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110214 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council' Review Access: • Public O Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council' on Monday February 14, 2011 07:00 PM Council Chambers Chair: John Lessif Orders of the Day: CALL TO ORDER The meeting was called to order at 5:30 p.m. ADOPTION OF AGENDA Resolution No. 1 Moved by: Councillor Rosehart Seconded by: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Council Meeting of February 14, 2011 be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2 Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: 0 Matters for the purpose of educating or training the members, Community Parks, Recreation & Cultural Strategic Master Plan; 0 Matters relating to security of the property of the Municipality, The Bridges Golf Course Report.CAO CL11-01. "Carried" OPEN SESSION RESUME ,..% DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Klein disclosed a pecuniary interest in item no. 4. Page 1 MINUTES: Meeting for the Committee "Open Council" MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of January 24, 2011 Q Resolution No. 3 Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVED THAT the Minutes of Closed Session of Council and Open Session of Council for January 24, 2011 be approved. "Carried" DELEGATIONS 1. Warden Don McKay & CAO, Oxford County, Michael Bragg F,4 Warden McKay addressed Council and the Public - County slogan "growing stronger together". CAO Michael Bragg addressed Council and the Public. Council were given the opportunity to ask questions. The following items were addressed. Tillsonburg Truck By-pass - current master plan does address that route although it is not a truck only by-pass as MTO would not allow it. Regional Transit system in Oxford - would need a number of the Oxford municipalities to buy in and possibly to partner with major industries such as Toyota and CAMI. County Road projects on the 3 year plan - North St east to Broadway is slated for 2012. EMS facility - this facility is working well and providing better response times Water issues were discussed, regional pipeline coming up from Lake Erie, has been no active pursuit at this point. Transportation is an issue within our community, is broader than just an employment issue, there are many services offered in Woodstock that Tillsonburg citizens make use of. To plan a session with the other municipalities regarding transportation. Norfolk is currently doing an east west transportation study and they will share this information with the neighbouring counties. PUBLIC MEETINGS 2. Committee of Adjustment Application A-01111, Lany Ostrowercha & Joanne Picard 174 Bidwell Street. 0) Presented By: Planner, County of Oxford Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. Opportunity was given for comments and questions. The Applicant Larry Ostrowercha was in attendance and was available to answer questions. ,doft� No other persons appeared in favour of or in opposition to the application. The following resolution was passed: Page 2 MINUTES: Meeting for the Committee "Open Council" Resolution No. 4: Moved by: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVED THAT this application is acceptable from a planning point of view and should be granted subject to the following conditions: 1. A building permit for the accessory building shall be issued within one year of the date of the Committee's decision. 2. The overhead wires located on the property shall provide the proper clearances or be relocated to the satisfaction of Tillsonburg Hydro Inc. and any other applicable utility authority. If relocation of electrical and other utilities is required due to this application, the owner shall bear all costs associated with the said relocation. 3. In order to satisfy the concern of the Town's Chief Building Official in regards to the proposed height of the accessory building, and the existing grading of the property: i. Notwithstanding the requested increased height of the accessory building proposed by means of this application and regardless of the grading of the proposed location of the proposed structure, Minor Variance approval is granted only for development that is substantially and proportionally in compliance with the proposed building elevation drawing (Plate 3) attached to Planner's Report No. 2011-26, dated February 7, 2011, to the satisfaction of the Building Department. 4. A lot grading and drainage plan, showing the existing private and public catch basins and sewers, designed by an Ontario Land Surveyor or Professional Engineer shall be submitted to the satisfaction of the Engineering and Building Department prior to the e,.� issuance of a building permit. 5. That the applicants be advised that: i. The footings of the proposed accessory building may have to be deepened to ensure future reconstruction of sewer does not compromise underside of footings; ii. A qualified soils consultant may be required to verify footings on native soil and not trench backfill from the sewer construction; and iii. The above shall be addressed at the building permit stage by the applicants to the satisfaction of the Engineering and Building Department. "Carried" 3. Aoolication for Official Plan Amendment. OP 10-07-7 and Zone Channe. ZN 7-10-5 - York Ho Corporation (First Baptist Church of Tillsonburg) Presented By: Planner Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicant's Planning Consultant David Roe was in attendance and was available to answer questions. Opportunity was given for comments and questions. The location of the Church and the traffic study was discussed. The arterial road was discussed and the concern that this creates problems for services. This road fabric has been approved through the draft plan of subdivision process. /0101 It was noted that the land density for residential would not be impacted by this development. No other persons appeared in favour of or in opposition to the application. Page 3 MINUTES: Meeting for the Committee "Open Council" The following resolution was passed: Resolution No. 5: Moved by: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVED THAT Council approve in principle the Zoning By -Law amendment ZN 7-10-5, submitted by First Baptist Church of Tillsonburg on behalf of the owners York Hop Corp., to rezone the subject lands from Future Development (FD) to Special Major Institutional (IN2-Special), as detailed in the 'Recommendations' contained in County of Oxford Report 2011-18; AND FURTHER RESOLVE THAT Council recommend to Oxford County Council that the Official Plan Amendment, OP 10-07-7, be approved to amend the subject lands from Low Medium and High Density Residential to Community Facility. "Carried" 4. Anclications for Draft Aooroval of Plan of Subdivision, 32T-09004 and Zone Change Application, No. ZN 7-09-4 Presented By: Planner Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. Discussion took place regarding implications for highway 3 reconstruction costs. It was noted that reconstruction will not happen in 2011, however there is a possibility that the storm water management plan may be constructed in 2011. Mr. Robert Redling, neighbouring property owner, appeared before Council. His concern was disturbance to the access to his lands, he was assured that the town would repair any damage to his entrance. Further concern regarding the storm water management, the plan will be built to all specifications. No other persons appeared in favour of or in opposition to the application. The following resolution was passed: Resolution No. 6: Moved by: Deputy Mayor Renaud Seconded by: Councillor Beres AND RESOLVED THAT Council approve in principle the Zoning By -Law amendment ZN 7-09-5, submitted by the Town of Tillsonburg, to rezone the subject lands from Future Development (FD) to Special General Industrial (MG-Special)(H),with a holding provision and Special Passive Use Open Space (OS1-Special) as detailed in the 'Recommendations' contained in County of Oxford Report 2011-16; AND FURTHER RESOLVE THAT Council recommend to Oxford County Council that they approve draft plan of subdivision, File No. 32T-09004, subject to the conditions contained in County of Oxford Report 2011-16. "Carried" 5. Zoning By -Law Amendment, ZN 7-10-8, Marjena Realty Inc. a /0� Presented By: County Planner Mr. Gord Hough, Corporate Manager, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. Page 4 MINUTES: Meeting for the Committee "Open Council' The Applicant Gerry Rowland was in attendance and was available to answer questions. No other persons appeared in favour of or in opposition to the application. The following resolution was passed: Resolution No. 7: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg approve the attached zoning bylaw amendment for an application submitted by Marjena Realty Inc., whereby lands consisting of Lot 806, Plan 500 in the Town of Tillsonburg, are to be rezoned from Residential Entrepreneurial Area Zone (EC-R(H)), with holding provision to Special Residential Entrepreneurial Area Zone (EC-R7(H)), with holding provision to accommodate the construction of an addition to the existing medical clinic and recognize the existing 10 parking spaces provided. AND FURTHER THAT By -Law 3482, being a by-law to amend By -Law 3295, as amended, be brought forward for council consideration for first and second reading. "Carried" PLANNING APPLICATIONS 6. Extension to Draft Approved Plan of Subdivision. Victoria Wood (Tillsonburg) GP Inc. Q 14ftl\ Presented By: Planner, County of Oxford Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicant's agent Nancy Shoemaker was in attendance and was available to answer questions. The applicant spoke to their concern for water allocations and requested a five year extension to the draft plan. The following resolution was passed: Resolution No. 8: Moved by: Councillor Beres Seconded by: Councillor Stephenson AND RESOLVED THAT Town of Tillsonburg advise the County of Oxford that the Town is in support of the Extension to Draft Approved Plan of Subdivision 32T-06005, for property owned by Victoria Wood (Tillsonburg) GP Inc., as described in County of Oxford Report 2011-17, with the alteration of a time frame for five years. "Carried" CHIEF ADMINISTRATIVE OFFICER 7. Independent Directors Recommendation from Tillsonburg Hydro Inc. Q Resolution No. 9: Moved by: Councillor Beres Seconded by: Councillor Klein AND RESOLVED THAT Council receive the correspondence from Tillsonburg Hydro Inc. as information, Page 5 60 MINUTES: Meeting for the Committee "Open Council" AND FURTHER THAT Council endorse the Independent Director appointments as follows: Michael Bossy for a three (3) year term, effective now and John Gilvesy for a three (3) year term, effective at the Tillsonburg Hydro Inc. Annual General Meeting in June 2011. "Carried" DEVELOPMENT & COMMUNICATIONS 8. Executive Summa to By -Law 3479 to dedicate certain reserves owned by the Co oration of the Town of Tillsonburg Presented By: Clerk Resolution No. 10: Moved by: Councillor Stephenson Seconded by: Councillor Beres AND RESOLVE THAT Council receive Executive Summary Report C 2011-01 and the recommendations contained therein; AND FURTHER RESOLVE THAT By -Law 3479 to dedicate certain reserves owned by the Corporation of the Town of Tillsonburg as parts of public highways in the Town of Tillsonburg, be brought forward for Council consideration for three readings. "Carried" 9. Town Policy Re ac rding Consent Applications Presented By: Planner Resolution No. 11: Moved by: Councillor Stephenson Seconded by: Councillor Beres AND RESOLVED THAT Council receive County of Oxford Report 2011-26, Town Policy Regarding New Lot Consent Applications; AND FURTHER THAT Council advise the Land Division Committee that the Town supports the recommendations contained therein. "Carried" 10. DCS 2011-2. Surplus Land Declaration of Tillsonburg Special Events Centre D Presented By: Director of Development & Communication Services Resolution No. 12: Moved by: Councillor Rosehart Seconded by: Councillor Getty AND RESOLVE THAT Council receive Report DCS 2011 - 2, Surplus Land Declaration of Tillsonburg Special Events Centre as information; AND FURTHER RESOLVE THAT Council support the recommendations contained therein. "Carried" 11. Report - Permit Fees for Single Detached Residential D Presented By: Director of Development & Communications Services Page 6 1^1 MINUTES: Meeting for the Committee "Open Council" Resolution No. 13: Moved by:Councillor Rosehart Seconded by: Councillor Getty AND RESOLVE THAT Council receive Report DCS B 2011 -1 - Permit Fees as information. "Carried" FINANCE 12.2010 Public Sector Salary Disclosure Q Presented By: Director of Finance Resolution No. 14: Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVED THAT the 2010 Public Sector Salary Disclosure for the Town of Tillsonburg be received as information. "Carried" INFORMATION ITEMS 13. Grant Approval for Tillsonburg Airport from SW Oxford (tel 14. Public Notice - Sewage Systems Management Agreement Renewal 9 15. Tillsonburg Seniors Centre 2011 AGM 9 RESOLUTIONS RESULTING FROM CLOSED SESSION Resolution No. 15: Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVED THAT the The Bridges Golf Course Report, presented by the CAO, be received. "Carried" BY-LAWS 16. By -Law 3479, to dedicate certain reserves owned by the Town 17. %L -Law 3480. to Establish the Rate of Remuneration for Members of the Council of the Corporation Page 7 /O"N MINUTES: Meeting for the Committee "Open Council" of the Town of Tillsonburg for the 2010 - 2014 term By -Law 3480 Council Remuneratiompdf adEI& 18. By -Law 3482, to amend % -Law 3295, Madena Realty Inc. By -Law 3482, Marlena Realty pdf.pdf BY-LAWS FIRST AND SECOND READING Resolution: Moved by: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3479, to dedicate certain reserves owned by the town; and By -Law 3480, to establish the rate of remuneration for Council; and By -Law 3482, to amend By -Law 3295, Marjena Realty Inc., be read a first and second time and this constitutes the first and second reading thereof. "Carried" BY-LAWS THIRD AND FINAL READING /4"IN Resolution: Moved by: Deputy Mayor Renaud Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3479, to dedicate certain reserves owned by the town, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved by: Councillor Klein Seconded by: Councillor Stephenson AND RESOLVED THAT Council be adjourned at 9:41 p.m. "Carried" �. Approval Received: (1 of 1) Donna Hemeryck/Tillsonburg (Tuesday February 15, 201104:16 PM) Town of T111sonburg Page 8 MINUTES: Meeting for the Committee "Open Council" n Page 9