980223 Regular Council Meeting Minutesrpwli1
February 23rd, 1998
MINUTES of the meeting of the Municipal Council of the Town of
Tillsonburg held Monday, February 23rd, 1998 at 7:30 P.M. in the
Council Chambers, Municipal Offices, Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors:
B. Carroll, G. Leachman, C. Rosehart and S. Molnar
ORDER OF BUSINESS:
A. Adoption of Minutes
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Minutes of Council under date of February 9th,
1998 be adopted as printed and circulated.
"Carried"
B. Adoption of Agenda
fflmlv� No. 2 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Agenda as prepared for Council Meeting of
February 23rd, 1998 be adopted as printed, with the
addition of:
G. Reports
1.(a) Tillsonburg Parks, Community Centre
and Recreation Commission RE:
Memorial Arena - Structural Review
and Estimated Remedial Work
H. Communications
4. Glendale High School Community Council
RE: Late Start to School Due to Tobacco
Harvest.
"Carried"
C. Declarations - Municipal Conflict of Interest Act
Mayor Cam McKnight declared a Conflict of Interest with
ewnw+ respect to Vendor S565 of the Accounts Payable List for
January 1998 as recorded in Corporate Services Committee
Minutes of February 18th, 1998.
D. Presentations 17
1. Mr. George Jenkins received his Volunteer Recognition
Award for his outstanding contributions to service clubs,
non-profit organizations and charities in the Town of
Tillsonburg.
E. Appointments/Delegations
1. Mr. Tom Galli, Ontario Liquor Boards Employees' Union -
Delegation not in attendance.
Information Kits previously circulated.
F. Reports
1. Corporate Services Committee Minutes of February 18th,
1998
1(a) Tillsonburg Parks, Community Centre and Recreation
Commission RE: Memorial Arena - Structural Review and
Estimated Remedial Work
2. County of Oxford, Department of Planning and Development
RE: Draft Plan Approval - Hutchinson
G. Communications
1. Township of Hagarty & Richards RE: Support of Resolution
- Recyclable Containers - Deposit and Refund System
2. County of Oxford, Department of Planning and Development
RE: Lifting of Part Lot Control - The Linkoln Group Inc.
3. Station Arts Centre RE: Invitation for Council
Representation on Tillsonburg District Craft Guild
4. Glendale High School Community Council RE: Late Start to
School Due to Tobacco Harvest
H. Information
1. Tillsonburg Culture Commission Minutes of January 21st,
1998
2. Tillsonburg Police Services Board Minutes of January
19th, 1998
3. Ministry of Finance RE: Property Tax Reform
(Nmw�
4. Canadian Federation of Independent Business RE: Property_
Tax Reform
5. District Municipality of Muskoka RE: AMO - Negotiations
with Province
6. Ontario Hydro RE: Nuclear Waste Management Newsletter
7. County of Oxford RE: LPRCA 1998 Draft Budget
8. 1998 OSUM Organizing Committee and Town of Huntsville RE:
Annual OSUM Conference - April 29th to May 2nd, 1998
9. Association of Municipalities of Ontario RE:
Municipalities Demand that the Province Meet its Common
Sense Revolution Promise
10. Ministry of Municipal Affairs and Housing_ RE: Draft
Municipal Act Released for Consultation
11. Information Access Oxford RE: Oxford County Business
Fair "HOB -NOB" (Helping Overcome Barriers - New
Opportunities for Business) - March 24th, 1998
own► 12. Statement of Remuneration and Expenses paid to Members of
Council - December 31st, 1997
I. Resolutions
No. 3 Moved by Councillor Carroll
Seconded by Councillor Leachman AND RESOLVED THAT
application to Committee of Adjustment of Rayburn
Lansdell (The Upper Deck), File "A-18/98, to extend
the legal non -conforming use (office) to another
similar legal non -conforming use (assembly
hall/recreational space) as effects Part Lots 1188,
1189 and 1190, known municipally as 19 Queen
Street, in the Town of Tillsonburg, be approved.
"Carried"
No. 4 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Corporate Services Committee Minutes of
February 18th, 1998, as amended, be received and
recommendations contained therein be adopted.
"Carried"
No. 5 Moved by Councillor Leachman
Seconded by Councillor Carroll AND RESOLVED THAT
Item H - requests for donations as contained in the
Minutes of the Corporate Services Committee dated
February 18th, 1998 be divided from those Minutes
and voted on separately.
"Carried"
No. 6 Moved by Councillor Molnar
Seconded by Councillor Rosehart AND RESOLVED THAT
Council grant the Tillsonburg Parks, Community
Centre and Recreation Commission permission to
expense up to $15,000.00 for the structural review
and estimated remedial work pertaining to the
Memorial Arena.
"Carried"
No. 7 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
WHEREAS recent Province of Ontario Legislation, the
Water and Sewage Services Improvement Act, will
transfer ownership of sewage works, including the
Tillsonburg Sewage Treatment Plant, to the County
of Oxford;
AND WHEREAS the Town of Tillsonburg and the County
have entered into an agreement providing for the
Town of Tillsonburg to oeprate sewage works and to
pay for same on a benefitting charge basis;
AND WHEREAS it has been identified by the Ontario
Clean Water Agency (OCWA), the sub -operator of the
plant, that works totalling up to $1,261,000 need
to be carrie out to maintian the plan as more
specifically identified in a feasibility sutdy as
prepared by the engineering firm of Acres and
Associate;
AND WHEREAS in order to facilitate this transfer
and to assist to compensate for extraordinary costs
recently identified;
BE IT THEREFORE RESOLVED THAT this Council support
an application to the Special Circumstances fund
for the cost of upgrading the Tillsonburg Sewage
Treatment Plant.
"Carried"
No. 8 Moved by Councillor Carroll
Seconded by Councillor Leachman AND RESOLVED THAT
the Council of the Town of Tillsonburg, revise the
expiration date of the water allocation approval
which was granted for 62 single -detached lots on
December 8, 1997 to correspond with the lapsing
date of any draft approval for lands contained in
Subdivision File No. 32-97001;
AND FURTHER RESOLVED THAT the Council of the Town
of Tillsonburg recommend to the County of Oxford
that it give Draft Approval of Draft Plan of
Subdivision 32T-97001, as applied for by Ben
Lansink on behalf of Mike Hutchinson Properties,
subject to conditions as contained in County
Planning Report #98-26.
"Carried"
No. 9 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the
following resolution be referred to the Public
Services Committee for review and consideration:
THAT the Council of the Town of Tillsonburg
support the Township of Hagarty and Richard's
resolution dealing with requiring
manufacturers to initiate a deposit and refund
system for items sold in containers."
"Carried"
No. 10 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the
Council of the Town of Tillsonburg recommend to
Oxford County Council that the lands consisting of
Lot 84, Registered Plan 41M-133, Town of
ow" Tillsonburg, be exempted from Part Lot Control and
that the County be requested to enact the necessary
exempting by-law as well as entering into a
standard Part Lot Control Agreement with the
applicant.
"Carried"
No. 11 Moved by Councillor Carroll
Seconded by Councillor Leachman AND RESOLVED THAT
the invitation from the Station Arts Centre to
appoint members(s) of Council to attend the
Tillsonburg District Craft Guild Executive meetings
be referred to Development and Culture Committee.
"Carried"
No. 12 Moved by Councillor Leachman
Seconded by Councillor Carroll AND RESOLVED THAT
the Council of the Town of Tillsonburg endorse the
letter to Mr. Ted Anderson, Superintendent of
Transitional Issues of the Thames Valley District
School Board, from The Glendale High School
Community Council supporting the late start to
school due to tobacco harvest;
AND FURTHER RESOLVED THAT the Town of Tillsonburg
�+ send a letter to Mr. Ted Anderson and copy those
who are shown as receiving copies of the letter
prepared by The Glendale High School Community
Council.
"Carried"
J. By -Laws
K. Notices of Motion
None
L. Closed Session
No. 13 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
Council move into Closed Session to consider
matters of potential litigation.
"Carried"
Council moved back into Open Session and passed the following
resolutions.
M. Resolutions
No. 14 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT a
1.5% increase be authorized to be applied to the
remuneration structure and salary grid and that
such increase be applied, retro -active to January
1, 1998, to the remuneration and salaries and wages
of:
Mayor and Council
Full-time Non-union Town Staff, including
Parks and Recreation
Library and Museum.
"Carried"
No. 15 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Corporation's replacement of the existing Sick
Leave Gratuity Plan with a Short Term Income
Protection Plan be incorporated for members of
C.U.P.E., as per the Corporation's proposal and as
amended by the signed memorandum of agreement
between representatives of the Corporation and
C.U.P.E., dated February 20, 1998.
"Carried"
No. 16 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
Lot 69, 54 Allen Street, be declared Surplus Lands
and be offered for sale.
"Carried"
Meeting adjourned.
Mayor lerk-Administrator