971027 Regular Council Meeting Minutes000M%
October 27th, 1997
MINUTES of the meeting of the Municipal Council of the Town of
Tillsonburg held Monday, October 27th, 1997 at 7:30 P.M. in the
Council Chambers, Municipal Offices, Tillsonburg, Ontario.
PRESENT: Mayor Cam McKnight, Councillors: I. Horton, D. Beres, B.
Carroll, S. Lamb, G. Leachman, C. Rosehart, R. Smith and
F. Welsh
ORDER OF BUSINESS:
A. Adoption of Minutes
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Minutes of Council under dates of October 10th
and 14th, 1997 be adopted as printed and
circulated.
"Carried"
"OM% B. Adoption of Agenda
No. 2 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Agenda as prepared for Council Meeting of
October 27th, 1997 be adopted as printed, with the
following additions:
H. Reports
6. Treasurer RE: Budget Variances
L. By -Laws
4. By -Law 2824 - To authorize the purchase
of certain firefighting
apparatus and to
authorize borrowing.
"Carried"
C. Declarations - Municipal Conflict of Interest Act
None
D. Appointments/Delegations
None
E. Committee of Adjustment
1. A-21/97 - Tracey Covey
Mr. Mike Barrett, Planner, County of Oxford, was in
attendance and presented memorandums to Committee of
Adjustment under date of October 9th, 1997 and October
27th, 1997.
Mr. Terry Covey was in attendance in support of the
recommendation as contained in the memorandum from the
County of Oxford Planner.
No persons were in attendance in opposition to the
application under File A-21/97.
No. 3 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED
THAT application to Committee of Adjustment of
Tracey Covey, File #A-21/97, to permit the
change of use of the northern single-family
detached dwelling house at 52 Earl Street to a
modified single-family dwelling use as applied
for, be approved, subject to conditions as ,.•�
contained in County Planning memo under date
of October 27th, 1997.
"Carried"
F. Public Hearings
1. 1173644 Ontario Inc. - Application for Condominium
Approval
Mr. Mike Barrett, Planner, County of Oxford was in
attendnace and presented Report #97-205 to Town Council.
No persons were in attendnace in opposition to the
proposed condominium development.
No. 4 Moved by Councillor Smith
Seconded by Councillor Leachman AND RESOLVED
THAT the Council of the Town of Tillsonburg
recommend to Oxford County Council that it
approve the exemption from condominium process
for the application submitted by 1173644
Ontario Inc., for Phase 1 of the rowhouse
units located in Part of Second Street
(closed) and Third Street (closed), Registered
Plan 214, Lots 432 and 433, Pt.Lots 436 and
437, Plan 500, in the Town of Tillsonburg.
"Carried"
0"N�
G. Viewing of Hickory Hills Promotional Tape
A promotional tape, approximately 20 minutes in length, from
Hickory Hills Residents Association was reviewed by Town
Council.
H. Reports
1. Special and Property Committee Minutes of October 10th,
1997
2. Marilou Covey Memorial Trust Minutes RE: October 15th,
1997
3. Traffic Committee Minutes of October 16th, 1997
4. Planning Advisory Committee Minutes of October 20th, 1997
5. Clerk -Administrator RE: Establishment of Tax Ratios
6. Treasurer - Variance Report
lvml� I. Communications
1. Minutes of Meeting with the Ministry of Transportation,
London - October 16th, 1997
2. Federation of Canadian Municipalities RE: FCM National
Board of Directors Meeting - December 10th -13th, 1997 -
Call for Resolutions
3. City of Stratford RE: Support of Resolution -
Downloading of Services to Local Municipalities
J. Information
1. Otter Valley Utility Corridor and Recreation Trail
Committee Minutes of October 9th, 1997
2. Tree Committee Minutes of October 15th, 1997
3. Ontario Municipal Board RE: Decision RE: Angela
Fardella
4. Ontario Municipal Board RE: Decision re: Dean Helsdon
5. Ontario Association of Architects RE: Community Assist
for an Urban Study Effort (CAUSE)
6. Tillsonburg & District Multi -Service Centre RE:
Appreciation for Support for Blade-A-Thon
7. County of Oxford RE: Transfer of Assessment Function
8. Annandale School RE: "Take Our Kids to Work" - November
5th, 1997
9. Hickory Hills Developments Inc. RE: Segment of "Discover
Your World" Telecast
10. Ministry of Municipal Affairs and Housing RE: Response
to Report of the Advisory Council on Social Housing
Reform
11. Office of the Premier RE: Common Sense Update -
Improving the Quality of Education for Ontario's Students
12. Ministry of Municipal Affairs and Housing RE: Meeting to
Discuss WDW Numbers
K. Resolutions
No. 5 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT the
Special and Property Committee Minutes of October
10th, 1997 be received and recommendations
contained therein be adopted.
"Carried"
No. 6 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT The
Marilou Covey Memorial Trust Minutes of October
15th, 1997 be received.
"Carried"
No. 7 Moved by Councillor Carroll
Seconded by Councillor Welsh AND RESOLVED THAT the
Traffic Committee Minutes of October 16th, 1997 be
received and recommendations contained therein be
adopted.
"Carried"
No. 8 Moved by Councillor Beres
Seconded by Councillor Welsh AND RESOLVED THAT the
Planning Advisory Committee Minutes of October
20th, 1997 be received and recommendations
contained therein be adopted.
"Carried"
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No. 9 Moved by Councillor Welsh
Seconded by Councillor Beres AND RESOLVED THAT
whereas Section 363 of the Fair Municipal Finance
Act requires the establishment of a set of tax
ratios for municipal tax purposes to be passed by
by-law by March 15th of each year by the upper tier
municipality, in which case, a single tax ratio for
the upper tier municipality and its lower tier
municipalities shall be established;
AND WHEREAS Section 364 of the Fair Municipal
Finance Act provides that Council of an upper tier
may by by-law passed before January 15th of a year
delegate to the Council of each of its lower tier
municipalities the authority to pass a by-law
establishing the tax ratios for the year within the
lower tier municipality for both lower tier and
upper tier purposes;
AND WHEREAS it is the wish of the Council of the
Town of Tillsonburg to maintain the historic
taxation levels between property classes in 1998 in
the Town of Tillsonburg which can be implemented by
using tax ratios established at the lower tier;
BE IT RESOLVED THAT the Council of the Town of
Tillsonburg request County Council to delegate the
setting of tax ratios pursuant to Section 364 of
The Fair Municipal Finance Act to the Town of
Tillsonburg for 1998.
"Carried"
No. 10 Moved by Councillor Smith
Seconded by Councillor Leachman AND RESOLVED THAT
the Treasurer's report on 1997 Budget Variances,
under date of October 24th, 1997, be received.
"Carried"
NO. 11 Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT
WHEREAS, the Ministry of Transportation of Ontario
and the Town have been negotiating since the middle
of 1980's for the Town of Tillsonburg to assume
this section under connecting link agreement.
WHEREAS, the Ministry of Transportation of Ontario,
over the years, have reviewed this section as a
total reconstruction, ie: widening, etc. and at
100% Capital Expenditure to the Ministry of
Transportation of Ontario.
WHEREAS, the Ministry of Transportation of Ontario,
due to reduction in Capital funding, have
continually bumped this much needed project.
WHEREAS, Ministry of Transportation of Ontario have
now placed this project within the latter part of
their Five Year Capital as preservation, minimal 1
repairs, milling and resurfacing only.
WHEREAS, the Town of Tillsonburg has decided that
this proposal is not satisfactory to the Town, as
it would only be a cosmetic approach, which would
not address widening, infrastructures, traffic and
pedestrian safety.
WHEREAS, the Town of Tillsonburg has agreed to
contribute 10% of the cost of total reconstruction
of this Provincial Highway.
WHEREAS, the Town of Tillsonburg have determined
that this priority project needs to be completed in
1998.
WHEREAS, the Town of Tillsonburg believes that it
would be most desirable and expedient to enter into
a Connecting Link Agreement to reconstruct
Provincial Highway No. 19.
THEREFORE, BE IT RESOLVED:
THAT the Town of Tillsonburg agrees to extend our
existing Connecting Link Agreement to include
Highway No. 19 from Concession Street to our north
limit, with the underst4nding that there is no
future maintenance payments receivable and this
Connecting Link total reconsti°ti tion:- will be 90%
Ministry of Transportation of Ontario, -10% Town.
FURTHER that this agreement is: subject to
Connecting Link gonstruction _'funding being
, available in 1998, and the possibility of financing
over two years to ease the pa3 n"nts by. the Ministry
of Transportation of Ontario - - k
"Carried"
No. 12 Moved by Councillor Leachman
Seconded by CQux�;gir.11or ;:Lamb -AND* RESOLVED -THAT the
Council of the Town of Tillsonburg support the City
of StratfordIs-resolution regarding the downloading
�o•�svices on to local municipalities.,
"Carried"
No. 13 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
Council Meeting Schedule for month of November be
amended and set as follows:
1) Monday, November 17th, 1997 - 7:30 P.M.
AND that all other scheduled Council meetings be
replaced as above.
"Carried"
L. By -Laws
1. By -Law 2821 - To Establish a Public Library Board
2. By -Law 2822 - To Adopt a Schedule of Fees
3. By -Law 2823 - To Amend Zoning By -Law 1994, as amended
(Gilvesy Enterprises Inc.)
4. By -Law 2824 - To Authorize the Purchase of Certain
Firefighting Apparatus and to Authorize
Borrowing
M. Notice of Motion
N. Closed Session
Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
moved into Closed Session to consider matters of potential
litigation.
"Carried"
Council moved back into Open Session.
Meeting adjourned at 10:30 P