110328 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday March 28, 2011 07:00 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 6:00 p.m.
ADOPTION OF AGENDA
!1 Resolution No. 1
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Closed
Session and Open Session of the Council Meeting of March 28, 2011 be adopted.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None were declared
CLOSED MEETING SESSION
Resolution No. 2
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session,
to consider matters relating to:
• Matters Relating to the Security of the Property of the Municipality
• Matters relating to Personal Matters about an identifiable individual - including Municipal
Employees.
"Carded"
Council moved back into open session at 7:05 p.m.
/"� MINUTES & BUSINESS ARISING OUT OF THE MINUTES
QMarch 14, 2011
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 3
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT the Minutes of the Closed Session
and the Open Session of Council for March 14, 2011 be approved.
"Carried"
DELEGATIONS
1. Setting the Tone for Oxford's Hidden Tourism Draws in the Digital World a
Presented By: Presented By: Cathy Bingham, Tourism Specialist, County of Oxford
Cathy Bingham was in attendance and Presented three promotional videos which can be viewed
at www.tourismoxford.ca.
The wish is for these videos to be shown on local television.
CHIEF ADMINISTRATIVE OFFICER
2. Tillsonburg Resource Network (TRN) RE: Community Garden Request Q
Presented By: CAO
Resolution No. 4
,,0061 Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT the correspondence received from
the Tillsonburg Resource Network (TRN), dated March 22, 2011, regarding establishment of a
Community Garden be received;
AND FURTHER THAT, through the CAO, staff be directed to meet with representative(s) of TRN
to discuss and obtain additional information.
"Carried"
3.Report CA011-04 Non Profit Housing Corporation D
Presented By: CAO
Resolution No. 5
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVED THAT Council receive Report CA011-04 - Non
Profit Housing Corporation; and
FURTHER RESOLVED THAT Council approve the appointment of several members to the
Tillsonburg Non -Profit Housing Board, and that a bylaw be brought forward in
this regard.
"Carried"
DEVELOPMENT & COMMUNICATIONS
4. Report DCS2011-07 - Lease of Industrial Lands for Agricultural Purposes
Presented By: CAO
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 6
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVED THAT Council receive Report DCS2011-07
Lease of Industrial Lands for Agricultural Purposes; and
FURTHER RESOLVED THAT Council award the lease of industrial lands to B&B Graydon
Enterprises Ltd, subject to entering into the Town of Tillsonburg's
standard agricultural lease and that a bylaw be brought forward in this regard.
"Carried"
FINANCE
5. FI 2011-010 2011 Draft Budget
Presented By: Director of Finance
To improve on the notice process for the budget meetings in order that the public will have the
opportunity to attend those meetings.
Resolution No. 7
Moved by: Councillor Beres
Seconded by: Councillor Klein AND RESOLVED THAT FI 2011-010 2011 Draft Budget report
dated March 16, 2011 be received as information;
AND FURTHER RESOLVED that the 2011 Draft Business Plans and the 2011 Draft Budget be
adopted in the amount of $12,020,007 with such funds to be raised
from taxation.
"Carried"
INFORMATION ITEMS
6. Correspondence from Helping Hand Food Bank to thank Men's Curling Team for Donation D
7. Correspondence from Minister Responsible for Seniors RE: Senior of the Year Award Q
To add this item to Focus Tillsonburg.
8. Correspondence from Ernie Hardeman, MPP, RE: increased cost of Hydro
To add this item to Focus Tillsonburg.
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution No. 8
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVED THAT Report DCS11-04, Contracts with INS
Consulting & Packet -Tel Corp for Broadband Project, be received and the recommendations
contained therein be adopted.
"Carried"
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e"P.
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 9
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVED THAT Report DCS 2011-08, Department of
Development and Communication Services, be received for information purposes.
"Carried"
Resolution No. 10
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT an Ad Hoc Committee of Council be
established to meet with Bayham Township comprising of Mayor Lessif, Deputy Mayor Renaud
and Councillor Klein.
"Carried"
BY-LAWS
9. By -Law 3486 -To enter into Lease Agreement with David Brandon, Tillsonburg Flying School (j
10. By -Law 3489 - To appoint members to the Non Profit Housing Board, to be considered for three
readings Q
11. By -Law 3490 - To enter into a License Agreement with the Municipality of Bayham RE: the Otter_
Valley Corridor
M
024 Duiardin Licence agreement.doc
12. By -Law 3491 - To authorize an Agricultural Lease Agreement with B&B Graydon Enterprises Ltd.
I ada
Bylaw 3491 -Agricultural Lease. docx Lease-B&BGraydonEnterprises-AgricuituralLand(Mar22,11).pdf
13. By -Law 3483 - To enter into an Agreement with INS Consulting
I R Id
By-law 3483 - Broadband Agreement, INS Consulting. docx Contract,VB-INS Consulting(Mar23,11).pdf
14. By -Law 3492 - To enter into an Agreement with Packet -Tel Corp (PacketWorks)
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MINUTES: Meeting for the Committee "Open Council"
Copy of By-law 3492 - Packet -Tel Agreement. docx Contract - packet-tel.pdf
BY-LAWS FOR FIRST AND SECOND READING
Proposed Resolutions
Moved by: Deputy Mayor Renaud
Seonded by: Councillor Klein AND RESOLVED THAT By -Law 3486, to enter into a Lease
Agreement with David Brandon, Tillsonburg Flying School, and
By -Law 3489, to appoint members to the Tillsonburg Non -Profit Housing Board, and
By -Law 3490, to enter into a License Agreement with the Corporation the Municipality of Bayham,
and
By -Law 3491, to authorize an Agricultural Lease Agreement with B&B Graydon Enterprises Ltd. ,
and
By -Law 3483, to enter into an Agreement with INS Consulting, and
By -Law 3492, to enter into an Agreement with Packet -Tel Corp (PacketWorks), be read a first and
second time and this constitutes the first and second reading thereof.
"Carried"
?Okl� BY-LAWS FOR THIRD AND FINAL READING
Proposed Resolutions
Moved by: Deputy Mayor Renaud
Seonded by: Councillor Klein AND RESOLVED THAT By -Law 3486, to enter into a Lease
Agreement with David Brandon, Tillsonburg Flying School, be given third and final reading and
the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
Moved by: Deputy Mayor Renaud
Seonded by: Councillor Klein AND RESOLVED THAT By -Law 3489, to appoint members to the
Tillsonburg Non -Profit Housing Board, be given third and final reading and the Mayor and Clerk
be and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by: Deputy Mayor Renaud
Seonded by: Councillor Klein AND RESOLVED THAT By -Law 3490, to enter into a License
Agreement with the Corporation of the Municipality of Bayham, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
E'"�► Moved by: Deputy Mayor Renaud
Seonded by: Councillor Klein AND RESOLVED THAT By -Law 3491, to authorize an Agricultural
Lease Agreement wit B&B Graydon Enterprises Ltd., be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal
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MINUTES: Meeting for the Committee "Open Council"
thereunto.
"Carried"
Moved by: Deputy Mayor Renaud
Seonded by: Councillor Klein AND RESOLVED THAT By -Law 3483, to enter into an Agreement
with INS Consulting, be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by: Deputy Mayor Renaud
Seonded by: Councillor Klein AND RESOLVED THAT By -Law 3492, to enter into an Agreement
with Packet -Tel Corp (PacketWorks), be given third and final reading and the Mayor and Clerk be
and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved by: Deputy Mayor Renaud
Seonded by: Counillor Klein AND RESOLVED THAT the meeting be adjourned at 8:10 p.m.
"Carried"
Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Tuesday March 29,
201109:52 AM)
Town of Tillsonburg
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