220228 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, February 28, 2022
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Geno Vanhaelewyn, Chief Building Official
Shayne Reitsma, Manager of Engineering
Andrea Greenway, Recreation Programs and Services Manager
Ann Wright, Records and Legislative Coordinator
David Drobitch, Parks & Facilities Manager
Richard Sparham, Manager of Public Works
_____________________________________________________________________
1. Call to Order
Mayor Molnar called the meeting to order at 5:00 p.m.
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2. Closed Session (5:00 P.M.)
Resolution # 2022-061
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council move into Closed Session to consider a matter of information
explicitly supplied in confidence to the municipality or local board by Canada, a
province or territory or a Crown agency of any of them, under section 239 (2) (h)
of the Municipal Act.
Carried
2.1 Adoption of the Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (h) information explicitly supplied in confidence to the
municipality or local board by Canada, a province or territory
or a Crown agency of any of them.
3. Adoption of Agenda (6:00 P.M.)
Two requests for delegations were received to speak to the Town Hall item;
1. Cedric Tomico, Downtown Tillsonburg BIA;
2. Ben Cressman & Terra Attard from Tillsonburg Town Centre - Strathallen
Capital.
Resolution # 2022-062
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of February 28, 2022,
with item 14.1.1 Staff Report OPD 22-02 being dealt immediately following item
7.1, be approved, as amended.
Carried
4. Moment of Silence
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5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-063
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the minutes of the Regular Council meeting held on February 14, 2022, be
approved.
Carried
7. Presentations
Two Delegations to Speak to CAO Report 22-01 Town Hall item:
1) Cedric Tomico, Downtown Tillsonburg BIA
Cedric Tomico spoke on behalf of the Tillsonburg BIA and was opposed to the
recommended location of the proposed new Town Hall office, believing it would
have a negative impact on the central business district and requested to be part
of the public consultation moving forward.
2) Ben Cressman & Terra Attard from Tillsonburg Town Centre - Strathallen
Capital
Ben Cressman and Terra Attard spoke on behalf of the Tillsonburg Town Centre
- Strathallen Capital and provided a PowerPoint presentation, and was opposed
to the recommended location of the proposed new Town Hall office. Strathallen
would like the Town Hall office to remain in the mall.
Resolution # 2022-064
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
That council receive the delegation of Cedric Tomico representing the Tillsonburg
BIA as information;
And that Council receive the delegation of Ben Cressman & Terra Attard from
Strathallan as information.
Carried
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7.1 Design & Feasibility Study Presentation (Appendix A to Report CAO
22-01)
Presentation by Paul Sapounzi & Yaser Rahmanian of +VG The Ventin
Group Architects.
Paul noted to Council that they achieved their project deliverable as they
were able to take the proposed program and offer three options for
Council to consider as part of the Town Hall project. The consultants then
reviewed their power point with Council.
Also in attendance Travis Forrest & Dennis Vass of +VG The Ventin
Group Architects.
Resolution # 2022-065
Moved By: Deputy Mayor Beres
Seconded By: Councillor Gilvesy
THAT Council receives the presentation by Paul Sapounzi & Yaser
Rahmanian of +VG The Ventin Group Architects regarding the Town Hall
Design & Feasibility Study;
AND THAT this information be referred to item 14.1.1 staff report CAO 22-
01, for consideration.
Carried
Item 14.1.1 was considered next.
8. Public Meetings
9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
12. COVID-19
Mayor Molnar provided a COVID-19 update.
Dave Drobitch provided an update regarding the Community Centre no longer
requiring proof vaccination as of March 1st.
13. Information Items
13.1 BIA - Board of Management Appointment
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13.2 Canadian Wildlife Federations - Opportunity for Tillsonburg to join
CWF's Pollinator Network
13.3 Ministry of Northern Development, Mines, Natural Resources and
Forestry - Outbreak of LDD Moth
Resolution # 2022-066
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the correspondence from the Tillsonburg BIA
Board of Management dated January 26 and February 9, 2022, the
correspondence from Canadian Wildlife Federation dated February 11,
2022 and the correspondence from the Ministry of Northern Development,
Mines, Natural Resources and Forestry dated February 18, 2022 as
information;
AND THAT a by-law be brought forward to amend By-Law 4260 to
Appoint Directors for the Tillsonburg BIA Board.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
John Veldman, Chair of the Town Hall Steering Committee was also in
attendance to provide the Committee recommendation to proceed with
option “C” the Greyfield site and to answer any questions regarding the
project.
Other members of the Town Hall Steering Committee also present:
Andrew Gilvesy, Jesse Goosens, and Rick Strouth.
14.1.1 CAO 22-01 Town Hall Committee Recommendations
Resolution # Tabled Resolution
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report CAO 22-01 Town Hall Steering
Committee Recommendation.
THAT Council endorses the Town Hall Steering Committees
recommendation regarding Option C – Greyfield Site – located at
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the corner of Brock and Harvey Street at the “Maximum” square
footage scenario to enable future growth and expansion;
AND THAT staff be directed to move forward with this option.
Motion to amend.
Resolution # 2022-067
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the resolution on the floor be amended by splitting into two
(2) separate resolutions as follows to be voted on separately;
1) THAT Council receives Report CAO 22-01 Town Hall Steering
Committee Recommendation.
2) THAT Council endorses the Town Hall Steering Committees
recommendation regarding Option C – Greyfield Site – located at
the corner of Brock and Harvey Street at the “Maximum” square
footage scenario to enable future growth and expansion;
AND THAT staff be directed to move forward with this option.
Carried
The separated resolutions were then considered by Council:
Resolution # 2022-068
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report CAO 22-01 Town Hall Steering
Committee Recommendation.
Carried
Resolution # 2022-069
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
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THAT Council endorses the Town Hall Steering Committees
recommendation regarding Option C – Greyfield Site – located at
the corner of Brock and Harvey Street at the “Maximum” square
footage scenario to enable future growth and expansion;
AND THAT staff be directed to move forward with this option.
Councillor Luciani requested a recorded vote.
Councillor Luciani - Yes
Councillor Gilvesy - No
Councillor Parker - No
Councillor Esseltine - Yes
Councillor Rosehart - No
Deputy Mayor Beres - No
Mayor Molnar – No
Defeated
Resolution # 2022-070
Moved By: Deputy Mayor Beres
Seconded By: Councillor Gilvesy
THAT Council receives Report CAO 22-01 Town Hall Steering
Committee Recommendation;
AND THAT Council directs staff to negotiate a lease or other
options with Strathallen that is equal to or better than the lowest
costed option identified in CAO 22-01 Town Hall Steering
Committee Recommendation.
Councillor Parker requested a recorded vote.
Councillor Parker - Yes
Councillor Esseltine - No
Councillor Gilvesy - Yes
Councillor Luciani - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - Yes
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Mayor Molnar – No
Carried
14.2 Corporate Services
14.2.1 CS 22-07 IT Study
Resolution # 2022-071
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
That Council receives report CS 22-07 entitled IT Study and the
overview and recommendations contained in the IT Study be
received for information.
Carried
14.3 Economic Development
14.3.1 EDM 22-05 Offer to Purchase - Lot 5 and 6, Van Norman
Innovation Park
Resolution # 2022-072
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report EDM 22-05 Offer to Purchase – Lots
5 and 6, Van Norman Innovation Park;
AND THAT a by-law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with from
Prince Estates Inc for the property described as Lots 5 and 6 in the
Van Norman Innovation Park.
Carried
14.3.2 EDM 22-06 Snow Storage Requirement - Van Norman
Innovation Park
Resolution # 2022-073
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
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THAT Council receives Report EDM 22-06 Snow Storage
Requirement – Van Norman Innovation Park;
AND THAT Council approve the allocation of 4 acres of industrial
land in the Van Norman Innovation Park to the Public Works
Department for the purposes of maintaining the Town’s existing
snow storage area.
Defeated
Resolution # 2022-074
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receives Report EDM 22-06 Snow Storage
Requirement – Van Norman Innovation Park;
AND THAT staff be requested to provide a further report with other
options.
Carried
14.4 Finance
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 22-09 The Town of Tillsonburg Development Guidelines
and Design Criteria
Resolution # 2022-075
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council received report OPD 22-09 Town of Tillsonburg
Development Guidelines and Design Criteria as information;
AND THAT the Tillsonburg Development Guidelines and Design
Criteria be sent to the Economic Development Committee for
comment and review;
AND THAT the Tillsonburg Development Guidelines be distributed
to local Developers for comment and review.
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Carried
14.7 Recreation, Culture and Parks
14.7.1 RCP 22-03 Recreation and Sports Advisory Committee
Recommendation to Council - Parks Use By-law
Resolution # 2022-076
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives Staff Report RCP 22-03, Recreation and
Sports Advisory Committee Recommendation, as information; and
AND supports the Recreation and Sports Advisory Committee’s
recommendation that staff be directed to develop a comprehensive
new draft Parks Use Bylaw for further review of Council.
Carried
14.7.2 RCP 22-05 - RCP COVID Revenue Mitigation
Deputy Mayor Beres took over the chair as Mayor Molnar left the
meeting from 9:59 p.m. until 10:01 p.m. and returned before item
14.7.2 was voted on.
Resolution # 2022-077
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT Council receives RCP report 22-05 entitled RCP COVID
Revenue Mitigation Strategy;
AND THAT staffing and service levels in the Recreation, Culture
and Parks Department remain at present levels.
Carried
14.7.3 RCP 22-06 Tillsonburg Community Centre Janitorial Services
Resolution # 2022-078
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
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THAT Report RCP 22-06, Tillsonburg Community Centre Janitorial
Services, be received as information; and
THAT Staff be authorized to initiate the necessary measures to
implement a new in-house janitorial services program at the
Tillsonburg Community Centre; and
THAT the Director of Finance make the necessary operational
budget adjustments to effect the change in service model.
Carried
15. New Business
16. Consideration of Committee Minutes
17. Motions/Notice of Motions
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2022-022 to repeal By-Law 2020-072 to adopt a T:GO
Advertising Policy
19.2 By-Law 2022-021 to authorize an agreement of purchase and sale
with Prince Estates Inc
19.3 By-Law 2022-020 to amend By-Law 4260, to appoint Directors to the
Tillsonburg BIA Board of Management
Resolution # 2022-079
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT By-Law 2022-022 to repeal By-Law 2020-072 to adopt a T:GO
Advertising Policy; and
By-Law 2022-021 to authorize an agreement of purchase and sale with
Prince Estates Inc.; and
By-Law 2022-020 to amend By-Law 4260, to appoint Ben Cressman,
Mike Bossy and Emily Birtwell as Directors to the Tillsonburg BIA Board of
Management be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
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Carried
20. Confirm Proceedings By-law
Resolution # 2022-080
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT By-Law 2022-019, to Confirm the Proceedings of the Council meeting held
on February 28, 2022, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
Regular Meeting of Council - March 14, 2022 at 6:00 p.m.
Regular Meeting of Council - March 28, 2022 at 6:00 p.m.
22. Adjournment
Resolution # 2022-081
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council meeting of February 28, 2022 be adjourned at 10:29 p.m.
Carried