110711 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday July 11, 2011 07:00 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 7:00 p.m.
ADOPTION OF AGENDA
There are three additions to the agenda as follows:
• Barker Street Repairs Follow-up
• General Revenue Follow-up to Auditor's Report
• Physician Recruitment verbal report
Resolution: No. 1:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Closed
Session and Open Session of the Council Meeting of July 11, 2011 be adopted, as amended.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session,
to consider matters relating to:
Matters relating to the security of the property of the municipality, Report CAOCL 11-07, The
Bridges Golf Course.
Matters relating to personal matters about an identifiable individual - including municipal
employees - CAO Review
Matters relating to litigation or potential litigation - including matters before administrative
tribunals affecting the municipality - CAOCL 11-08 Boundary Adjustment.
,,.%� Matters relating to personal matters about an identifiable individual - including municipal
employees - the configuration of Council Chambers.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosure of pecuniary interest was declared
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Resolution No. 3:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT the Minutes of the Closed Session
and the Open Session of Council for June 27, 2011, be approved.
"Carried"
PUBLIC MEETINGS
1. Committee of Adjustment A04/11.493707 Ontario Inc.. 594 Broadway a
Presented By: Development Planner, County of Oxford
Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and
commented with respect to the attached application and County Report.
Opportunity was given for comments and questions.
The Applicant was not in attendance.
No other persons appeared in favour of or in opposition to the application.
Resolution No. 4:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT this application is acceptable from a
planning point of view and should be granted subject to the following conditions:
1. The applicant obtain an encroachment permit and provide a drawing of the proposed work to
the satisfaction of the Town Engineering Department.
2. The area surrounding the expanded entrance from Broadway be delineated as `no parking' to
the satisfaction of the Building Department.
3. Minor Variance approval is granted only to permit an entrance expansion that is substantially
and proportionally in accordance with that shown on Plate 2 of Report No. 2011-149.
"Carried"
2. Committee of Adjustment A05/11. Randy Vandekerchkhove, 41 John Pound Road. a
Presented By: Development Planner - County of Oxford
Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and
commented with respect to the attached application and County Report.
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MINUTES: Meeting for the Committee "Open Council"
Opportunity was given for comments and questions.
The Applicant was not in attendance.
No other persons appeared in favour of or in opposition to the application.
Resolution No. 5:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT this application is acceptable from a
planning point of view and should be granted subject to the following conditions:
1. A building permit for the proposed canopy shall be issued within one year of the date of the
Committee's decision.
2. Minor Variance approval is granted only for a canopy that is substantially and proportionally in
compliance with the applicant's sketch shown as Plate 3
of the Planner's report dated June 30, 2011.
"Carried"
PLANNING APPLICATIONS
3. County of Oxford Report No. 2011-141, Application for Consent B 11-22-7
Presented By: Development Planner - County of Oxford
Resolution No. 6:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT Council receive County of Oxford Report
2011-141, as information.
"Carried"
44.. Application for Zoning By -Law Amendment, ZN 7-11-2. Meeting Room Trust, 153 Quarter Town Line
:y
Presented By: Development Planner - County of Oxford
Resolution No. 7:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council approve the Zoning By -Law
amendment ZN 7-11-2, submitted by Tillsonburg Meeting Room Trust, to rezone from Special
Low Density Residential - Type 1 Zone (R1-11) (H) with Holding Provision to Special Low Density
Residential - Type 1 Zone (R1-11), as detailed in the 'Recommendations' contained in County of
Oxford Report 2011-151;
FURTHER RESOLVE THAT By -Law 3528, being a by-law to amend By -Law 3295, as amended,
be brought forward for council consideration for three readings.
/10� "Carried"
DELEGATIONS
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MINUTES: Meeting for the Committee "Open Council"
5. Community Parks, Recreation & Cultural Strategic Master Plan a
Presented By: Scott McLean, Community Presentation Committee
Mr. Scott McLean gave an overview of the goals of the committee.
Council suggest that this presentation be given at the high school in September in order to
encourage student participation.
The process will ensure this document continues to be a living document.
PRESENTATIONS
6. Revised Site Plan %L -Law and Guidelines Q
Presented By: Development Planner - County of Oxford
9% ad
Report to Town Council New SPC 07 112011.pdf By-law and Guidelines Package.pdf
Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and spoke
with respect to the attached Site Plan Control By -Law and Guidelines Package.
There were a number of consultations done with the Developer's consultant community, open
houses with builders and developers and then an open house with the public.
/OOON There were also presentations given to the BIA„ the Chamber of Commerce and also all members
of the Community were invited to provide comment to the Director of Development &
Communication Services.
Resolution No. 8:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receive Report No.
2011-140 and the attached draft Site Plan Control Guidelines package as information;
FURTHER RESOLVED THAT Staff bring forward a Site Plan Control By -Law for Council's
consideration.
"Carried"
7. Proposed Formal Pre -Consultation %L -La
Presented By: Development Planner - County of Oxford
Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and spoke
briefly with respect to the proposed Pre -Consultation By -Law.
Resolution No. 9:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receive County
Development Planner Report No. 2011-139;
�1 FURTHER RESOLVED THAT Staff bring forward a formal Pre -Consultation By-law for Council's
consideration.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
CHIEF ADMINISTRATIVE OFFICER
8. OPP Wage Increase D
Presented By: CAO
Resolution No. 10:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT the Council of the Corporation of the
Town of Tillsonburg supports Norfolk County's resolution regarding contract OPP policing and
supports the creation of a committee that will bring communities together in an effort to build a
stronger front protection against future OPP rate increases.
"Carried"
9. Barker Street Repairs Follow-up
The Director of Operations reported that curb repairs are in the process of being scheduled and
that paving is to occur next week.
10. General Revenue follow-up to Auditor's Report
The Director of Finance clarified the question from the auditor's report at the previous meeting.
11. Physician Recruitment Report
The Doctor Recruitment Committee is requesting funding for possibly two physicians for the 2011
year.
Council has requested that this be a line item for the 2012 budget.
Moved By;
Seconded by: Resolve that Council endorse the additional funding for two Family Physician
recruitments for the 2011 year up to a maximum of $10,000 per physician to be funded from the
2010 cumulative surplus.
"Carried"
DEVELOPMENT & COMMUNICATIONS
12. REPORT DCS 11-39 Zoning By -Law Update Program
Presented By: Director of Development & Communication Services
Resolution No.: 11
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report DCS 11-39 and the
recommendations contained therein;
?0"&N FURTHER RESOLVED THAT a Zoning By-law Amendment be initiated in conjunction with Oxford
County to begin the process for updating the current Zoning By-law No. 3295 as directed by the
Department of Development and Communication Services.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
INFORMATION ITEMS
13. Lupus of Ontario Foundation Correspondence 9
COMMITTEE MINUTES & REPORTS
14. Lake Erie Region Source Protection Committee Minutes of June 2. 2011. U
15. Long Point Region Conservation Authority Minutes June 1. 2011. D
16. Ontario Good Roods Association Board Minutes of June 2011 Q
17. Committees of Council Minutes
18. Quality of Life Request for Council Endorsement a
Resolution No. 12:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive the correspondence from
the Quality of Life Committee as information;
FURTHER RESOLVE THAT Council endorse the recommendation contained therein that Jim
Livermore, be appointed as a member of the Sports Hall of Fame Ad Hoc Subcommittee.
"Carried"
19. Appointments to Fill vacancies on Accessibility Advisory Committee
Resolution No. 13:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Council receive Report DCS 11-37 and
the recommendations contained therein.
FURTHER RESOLVE THAT Council approves the appointment of Helen Lamos-Parker and
Michael Kadey to the Accessibility Advisory Committee in principle for the time being, and that
these appointments be reflected in an amending bylaw to Bylaw 3509, to be brought forward in
August, 2011.
eol�,) "Carried"
RESOLUTIONS RESULTING FROM MOTIONS
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20. Winter Snow" Ploughing along Tillson Avenue D
Resolution No. 14:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT Council direct staff to investigate and
report back to Council regarding the County of Oxford ploughing Tillson Avenue as well as other
County owned roads within the Town of Tillsonburg boundary during the winter months.
FURTHER RESOLVE THAT Staff bring back a report to Council at the next Council Meeting.
"Carried"
21. Tillsonburg Transfer Station j
Resolution No. 15:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT Staff be directed to bring back a report
on establishing self serve options for residential yard waste at the Tillsonburg Transfer Station.
"Carried"
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution No. 16:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Council receive Report CAOCL 11-07,
The Bridges Golf Course and the recommendations contained therein.
"Carried"
Resolution No. 17:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receive Report CAOCL
11-08 Norwich Boundary Adjustment for information purposes and further that Council pass a
resolution to support the CAO and the Mayor to continue negotiations for the minor boundary
adjustment.
"Carried"
BY-LAWS
22. By -Law 3513, Site Plan Control 0)
By-law and Guidelines Package.pdf
Resolution No. 18:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3513, Site Plan Control By -Law be
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MINUTES: Meeting for the Committee "Open Council"
read for a first and second time and this constitutes the first and second reading thereof.
"Carried"
23. By -Law 3514 Pre -Consultation By -Law
Resolution No. 19:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3514, Pre -Consultation By -Law, be
read for a first and second time and this constitutes the first and second reading thereof.
"Carried:
24. By -Law 3526, to Authorize a R.I.D.E. Program Agreement with the Province Q
Resolution No. 20:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3526, R.I.D.E. Program
Agreement, be read for a first and second time and this constitutes the first and second reading
thereof;
FURTHER RESOLVE THAT By -Law 3526 be given third and final reading and that the Mayor and
Clerk be and are hereby authorized to sign the same, and place
the Corporate Seal thereunto.
"Carried"
25. By -Law 3528, To amend By -Law 3295, 153 Quarter Town Line 0
Resolution No. 21:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3528, To amend By -Law 3295, 153
Quarter Town Line, be read for a first and second time and this constitutes the first and second
reading thereof;
FURTHER RESOLVE THAT By -Law 3528, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
26. By -Law 3529, To amend By -Law 3191, to authorize a Community Improvement Plan Q
Resolution No. 22:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3529, to amend By -Law 3191
Downtown CIP, be read a first and second time and this constitutes the first and second reading
thereof;
FURTHER RESOLVE THAT By -Law 3529, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
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27. By-law 3521, Procurement Policy D
Resolution No. 23:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT By-law 3521, Procurement Policy, be given
third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same,
and place the Corporate Seal thereunto.
"Carried"
28. By-law 3524, to amend By-law 3295, David Gans, John Pound Road. Q
Resolution No. 24:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT By-law 3524, to amend By-law 3295,
David Gans, John Pound Road, be given third and final reading and the Mayor and Clerk be and
are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
29. By-law 3525, to authorize a lease amendment agreement with Trillium Solar. a
Resolution No. 25:
Moved by: Deputy Mayor Renaud
/oWk Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3525, To Authorize a Lease
Amendment Agreement with Trillium Solar, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
30. %L -Law 3527, To Confirm the Proceedings of Council for the Council Meeting of July 11, 2011. D
Resolution No. 26:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3527, To Confirm the Proceedings
of Council for the Council Meeting of July 11, 2011, be read for a first and second time and this
constitutes the first and second reading thereof.
FURTHER RESOLVE THAT By -Law 3527 be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
14� Moved by: Councillor Beres
Seconded by: Councillor Getty AND RESOLVED THAT the meeting be adjourned at 8:53 p.m.
"Carried"
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Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Tuesday July 12,
201109:37 AM)
I9"1
Town of TlAsonburg
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