110915 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Special Meeting for the Committee "Open Council"
on
Thursday September 15, 2011 01:30 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 1:30 p.m.
ALSO IN ATTENDANCE:
Bob Parson, Fire Chief
Janet McCurdy, Acting Director of Community Services
ADOPTION OF AGENDA
Resolution: No. 1:
Moved By: Deputy Mayor Renaud
Seconded By: Councillor Beres AND RESOLVED THAT the Agenda as prepared for the Open
Session of the Council Meeting of September 15, 2011 be adopted.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
FINANCE
1. Proposed Rates & Fees By-law - Schedule A
Presented By: Senior Management
Important that all items show the HST.
When the by-law comes back to council, Council would like to see a line item on the various
activity levels for all departments.
Development & Communication Services
laftN Council requested clarification on the item - fine for not tagging garbage of $500.00
Discussion took place regarding identifying and fining individuals who use a handicapped parking
space with another person's handicap tag.
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MINUTES: Meeting for the Committee "Open Council'
`Oft� Council felt that the taxi cab license should be increased to at least $1000.00.
Staff to bring a report to council regarding the business license process.
Council requested a notice go in Focus Tillsonburg regarding how the public report door to door
sales people who cannot provide a license.
FINANCE
Staff to follow-up with the County to determine the activity, fees and proposed revenue impact on
the fees controlled by the County.
COMMUNITY SERVICES
Demographics of users are captured yearly and staff will provide that report to Council.
Staff to add the full year pass fee for the water park to the schedule.
This by-law will capture the operating costs from the Seniors Centre, they will provide a yearly
report as required within the MOU.
POLICE & FIRE
Council requested a description or trending of where the false alarms occur, in a particular
building or particular area within the municipality.
Staff to bring back information prior to the final budget stages regarding the protocol on how we
react to vehicle accidents.
The business license fire inspection fees will be incorporated within the new business license
process and by-law.
Staff to review the liability of lending Smoke Detectors and Carbon Monoxide Detectors to
homeowners.
Staff to provide a breakdown of all areas of the revenue side of it and the costing side of it.- what
is it costing the taxpayer on mandated services and how are we spending those dollars.
Resolution No. 2:
Moved By: Councillor Klein
Seconded By: Councillor Beres AND RESOLVE THAT Council receives the Proposed Rates and
Fees schedule as information.
"Carried"
2011 rates and fees 091411 FINAL September 14, 2011.xis
Councillor Stephenson left the meeting at 3:45 p.m.
2. FIN 11-030 2012 Business Plans and Budget Direction U
Presented By: Director of Finance
Staff to provide further details regarding year to year comparisons moving forward in the budget
process. This to include the item, the costs of the item and the impact on the tax levy.
Tax revenue increases due to growth - this information will not be available until later in the year.
Harvest Development will come on line in 2012 but will not see this in the projections.
Siemens will also be up and running in 2012.
The user fee increases are not loaded into the budgets as yet.
Council 2012 Strategic Goal Worksheet - request staff to provide direction as to their priorities.
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MINUTES: Meeting for the Committee "Open Council"
Council recommends that all parcels that are sold off the TSEC should be applied towards the
Town debt.
Council generally endorses items 1 through 17$ 20 from the Strategic Goal Worksheet.
Item 17 and 18 could receive help from the County.
Item 18 be moved to 2013 initiatives.
Item 19 be moved to 2013 initiatives.
A draft policy has been done to implement an employee reward and recognition plan.
Results of Town Tour:
There are multi year projects - asset management plan is being reformatted into a 5 year plan.
This will be reflected in the budget process.
Council would like Staff to provide a projection on our infrastructure needs over the next 10 years.
Staff to do a story board or slide show during the budget meeting to show what is ahead of us with
regards to infrastructure needs.
Staff bring forward a rolled up version of the Corporate directions and the 2012 draft business
plans.
Resolution: No. 3:
Moved By: Councillor Beres
Seconded By: Councillor Klein AND RESOLVE THAT Council receives report FIN11-030 2012
Business Plans and Budget direction as information.
"Carried"
ADJOURNMENT
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT the meeting be adjourned at 4:58 p.m.
"Carried"
Approval Received: (1 of 1)
Donna Wilson/Tillsonburg (Monday September 19,
201101:56 PM)
Town of Tillsonburg
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