
Rick Strouth
John Veldman
David Calder, CAO
Dave Rushton, Director of Finance/Treasurer
Cephas Panschow, Development Commissioner
Laura Pickersgill, Legislative Services Coordinator
Regrets:
Lana White, Deputy Clerk/Executive Assistant
1. Call to Order
The meeting was called to order at 12:12 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: John Veldman Seconded by: Jesse Goossens
THAT the Town Hall Project Steering Committee Agenda dated July 3, 2018 be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
TOWN HALL PROJECT COMMITTEE
July 3, 2018
12:00 pm
Council Chambers
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Town Hall Project Steering Committee Meeting – Minutes - 2 -
4. Adoption of Minutes
Resolution #2
Moved by: Rick Strouth Seconded by: Penny Esseltine
THAT the Town Hall Project Steering Committee Minutes dated June 11, 2018 be approved.
Carried
5. Other Business
i) Work in Progress
a. Legal and Appraisal
A legal survey is currently underway. Some constraints have initially been
identified with the existence of two overhead hydro poles on site.
Staff will reach out to local vendors to retrieve an opinion of value rather than an
appraisal.
ii) Review of Update Presentation to Council
John Veldman will present an update to Council on July 9, 2018 on behalf of the
Town Hall Project Steering Committee.
Mr. Panschow received feedback for proposed changes to the presentation. These
changes included: changing the wording on slide 7 to read “potential sites for Town
Hall are being reviewed”. A section is to be added to the presentation indicating a
timeline of completion for elements related to the new Town Hall.
Discussion was held regarding the use of an architect to assist in finalizing the
features and determining the finishing required for the building.
Staff to meet with Colliers to inform them of the list of desires for a new Town Hall
and propose a submission deadline for the final RFP.
Staff to follow up with the three potential vendors of the RFP to ensure their interest
still remains with bidding on the project.
6. Next Meeting – August 7, 2018
Town Hall Project Steering Committee Meeting – Minutes - 3 -
7. Adjournment
Resolution #3
Moved by: John Veldman Seconded by: Rick Strouth
THAT the July 3, 2018 Town Hall Project Steering Committee meeting be adjourned at 1:21
p.m.
Carried