211213 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, December 13, 2021
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Closed Session (5:00 p.m.)
Resolution # 2021-531
2
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider a matter of a proposed or
pending acquisition or disposition of land by the municipality or local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2021-532
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Agenda as prepared for the Council meeting of December 13, 2021,
be approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-533
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council meeting held on November 23, 2021, be
approved.
3
Carried
7. Presentations
7.1 A+LiNK Architecture Inc. Re: Aquatic Centre Rehabilitation and
Construction Project
Mr. Ed Vandermaarel, A+LiNK Architecture Inc., was present to provide an
overview of the Aquatic Centre Rehabilitation and Construction Project
proposal.
Opportunity was provided for comments and questions from Council.
There was discussion about the proposed design and construction
materials.
It was confirmed that the future parking area noted on the designs is
indeed an existing parking area.
Mr. Vandermaarel provided examples of other buildings designed by
A+LiNK Architecture Inc.
The next project stage would be design development to identify grading,
landscaping and construction materials.
It was suggested to find ways to create cohesiveness between the new
Customer Service Centre facade and the proposed addition to the
Tillsonburg Community Centre.
Staff confirmed that the designs will be shared with relevant advisory
committees for feedback.
Resolution # 2021-534
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the presentation from A+LiNK Architecture Inc.
regarding the Aquatic Centre Rehabilitation and Construction Project, as
information;
AND THAT the final design be brought back to Council for review and
approval.
Carried
4
8. Public Meetings
9. Planning Reports
9.1 Application for Zone Change - Removal of Holding Provision ZN 7-
21-14 (Hiebert)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend that the holding
provision be lifted.
Resolution # 2021-535
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT Council approve the zone change application, File No. ZN 7-21-14,
as submitted by Peter Hiebert, for lands described as Lot 16, Plan 41M -
144, in the Town of Tillsonburg, to remove the Holding Provision from the
lands to facilitate the construction of a single detached dwelling.
Carried
9.2 Application for Zone Change - Removal of Holding Provision ZN 7-
21-15 (Friesen)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend that the holding
provision be lifted.
Resolution # 2021-536
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council approve the zone change application, File No. ZN 7 -21-15,
as submitted by Peter & Megan Friesen, for lands described as Lot 3, Plan
41M-144, in the Town of Tillsonburg, to remove the Holding Provision from
the lands to facilitate the construction of a single detached dwelling.
Carried
9.3 Application for Zone Change- Removal of Holding Provision ZN 7-21-
16 (Eaglewing Homes Inc.)
5
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend that the holding
provision be lifted.
Resolution # 2021-537
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council approve the zone change application, File No. ZN 7-21-16,
as submitted by Eaglewing Homes Inc., for lands described as Lot 42,
Plan 41M-144, in the Town of Tillsonburg, to remove the Holding Provision
from the lands to facilitate the construction of a single detached dwelling.
Carried
9.4 Application for Draft Plan of Condominium and Exemption from Draft
Plan Approval CD 21-03-7 (2563557 Ontario Inc.)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend support of the
applications.
Council called on Mr. Cedric Tomico, owner, to provide clarity on the types
of building designs.
Resolution # 2021-538
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council advise County Council that the Town supports the
application for draft approval of a proposed condominium submitted by
2563557 Ontario Inc, (File No. CD 21-03-7), prepared by CJDL Consulting
Engineers and Kim Husted Surveying Inc, dated September 16, 2021, for
lands described as Blocks 21, 22, 23, 24, Daffodil Drive and Daisy Court,
Plan 41M-155, save and except Parts 1 & 2 of 41R-10168, in the Town of
Tillsonburg;
AND THAT Council advise County Council that the Town supports the
application for exemption from the draft plan of condominium approval
process, submitted by 2563557 Ontario Inc, (File No. CD 21-03-7),
prepared by CJDL Consulting Engineers and Kim Husted Surveying Inc,
dated September 16, 2021, for lands described as Blocks 21, 22, 2 3, 24,
Daffodil Drive and Daisy Court, Plan 41M-155, save and except Parts 1 &
6
2 of 41R-10168, in the Town of Tillsonburg, as all matters relating to the
development have been addressed through the Site Plan Approval
process and a registered site plan agreement with the Town of
Tillsonburg.
Carried
10. Delegations
10.1 Wayne Thomas Re: Noise Complaint A&W on Broadway
Wayne Thomas, 11 Allen Street, to complain about noise created by the
A&W restaurant drive thru at 535 Broadway. Mr. Thomas asked that the
Town confirm whether or not the Town followed up with the business
regarding proposed signage as noted in staff report DCS 13-77; if not,
what was the reason for no follow up; and if signage was not installed,
what does the Town propose to do about the situation.
Opportunity was provided for comments and questions from Council.
Mr. Thomas has not contacted Town By-Law staff but confirmed he has
contacted the OPP regarding his concerns. Mr. Thomas contacted the
local business owner as well as the A&W corporate office regarding his
concerns.
Resolution # 2021-539
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the delegation from Mr. Wayne Thomas as
information.
Carried
11. Deputation(s) on Committee Reports
11.1 RCP 21-33 Memorial Park Revitalization Advisory Committee Update
Mel Getty, Chair, Memorial Park Revitalization Advisory Committee was
present to speak to the report.
It was recognized that a sundial was contributed by Marwood Industries
for the park.
Resolution # 2021-540
7
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT report RCP 21-33 Memorial Park Revitalization Advisory Committee
Update amended, be received as information.
Carried
12. COVID-19
Mayor Molnar provided an update.
13. Information Items
13.1 Long Point Region Conservation Authority Re: Transition Plan
Resolution # 2021-541
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the correspondence from the Long Point Region
Conservation Authority dated December 2, 2021, as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 21-15 Tillsonburg Succession Management Policy and
Plan
Staff noted that HR metrics regarding the promotion of internal
candidates could be shared with Council in the future.
Resolution # 2021-542
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT report CAO 21-15 Tillsonburg Succession Management
Policy and Plan be received by Council as information;
AND THAT Council approve the attached Succession Management
Policy and Plan.
8
Carried
14.1.2 CAO 21-16 Joint Service Delivery Review – Update
Clarification was sought regarding the difference between the
County of Oxford's master transportation plan and the proposed all
encompassing transportation master plan.
Staff noted that if the municipality is successful in receiving
modernization funding the Town could choose to move forward with
the review of planning services should there not be support from
other area municipalities for a joint review.
Staff confirmed that a report will be brought forward to Council
January regarding waste management.
Resolution # 2021-543
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT report CAO 21-16 titled “Joint Service Delivery Review –
Update” be received by Council as information.
Carried
14.2 Corporate Services
14.3 Economic Development
14.4 Finance
14.4.1 FIN 21-35 2022 Updated Rates and Fees
Clarification was sought regarding the Arena - Internet Access fee
and Covid cleaning fees.
Staff noted that pool memberships will be reviewed if the pool does
not run to the end of the regular season as it is expected to do.
Staff noted that common practice by cemeteries is to charge more
for higher columbarium niches.
Staff confirmed the Residential Smoke or Carbon Monoxide Alarm
Installed in a Residence fee decrease will not be a cost to other
taxpayers.
9
Resolution # 2021-544
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report FIN 21-35 2022 Rates and Fees;
AND THAT a By-Law to provide a schedule of fees for certain
municipal applications, services, and permits be brought forward for
Council consideration.
Carried
14.4.2 FIN 21-36 2022 Capital Pre-Budget Approvals
Staff to confirm who will be completing designs for projects X79
Cranberry Rd Design and X82 Woodcock and Pheasant Design.
Resolution # 2021-545
Moved by: Councillor Gilvesy
Seconded by: Councillor Parker
THAT the motion be amended to include project X74 Frances St
Reconstruction $1,867,697 and project X75 Lindsay St
Reconstruction $1,518,929.
Carried
Resolution # 2021-546
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receives report FIN 21-36 2022 Capital Pre-Budget
Approvals;
AND THAT pre-budget approval for the following 2022 Operations
& Development projects be granted:
X73 2022 Asphalt Program $400,000
X76 Beech Blvd & Stoney Creek Retaining Walls $1,176,000
X79 Cranberry Rd Design $260,000
X81 3D Lidar – Manhole Condition Assessment $170,000
10
X82 Woodcock and Pheasant Design $180,000
X74 Frances St Reconstruction $1,867,697
X75 Lindsay St Reconstruction $1,518,929
Carried
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 21-57 Traffic By-Law Comprehensive Review
By-Law to be amended to correct the location of the no left turn
sign noted at Bridge Street to be more accurately described as 247
Broadway.
Staff noted that the zoning by-law only permits vehicles to be
parked in a driveway. Enforcement would be more effective if the
traffic by-law aligned with this requirement.
Resolution # 2021-547
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT report OPD 21-57 Traffic By-Law Comprehensive Review be
received as information;
AND THAT the Draft Traffic By-Law be sent to the Police Services
Board for comment and review.
Carried
14.7 Recreation, Culture and Parks
14.7.1 RCP 21-34 Splash Pad Equipment Purchase
Resolution # 2021-548
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT report RCP 21-34 Splash Pad Equipment Purchase, be
received as information;
11
AND THAT in accordance with Section 7(b) of Purchasing Bylaw
2020-070, Council approve the acquisition of the preferred splash
pad equipment directly from OpenSpace Solutions Inc., Wellesley,
Ontario to an upset limit of $150,000.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2021-549
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council receives the Cultural, Heritage and Special Awards
Advisory Committee minutes date November 3, 2021, the Tillsonburg 150
Committee minutes dated November 16, 2021, the Boundary Adjustment
Committee minutes dated November 16, 2021, the Memorial Park
Revitalization Advisory Committee minutes dated November 17, and the
Affordable and Attainable Housing Committee minutes dated November
24, 2021, as information.
Carried
16.2 Long Point Region Conservation Authority Board of Director Minutes
Resolution # 2021-550
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Long Point Region Conservation Authority
Board of Director minutes dated November 3 and November 10, 2021, as
information.
Carried
17. Motions/Notice of Motions
Resolution # 2021-551
12
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Coon Alley located in the Town of Tillsonburg be renamed Racoon Alley;
AND THAT staff bring a report back to Council on the renaming of Coon Alley to
Racoon Alley.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2021-123, to amend By-Law 3295 (ZN 7-21-14)
19.2 By-Law 2021-124, to amend By-Law 3295 (ZN 7-21-15)
19.3 By-Law 2021-125, to amend By-Law 3295 (ZN 7-21-16)
19.4 A By-Law to regulate traffic and the parking of motor vehicles in the
Town of Tillsonburg and to repeal By-Law 3701
Withdrawn.
Resolution # 2021-552
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT By-Law 2021-123, to amend By-Law 3295 (ZN 7-21-14); and
By-Law 2021-124, to amend By-Law 3295 (ZN 7-21-15); and
By-Law 2021-125, to amend By-Law 3295 (ZN 7-21-16), be read for a
first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2021-553
Moved By: Councillor Luciani
Seconded By: Councillor Parker
13
THAT By-Law 2021-122, to Confirm the Proceedings of the Council meeting held
on December 13, 2021, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
Concession Street paving is to be completed by end of the week.
Staff confirmed that a third party will be completing the designs for projects X79
Cranberry Rd Design and X82 Woodcock and Pheasant Design.
Annandale National Historic Site & Museum is decorated for Christmas.
Christmas Crawl is ongoing, visit the Tillsonburg BIA's website for more
information.
Upcoming Council meetings include:
Thursday, December 16, 2021 at 4:00 p.m. budget meeting (2022 budget
deliberations).
Monday, January 10, 2022 at 6:00 p.m. regular meeting.
22. Adjournment
Resolution # 2021-554
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Council meeting of December 13, 2021 be adjourned at 9:21 p.m
Carried