110124 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday January 24, 2011 06:30 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 6:30 p.m.
ADOPTION OF AGENDA
Resolution No. 1:
Moved by: Councillor Beres
Seconded by: Councillor Klein AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of January 24, 2011 be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2
Moved By: Councillor Beres
Seconded by: Councillor Klein AND RESOLVED THAT Town Council move into Closed Session,
to consider matters relating to:
• Report EDO 02-2011, matters relating to security of the property of the Municipality;
"Carried"
RECESS
Council moved back into Open Session at 7:15 P.M.
MOMENT OF SILENCE
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None were declared
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MINUTES: Meeting for the Committee "Open Council"
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of January 10, 2011.9
Resolution No. 3:
Moved by: Council Beres
Seconded by: Councillor Klein AND RESOLVED THAT the Minutes of Closed Session of Council
and Open Session of Council for the meetings of January 10, 2011 be approved.
"Carried"
PLANNING APPLICATIONS
1. County of Oxford Report No. 2011-5, Application for Consent B 10-52-7. Heckman Q
Presented By: Planner
Comments received from the Public Comment Letter -Chris Hendriksen (1310-52-7).pdf
.,
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Comment Ltr - Temoin (610.52-7).pdf Groom Itr 1310-52.7.pdf
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with
respect to the attached application and County Report.
The Applicant's agent Andrew Gilvesy P. Eng., Cyril J. Demeyere Limited was in attendance
and was available to answer questions.
Opportunity was given for comments and questions.
Council was concerned with the disturbance of natural woodlands, auxiliary buildings, the location
for removal of fill from the property and the maintenance of sewers.
Support of the application
Andrew Gilvesy appeared before Council, he represents the applicants and reviewed the
requirements and the future development.
He reviewed the studies that have been done and how they indicate that there are no concerns on
slope stability or a threat to the existing habitat.
The house will only cover a lot area of about 5% of the 33% maximum.
Mr. Gilvesy stated that fill would be taken from an area that will not affect the property and the
trees will be cut from under the footprint of the house.
Mr. Gilvesy indicated that there are no plans at this stage to build any auxiliary buildings and that
they would have to comply with the building code and would require a permit from Long Point
Region Conservation Authority.
Maintenance of the sewers will be covered by an Easement in favour of The County of Oxford.
Opposition to the application
/00*� Mr. Chris Hendricksen, 417 Broadway, appeared before Council asking for clarification with
respect to the disturbance of trees for future auxiliary buildings and requested those rear yards be
deemed not buildable or to include a clause in the decision restricting future land owners from
removing trees in the rear of the property.
Mr. Gilvesy clarified that there was no intention at this point to build any auxiliary building.
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MINUTES: Meeting for the Committee "Open Council"
The CAO indicated the Town does not have authority to administer a by-law by exception.
Mr. Hendricksen indicated that all his other concerns have been addressed.
Mr. Glen Groom, 415 Broadway, appeared before Council, his concern was the removal of the fill
and possible removal of trees.
David Samis suggests that the agent, the planner and himself meet with Mr. Groom following the
meeting to offer further clarification.
It was explained to Mr. Groom that he may present further concerns at the County Land Division
Committee Meeting.
Council noted that it appears the neighbours concerns have been addressed.
Mr. Juhasz stated that the proposed easements would ensure some control over any future
outbuilding developments.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution as passed.
Resolution No. 4:
Moved by: Councillor Beres
Seconded by: Councillor Klein AND RESOLVED THAT Council receive County of Oxford Report
2011-5;
AND FURTHER THAT Council advise the Land Division Committee that the Town supports the
proposal to create two lots; Application #B 10-52-7 for future
development, subject to the conditions as contained in County of Oxford Report 2011-5.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
2. H.S.T. on Utility Bills - Tillsonburg Hydro Inc. request for support Q
Resolution No. 5:
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVED THAT Council receive the correspondence from
the General Manager of Tillsonburg Hydro Inc.;
AND FURTHER THAT Council support the removal of the Harmonized Sales Tax from residential
utility bills.
"Carried"
Resolution No. 6:
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVED THAT Tillsonburg Town Council support the
removal of the Harmonized Sales Tax from residential tax bills as the impact of Harmonized
Sales Tax on residential utility bills is placing an untenable burden with Ontario Households;
AND FURTHER THAT this resolution be forwarded to the following:
/am\ MPP - Ernie Harheman
MP - Dave MacKenzie
Ontario Minister of Energy
Federal Minister of Finance
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MINUTES: Meeting for the Committee "Open Council'
"Carried"
3. Project Satellite Negotiating Committee Q
Presented By: CAO
Resolution No. 7:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVED THAT Council endorse the revised
composition of the negotiating committee for Project Satellite to the following:
CAO, Mayor Lessif, Deputy Mayor Renaud and Councillor Getty.
"Carried"
4. CAO 11-03 Updated Boards & Committees
CAO 11-03 Boards & Committee S tructure. doc
LJ
Boards & Committee Structure Modified 01.24.11.doc
Terms of Reference Social Services Committee DRAFT 01.24.11.rtf
Terms of Reference Development Committee DRAFT 01.24.11.rtf
Resolution No. 8:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT Council receive CA011-03 Updated
Committee Structure;
AND FURTHER RESOLVE THAT Council support the revised Committee Structure as presented.
"Carried"
OPERATIONS
5. Operations Services Report 02011-01 MTO Highway #3 Rehabilitation a
Presented By: Director of Operations
Resolution No. 9:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVE THAT Council receives Operations Services
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MINUTES: Meeting for the Committee "Open Council"
Report 02011-01 MTO Highway#3 Rehabilitation for information purposes.
AND FURTHER RESOLVE THAT council approve exemption of this project from the Town Noise
Bylaw # 3002 for the year 2011.
"Carried"
DEVELOPMENT & COMMUNICATIONS
6. CO 2010-28, 2010 Municipal Election Accessibility Report
Presented By: Clerk
Resolution No. 10:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVE THAT Council receive Report CO 2010-28 2010
Municipal Election Accessibility Report as information.
"Carried"
INFORMATION ITEMS
7. Notice of Pending Reconstruction of Quarter Town Line - Baldwin St. to Esseltine Dr. Q
8. Lake Erie Region Source Protection Committee Appointment Q
9. Lake Erie Region Source Protection Committee Minutes Nov 4, 2010 a
10. Tillsonburg Hydro Incorporated Reinvestment of Capital
110113 Reinvestment of Capital.doc
NOTICE OF MOTION
P,
RESOLUTIONS
11. Resolution to Re -Schedule Regular Council Meeting Dates for 2011 Q
Resolution No. 11:
Moved by: Councillor Getty
rA� Seconded by: Councillor Rosehart AND RESOLVED THAT the following regular Council Meetings
be re -scheduled or cancelled for 2011:
Monday, February 28, 2011 re -scheduled to Thursday, March 3, 2011, due to the annual
OGRA/ROMA Conference;
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MINUTES: Meeting for the Committee "Open Council"
Monday, April 25, 2011 re -scheduled to Tuesday, April 26, 2011, due to Easter;
Monday, May 23, 2011 re -scheduled to Tuesday, May 24, 2011; due to Victoria Day;
Monday, July 25, 2011 cancelled;
Monday, August 22, 2011 cancelled;
Monday, October 10, 2011 re -scheduled to Tuesday, October 11, 2011, due to Thanksgiving; and
Monday, December 26, 2011 cancelled;
AND FURTHER THAT this information be forwarded appropriately, including the County of
Oxford, MP and MPP, as well as posted on the Town of Tillsonburg
website.
"Carried"
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution No. 12:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT Council receive Report EDO 02-2011
for information purposes.
"Carried"
BY-LAWS
12. By -Law 3478 2011 Interim Tax Lew 9
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVED THAT By -Law 3478, to provide for an interim tax
levy for the year 2011, be read a first and second time and this constitutes the first and second
reading thereof.
"Carried"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVED THAT By -Law 3478, to provide for an interim tax
levy for the year 2011, be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
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MINUTES: Meeting for the Committee "Open Council"
Moved by: Councillor Klein
Seconded by: Deputy Mayor Renaud AND RESOLVED THAT the meeting be adjourned at 8:54
p.m.
"Carried"
Approval Received: (1 of 1)
Donna Hemeryck/Ti llson burg (Tuesday January 25,
201103:56 PM)
Town of Tillsonburg
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