220301 Tillsonburg 150 Ad Hoc Committee AgendaTillsonburg 150 Committee Agenda, March 1, 2022 Page 1 of 2
The Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad-Hoc Committee
March 1, 2022
4:00 p.m.
Electronic
AGENDA
1. Call to Order
Introduction of Gina Armand, Interim Records & Legislative Coordinator &
Committee Secretary
2. Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Tillsonburg 150 Ad-Hoc Committee meeting
of March 1, 2022, be adopted.
3. Minutes of the Previous Meeting
February 5, 2022 Committee Minutes
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. General Business and Reports
5.1. Tillsonburg 150 Events Review & Implementation
5.2. 150th Anniversary Cake Cutting update from Patty Phelps
5.3. 150th Years of Incorporation Celebration March 2 & Lunch and Learn 2022 –
Update from Patty Phelps
6. Next Meeting
Tillsonburg 150 Committee Agenda, March 1, 2022 Page 2 of 2
March 15, 2022 at 4:00 p.m.
7. Adjournment
Proposed Resolution #2
Moved by:
Seconded by:
THAT the March 1, 2022 Tillsonburg 150 Ad-Hoc Committee meeting be adjourned
at _____ p.m.
Please contact the Staff Liaison listed below to gain access to this electronic
meeting:
Contact
Ann Wright, Deputy Clerk
awright@tillsonburg.ca
Tillsonburg 150 Ad-Hoc Committee Minutes, February 15, 2022 Page 1 of 3
The Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad Hoc Committee
February 1, 2022
4:00 p.m.
Electronic Meeting
MINUTES
Present:
Christine Wade – Chair, Joan Weston, Collette Takacs, Deputy Mayor Dave Beres,
Courtney Booth
Absent with Regrets: Rosemary Dean, Aleksandra Webber
Also Present:
Patty Phelps, Culture and Heritage Manager/Curator Margaret Puhr - Administrative Assistant – Recreation, Culture & Parks
Ann Wright, Deputy Clerk / Records & Legislative Coordinator 1. Call to Order
The meeting was called to order at 4:14 p.m. by Chair Christine Wade
2. Adoption of Agenda
Resolution #1
Moved by: Deputy Mayor Dave Beres
Seconded by: Collette Takacs
THAT the Agenda as prepared for the Tillsonburg 150 Ad-Hoc Committee meeting
of February 15, 2022, be adopted.
Carried
3. Minutes of the Previous Meeting
February 1, 2022 Committee Minutes – no errors or omissions.
4. Disclosures of Pecuniary Interest and the General Nature Thereof
Tillsonburg 150 Ad Hoc Committee Minutes, February 1, 2022 Page 2 of 3
No disclosures of pecuniary interests declared.
5. General Business and Reports
5.1. Tillsonburg 150 Events Review & Implementation
The Committee did a review of homework completed from the previous
meeting, Opening Ceremony and the Flag Raising, Harvard Fly Over, Time
Capsule.
Discussion was had making suggestions on what should be included in the time
capsule.
Call for Volunteers – List has been started and an estimate for how many
volunteers will be needed.
Alexandra Webber joined the meeting at 4:30
Variety Show Review – Rotary Club would like to help
Discussions about the Event Permit process and access to washrooms
St John’s Ambulance
Security is a requirement with a beer tent
Kids Zone – 3:30 – 7:30 bouncy castles, games, train, face paining and balloon
making, shaws cream truck for sale, sell - popcorn machine, cotton candy
Strahallen – offered advertising space, Tilly the monkey - we could ask them to
sponsor the kid zone.
Open swim at Lake Lisgar – Sponsored or ½ price
Discussion on advertising and mail outs
How to thank Sponsors – Banner? Thank you Cards
Save the date mail out to households agreed on to go out by the committee
Souvenirs –
Fire Association – at the kids zone free service.
Volunteer suggestions
6. Next Meeting
March 1, 2022 at 4:00 – 6:00 p.m.
The April 19th Committee meeting is in conflict with a Council meeting so the
Committee meeting is changed to the Monday April 14th from 4:00 – 6:00 p.m.
7. Adjournment
Tillsonburg 150 Ad Hoc Committee Minutes, February 1, 2022 Page 3 of 3
Resolution #2
Moved by: JOan
Seconded by: Dave
THAT the February 15, 2022 Tillsonburg 150 Ad-Hoc Committee meeting be
adjourned at 6:03 p.m.
Carried