101108 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday November 8, 2010 07:00 PM
Council Chambers
Chair: Stephen Molnar 04
Orders of the Day:
CALL TO ORDER
> The meeting was called to order at 7:07 p.m.
CLOSED MEETING SESSION
Resolution No. 1
Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Development & Communication
Services
Finance
Information Items
Notice of Motion
Resolutions
Resolutions Resulting from Closed
Session
By -Laws
Items of Public Interest
Adjournment
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MINUTES: Meeting for the Committee "Open Council'
Moved by: Councillor Beres
Seconded by: Councillor Lamb RESOLVED THAT Town Council move into Closed Session, to
consider matters relating to:
• FI 2010-039 Proposed IT Contract, matters relating to the security of property of the
Municipality;
• Report CO 2010-23, Coon Alley Land Sale, matters relating to the security of property of the
Municipality;
• CAOCL 10-28 The Bridges, matters relating to the security of property of the Municipality;
• 41 Broadway, matters relating to personal matters about an identifiable individual;
• FI 2010-036 Hiring Process, matters relating to personal matters about an identifiable
individual;
• Volunteer Recognition Award Nomination, matters relating to personal matters about an
identifiable individual
• Project Satellite, matters relating to advice that is subject to solicitor -client privilege
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
> There were no disclosures of pecuniary interest disclosed.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
>Minutes of the Meeting of October 12, 2010. D
/Ok1 Resolution No. 2:
Moved by: Councillor Beres
Seconded by: Councillor Lamb RESOLVED THAT the Minutes as prepared for the Council
Meeting of October 12, 2010 be adopted.
"Carried"
ADOPTION OF AGENDA
Resolution No. 3:
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Renaud RESOLVED THAT the Agenda as prepared for the Council
Meeting of November 8, 2010 be adopted.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
1. Hybrid #38 Follow-up Report a
Presented By: CAO
Resolution No. 4:
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Renaud RESOLVE THAT Council receives report CAO 10-16 Tender
Pft1 for Unit # 38 for information purposes.
"Carried"
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MINUTES: Meeting for the Committee "Open Council'
2. CA0010-17 Industrial Community Improvement Plan Q
CIP Area.Rdf
Presented By: CAO
Resolution No. 5:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb RESOLVE THAT Council receives report CA010-17 Community
Improvement plan for
Tillsonburg and further that staff proceed with the County Planning Department to complete a
Community Improvement Plan for industrial south west quadrant of
the Town of Tillsonburg.
"Carried"
3. Report ED010-24 Allocation to Industrial Reserve M
Resolution No. 6:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb RESOLVE THAT Council receive Report ED010-24 Allocation to
Industrial Reserve; and,
AND FURTHER RESOLVE THAT Council approve the allocation of the non-refundable deposit
from Trillium Solar Inc to the Industrial Land Reserve; and further,
AND FURTHER RESOLVE THAT Council approve the allocation of $600 from the Airport Budget.
to the Industrial Land Reserve to be earmarked for future improvements to the Town
hangar."
"Carried"
DEVELOPMENT & COMMUNICATION SERVICES
4. CO -2010-21 Executive Summary to By -Law 3459, Prohibited Parking on First Street D
Resolution No. 7:
Moved by: Councillor Rosehart
Seconded by: Councillor Stephenson AND RESOLVED THAT Council receive Executive
Summary to By -Law 3459 and the
recommendations contained therein;
AND FURTHER RESOLVED THAT By -Law 3459 to amend By -Law 2997, to regulate traffic
and the parking of motor vehicles be brought forward for Council consideration for three readings.
"Carried"
5. DC10-01, Ridout Street Parking Recommendation n
Presented By: Director of Development & Communication Services
Resolution No. 8:
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MINUTES: Meeting for the Committee "Open Council"
Moved by: Councillor Rosehart
Seconded by: Councillor Stephenson RESOLVE THAT a by-law be created for two (2) hour
parking to be posted and enforced on
Ridout Street between Bidwell Street and Coon Alley.
"Carried"
6. CO 2010-24 Nautical Lands External Servicing Agreement
CO 2010-24 Nautical Ext Serw Agree.doc External Sery Agree Nautical Lands 2.doc
By -Law 3464 Authorize Ext Sery Agree Nautical.Of
Resolution No. 9:
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVE THAT Council receive Report CO 2010-24
Nautical Lands External Servicing Agreement.
AND FURTHER THAT By -Law 3464, be brought forward for Council consideration for three
readings.
"Carried"
7. CO 2010-22 Abandon Norfolk/Oxford Municipal Drain
CO 2010-22 Abandon Mun Drain.doc Notice of Abandonment of Drainage Works.pdf Norfolk -Oxford Municipal Drain.pdf
Resolution No. 10:
Moved by:Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVE THAT Council receive Report CO 2010-22
and the recommendations contained therein;
AND FURTHER RESOLVE THAT Council support the abandonment of that portion of the Norfolk
Oxford Municipal Drain and support an updated drainage system be constructed by the developer
of those lands.
"Carried"
FINANCE
8. FI 2010-035 Executive Summary to By -Law 3460 Issuance of OIPC Long Term Debt
Presented By: Director of Finance
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Resolution No. 11:
Moved by: Councillor Beres
Seconded by: Councillor Lamb RESOLVE THAT Council receive Report FI 2010-035 Executive
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MINUTES: Meeting for the Committee "Open Council"
Summary to By -Law
3460 Issuance of OIPC Long Term Debt as information.
AND FURTHER RESOLVED THAT By-law 3460 Issuance of OIPC Long Term Debt be
brought forward for Council consideration.
"Carried"
9. FI 2010-034 Council Remuneration D
Presented By: Director of Finance
Resolution No. 12:
Moved by: Councillor Beres
Seconded by: Councillor Lamb RESOLVE THAT, In accordance with Council request from the
October 12, 2010 Council Meeting, that Council receive Report FI 2010-034 Council
Remuneration as information;
AND FURTHER RESOLVED THAT a By -Law be brought forward at the November 22, 2010
Council meeting that effective January 1, 2011, Council annual remuneration,
allocated between 113 municipal allowance and 213 regular pay, be for the Mayor: average$;
Deputy Mayor: $; and Councillor: $, plus the cost of health benefits.
The resolution was withdrawn by Councillor Beres and a new resolution was brought forward.
eo*1 Moved by: Councillor Beres
Seconded by: Deputy Mayor Renaud RESOLVE THAT, In accordance with Council request from
the October 12, 2010 Council Meeting, that Council receive Report FI 2010-034 Council
Remuneration as information;
AND FURTHER RESOLVED THAT a By -Law be brought forward at the November 22, 2010
Council meeting that effective January 1, 2011, Council annual remuneration,
allocated between 113 municipal allowance and 213 regular pay, be for the Mayor: of $30,821;
Deputy Mayor: $15,268; and Councillor: $12,573, plus the cost of health benefits.
Councillor Beres withdrew the resolution and a new resolution was brought forward.
Moved by: Councillor Beres
Seconded by: Deputy Mayor Renaud RESOLVE THAT, In accordance with Council request from
the October 12, 2010 Council Meeting, that Council receive Report FI 2010-034 Council
Remuneration as information;
AND FURTHER RESOLVED THAT any additional deliberations be forwarded to the 2011
business plan and budgeting process and further discussion to take place with the new elected
Council.
"Carried"
INFORMATION ITEMS
eol� 10. Week of Remembrance M
Resolution No. 13:
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MINUTES: Meeting for the Committee "Open Council"
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Renaud AND RESOLVED THAT Council receive the
correspondence from the Tillsonburg
Military History Club;
AND FURTHER RESOLVE THAT Council support the request for financial support in
the amount of $500, to be funded from Corporate Administration Grants, to defray their costs of
advertising.
"Carried"
11. Tillsonburg Military History Club Q
Resolution No. 14:
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receive the budget request
from The Tillsonburg
Military History Club;
AND FURTHER RESOLVED THAT this budget request be forwarded to the Director of
Finance for Councils consideration during the 2011 Budget deliberations.
"Carried"
12. June Callwood Outstanding Achievement Award for Voluntarism in Ontario
eoft'`' Resolution No. 15:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT Council receive the correspondence from
the Ministry of
Citizenship and Immigration regarding requests for nominations for the June Callwood
Outstanding Achievement Award for Voluntarism in Ontario.
�O1
"Carried"
It is requested that this resolution be forwarded to the Special Awards Committee.
13. Association of Ontario Roads Supervisors, Randy Vince - CRS I Certification Q
Resolution 16:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT Council receive the letter from the
Association of Ontario Roads Supervisors dated October 13, 2010.
"Carried"
NOTICE OF MOTION
> Moved by: Councillor Rosehart
"AND RESOLVED THAT there be no further Christmas Tree pickup"
RESOLUTIONS RESULTING FROM CLOSED SESSION
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 17:
Moved by: Councillor Rosehart
Seconded by: Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the
Council Meeting of October 12, 2010 be adopted.
"Carried"
Resolution No. 18:
Moved by:Councillor Rosehart
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receive report FI 2010-039
Proposed IT Contract as information.
"Carried"
Proposed Resolution No. 19:
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVED THAT Council receive Report CO 2010-23
Coon Alley Sale,
AND FURTHER RESOLVED THAT By -Law 3463, to provide for the sale of certain lands
being Part of Coon Alley be brought forward for Council consideration.
"Carried"
Proposed Resolution No. 20:
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVE THAT Council receive CAOCLI 0-28 The
Bridges Golf Course for information
purposes.
AND FURTHER advise that staff provide a report to Council following the
receipt of the audited financial statements with recommendations.
"Carried"
Proposed Resolution No. 21:
Moved by: Councillor Beres
Seconded by: Councillor Lamb AND RESOLVED THAT the recommendation of the Special
Awards Committee dated October 28, 2010, regarding a Volunteer Recognition Award, be
approved by Council.
"Carried"
Proposed Resolution No. 22:
Moved by: Councillor Beres
Seconded by: Councillor Lamb AND RESOLVE THAT Council receive Report FI 2010-036 as
information.
"Carried:
Resolution No. 23:
Moved by: Councillor Rosehart
Seconded by: Councillor Stephenson AND RESOLVED THAT Council receive CAOCL10-29
regarding Project Satellite for information purposes.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 24:
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVED THAT Council RECEIVE CAOCLI 0-30 41
Broadway Development,
AND FURTHER RESOLVE THAT Council support the recommendations included therein.
"Carried"
BY-LAWS
14. By -Law 3459, to amend By -Law 2997, to prohibit parking on part of First Street Q
15. By -Law 3460 to authorize the submission of an apglication to OIPC for financing of certain Ca ital
Works of the Corporatlon of the Town of Tillsonburg.
16. By -Law 3461, To enter into an Amending Agreement with Her Majesty the Queen in Right of
Canada, to receive Community Adjustment Funding Q
17. By -Law 3462, To enter into an amending agreement with Bruce Bird Q
e"1 18. By -Law 3463 To provide for the Sale of Part of Coon Alley Q
19. By -Law 3464, To Authorize an Agreement Between The Corporation of the Town of Tillsonburg and
Ontario Incorporate #2228166 York Hop Corporation 9
Resolutions:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT By -Law 3459, to amend By -Law 2997;
and
By -Law 3460, to authorize the submission of an application to OIPC; and
By -Law 3461, to enter into an amending agreement with Her Majesty the Queen in Right of
Canada; and
By -Law 3462 to enter into an amendment agreement with Bruce Bird: and
By -Law 3463 to provide for the sale of Part of Coon Alley
By -Law 3464 to authorize an agreement between the Corporation of the Town of Tillsonburg
and Ontario Incorporate #2228166 York Hop Corporation, be read a first and second time and this
constitutes the first and second reading thereof.
"Carried"
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVE THAT By -Law 3459 to Amend by -Law 2997, as
amended be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
e'°ti Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND FURTHER RESOLVE THAT By -Law 3460, to authorize the
submission of an application to OIPC, be given third and final reading and the Mayor and Clerk
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MINUTES: Meeting for the Committee "Open Council"
be and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND FURTHER RESOLVE THAT By -Law 3461, to enter into an
amending agreement with Her Majesty the Queen in Right of Canada be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT By -Law 3462, be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT By -Law 3464, be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
/0011
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
> Moved by: Deputy Mayor Renaud
Seconded by: Councillor Stephenson AND RESOLVED THAT the meeting be adjourned at 8:27 p.m.
Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Tuesday November
09, 2010 09:54 AM)
/0"�
Town of Tillsonburg
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