100628 Regular Council Meeting Minutes[�
MINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday June 28, 2010 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
Resolutions Resulting from Closed
Session
By -Laws
Items of Public Interest
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No.1
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Town Council move into Closed Session, to
consider matters relating to:
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MINUTES: Meeting for the Committee "Open Council"
• personal matters about an identifiable individual - including municipal employees;
• labour relations or employee negotiations (Report FI 2010-023);
• litigation or potential litigation - including matters before administrative tribunals
affecting the municipality (CAOCL10-15A, Air -O -Mix)
• advice that is subject to solicitor -client privilege - including communications
necessary for that purpose (Report C 2010-027).
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
June 14, 1020
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of June 14, 2010 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of June 28, 2010 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. County of Oxford - Water/Waste Water D
Presented By: Rob Walton, Director of Public Works, County of Oxford
Mr. Rob Walton, Director of Public Works, County of Oxford, appeared before Council
with the following presentation...
R
2010-2013 Rates Web and Public Presentation - Tillsonburg powerpoint FINAL.ppt
I"1 Opportunity was given for questions and comments, and the following resolution was
passed.
The following resolution was passed.
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 4
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the County of Oxford report
regarding WaterMaste Water be received for information purposes and that Staff be
directed to respond with comments.
"Carried"
DELEGATIONS
2. Service Canada Centre for Youth Q
Presented By: Kate Taylor, Youth Service Officer
Ms. Kate Taylor and Ms. Lynsey Rawecki of Service Canada appeared before Council
regarding the'Odd Job Squad' Youth Employment Services.
The Odd Job Squad operates from the Livingston Centre, and can be contacted at
telephone number 519-842-8875 Monday to Friday 8:30 a.m. to 4:00 p.m. Information
can also be found at www.servicecanada.gc.ca.
The following resolution was passed.
Resolution
> No. 5
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the information provided by the
'Service Canada Centre for Youth' delegation be received.
"Carried"
3. Emergency Accommodation for Homeless Persons in the Town of Tillsonburg Q
Presented By: TEAM and Tim Welch Consulting Inc.
50
MIR N
TEAM - Final Study (no PPT) - June 24.doc TEAM Council PPT - 28 June.ppt
Mr. David Morris appeared before Council representing TEAM. The attached information
was presented.
Opportunity was given for questions and comments.
The following resolution was passed.
Resolution
> No. 6
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the information provided by
the TEAM' delegation, regarding Emergency Accommodation for Homeless Persons in
the Town of Tillsonburg, be received.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
4. Tillsonburg Police Services Board - OPP - 2009 Annual Report D
Presented By: Inspector Goodlett, Bob Smith
Annual Report Tillsonburg 2009.doc
Resolution
> No. 7
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Tillsonburg Police
Services Board - OPP -2009 Annual Report, be received.
"Carried"
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
5. EDO 10-15 Lease of Airport Kitchen U
Resolution
> No. 8
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the resolution regarding
Report EDO 10-15 Lease of Airport Kitchen be separated.
"Carried"
No. 9
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Council receives report
EDO 10-15 Lease of Airport Kitchen;
"Carried"
No. 10
Moved by Councillor
Seconded by Councillor Stephenson THAT Council approve the lease of the kitchen and
adjacent seating area in the Air Terminal Building to Ambrosia Delicatessen & Eatery for
the period of July 1 to December 31, 2010 with a one year option at the Town's discretion
and at a price of $25 per day where sales exceed $249 plus Harmonized Sales Tax
(H.S.T.), subject to the terms and conditions contained in this report and that a bylaw be
brought forward in this regard.
"Carried"
OPERATIONS
/'"'1
6. Operations Services Report 02010-19 - Tender Results for tender T2010-005 - Structure
Rehabilitation Former Railroad Overpass - Bridge Street Q
Presented By: Director of Operations
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 11
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council receives Operations
Services Report 02010-19 Tender Results for Tender T2010-005 -Structure
Rehabilitation Former Railroad Overpass - Bridge Street (Kinsman Pedestrian Bridge) for
information purposes;
AND FURTHER THAT Tender T2010- 005 be awarded to Theo Vandenberk Construction
Inc. of Denfield at a cost of $192,743.61.
"Carried"
COMMUNITY SERVICES
7. RFP Parks & Recreation Master Plan D
Resolution
> No. 12
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT Council receives report
CSD2010-04 RFP Town of Tillsonburg Parks, Recreation & Culture Strategic Masterplan.
Further resolve that Council direct staff to advertise for submissions from Consultants for
this service.
"Carried"
CORPORATE SERVICES
8. To amend By -Law 2997 Q
Presented By: Director of Corporate Service
Resolution
> No. 13
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT Council receive report C
2010-030 Prohibit Stopping and Create a Loading Zone - Cat Alley for information
purposes;
THAT Council endorse changing Cat Alley from no parking to no stopping;
THAT 2 loading zones be created in the municipal parking lot between Ridout Street and
Brock Street, Harvey and Broadway as detailed in the report C 2010-030;
AND FURTHER THAT a by-law to effect these changes be brought forward for Council
consideration.
"Carried"
9. To appoint Members to Boards & Committees 9
Presented By: Director of Corporate Services
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 14
Moved by Councillor Lamb
Seconded by Councillor Beres AND RESOLVED THAT By -Law 3430, being a By -Law to
Appoint members to the Tillsonburg Parks and Recreation Advisory Board, be brought
forward for Council consideration.
"Carried"
FINANCE
INFORMATION ITEMS
10. Information Item: Library Board Meeting Minutes May 11, 2010 Q
Resolution
> No. 15
Moved by Councillor Lamb
Seconded by Councillor Beres AND RESOLVED THAT the Library Board Minutes of May
11, 2010 be received.
"Carried"
11. Information Item: Parks and Recreation Advisory Minutes
"'393691 a.doc
Resolution
> No. 16
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Recreation Advisory
Minutes of June 22, 2010 be received.
"Carried"
NOTICE OF MOTION
RESOLUTIONS
e*"� RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolutions
> No. 17
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MINUTES: Meeting for the Committee "Open Council"
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Closed Session
Minutes dated June 14, 2010 be adopted.
"Carried"
No. 18
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receive FI 2010-23 and
the recommendations contained therein be adopted.
"Carried"
No. 19
Moved by Councillor Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receive CAOCL10-15A
and the recommendations contained there be adopted.
"Carried"
No. 20
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the material provided on a
litigation case be received as information.
"Carried"
No. 21
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the material provided
regarding Air -O -Mix be received as information.
"Carried"
No. 22
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the material provided on a
litigation case be received as information, and that Staff be directed to amend Point 4 as
contained in the Development Agreement.
"Carried"
BY-LAWS
12._ By -Law 3428 - To Authorize a Memorandum of Understanding with The Tillsonburg Library Board
D(three readings)
13. By -Law 3430 - To Appoint Members to Boards and Committees (three readings)
3430 Brd & Comm.pdf
14. By -Law 3432 - To Appoint a Deputy Chief Building Official (three readings)
M
Deputy CBO 2010. Of
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MINUTES: Meeting for the Committee "Open Council"
15. By -Law 3433 - To Appoint a Clerk (three readings)
Clerk 2010.rtf
Resolutions
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3428 to authorize a
Memorandum of Understanding with The Tillsonburg Library Board;
By -Law 3430 to appoint members to Boards and Committees;
By -Law 3432 to appoint a Deputy Chief Building Official; and
By -Law 3433 to appoint a Clerk
be read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3428, 3430,
3432 and 3433.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3428, 3430, 3432 and 3433 as passed in Committee without
amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and move
out of Committee of the Whole.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3428 to authorize a
Memorandum of Understanding with The Tillsonburg Library Board
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3430 to appoint members
of Boards and Committees
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
/O"IN Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3432 to appoint a Deputy
Chief Building Official
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
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MINUTES: Meeting for the Committee "Open Council'
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3433 to appoint a Clerk
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Approval Received: (1 of 1)
jomw1 Lana Lund/Til lsonburg (Thursday July 08, 2010
04:25 PM)
QQ
Town of Tillsonburg
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