100712 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday July 12, 2010 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
Resolutions Resulting from Closed
Session
By -Laws
Items of Public Interest
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session, to
consider matters relating to:
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MINUTES: Meeting for the Committee "Open Council"
• the security of the property of the municipality (Report CAOCLI 0-17);
• personal matters about an identifiable individual - including municipal employees
(Report CAOCLI 0-16);
• labour relations or employee negotiations (Report FI 2010-025);
• litigation or potential litigation - including matters before administrative tribunals
affecting the municipality (Report CAOCL10-18).
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DJune 28, 2010
No. 2
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of June 28, 2010 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of July 12, 2010 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Appointment of Secretary -Treasurer of the Committee of Adjustment
Presented By: CAO
Resolution
> No. 5
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT, pursuant to Section 44(8)
of the Planning Act, R.S.O. 1990, c.P.13, as amended, Donna Hemeryck is hereby
/46*� appointed as Secretary -Treasurer of The Committee of Adjustment and Kelley Coulter is
authorized to carry out the duties of the Secretary -Treasurer in her absence.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
2. Committee of Adjustment Application A-05110 (Gomori) Q
Presented By: Mr. Jason Juhasz, Planner, County of Oxford
Oxford County Planning Comments... A 510 Gomori leport.pdf
Resolution
> No. 4
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Committee of Adjustment
Application A-05110 be granted, subject to the following condition:
1. A building permit for the single detached dwelling shall be issued within one year of the
date of the Committee's decision.
"Carried"
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
3. Report CA0010-11 - Hybrid Vehicle Report
Presented By: CAO
CA0010-11 Hybrid Vehicle report.doc Hybrid Vehicle ComparisonAs
Resolutions
> No. 6
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the proposed resolution
regarding Report CA0010-11 be separated.
"Carried"
> No. 7
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receives Report
CA010-11 Hybrid Vehicle Report
"Carried"
> No. 8
191 1 Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council support proceeding
with the purchase of replacement units #34, 38, and 39 in accordance with the 2010
business plan.
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MINUTES: Meeting for the Committee "Open Council'
"Carried"
OPERATIONS
4. Tillsonburg B.I.A. - Road Closure Request Q
Resolution
> No. 8
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the request from the
Tillsonburg B.I.A. for a temporary street closure August 6 and 7, 2010, of a portion of
Brock Street East, be received and referred to the Director of Operations for
consideration.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
t,owa� 5. To authorize the use of Electronic Tabulators for the 2010 Municipal Election
Presented By: CAO
Resolution
> No. 9
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receive C2010-02 Report,
to authorize the use of electronic tabulators for the 2010 Municipal Election;
AND FURTHER THAT By-law 3434, being a by-law to authorize the use of optical
scanning vote tabulators at Municipal Elections, be brought forward for Council
Consideration.
"Carried"
6. Report C2010-030 - Sign Variance - 65 Potters Road Q
Presented By: CAO
Resolution
> No. 10
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receive Report
C2010-031 and that the sign variance for 65 Potters Road to allow for 3 development
signs (abutting Simcoe Street) be approved.
"Carried"
/Oft, 7. Report CA0010 - Nautical Lands Pre -servicing Agreement
Presented By: CAO
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MINUTES: Meeting for the Committee "Open Council"
CAO 010-10 Nautical Lands Pr -servicing Agreement. doc Preservicing agreement Draft -Nautical Lands.doc
Resolution
> No. 11
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receives Report
CA010-10 Nautical Lands Pre -Servicing Agreement;
AND FURTHER THAT Council support proceeding with a by-law for all three readings.
"Carried"
FINANCE
8. FI 2010-027 Development Charges Early Payment Agreement Q
Presented By: Director of Finance
Resolution
> No. 12
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report FI 2010-027
Development Charges Early Payment Agreement be received.
/Oft� FURTHER THAT By -Law 3435 be brought forward for Council consideration.
"Carried"
9. FI 2010-28 E2R Solutions Service n
Presented By: Director of Finance
Resolution
> No. 13
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receives FI 2010-28
E2R Solutions Service;
FURTHER THAT Council approves the Director of Finance to enter into a contract with
Ceridian for E2R Solutions Service beginning September 1, 2010.
"Carried"
INFORMATION ITEMS
10. Information Item: Recreation Advisory Committee Meeting Minutes June 22, 2010 Q
Resolution
> No. 14
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Recreation Advisory
Committee Minutes dated June 22, 2010 be received.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
11. Town of Atikokan RE: Request for Resolution Support Q
Resolution
> No. 15
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVE THAT the Town of Atikokan Council
Resolution dated June 14, 2010, regarding Utility Vehicles, be received.
"Carried"
NOTICE OF MOTION
RESOLUTIONS
12. 2010AMO (Association of Municipalities of Ontario) Conference Q
Resolution
> No. 16
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the correspondence
received regarding the 2010 AMO Conference be received;
AND FURTHER THAT submissions for Delegation Requests be coordinated through the
office of the CAO, and submitted prior to the July 21, 2010 deadline.
"Carried"
13.2010 Ontario West Municipal Conference 9
Resolution
No. 17
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the correspondence received from
the Ministry of Municipal Affairs and Housing regarding the 2010 Ontario West Municipal
Conference be
received.
"Carried"
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution
> No. 18
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receive Report
CAOCL10-17 - First Capital.
eft\ "Carried"
Resolution
> No. 19
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MINUTES: Meeting for the Committee "Open Council"
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report CAOCL10-16 be
received and the recommendations contained therein be adopted.
"Carried"
Resolution
> No. 20
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report FI 2010-25 be
received and the recommendations contained therein be adopted.
FURTHER THAT Council approves the employment contract as recommended.
"Carried"
Resolution
> No. 21
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report CAOCLI 0-18 be
received and the recommendations contained therein be adopted.
"Carried"
BY-LAWS
/40,k,) 14. By -Law 3431 - To Amend Traffic By -Law 2997, as amended (three readings)
By-law 3431.doc Loading Space Map.pdf
15. By -Law 3435 - Development Charges Early Payment Agreement with Hayhoe Homes Q (two
readings)
Presented By: Director of Finance
16. By -Law 3436 - Pre -servicing greement - Nautical Lands (three readings)
MER
By -Law 3436.doc Preservicing agreement Draft - Nautical Lands.doc
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3431 to Amend Zoning
By -Law 2997, as amended;
By -Law 3435 to Authorize a Development Charges Early Payment Agreement with
Hayhoe Homes; and
By -Law 3436 to Authorize a Pre -servicing Agreement with Nautical Lands
be read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
I'""1 "Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
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MINUTES: Meeting for the Committee "Open Council"
into Committee of the Whole for the purpose of considering By -Law Numbers 3431, 3435,
and 3436.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3431 ad 3436 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and move
out of Committee of the Whole.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3431 to Amend Zoning
by -Law 2997, as amended
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3436 to Authorize a
Pre -servicing Agreement with Nautical Lands
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
/aftN sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
No. 22
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council move back into Closed Session, to
consider matters relating to:
• Personal matters about an identifiable individual - including municipal employees CAOCL01-16
Reorganization.
"Carried"
Council moved back into Closed Session at 7:54 p.m.
ADJOURNMENT
Meeting adjourned following Closed Session.
Approval Received: (1 of 1)
Town of Tillsonburg
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MINUTES: Meeting for the Committee "Open Council"
Lana Lund/Tillsonburg (Saturday July 24, 2010
02:44 AM)
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