211116 Tillsonburg 150 Ad Hoc Committee AgendaPage 1 of 2
The Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad-Hoc Committee
November 16, 2021
5:00 p.m.
Electronic
AGENDA
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Tillsonburg 150 Ad-Hoc Committee meeting of
November 16, 2021, be adopted.
3.Minutes of the Previous Meeting
November 2, 2021 Committee Minutes
Proposed Resolution #2
Moved by:
Seconded by:
THAT the minutes of the Tillsonburg 150 Ad Hoc Committee meeting of November 2,
2021, be adopted.
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.General Business and Reports
5.1. Tillsonburg 150 Event
5.2. Tillsonburg 150 Committee Task List
Page 2 of 2
6.Next Meeting
December 7, 2021 at 5:00 p.m.
7.Adjournment
Proposed Resolution #3
Moved by:
Seconded by:
THAT the November 16, 2021 Tillsonburg 150 Ad-Hoc Committee meeting be
adjourned at _____ p.m.
Please contact the Staff Liaison listed below to gain access to this electronic meeting:
Contact
Patty Phelps
pphelps@tillsonburg.ca
The Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad Hoc Committee
November 2, 2021
5:00 p.m.
Electronic Meeting
MINUTES
Present:
Christine Wade – Chair, Joan Weston, Rosemary Dean, Courtney Booth, Bill Geekie,
Mayor Stephan Molnar
Absent with Regrets:
Aleksandra Webber, Collette Takacs, Deputy Mayor Dave Beres
Also Present:
Ann W right, Records & Legislative Coordinator
Patty Phelps, Culture and Heritage Manager/Curator
1. Call to Order
The meeting was called to order at 5:00 p.m. by Chair Christine Wade
2. Adoption of Agenda
Resolution #1
Moved by: Joan Weston
Seconded by: Courtney Booth
THAT the Agenda as prepared for the Tillsonburg 150 Ad-Hoc Committee meeting
of November 2, 2021, be adopted.
Carried
3. Minutes of the Previous Meeting
Resolution #2
Tillsonburg 150 Ad Hoc Committee Minutes Page 2 of 4
November 2, 2021
Moved by: Courtney Booth
Seconded by: Rosemary Dean
THAT the minutes of the Tillsonburg 150 Ad Hoc Committee meeting of October 19,
2021, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest.
5. General Business and Reports
5.1. Tillsonburg 150 Event
Discussion was had regarding having the Tillsonburg 150 Terms of Reference
amended by Council to reflect that the Committee meeting twice a month and
updating the Terms of Reference Mandate from:
“To work in collaboration with Town staff and community partners to plan and
execute a family-friendly event to commemorate the 150th Anniversary of the
Incorporation of the Town of Tillsonburg in Septemb er of 2022.”
to:
“To work in collaboration with Town staff and community partners to plan and
execute a family-friendly event to commemorate the 150th Anniversary of the
Incorporation of the Town of Tillsonburg on July 1, 2022.”
The rational behind having this Committee’s Tillsonburg 150 events on July 1st
is so that the Tillsonburg 150 events can work in conjunction and in
collaboration with Tillsonburg’s Canada Day events.
Chair Christine Wade will attend the Cultural Heritage and Special Awards
Committee meeting on November 3rd to provide an update and see if there are
any concerns from the parent Committee regarding amending the Terms of
Reference. Then staff liaison Ann W right will prepare a report to present to
Council on November 22, 2021 to request these amendments to the TOR. This
way the Committee has a solid foundation to continue organizing and finalizing
details for the Committee’s Tillsonburg 150 events.
Tillsonburg 150 Ad Hoc Committee Minutes Page 3 of 4
November 2, 2021
Resolution #3
Moved by: Joan W eston
Seconded by: Rosemary Dean
THAT the Tillsonburg 150 Committee requests that Council approve an
amendment to section 3.1 of the Tillsonburg 150 Ad Hoc Committee Terms of
Reference to allow the Committee to meet twice a month;
AND FURTHER THAT the Tillsonburg 150 Committee requests that Council
approve an amendment the Tillsonburg 150 Ad Hoc Committee Terms of
Reference Mandate and that the Mandate read as follows:
“To work in collaboration with Town staff and community partners to plan and
execute a family-friendly event to commemorate the 150th Anniversary of the
Incorporation of the Town of Tillsonburg on July 1, 2022.”
Carried
Further discussions and collaboration was had among the committee furthering
the planning and details of the Committee’s one day event.
Mike, Rosemary and the Dean family have Train with dual carriers that we may
incorporate into the July 1 event and or have part of the Parade if there is one.
It was thought that it could be included at the Museum Fun Fair.
Mayor Molnar encouraged the Committee to responsibly request additional
funds from Council, as this is a once in a lifetime event.
At this time the Committee felt that it was appropriate to ask the Cultural
Heritage and Special Awards committee for their support and endorsement in
seeking Council’s approval in having any unspent money from the Cultural
Heritage and Special Awards Committee 2021 Cultural Grant Dollars
transferred and put into reserves for the Tillsonburg 150 events on July 1st.
Resolution #4
Moved by: Joan W eston
Seconded by: Courtney Booth
Tillsonburg 150 Ad Hoc Committee Minutes Page 4 of 4
November 2, 2021
THAT the Tillsonburg 150 Committee requests that the unspent monies from
the Cultural Heritage and Special Awards Committee 2021 Cultural Grant
Dollars be transferred to the budget for the Tillsonburg 150 event.
Carried
The Museum hopes to produce a 150 memorabilia souvenir if budget is
approved.
Discussion regarding the Town Flag from 1994 that Deputy Mayor was
interested in reintroducing. After receiving input from the Town staff regarding
branding requirements and protocol it was a general consensus that the current
Town Flag could be made available for residents, but that maybe a Tillsonburg
150 logo would be appropriate that could be used throughout the year at all
events in the Town.
Discussion was had regarding a logo competition with the youth, it was stated
that there was a similar competition for the 125 anniversary that was
successful. Perhaps the station art centre could facilitate the competition.
Mayor Molnar left the meeting 6:10 p.m.
5.2. Tillsonburg 150 Committee Task Log
The task log was reviewed and updated
Committee members provided some updates on items that have been offered
or are available during our celebration day.
Advanced Automotive and memory of the Late George Francia would like to
sponsor and pay for the Harvard Flyover.
6. Next Meeting
November 16, 2021 at 5:00 p.m.
7. Adjournment
Resolution #3
Moved by: Rosemary Dean
Seconded by: Courtney Booth
THAT the November 2, 2021 Tillsonburg 150 Ad-Hoc Committee meeting be
adjourned at 6:24 p.m.
Carried