220117 Council Budget Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Budget Meeting
MINUTES
Monday, January 17, 2022
6:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Shane Caskanette, Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Cheyne Sarafinchin, Financial and Budget Analyst
Ann Wright, Interim Deputy Clerk
Renato Pullia, Interim Director of Finance/Treasurer
_____________________________________________________________________
1. Call to Order
Mayor Molnar called the meeting to order at 6:00 p.m.
2. Adoption of Agenda
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The grant request from Youth Unlimited YFC - Upper Deck Youth Centre was not
included on the initial agenda and so the agenda was amended to include this
item as 6.11.
Resolution # 2022-015
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council Budget meeting of January 17,
2022, be approved, as amended.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-016
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the minutes of the Council Budget meeting of December 16, 2021, be
approved.
Carried
6. Finance
6.1 Big Brother Big Sisters of Oxford County
6.2 Hickory Hills Residents Association
6.3 Junior Achievement SW Ontario Inc.
6.4 Lake Lisgar Revitalization Committee
6.5 Tillsonburg and District Multi-Service Centre
6.6 Tillsonburg Curling Club
6.7 Tillsonburg Free Family Fishing Derby
6.8 Tillsonburg Horticultural Society
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6.9 Tillsonburg Tri-County Agricultural Society
6.10 Tillsonburg Turtlefest
6.11 Youth Unlimited YFC- Upper Deck Youth Centre
Resolution # 2022-017
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council has received applications for grant funding from various
community groups during the 2022 budget sessions;
AND THAT the following groups are awarded the following dollar amounts:
1. Big Brother Big Sisters of Oxford County $4,000;
2. Junior Achievement SW Ontario Inc. $1,300;
3. Lake Lisgar Revitalization Committee $5,000;
4. Tillsonburg and District Multi-Service Centre $10,000;
5. Tillsonburg Curling Club $2,500;
6. Tillsonburg Free Family Fishing Derby $2,500;
7. Tillsonburg Horticultural Society $3000;
8. Tillsonburg Tri-County Agricultural Society $5000;
9. Tillsonburg Turtlefest $10,000;
That the money allotted for the Tri-County Agricultural Society and
Tillsonburg Turtlefest only be released once confirmed that the events are
taking place. If these events do not take place this money should be
placed in the tax rate stabilization fund.
Carried
6.12 Budget Deliberations
Resolution # 2022-018
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
(Motion deferred from December 16, 2021 Council Budget meeting.)
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THAT the $715,759.00 to be collected and identified as “Six Months of
COVID Impact” be held in the Tax Rate Stabilization Fund and be
released in increments upon staff request, if required to mitigate losses
incurred due COVID-19. Unused money can be allocated and used upon
Council’s discretion.
Defeated
Resolution # 2022-019
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the $26,000 approved by Council to fund the Tillsonburg 150
celebrations be funded 50% from taxation and 50% from reserves;
AND THAT the committee and staff explore upper tier funding and
additional sponsorship.
Carried
6.13 FIN 22-03 2020-2021 COVID Impact
Resolution # 2022-020
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT report FIN 22-03 2020-2021 Covid-19 Impact Report be received as
information.
AND THAT staff prepare a report with suggestions on cost savings with
regards to service levels and programming in the RCP department which
could help mitigate and alleviate loss of income due to COVID;
AND THAT this report be prepared for the next regular meeting of Council
on February 14th, 2022.
Carried
6.14 FIN 22-04 2021 Year-End Financial Forecast
Resolution # 2022-021
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
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THAT report FIN 22-04 2021 Year-End Financial Position Forecast be
received as information.
Carried
6.15 FIN 22-05 2022 Draft Budget Summary and Recommendations
Resolution # 2022-022
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Report FIN 22-05 2022 Draft Budget Summary and
Recommendations Report be received as information;
AND THAT the full OCIF amount of $458,678 be applied to capital project
X74 Frances St. Reconstruction;
AND THAT capital project X70 Salt Storage Construction be removed
from the 2022 budget to be considered in the 2023 Budget;
AND THAT capital project X67 Connecting Link Hwy #3 Town portion of
$72,300 be funded from the Asset Management Reserve;
AND BE IT RESOLVED that Council support, in principle, the opportunity
to facilitate an Air Show featuring the Snowbird Aerobatics Team in
September 2022 that will not impact taxation in the 2022 budget; staff are
to include this event in 2022 Business Plan for consideration, and
forwarded Council’s resolution to the Tillsonburg Airport Advisory
Committee for review and comment;
AND THAT an amount from the Tax Rate Stabilization Reserve be used to
bring the final tax rate increase to 1.99% for the 2022 budget.
Carried
7. Motions/Notice of Motions
Councillor Gilvesy provided the following notice of motion to be considered at the
Council meeting on January 27, 2022:
THAT staff provide Council with a quarterly report which provides a financial
update pertaining to expenses and losses in revenue due to COVID with a
breakdown for each department
8. Confirm Proceedings By-law
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Resolution # 2022-023
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT By-Law 2022-005, to Confirm the Proceedings of the Council meeting held
on January 17, 2022, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
9. Adjournment
Resolution # 2022-024
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the Council Budget meeting of January 17, 2022 be adjourned at 8:46 p.m.
Carried