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100125 Regular Council Meeting MinutesMINUTES: Meeting ibrthe Committee "Open Council' Review Access: 0 Public O Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday January 25, 2010 07:00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Notice of Motion Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Adjournment CALL TO ORDER CLOSED MEETING SESSION No. 1 Moved by Deputy Mayor Renaud i'� Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session, to consider matters regarding: • the security of the property of the municipality; Page 1 MINUTES: Meeting for the Committee "Open Council" • advice that is subject to solicitor -client privilege, including communications necessary for ?Oft� that purpose; • and for the purpose of educating or training the members RE: Code of Conduct. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES January 11, 2010 No. 2 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council Meeting of January 11, 2010 be adopted. ADOPTION OF AGENDA No. 3 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council Meeting of January 25, 2010 be adopted. "Carried" PRESENTATIONS PUBLIC MEETINGS 1. Application for Committee of Adjustment (Hayhoe) Q Presented By: J.Juhasz, Planner, County of Oxford Mr. Jason Juhasz, Planner, County of Oxford, provided comment regarding the attached report, and that it was a previously adopted report and that its year had lapsed. It only effects one side of the property. The property will be a one storey dwelling. The application was circulated to Town staff and the public. The applicant, Wil Hayhoe, was in attendance, and confirmed that he agreed with the recommendations. No other persons appeared in support of, or opposition to, the subjection application. The following resolution was passed. Resolution > No. 4 Moved by Deputy Mayor Renaud Page 2 n MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Lamb AND RESOLVED THAT Committee of Adjustment Application A-01110 be granted, subject to the following conditions: 1. A building permit for the proposed single detached dwelling shall be issued within one year of the date of the Committee's decision. 2. Minor Variance approval is granted only for a one storey single detached dwelling that is substantially and proportionally in compliance with the applicant's sketch shown as plate 3 of this report. "Carried" DELEGATIONS 2. Bidwell Street Closing Q Presented By: Ms. Elvie Mitchell and Mr. Larry Evhardt Ms. Elvie Mitchell and Mr. Larry Evhardt appeared before Council. Ms. Mitchell noted that she lives on John Pound Road, and knows of no accidents on this road, and further that when it came before Council a few years ago, it was not recommended to be closed. It is a main road to relieve traffic from Broadway. As a walk path, the John pound Road has a sidewalk. Guard rails were put up for cars on that road. She did receive a report from Langdon and it doesn't give any real information. Most people she spoke too want it left open. It was suppose to be put back as a road when initially the hill was removed and now the hill has been put back. It should be left in. Mr. Evhardt commented that the hill is a blind intersection and can be very dangerous to hikers. They were out on the weekend and acquired 112 names to keep the street open. L.Evhardt filed a petition that indicted it was a petition to keep the south end of Bidwell Street open permanently. In response to a question, the Director of Operations noted that Bidwell Street was previously closed temporarily. Councillor Stephenson asked the delegation if they got much opposition to their petition. Response was that only a couple would not sign the petition. Councillor Rosehart asked the goal of the walkway and how will it connect to the trail. There has been some talk of the connection to the old bridge on the, but in the meantime it was suggested they use the sidewalk moving away from the intersection before they consider crossing. The Director of Operations confirmed signage, to encourage careful crossing. In response to a question, Ms. Mitchell stated that she has lived where she does since 1989, and there is more traffic in general, and not many pedestrians use the closed road to walk up. Resolution > No. 5 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT the correspondence from Ms. Elvie Mitchell and Mr. Larry Evhardt, dated January 19, 2010, and additional petition, regarding Bidwell Street closing, be received. "Carried" Page 3 MINUTES: Meeting for the Committee "Open Council" 3. Requirement for Minor Ball Diamonds Q i) Barbara -Jean McNeil ii) Tamara Bull iii) Ches Sulkowski iv) Matthew Dale V) Kim Palermo The delegation introduced information regarding the package that was filed, including safety concerns regarding parking. The commented that people wanting to park close to the diamonds. A traffic study was suggested. Increased traffic will create negative impacts to abutting land owners. The property is a close proximity to residents. The area is not big enough for a baseball diamond. With the size of the park there is not sufficient room to allow for a buffer. There is no way to enforce that the diamonds are used by 6 to 8 year olds. Organized ball will only schedule youth baseball but pickup games could take place. We may also receive damage due to baseballs landing on our properties and/or causing issues for children near the playground equipment. Alcohol and other beverages as well as language are concerns. They noted they are concerned about the impact on our properties. None of the groups including baseball, minor soccer or anyone has not been notified. We understand that the resolution indicates a use of another park. The physical limitations of the park do not allow the use of baseball. The delegation asked Council to please consider their report. Councillor Lewis asked what uses the group would consider. The delegation responded that their concern is that baseball could cause a safety concern. A fast baseball could severally injure or kill a small child. Discussion was held regarding lacrosse. They added that they would ask that a study be done for other kinds of uses. Councillor Stephenson asked if there is a way to put in one ball diamond. Matthew Dale responded even if safety nets are installed, there is not enough length. Deputy Mayor Renaud asked a question about dead ending street. Mr. Ches Sulkowski commented. Gilvesy park was allocated as soccer park when the park at Cadman was declared flood plain over 10 years ago. There was plenty of notification and a public meeting which helped establish it as a park. He noted they are very happy with the direction that minor ball is going in. We have always had a good neighbourly relationship with the neighbourhood. No swearing, one complaint and we deal with it right away. A very important milestone for Bento from Brazil, bringing some of their colleagues going to work with our coaches and we are lucky to have them. We are going to hire them for a year to see what they are going to do for minor soccer. We are applying for the world cup. It was asked if there is a condition anywhere that Gilvesy park is only a soccer club. Mr. Sulkowski responded, no. Councillor Stephenson asked if it is because of the trillium grant that minor ball is doing this or will this be recovered by the Trillium grant and done by minor ball. Deputy Mayor Renaud asked how many people were registered to play in the last year. ?00� Discussions was held regarding participation rates. Page 4 MINUTES: Meeting for the Committee "Open Council" It was asked if there is a master plan for parks. Response was, only for lands adjacent to the Community Centre. Councillor Stephenson asked if we look at school grounds for ball diamonds, if we make it and maintain it. Mayor Molnar recognized Kelly Batt, Janet McCurdy and Jim Hart for all their work with ball diamonds. Following discussion, the following resolutions were passed. Resolution > No. 6 Moved by Deputy Mayor Renaud Seconded by Councillor Lewis AND RESOLVED THAT Council receive the information package as submitted by the delegation of Barbara -Jean McNeil; Tamara Bull; Mathew Dale; and Kim Palermo in regards to the requirements for Minor Ball Diamonds. "Carried" No. 7 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT the report regarding Two Renovated Diamonds Required for Tillsonburg Minor Ball dated January 8, 2010 be received. AND FURTHER THAT Council permit Tillsonburg Minor Ball to develop two minor ball diamonds at Optimist Park in spring 2010. "Carried" QUARTERLY REPORTS CHIEF ADMINISTRATIVE OFFICER OPERATIONS COMMUNITY SERVICES CORPORATE SERVICES 4. Executive Summary - To Amend Parking By-law 2997 - Glendale Drive Q Presented By: Director of Corporate Services Resolution > No. 8 Page 5 MINUTES: Meeting for the Committee "Open Council' Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT By-law 3400, which will amend the Parking By -Law on Glendale Drive, be brought forward for Council consideration. "Carried" 5. Executive Summary By-law to Close Southerly Part of Bidwell Street 9 Presented By: Director of Corporate Services Resolution > No. 9 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT By-law 3402, to close the southerly part of Bidwell Street, be brought forward for Council consideration. "Carried" FINANCE INFORMATION ITEMS NOTICE OF MOTION RESOLUTIONS 6. Resolution to Schedule Regular Council Meeting Dates for 2010 Resolution > No. 10 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the following regular Council Meetings be re -scheduled or cancelled for 2010: - Monday, February 22nd re -scheduled to Thursday, February 25th, due to the annual OGRA/ROMA Conference; - Monday, May 24th re -scheduled to Tuesday, May 25th; - Monday, July 26th cancelled; - Monday, August 23rd cancelled; - Monday, October 11 th re -scheduled to Tuesday, October 12th, due to Thanksgiving; - Monday, October 25th be cancelled, due to the Municipal Election; and - Monday, December 27th cancelled; AND FURTHER THAT this information be forwarded appropriately, including the County of Oxford, MP and MPP, as well as posted on the Town of Tillsonburg website. Page 6 MINUTES: Meeting for the Committee "Open Council" "Carried" Resolution RE: Report EDO-03110 - TillsonbureMunicipal Airport Expansion Up -Date No. 11 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Council adopt the recommendations contained in Report EDO-03110 - Tillsonburg Municipal Airport Expansion up -date; AND FURTHER THAT Council endorse the advice from the Solicitor James Morgan upon the recommendation of the CAO. "Carried" BY-LAWS 7. By -Law 3399 - Town of Tillsonburg Personnel Policy Q (third reading) 8. By -Law 3401 - To amend Zoning By -Law 3295, as amended (Barkman) (third reading) 71 7-09-4 report package.pdf 9. By -Law 3400 - To Amend Traffic By -Law 2997, as amended (three readings) By-law 3400 Restrict Parking on Glendale.doc 10. %L -Law 3400 - To Close Part of Bidwell Street (first and second reading) MA 3402 close Part of Bidwell Street.doc No. 12 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT Council defer third reading of By -Law 3402 to the second meeting of February. "Carried" 11. By -Law 3402 - 2010 Interim Lew Q (three readings) Resolutions > Moved by Councillor Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3400 to amend Traffic By -Law 2997 to restrict parking on Glendale Drive; Page 7 MINUTES: Meeting for the Committee "Open Council" P0*1 By -Law 3402 to close the south part of Bidwell; and By -Law 3403 to authorize the levying of taxes be read a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3399, 3401, 3400, 3402 and 3403. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3399, 3401, 3400, 3402 and 3403, as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3399 to authorize a personnel policy be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3401 to amend zoning r,..1 by-law for Quarterline Road be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3400 to amend Traffic By -Law 2997 to restrict parking on Glendale Drive be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3402 to amend Traffic By -Law 2997 to close the south part of Bidwell; be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3403 to authorize the levying of taxes be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST Page 8 MINUTES: Meeting for the Committee "Open Council" CLOSED MEETING SESSION CONTINUED No. 13 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session. "Carried" Council moved into Closed Session at 9:50 p.m. Council moved back into Open Session at 10:25 p.m. and passed the following resolution. No. 14 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2010-002 from the Director of Fiance dated January 25, 2010 be received as information, and FURTHER, That a seven step full time salary grid be adopted. That the full time salary grid be adjusted by the economic factor of 1 % for 2010. That the part time salary grid be adjusted by the economic factor of 1 % for 2010. That pre budget approval in the amount of $184, 936.27 for full time employee grid adjustments be adopted. THAT CAOCLI 0-02 Salary Grid be received. Further resolve that Council endorse proceeding with full implementation of the 7 -step salary grid as contained in FI 2010-002 report and provide pre -budget approval for implementation in February. "Carried" ADJOURNMENT Council adjourned at 10:30 p.m. Approval Received: (1 of 1) Lana Lund/Tillsonburg (Thursday February 04, 2010 03:07 PM) Go Town of Tillsonburg Page 9