201022 Museum MIN=
ATTENDANCE
Chris Baird, Patty Phelps, Sherry Hamilton, Joan Weston, Chris Rosehart, John Lessif, Donna
Scanlan and Dianne MacKeigan.
MEMBERS ABSENT/REGRETS
Bob Marsden, Rosemary Dean
1.Call to Order
The meeting was called to order at 4:38 pm
(late start as agenda failed to send and copies had to be made)
2.Adoption of Agenda
Moved By- Sherry Hamilton Seconded By- John Lessif
Resolution #1
THAT the Agenda for the Museum Advisory Committee meeting of October 22, 2020 be
adopted with the addition of c) Off site storage under new business and the addition to b) of
Staff (Staff Action Plan) Carried
3.Disclosures of Pecuniary Interest and the General Nature Thereof- none
4.Adoption of Minutes of Previous Meeting
Sherry Hamilton circulated her notes to support her report at September’s meeting.
Joan Weston took the opportunity to point out some concerns with the notes. The current
museum budget includes $40,300 earmarked for the Station Arts Centre and another $5000
The Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, October 22, 2020
4:30 pm
Lions’ Den Community Centre
45 Hardy, Tillsonburg
MINUTES
for community events. Neither of these amounts comes to the museum. Chris Baird
assured us this would be rectified going forward.
Joan also pointed out that Glanmore House has a permanent staff of 5.5 and Woodstock
Museum has 3.5 employees so 3 fulltime staff at Annandale National Historic Site is not out
of line.
Sherry Hamilton then took some time to express her dissatisfaction with the quality of the
minutes finding them inadequate for council to get a sense of the concerns. The secretary,
Dianne MacKeigan, offered to surrender the position to her. The offer was ref used. Chris
Baird intervened and suggested that the minutes for September’s meeting be forwarded to
council with Sherry Hamilton’s notes attached.
Moved By-John Lessif Seconded By- Donna Scanlan
Resolution #2
THAT the minutes of the meeting for the Museum Advisory Committee of September
24, 2020 be adopted and forwarded to council with Sherry Hamilton’s notes as an
attachment. Carried
5. General Business & Reports
5.1. Financial- There was a balance of $139 181.52 in the Annandale House Trust
account. A $1000 donation has been added to this amount since the statement.
5.2. Tour Guides- No tour guide activity in the time of COVID
6.3. Curator- The curator’s report was circulated and discussed.
Chris Rosehart asked about the types of items accepted for the museum
collection and the number of items in storage and whether some could be culled and
how that would happen. Patty explained the decommissioning procedures and that they
hadn’t been updated in some time.
Moved by- John Lessif Seconded by- Sherry Hamilton
Resolution #3
THAT this committee should review the collection policy about decommissioning artifacts
at the next meeting. Carried
Moved By-Patty Phelps Seconded By-Dianne MacKeigan
Resolution #4
THAT the reports be accepted as discussed. Carried
6. New Business
a) Slate Roof- Chris Baird reported that after a consultation with the roofing
consultant, a drone inspection will be made of the roof at a cost of $200 with a report to
follow. It was noted that Parks Canada may be approached for help with roof repairs.
b) Staff Action Plan for RCP Service Review Report
Chris Baird presented five recommendations for the museum: Discussion followed two
of the items.
M1- Use the town website and other social media platforms to provide useful current
information to citizens and users.
Discussion ensued with the committee feeling that the museum needs its own website.
Moved by- Sherry Hamilton Seconded by- Donna Scanlan
Resolution #5
THAT staff investigate the possibility of a dedicated web site. The Advisory Committee
supports staff’s 2021 budget request for a promotional and marketing plan to be
developed for Annandale National Historic site. Carried
M5-For the tourist information service, make a concerted effort to respond to phone and
email enquiries by providing links to helpful information sites, rather than by mailing
brochures and flyers.
Some discussion here with clearing out the brochures in the entryway to perhaps make
way for an interactive display of some sort.
c) Off site storage
In response to Sherry Hamilton’s question about where extras like
Christmas trees and other items that can’t be stored at the museum are kept, Chris Baird
reported that Applewood Mini Storage at 188 Lincoln St. is the site at a cost of $115 a
month from the museum budget. This is being reviewed with an eye to culling some
materials and sharing the cost with some other town groups.
Other Updates:
a) Old tax roles stored in the basement at Annandale will be shredded and
disposed of clearing up some space
b) There will be a delay in the fence replacement as there is no pressure treated
lumber available.
c) The museum sign has been taken out for refurbishment and the small sign on
Brock street will also be done.
7.Next Meeting- Thursday, November 26, 2020 4:30 pm
8. Adjournment
Moved By- Sherry Hamilton
Resolution #6
THAT the meeting be adjourned at 6:00 pm Carried