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110926 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council' III Review Access:* Public O Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council' on Monday September 26, 2011 06:00 PM Council Chambers Chair: John Lessif Orders of the Day: CALL TO ORDER The meeting was called to order at 6:00 p.m. Deputy Mayor Renaud sent his regrets. ADOPTION OF AGENDA Ao\ Resolution: No. 1: Moved by: Councillor Rosehart Seconded by: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session and Closed Session of the Council Meeting of September 26, 2011 be adopted "Carried" CLOSED MEETING SESSION Resolution No. 2 Moved by: Councillor Rosehart Seconded by: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Report CAO CL11-13, Matters Relating to Personal Matters about an Identifiable Individual - including Municipal Employees; Verbal Report, Matters Relating to Personal Matters about an Identifiable Individual - including Municipal Employees; Report CAO CL 11-14, The Bridges Golf Course, matters relating to security of the property of the Municipality; Verbal Report, matters for the purpose of educating or training the members. "Carried" DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Page 1 MINUTES: Meeting for the Committee "Open Council" No Disclosure of Pecuniary Interest was received. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of September 12, 2011. (t Minutes of the Meeting of September 15, 2011. Ll Resolution No. 3: Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVED THAT the Minutes of the Closed Session and the Open Session of Council for September 12, 2011, be approved. AND FURTHER THAT the Minutes of the Open Session of the Special Council Meeting of September 15, 2011, be approved. "Carried" INTRODUCTION The Mayor introduced Colleen Pepper, new employee for the town, in her role as Broadband Marketing Coordinator. Ms. Pepper commented about her excitement to be involved in the Broadband project and that she is happy to be back in her home town of Tillsonburg. DELEGATIONS 1. Tillsonburg Thunder Hockey Association Presented By: Mike Holly Mr. Mike Holly gave a presentation to Council regarding the changes to the current ACGO regulations. They are requesting the town review our current Liquor License Policy to allow liquor in the tiered seating area. Staff to review the policy, determine if this can be monitored on a case by case basis and research the practices of other communities and bring back a recommendation to the next Council meeting. 2. TDMH Foundation Campaign - Digital Mammography Equipment F -J) Presented By: David Corner, Development Director Devona Allin, Chair of the Committee Mr. David Corner, Development Director and Ms. Devona Allin, Chair of the Committee appeared before Council. They went over the launch of the campaign and provided a brief video on the project. They are looking for donations to support purchasing this equipment as it is not funded by the Province. There will be a number of fund raising events in the community over the coming months. 3. Delegation: Oxford Community Foundation U e'`1 Presented By: Keith Hudson, Executive Director Bill Semenick Page 2 MINUTES: Meeting for the Committee "Open Council" Mr. Bill Semenick and Mr. Keith Hudson appeared before Council and gave a brief presentation on the mandate of the Foundation and upcoming fund-raisers. Tickets for the Mayor's Roast, Friday November 18, 2011, at the Elm Hurst Inn, can be obtained from the office of the foundation through Mr. Keith Hudson - 519-532-7447 ext 229. Tickets are $100.00 each with a tax receipt for a portion of that price. There will be other fund raising events as well in the coming months. PRESENTATIONS 4.0PA-AM-10-01, Norfolk Mall Wal-Mart Expansion 2 Presented By: Gord Hough, County of Oxford Corporate Manager & Jason Juhasz, Development Planner Mr. Gord Hough, County of Oxford Corporate Manager appeared before council and gave a review of the comments prepared by the County to address the revised proposal. This report does not refer to the new information announced over the weekend and currently it is not known where this application is going. This report will be brought before Oxford County Council on Wednesday September 28, 2011. This application will go before Norfolk County Council on October 11th, 2011. Resolution No. 4: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT Council receive County of Oxford Report No. 2010-214 as information: FURTHER RESOLVE THAT Council supports the recommendations contained therein regarding submitting additional comments to the County of Norfolk with respect to the revised applications for Official Plan Amendment and Zone Change (OPN-01012009 and ZN-05512009), submitted by First Capital Holding, (Ontario) Corporation, to allow for a proposed expansion to the Norfolk Mall. "Carried" INFORMATION ITEMS 5. Southwestern Economic Alliance Request for Support Q Resolution No.5 : Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT this municipality supports the recommendation of the Southwest Economic Alliance(SWEA) calling on the provincial government to introduce a multi-year Southwestern Ontario Development Fund in the first budget of the new legislative session. AND FURTHER THAT the primary aim of the program is to build decision making and operational capacity at the grassroots level, to encourage partnerships between all sectors of the economy in Southwestern Ontario. AND FURTHER THAT the program aim to support the creation, expansion and operation of agencies which represent two or more municipal economic development agencies working in partnership with, academe, the private sector and social enterprise, which lead to Foreign Direct Investment (FDI) attraction and business recruitment and expansion. "Carried" 6. Union Gas application with OEB Page 3 MINUTES: Meeting for the Committee "Open Council" Union Gas Application.pdf CHIEF ADMINISTRATIVE OFFICER 7 CAO 11-12 Lake Lisgar Revitalization Project Committee Presented By: CAO Resolution No 6.: Moved by: Councillor Beres Seconded by: Councillor Klein AND RESOLVE THAT Council receive CA011-12 -Lake Lisgar Eco Project for information purposes. AND FURTHER RESOLVE THAT Council endorse the creation of the Ad hoc Committee `Lake Lisgar Revitalization Project Committee' until December 31, 2012. AND FURTHER RESOLVE THAT Council name to the committee: Charles Baldwin, John Glass (chair), Frank Kempf, Tom Logan, Sharon Puente and Erik Sharpe. AND FURTHER RESOLVE THAT Council support objectives 1 through 7, contain herein. "Carried" Microsoft Word - CA011-12 Lake Lisgar Revitalization Committee.pdf 09.22.11 LAKE LISGAR REVITALIZATION PROJECT.ppt 8. CAO 11-10 Communit�r Projects and Trust Fund Administration a Presented By: CAO Staff to include time frames within this process to ensure time for planning. Resolution No 7 Moved by: Councillor Beres Seconded by: Councillor Klein AND RESOLVE THAT Council receive CA011-10 Community Projects & Trust Fund Administration for information purposes. "Carried" 9. CA011-11 2012 Council Strategic Directions EML 91; CA01 1-112012 Council Strategic Directions.pdf Presented By: CAO Staff to remove amounts dedicated to surplus land sales from the document as it could be interpreted as an asking price. Page 4 MINUTES: Meeting for the Committee "Open Council' eoo� Resolution No 8: Moved by: Councillor Beres Seconded by: Councillor Klein AND RESOLVE THAT Council receive CA011-11 - 2012 Council Strategic Directions for information purposes. AND FURTHER RESOLVE THAT Council endorse the Strategic Directions as presented and staff return with draft business plans for the October 20 Council meeting. "Carried" OPERATIONS 10. OPS 11-13 Town of Tillsonburg/ City of Woodstock - Supply of Winter Salt Presented By: Director of Operations Resolution No 9.: Moved by: Councillor Stephenson Seconded by: Councillor Beres AND RESOLVE THAT Council receives Operations Services Report OPS 11 -13 -Supply of Winter Salt 2011-2012. FURTHER RESOLVE THAT Quotation for the Supply of Coarse Winter Salt for the 2011/2012 season be awarded to: Cargill Limited at a cost of $76.36 per tonne. "Carried" MUL ad OPS11-13.pdf DEVELOPMENT & COMMUNICATION SERVICES 11. Report DCS 11- 51 - New Airport Branding Presented By: Director of Development & Communication Services Staff to report back to Council regarding the materials used to ensure the paint will not chip and that the sign will not weather quickly. Staff to refer the two logos Council chose back to the steering committee and the Development Committee for consideration. Staff to bring the matter back, if possible, to the October 11th council meeting with a visual of the proposed logo on the sign. Staff to request the vendor guarantee the price even if the signage cannot be completed until the spring. The motion was withdrawn. Resolution No 10. : Moved by: Councillor Getty Seconded by: Councillor RosehartAND RESOLVE THAT Council receive Report DCS 11- 51 New Airport Branding; FURTHER RESOLVE THAT Council approve the new Tillsonburg Regional Airport logo as selected by the Airport Branding & Signage Steering Committee and that staff proceed with the development of a full branding package including marketing materials. MOTION WAS WITHDRAWN Page 5 MINUTES: Meeting for the Committee "Open Council" f MaM ` AIMe RFP-TillsonburgAirportBranding(May9,1 1).pdf Report DCS -11 - 51 New Airport Branding.pdf 12. Report DCS 11-50 Additional Information Regarding AirportSignage L Presented By: Director of Development & Communication Services Resolution No. 11 : Moved by: Councillor Rosehart Seconded by: Councillor Getty RESOLVE THAT Council receive Report DCS 11-50 Additional Information Regarding Airport Signage for information purposes. "Carried" FINANCE 13. FIN 11-031 John Law Trust Request Presented By: Director of Finance Resolution No.12 : Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVE THAT Council receives report FIN 11-031 John Law Trust Request. AND FURTHER THAT that Council approves the request from St. John's Anglican Church in the amount of $175 to be disbursed from the John Law Trust. "Carried" 14.2011 Hospital Levy Presented By: Director of Finance Staff to provide Council with further information regarding the last time this amount was increased. Resolution No. 13: Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVE THAT Council receive the report dated September 20th, 2011, from the Revenue Manager regarding By -Law 3542, 2011 Hospital Payment In Lieu of Taxes. AND FURTHER RESOLVED THAT By -Law 3542 be brought forward for Council's consideration. "Carried" 15. FIN11-032 2012 Business Plans and Budget Direction Q Presented By: Director of Finance Resolution No. 14: Moved by: Councillor Stephenson Seconded by: Councillor Beres AND RESOLVE THAT Council receives report FIN 11-032 2012 14� Business Plans and Budget direction as information. "Carried" Page 6 MINUTES: Meeting for the Committee "Open Council" COMMITTEE MINUTES & REPORTS 16. Committees of Council - Minutes 9 NOTICE OF MOTION RESOLUTIONS RESULTING FROM CLOSED SESSION Resolution No. 15: Moved by: Councillor Beres Seconded by: Councillor Klein AND RESOLVE THAT Council receive Report CAOCL 11-13, as information. "Carried Resolution No. 16: Moved by: Councillor Beres Seconded by: Councillor Klein AND RESOLVE THAT Council receive Report CAOCL 11-14, as information. "Carried" Resolution: Moved by: Councillor Rosehart Seconded by: Councillor Getty AND RESOLVED THAT Council approve the recommendation for the Volunteer Christmas Event as well as the Staff Christmas Party Event. "Carried" BY-LAWS 17. By -Law 3542, 2011 Hospital Levy (A Resolution No. 17: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3542, 2011 Hospital Levy, be read a first and second time and this constitutes the first and second reading thereof. AND RESOLVED THAT By -Law 3542, be given third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 18. By-law 3543, Corporate Privacy Pollcy Resolution No. 18: Moved by: Councillor Klein Page 7 MINUTES: Meeting for the Committee "Open Council" Seconded by: Councillor Beres RESOLVE THAT By -Law 3543, to adopt a Corporate Privacy Policy, be read a first and second time and this constitutes the first and second reading thereof. "Carried" 3543 - Corporate Privacy Policy..pdf 19. By-law 3544, Freedom of Information Policy Resolution No. 19: Moved by: Councillor Klein Seconded by: Councillor Beres RESOLVE THAT By -Law 3544, to adopt a Freedom of Information Policy, be read a first and second time and this constitutes the first and second reading thereof. "Carried" 3544 Freedom of Information Policy..pdf 20. By -Law 3513, Site Plan Control By -Law D Resolution No. 20: Moved by: Councillor Klein eo""t Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3513, Site Plan Control By -Law, be given third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 21. By -Law 3514, Pre -Consultation Procedure 5 Resolution No.21 : Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3514, Pre -Consultation Procedure, be given third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 22. By -Law 3538, To close a Road Allowance known as Wilcox Street C9 Resolution No. 22: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3538 to close Wilcox Street, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. /00%N "Carried" Page 8 MINUTES: Meeting for the Committee "Open Council" 23. By -Law 3539, To Adopt the Town of Tillsonburg Accessibility Poll cx Q Resolution No. 23: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3539, Accessibility Policy, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 24. By -Law 3541, To Confirm the Proceedings of Council, September 15th & 26th, 2011. Q Resolution No. 24: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3541, To Confirm the Proceedings of Council for the Council Meeting of September 15, 2011 and September 26th, 2011, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By -Law 3541 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved by: Councillor Rosehart Seconded by: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 9:02 p.m. "Carried" Approval Received: (1 of 1) Donna WilsoNTillsonburg (Tuesday September 27, 201109:46 AM) Town of Tillsonburg Page 9