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211007 Parks, Beautification and Cemetery Committee AgendaPage 1 of 2 The Corporation of the Town of Tillsonburg Parks, Beautification and Cemeteries Advisory Committee October 7, 2021 9:00 a.m. Hybrid AGENDA 1.Call to Order 2.Adoption of Agenda Proposed Resolution #1 Moved by: Seconded by: THAT the Agenda as prepared for the Parks, Beautification and Cemeteries Advisory Committee meeting of October 7, 2021, be adopted. 3.Minutes of the Previous Meeting 4.Disclosures of Pecuniary Interest and the General Nature Thereof 5.General Business and Reports 5.1. Parks review – repairs and maintenance 5.2. Beautification needs – increased budgets, additional areas 5.3. Cemetery review – repairs, maintenance and signage 5.4. Future meetings during COVID 6.Next Meeting [Date] 7.Adjournment Proposed Resolution #2 Moved by: Page 2 of 2 Seconded by: THAT the October 7, 2021 Parks, Beautification and Cemeteries Advisory Committee meeting be adjourned at _____ p.m. Please contact the Staff Liaison listed below to gain access to this electronic meeting: Contact Margaret Puhr mpuhr@tillsonburg.ca 519-688-3009 ext.4202 The Corporation of the Town of Tillsonburg Parks, Beautification and Cemeteries Advisory Committee September 2, 2021 9:00am Hybrid meeting MINUTES Attending: Mike Dean, Christine Nagy, Paul DeCloet, Donna Scanlan, Barb Wareing, Marian Smith Absent/Regrets: Dave Drobitch, Chris Baird, Penny Esseltine, Ken Butcher, Maurice Verhoeve, Bob Marsden, Susan Saelens Staff: Matt Johnson, Margaret Puhr 1. Call to Order 9:05am 2. Adoption of Agenda Resolution #1 Moved by: Marian Smith Seconded by: Mike Dean THAT the Agenda as prepared for the Parks, Beautification and Cemeteries Advisory committee meeting of August 2, 2021, be adopted. 3. Minutes of the Previous Meeting Resolution #2 Moved by: Paul DeCloet Seconded by: Donna Scanlan THAT the Parks, Beautification and Cemeteries Advisory Committee Minutes of April 1, 2021, be adopted. 4. Disclosures of Pecuniary Interest and the General Nature Thereof 5. General Business & Reports 5.1. “Explore Tillsonburg 2021”: ideas, planning, chairperson, captains of activities – October 16 was chosen as the date for the event, focus on trees, at Coronation Park. There are still Covid restrictions and there aren’t many who wanted to sign up to participate when Christine polled organizations recently. In addition there is the construction on Vienna Road limiting access to Coronation Park. Matt indicated that the parks and trails are full of people, therefore outdoor participation should not be problematic. Paul expressed that the current uncertainties of Covid and the difficulty for the committee to get together and organize this very quickly lead to doubting that this event can be organized under the circumstances. Barb also indicated that the lack of enthusiasm and barriers can make it difficult, Mike felt that people are still a bit reluctant to participate. Marian would like even a small event to show that somethings are still happening. Participation of Scout organizations is questionable if there is a 4th wave. Resolution #3 Moved by: Donna Scanlan Seconded by: Mike Dean THAT the Explore Tillsonburg event originally planned for fall 2021 be postponed until spring 2022 due to COVID concerns and extended construction at accessing the site. Carried 5.2. Trail beautification discussion – this item will be postponed to the next meeting General discussion – a new section of the Great Trail was recently paved, Paul wanted to congratulate staff on doing great work. Another trail connecting Lisgar to Hardy around the tennis courts was paved as a donation, which is great. Matt added that there will be more paving and trail connections next year. 6. Next Meeting: October 7 at 9:00am, hybrid format unless able to meet in person. 7. Adjournment Resolution #4 Moved by: Paul DeCloet Seconded by: Donna Scanlan THAT the August 2, 2021 Parks, Beautification and Cemeteries Advisory Committee meeting be adjourned at 9:24 a.m.