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211029 Recreation and Sports Advisory Committee MinutesPage 1 of 3 The Corporation of the Town of Tillsonburg Recreation & Sports Advisory Committee October 29, 2021 5:30 p.m. Hybrid MINUTES Present: Scott Gooding, Carrie Lewis, Taylor Campbell, Kim Sage Absent with Regrets: Jeff Vanrybroeck, Dace Zvanitajs, Christian Devlin, Susie Wray Also Present: Chris Parker, Christopher Baird, Andrea Greenway, Margaret Puhr 1. Call to Order The meeting was called to order at 5:32 p.m. 2. Adoption of Agenda Resolution #1 Moved by: Carrie Lewis Seconded by: Scott Gooding THAT the Agenda as prepared for the Recreation & Sports Advisory Committee meeting of October 29, 2021, be adopted. Carried 3. Minutes of the Previous Meeting 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. Page 2 of 3 5. General Business and Reports 5.1. Committee assistance in inviting community businesses and service clubs to Rogers Hometown Hockey parade – discussion centred around information that this event came together very quickly, Tillsonburg was originally selected for February, however, due to COVID the tour dates changed and it will now be happening on November 20-22. Rogers does most of the organizing and preparation, they will be setting up the week ahead of the event, preparing and decorating the downtown. Saturday and Sunday are the Festival days which will be focused on the East parking lot of the Community Centre, with performing stages, broadcast centre, promotional tents and more. The town is responsible for washrooms, paid duty police and security among others. The actual game broadcast will be on Monday night, game from Winnipeg. During the game Rogers will showcase Tillsonburg and some of its people. Town is planning a parade on Saturday, and recently province announced lifting of the restrictions for parades and outdoor events. There will also be fireworks at 7pm on Saturday. Councillor Parker reached out to the Director to see if the committee can assist in the organizing of the event and the committee was asked for ideas and support in promoting and championing the parade part of the event. Parade is tentatively scheduled for 11:00am – 1:00 pm to fall in line with other Rogers activities. Talk Tillsonburg group planning a Santa Claus parade was also contacted to participate and be included in this event weekend – meeting with this group is scheduled for Monday. Committee members volunteered assistance with the following: reaching out to teams inclusively, not just hockey related, reaching the BIA to contact local businesses, contacting local clubs, asking for floats on social media, reaching out to schools. These and any additional ideas will be utilized in creating a great parade. 6. Next Meeting November 10 at 5:30p.m., hybrid format. 7. Adjournment Page 3 of 3 Resolution #3 Moved by: Carrie Lewis Seconded by: Taylor Campbell THAT the October 29, 2021 Recreation & Sports Advisory Committee meeting be adjourned at 6:02p.m. Carried