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220201 Tillsonburg 150 Ad Hoc Committee AgendaTillsonburg 150 Committee Agenda, February 01, 2022 Page 1 of 2 The Corporation of the Town of Tillsonburg Tillsonburg 150 Ad-Hoc Committee February 1, 2022 4:00 p.m. Electronic AGENDA 1.Call to Order 2.Adoption of Agenda Proposed Resolution #1 Moved by: Seconded by: THAT the Agenda as prepared for the Tillsonburg 150 Ad-Hoc Committee meeting of February 01, 2022, be adopted. 3.Minutes of the Previous Meeting January 25, 2021 Committee Minutes 4.Disclosures of Pecuniary Interest and the General Nature Thereof 5.General Business and Reports 5.1. Tillsonburg 150 Events Review & Implementation 6.Next Meeting February 15, 2022 at 4:00 p.m. 7.Adjournment Proposed Resolution #2 Moved by: Seconded by: Tillsonburg 150 Committee Agenda, February 01, 2022 Page 2 of 2 THAT the February 1st, 2022 Tillsonburg 150 Ad-Hoc Committee meeting be adjourned at _____ p.m. Please contact the Staff Liaison listed below to gain access to this electronic meeting: Contact Ann Wright awright@tillsonburg.ca Tillsonburg 150 Ad-Hoc Committee Minutes, January 25, 2022 Page 1 of 2 The Corporation of the Town of Tillsonburg Tillsonburg 150 Ad Hoc Committee January 25, 2022 5:00 p.m. Electronic Meeting MINUTES Present: Christine Wade – Chair, Joan Weston, Collette Takacs, Aleksandra Webber, Deputy Mayor Dave Beres, Courtney Booth, Rosemary Dean Absent with Regrets: Also Present: Patty Phelps, Culture and Heritage Manager/Curator Colleen Pepper, Communications Officer Ann Wright, Records & Legislative Coordinator 1. Call to Order The meeting was called to order at 5:00 p.m. by Chair Christine Wade 2. Adoption of Agenda Proposed Resolution #1 Moved by: Deputy Dave Beres Seconded by: Collette Takacs THAT the Agenda as prepared for the Tillsonburg 150 Ad-Hoc Committee meeting of January 25, 2022, be adopted. Carried 3. Minutes of the Previous Meeting January 4, 2021 Committee Minutes no error or omissions Tillsonburg 150 Ad Hoc Committee Minutes, January 25, 2022 Page 2 of 2 4. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of Pecuniary Interest 5. General Business and Reports 5.1. Tillsonburg 150 Events Review & Implementation 5.1.1. Discussion RE: Beer Tent Dane Wilson in attendance on behalf of Kinsmen Club of Tillsonburg to answer any questions regarding the possibility of the Kinsmen Club hosting a beer tent during the Whiskey Jack Concert. Rosemary Joined the meeting 5:14 p.m. The chair asked for a raise of hands from the members to see who was in favour of asking the Kinsmen Club to host a bear tent. Collette Takacs will reach back out to the Kinsmen Club with parameters i.e. time, location. It was noted my staff that a Town’s Event Permit needs to be submitted for the day’s events. Discussion regarding involvement of other Service Club, Churches, organizations. To be disused further at next meeting. Courtney updated the Committee that the cost associated with the Time Capsule is being donated by Grassmere Construction Ltd. 5.2. Council Decision Letter 5.3. Committee Vacancy Update 6. Next Meeting February 1, 2022 at 4:00 – 6:00 p.m. extended meeting time 7. Adjournment Resolution #2 Moved by: Rosemary Dean Seconded by: Alexandra Webber THAT the January 25, 2022 Tillsonburg 150 Ad-Hoc Committee meeting be adjourned at 6:02 p.m. Carried